Total 1,508 Senior Executive level Administrative / Clerical job vacancies

Job Title

Executive Assistant (Healthcare Operations)

Sector

Healthcare / Administration / Operations

Employment Type

Contract (6 Months)

Job Summary

Support administrative and operational functions within Emergency Medicine. This role involves coordination, reporting, and supporting clinical operations in a fast-paced healthcare environment.

Key Responsibilities

• Manage onboarding and administrative matters for medical staff
• Coordinate and track medical reports and documentation
• Support rostering, claims, and departmental administration
• Assist in audits, reporting, and data tracking
• Prepare reports, presentations, and correspondence
• Manage department intranet and internal communications
• Support daily operations and ensure smooth workflow

Requirements

• Diploma / A Levels or equivalent

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

JOB DESCRIPTION

We are seeking a responsible and proactive HR & AdminExecutive to support daily HR operations and office administration.

Key Responsibilities:

• Process Work Pass (WP/SP) applications, renewals, issuance and cancellations via MOM systems
• Assist the manpower recruitment cycle, eg. onboarding, offboarding, payroll, leave

• Maintain employee records and HR documentation

• Administer training-related matters including coordination or enrolment of the course, update & maintain training records, etc.
• Responsible for the licensing renewal such as BCA & slot
• Monitor company insurance, i.e. vehicle insurance, medical insurance, workmen compensation and etc.
• Provide general office administrative and office support to ensure smooth daily operations
• Prepare quotation and issue invoices, quotation and related documents accurately and timely
• Ad hoc duties assigned from time to time

Job requirements:

-Independent,self-driven and proactive attitude.

-At least 2 years relevant experience.

-Computer literate,required skill(s) : MS Excel, MS Word.

Language Requirement:

• Able to communicate in Mandarin and English with workers, clients and subcontractors

Interested applicants, please email your resume to: enquiry@csldeco.com

ADDITIONAL NOTE : NO AGENTS [DIRECT HIRE]

The Purchasing & Administrative Executive supports both administrative operations and procurement functions to ensure efficient office management while sourcing technical materials, equipment, and services required for engineering projects. The ideal candidate is detail-oriented, cost-conscious, and familiar with engineering specifications and project timelines.

Key Responsibilities

Purchasing Duties

• Source and procure engineering materials, equipment, tools, and services

• Evaluate supplier quotations based on technical specifications, cost, and lead time

• Negotiate pricing and terms with vendors and subcontractors

• Prepare and issue purchase orders in line with project requirements

• Coordinate closely with engineers to ensure purchased items meet specifications

• Track deliveries and ensure timely supply to project sites

• Handle discrepancies in quality, quantity, or delivery schedules

• Maintain supplier performance records and approved vendor lists

Administrative Duties

• Manage daily office operations to ensure smooth day-to-day operations

• Coordinate meetings, site visits, and project schedules

• Prepare reports, minutes of meetings, and internal documentation

• Liaise with internal departments, site teams, and external stakeholders

• Support HR and management with administrative tasks as needed

Requirements

• Diploma or Degree in Business Administration, Supply Chain, Engineering, or related field

• 2–5 years of experience in purchasing and administrative roles, preferably in engineering, construction, or manufacturing

• Familiar with technical specifications, engineering materials, and equipment

• Experience with ERP systems or procurement software

• Strong negotiation and vendor management skills

• Knowledge of inventory control and material planning

• Good organizational and multitasking abilities in a project-based environment

• Strong communication skills to liaise with engineers, suppliers, and project teams

Key Competencies

• Attention to detail in handling technical specifications

• Ability to work under tight project timelines

• Cost control and budgeting awareness

• Problem-solving and coordination skills

• Team collaboration across engineering and operations

• Responsible to provide operational and administrative support for allied health service counters at Clinical Measurement Centre, Diagnostic Imaging and Rehabilitation to achieve expected outcomes; patient’s service experience, on-the-ground troubleshooting and risk and business continuity management.

Primary Responsibilities (80%)

• Responsible for daily operations of assigned allied health departments, including front counter services, partnering Allied Health Leads and all other staff working within the department to solve system and process problems.
• Ensure systems and processes are in accordance with HAP/SOP/Work Instructions and periodic reviews and updates of relevant documents
• Analyse trends of patient feedback to improve counter services, focusing on closing the loop with constructive inputs to fix a problem or acknowledging praises.
• To ensure that workflows for new and existing services are reviewed, optimised and streamlined according to department’s evolving needs.
• Monitors utilisation rates of services and drives initiatives to improve utilisation of resources.
• Manage counter risks assessments and audit matters.
•  Ensure that Service Associates receive appropriate induction, orientation, and training so that they possess appropriate skills and knowledge to carry out their jobs.
• Responsible for staff engagement, recruitment and retention to achieve stable, skilled and motivated workforce and achieve the desired patient / caregiver and service outcomes.
• Responsible for two-way communication between staff and management and ensure timely dissemination of information, escalation of issues and recommending solutions to problems.

