Total 1,508 Senior Executive level Administrative / Clerical job vacancies

About the Role

We are looking for a reliable and detail-oriented Administrative Executive to support our daily operations. This role is ideal for someone who enjoys a dynamic environment and is capable of handling administrative, accounts, and HR-related tasks to ensure smooth office operations.

Key Responsibilities

• Provide day-to-day administrative support to the office and management team
• Manage incoming and outgoing correspondence
• Coordinate office supplies, equipment, and vendor services
• Maintain proper records of invoices, payment vouchers, and related documents
• Support basic accounts administration and documentation for audit purposes
• Assist in recruitment activities (job postings, screening, interview coordination)
• Arrange interviews and support onboarding processes
• Schedule meetings, prepare agendas, and take minutes when required
• Assist in organizing company events and staff engagement activities
• Ensure proper filing, documentation, and record-keeping systems
• Promote workplace safety and health practices
• Support general HR administrative functions

Requirements

• Diploma in Business Administration, Accounting, HR or related field
• Minimum 3 years of relevant experience
• Proficient in Microsoft Office applications
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Trustworthy, responsible, and able to handle confidential information

What We Offer

• Annual Leave entitlement
• Medical benefits (up to S$500 per year)
• Stable, long-term career opportunity
• Supportive and collaborative work environment

Job Description:

• Manage the onboarding of RNF representatives, ensuring all regulatory and internal requirements are met.
• Ensure compliance with the MAS Representative Notification Framework (RNF) through Fit & Proper assessments, ongoing monitoring, and continuous screening, including annual declarations.
• Review, assess, and escalate Fit & Proper cases in accordance with MAS RNF requirements, including cases involving adverse findings and recommended supervision measures.
• Manage administrative matters relating to representatives, including transfer administration and representative code management.
• Support the planning and execution of company events and initiatives.
• Perform general administrative and clerical duties as assigned.
• Participate in ad-hoc projects and initiatives as required.

Requirements

• Diploma or Bachelor’s degree in any discipline.
• Strong familiarity with MAS guidelines, including the Representative Notification Framework (RNF), and other relevant regulatory requirements.
• Experience in Fit & Proper assessments and enhanced monitoring protocols is preferred.
• Strong interpersonal and communication skills.
• Proficient in Microsoft Excel and Word.
• Resourceful, with a strong team-oriented and collaborative mindset.
• Meticulous with a keen eye for detail.
• Ability to multitask, work under pressure, and adapt in a fast-paced environment.

Other Information:

• 5 day work week
• Permanent position
• Working hours: 9 am to 6 pm

Job Description:
Looking for an Admin Executive to support stewardship operations, data integrity, and donor reporting.

This role includes record validation in CRM, reconciliation between multiple reports and systems, award administration support, and preparation of donor impact reporting. You will coordinate with internal stakeholders and school administrators to ensure processes align with ROA guidelines.

Responsibilities:

• Validate and update ROA-related information and records in CRM

• Reconcile data between reporting sources (fund utilisation, scholarships, bursaries, Gift Impact)

• Track award administration progress and support school administrators with requirements

• Ensure donor database updates based on provided information

• Support generation of Gift Impact reports for donors

Requirements:

• Advanced MS Office skills, especially Excel and Word

• Strong data analysis and self-driven working style

• Good command of English and writing skills for reporting

• Comfortable working with multiple stakeholders and tight timelines

Details:

• 12-month contract (renewable, performance-based)
• Salary: Up to $3,800 per month
• Mon–Thurs 8.30am–5.45pm; Fri 8.30am–5.15pm
• 1 day/week work from home

COMPANY BACKGROUND
World Express is one of Singapore's leading Destination Management Companies (DMCs), specializing in inbound travel and events. With over 50 years of experience, we design and deliver customized experiences across our three core divisions - LEISURE, CRUISE, and MICE.

MICE - As a trusted partner in 3 primary MICE segments (Corporate Meetings, Incentive Program, Event Management), our team is dedicated to ensuring every aspect of event, in Singapore or beyond, is meticulously planned and flawlessly executed to maximize clients' travel experiences. Our main goal is always to bring professionals together, foster connections, promote new ideas, whilst providing customized solutions that cater to the unique needs of each client.

JOB DESCRIPTION
* Provide essential clerical and administration support to the MICE team
* Develop and carry out an efficient documental/filing system
* Manage appointments, schedules, and the division's stationery supplies
* Act as the admin point of contact between executives and clients
* Assist and execute the admin duties for events planning, coordination and operation/development
* Handle accounting-related matters, including issuance of proforma invoices, invoices, monitor incoming funds, raising payment vouchers for suppliers, and processing staff claims
* Source for marketing materials and needed instruments for events to take place properly
* Help with reservations for hotels, restaurants and related travel services
* Liaise with vendors, suppliers and clients for events/conferences
* Coordinate printing of signages and preparation of documents required for MICE operations
* Handle the executives' requests and queries appropriately
* Perform other tasks as delegated by the Department Head.

REQUIREMENTS
* Singapore citizen or PR
* Polytechnic Diploma, GCE O-Level, or ITE Higher Nitec
* Good communication skills in both oral and written English
* Basic computer literacy (Microsoft Office and Excel), and mobile proficiency
* A team player who is adept at multi-tasking and able to work independently
* Some experience in administration. hospitality or tourism is an advantage.

Conyers is a leading international law firm with a broad client base including FTSE 100 and Fortune 500 companies, international finance houses and asset managers. The firm advises on Bermuda, British Virgin Islands and Cayman Islands laws, from offices in those jurisdictions and in the key financial centres of Hong Kong, London and Singapore.

What Will You Do

You will work very closely with our disputes & restructuring director and lawyers and your responsibilities will include but not limited to:

• Provide full secretarial and administrative support to the disputes and restructuring team
• Prepare correspondences, engagement letters and legal papers
• Open new matters, conduct conflict and KYC searches, attending to KYC-related correspondences, and coordinate with Compliance and Finance teams to ensure compliance with internal procedures
• Prepare, format and engross legal documents
• Monitor deadlines; efficient file and database management
• Prepare client invoices
• Expense claims processing, travel arrangements
• Maintain and manage contact list, liaise with internal and external contacts
• Coordinate and prepare client meetings, purchase of F&B for client meetings, preparation of refreshments, attend to guests
• Run personal or administrative errands

What You’ll Need

• 3 years of legal secretarial experience with either an offshore firm or a major local or international firm in Singapore
• Highly organised, resourceful, detail-oriented and able to handle multiple tasks
• Excellent oral and written communication skills

** Applications are to be submited on mycareersfuture only. Emails spammed to various contacts will be disqualified from the recruitment process.**

We are looking for a motivated and organised individual to support programme coordination, data tracking, and administrative work across social service initiatives, helping ensure smooth delivery of services and projects.

Salary: up to $2,700

Working location - Alexandra Road (Central)

Working hours - Mon to Thu: 8.30am – 6.00pm/ Fri: 8.30am – 5.30pm 

Job Summary

You will administer IT account requests and service tickets, coordinate governance activities, maintain user access records, and support IT operations to ensure efficient service delivery and compliance.

Responsibilities

• Administer and process IT account requests and service tickets following established procedures to ensure accurate and timely handling
• Track and follow up on IT requests to guarantee timely completion and proper closure
• Coordinate periodic governance activities, including access review exercises and reporting, to maintain compliance
• Maintain accurate records of user accounts, access rights, and request logs for audit readiness
• Assist the End User Computing (EUC) support team by coordinating and escalating user access issues to resolve problems efficiently
• Support updates to documentation such as standard operating procedures (SOPs) and policy guidelines to reflect current practices
• Monitor IT service levels and assist in preparing reports for internal tracking and performance measurement
• Provide general administrative support to IT operations and improvement initiatives, including automation projects where applicable
• Coordinate cross-team tasks independently to ensure smooth workflow and task completion

Preferred competencies and qualifications

• Diploma in a related field such as Business Administration or equivalent
• Experience in administrative support roles to enhance operational efficiency
• Proficiency in Microsoft Office applications, especially Excel, for tracking and reporting purposes
• Strong organisational skills with attention to detail to manage multiple tasks accurately
• Good communication and interpersonal skills to collaborate effectively across teams

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.
• All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Tan Guo Wei (Isaac) - R1655144
ScienTec Consulting Pte Ltd – 11C5781

Job Description:

1. Reception duties

• Answer customer or corporate enquiries through phone and email
• Facilitate and follow up on customer payments and purchases
• Administer income & expenses tracking
• Ensure timely payments of Vendor purchases and Manage vendor invoice tracking
• Manage Shopify system orders
• Manage and follow-up on the customer waiting list

2. Scheduling and Coordination

• Prepare training notes or materials
• Maintain Google Calendar schedule
• Arrange logistics for deliveries
• Manage Email App for scheduling emails to customers
• Post and update classes on website and booking portals
• Check lesson booking portals, schedule appointments/classes and send confirmation to customers
• Maintain overall training schedule; ensure optimum class balance
• Procure and track inventory

3. Any other ad-hoc duties as per assigned

Minimum qualifications:

• Diploma in a related field or equivalent relevant experience (Fresh graduates welcome!)
• Relevant work experience in administrative positions preferred

5 days work week, off days are 1 weekday and 1 weekend

Job Description

We are seeking a proactive and detail-oriented Business Admin Executive to join our growing team. This role focuses on quotation preparation, client coordination, and supporting project costing activities. You will work closely with internal departments and external clients to ensure accurate pricing and smooth communication throughout each project.

This is an excellent opportunity for individuals who enjoy a mix of administrative, analytical, and customer-facing responsibilities, especially within the construction or engineering sectors.

Responsibilities

• Prepare project quotations based on client requirements
• Coordinate with internal teams (technical, operations, admin) to gather necessary information for pricing
• Maintain and update quotation records, pricing templates, and customer databases
• Liaise with clients to clarify specifications, answer inquiries, and provide timely follow-up
• Build and maintain strong working relationships with clients and project stakeholders
• Support management in identifying and tracking new project leads or business opportunities
• Assist with general administrative tasks and internal business operations as required

Requirements

• Experience in construction, utilities, engineering, or similar project-based environments preferred
• Able to read and interpret construction drawings, site layouts, and technical maps
• Strong analytical skills for calculating labour, materials, and equipment costs
• Highly organized, detail-oriented, and capable of managing tight deadlines
• Proactive and able to work independently with minimal supervision
• Proficient in Microsoft Excel (for costing) and Microsoft Word (for documentation)
• Strong interpersonal and client communication skills
• Experience with tender submissions, proposal preparation, or quotation packaging is an advantage

Why Join Us?

• Gain hands-on experience in project costing and commercial operations
• Work in a stable, growing company with clear opportunities for long-term career development
• Exposure to the construction and engineering industry
• Join a supportive and close-knit team with direct access to company leadership
• Learn valuable business skills including pricing strategy, quotation development, and client management

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

Min. Diploma in Accounting 

Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Responsibilities

Handle day-to-day bookkeeping and data entry

Process invoices, payments, and expense claims

Assist with bank reconciliations and month-end closing

Manage filing, correspondence, and office supplies

Coordinate document signing and administrative tasks

Support the team with ad-hoc duties as needed

Requirements

Diploma in Accounting, Business, or related field

1–2 years of relevant experience

Proficient in Microsoft Excel and accounting software

Organised, meticulous, and a good team player

HR, Admin, Account, Payroll & Operation Executive responsibilities include:

1. Processing employee data, updating company policies and handling of hiring process and work pass application.

2. Processing daily, weekly & monthly payroll or advance, CPF Submission and IR8A e-submission.

3. Handling full set of account, which include weekly staff claims, monthly supplier payment, monthly invoicing, updating of AR & AP Aging list, Bank Reconciliation, Journal Voucher, GST submission & etc.

4. Assisting in operational related paper work and annual evaluation security agency license.

5. Able to work in shift and 6 working days per week.

To be successful in this role, you should have solid organizational skills and be familiar with HR, Admin, Account, Payroll and Operational functions in Security Agency. Ultimately, you will make sure all HR, Admin, Accounting, Payroll & Operations run smoothly.

Company Overview

We are a leading automotive and industrial parts manufacturer with an established global network of offices and distribution partners across Asia, the Middle East, Latin America and Europe.

Job Summary

We are seeking a qualified HR & Admin Executive for our Singapore corporate office, located in the Paya Lebar/Tai Seng vicinity.

Key Responsibilities

• Manage end-to-end recruitment and onboarding processes
• Maintain and update employee records and documentations
• Payroll and benefits administration
• Implement and execute HR policies and procedures
• Support and maintain the HR information system
• Oversee office facilities, vendors and service providers
• Coordinate procurement of office supplies and services
• Arrange business travel, including but not limited to flights, accommodations, and visa applications
• Maintain the company records, licenses, and statutory documents
• Handle directors’ administration matters.

Required competencies and certifications

• Minimum GCE ‘O’ Level or Diploma in Business/Human Resources/Accounting
• Good working knowledge of Singapore HR practices and regulations
• Minimum 5 years of relevant experience in HR and office administration roles
• Proficient in Microsoft Office (Word and Excel)
• Mature individuals with high integrity and professionalism
• Strong organisational and multitasking skills
• The ability to start work on short notice is an advantage