Secondary Responsibilities (20%)

• Responsible for devisinginnovative services to continually improve service levels and delight patients.
• Participate in new initiatives(i.e. G.R.O.S.S, Go-Green efforts)
• Any other ad-hoc duties assigned by reporting officer

Requirements*

• Degree in any discipline.Graduates from healthcare-related or business management studies will be advantageous.
• At least 3 years of service operational experiences within healthcare clinic setting
• Proficient in Microsoft,EPIC and NBS system
• Excellent team player and effective communication skills
• Problem-solving skills and critical thinking ability
• Ability to multi-task with a “can-do” attitude,
• Empathy, compassion, and social skills help in building trust and handling sensitive situations

JOB ID: GT/AH0008

All Successful candidates can expect avery competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Wordformat to gesse.tan@peopleprofilers.com

We regret that only shortlisted candidates will benotified

People Profilers Pte Ltd

20Cecil Street, #08-09, Plus Building, Singapore 049705

Tel: 69509745

EA Licence Number: 02C4944

EA Registration Number: R1108448

EA Personnel: Tan Lili Gesse

• Basic $2,500 - $3,500 + AWS + VB

• Working Location: Midview City

• Working Days: Monday - Friday

• Working Hours: 9.00am - 6.00pm

• TRAINING PROVIDED for those with lesser experience

Job Responsibilities:

• Process applications for Automotive Hire Purchase and Floor Stock Loans

• Check customer eligibility for loan applications

• Handle loan enquiries and recommend suitable financing options

• Perform credit checks and collect required documents from customers

• Submit applications to banks and financial institutions for approval

• Coordinate with internal teams and external parties to process loans

• Manage loan documentation from application to disbursement

• Handle documents for block discounting and other financing facilities

• Maintain accurate loan records and assist with reporting

• Support processing of loan drawdowns and redemption requests

• Provide general administrative support for loan operations

• Other ad hoc duties as assigned.
  

  
  

Job Requirement:

• Min NITEC / Diploma with minimum 1 year experience handling Automotive Hire Purchase Loans and Floor Stock Loans.

• Training will be provided for those with lesser experience.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities

• Current and Expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

NG JYA YEE (R23119014)

EA Recruitment Pte Ltd

EA License No: 21C0492

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

Min. Diploma in Accounting 

Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

To expedite the process interested candidates may contact me with your resume via:

Whatsapp: +65 8012 4526(Alvin)

Alvin Chua Ming Jing:R23116192

The Supreme HR Advisory Pte Ltd: 14C7279

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.

• Verify invoices against purchase orders and resolve discrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for payment processing.

• Follow up on invoice status and resolve payment – related issues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.

• Assist in asset capitalisation, tagging, transfers and disposals.

• Coordinate and support annual physical asset verification exercises.

• Maintain proper documentation, including asset records and photo verification.

• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.

• Provide support for financial tracking, reconciliation, and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.

• Assist in asset location tracking and related project work.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Key Responsibilities

1. Procurement

• Manage Goods Receipt (GR) processes for PO-based invoices in Ariba.

• Verify invoices against purchase orders and resolve discrepancies.

• Monitor and follow up on outstanding POs and GRs.

• Coordinate with stakeholders to close unused PO balances.

2. Accounts Payable

• Verify and process non-PO invoices.

• Coordinate approvals and submit invoices for payment processing.

• Follow up on invoice status and resolve payment – related issues.

• Ensure timely invoice coding and submission to NSS AP.

3. Fixed Assets Management

• Support asset tracking, recording, and compliance with policies.

• Assist in asset capitalisation, tagging, transfers and disposals.

• Coordinate and support annual physical asset verification exercises.

• Maintain proper documentation, including asset records and photo verification.

• Liaise with stakeholders and vendors on asset-related matters.

4, Research Finance

• Support Finance team in the preparation of research grant summaries and reports.

• Provide support for financial tracking, reconciliation, and other accounting tasks.

5. Administration

• Provide administrative support for School operations and events.

• Assist in asset location tracking and related projectwork.

6. Continuous Improvement & Support

• Support process improvements to enhance efficiency in both Finance and Administrative workflows, and internal controls.

• Perform ad-hoc finance and administrative duties as assigned.

Requirements

-Diploma (Polytechnic) or higher qualification.

-Preferably with experience in finance operations, accounts payable or procurement would be an advantage

-Familiarity with SAP and Procurement systems (e.g. Ariba)is an advantage.

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

1. Meeting Coordination:

• Schedule and coordinate internal and external meetings, including team meetings, client meetings, and presentations creation support.

• Arrange conference rooms, video conferencing, and necessary resources for meetings.

• Send out meeting invitations, agendas, and reminders to participants.

• Record meeting minutes and follow up on action items.

2. Event Planning Support:

• Support creating event timetable

• Send out RSVP form to guests, consolidate as guest list, and send reminders to participants

• Manage guest list including flight information, hotel check in/out dates, transportation details, and personal details

3. Department Schedule Management:

• Maintain and organize the marketing team's calendars, ensuring appointments and deadlines are met

4. General Administrative Support:

• Provide general administrative support to the marketing department, including filing, document management, and data entry.

• Handle incoming and outgoing correspondence, emails, and phone calls.

• Assist with travel arrangements and logistics for team members, if needed.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted