Total 1,352 Senior Executive level Administrative / Clerical job vacancies

Company Overview

INNIVATE is a leader in commercial construction, specializing in Aluminium Performance Louvres, Engineered Smoke Control Systems, and Architectural Facade products. We deliver turnkey solutions from design to installation, meeting client requirements and budgets.

Job Summary

You will manage comprehensive HR functions and office administration to support smooth operations, including recruitment, work pass management, employee data processing, government claims, and office coordination.

Responsibilities

• Manage recruitment, onboarding, employee exit, performance management, and implement HR policies to support workforce effectiveness
• Administer end-to-end work pass processes including application, renewal, cancellation, appeals, and expiry monitoring to ensure compliance
• Draft and prepare HR documents such as employment contracts, confirmation, resignation, promotion, and transfer letters accurately
• Coordinate staff training arrangements and maintain permit/work pass documentation and insurance records to support employee development and compliance
• Process and verify employee data including attendance, leave records, and allowances to maintain accurate HR records
• Manage government-related claims such as Levy Waiver, NS claims, Maternity/Paternity Leave, Childcare Leave, and other grants to optimize employee benefits
• Handle employee expense claims and assist with insurance-related claims to ensure timely reimbursements
• Oversee office administrative duties and daily operations including filing, scanning, documentation, and data entry to maintain organized workflows
• Prepare reports, letters, and internal documents to support communication and record-keeping
• Maintain physical and digital filing and record-keeping systems to ensure easy retrieval and compliance
• Manage stationery and pantry requisitions, vendor coordination, and maintenance of office equipment and facilities to support office functionality
• Assist in identifying and applying for government grants and funding schemes (e.g., Enterprise Singapore, Skills Future) to support business growth
• Maintain ISO documentation to comply with quality standards
• Provide administrative support to management and other departments as needed to facilitate smooth operations

Preferred competencies and qualifications

• Minimum NITEC / Higher NITEC / Diploma in Business Administration or related field
• 1–3 years of relevant administrative experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication skills in written and spoken English
• Organized, detail-oriented, and able to meet deadlines
• Positive attitude and willingness to learn
• Experience in admin support, simple HR/admin matters, or permit documentation is an advantage

1) Creating & maintaining filing systems

2) Dealing with telephone & email enquiries

3) Word processing, creating spreadsheets

4) Assist in preparation of regularly scheduled reports

5) To prepare invoices & quotation

6) Prepare & send outgoing faxes, mails & courier packages

7) Other administrative duties as required

8) Able to work with long hours, weekend and public holiday

Key Responsibilities

• Provide HR and administrative support for day-to-day operations and ensure service delivery meets client SLAs

• Coordinate recruitment, onboarding, and offboarding processes

• Handle staff attendance, leave applications, and claims administration

• Prepare reports, billing, and documentation accurately and on time

• Support employee engagement, performance review, and disciplinary or grievance matters where required

• Investigate service lapses, conduct audits, and recommend improvements

• Liaise with stakeholders to streamline processes and enhance efficiency

• Assist with any other ad-hoc HR and administrative duties as assigned

Requirements

• Diploma in HR or related discipline

• At least 1 year of HR Admin or project operations experience

• Strong communication and stakeholder management skills

• Proficient in MS Office; SAP/Workday experience is a plus

• Detail-oriented, proactive, and able to multitask in a fast-paced environment

• Able to adapt quickly and work independently when required

Working Hours / Location

• Mon – Fri, 8.30am – 6pm (Hybrid Work Arrangement)

• Mapletree Business City (Pasir Panjang, Nearest MRT – Labrador Park)

We regret to inform, only shortlisted candidates shall be contacted.

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EA License No: 90C3494 | EA Personnel No: R21100082 | EA Personnel Name: Mavis Goh En Qi

Job Responsibilities:

• To maintain and upkeep personal and leave records of employees and ensure that all records are complete, kept orderly and treated in strict confidence.
• To prepare, compile and submit HR reports to HR Manager monthly and/ or ad hoc basis.
• To update/ check TMS reports and overtime requisitions for salary processing.
• To keep track of employees' confirmation and ensure that they are appraised by their immediate supervisor via the performance appraisal form on time.
• Preparation of HR Letters (Employment Contracts, Confirmation, Annual Increment, Promotion, etc.)
• Assist in organising Company functions and staff welfare activities
• Source and organize training programs and liaise with industry trainers and institutions.
• Full cycle of recruitment (Including advertisement, source and screen candidates, interview arrangement, selection etc.)
• Liaise with external vendors and employment agencies.
• Work passes application, renewal and cancellation.
• Working closely with HR Manager and also respective department on any HR Administrative needs.

Job Requirement:

• Diploma in HR Management or equivalent with at least 1 to 2 years of relevant working experience.
• Experience in verifying time attendance records is preferred.
• Good communication and interpersonal skills
• Independent and must be able to multi-task
• Good knowledge of employment laws and best practices and well-versed in MS Office
• Able to work under pressure to meet tight deadlines and perform in a fast paced environment

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chong Ji Shen

EA Personnel Reg No: R26160221

Position title: Conveyancing Secretary (Senior x 1) 

Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3,500 - $4000

Key Responsibilities & Duties:
 
1.    Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

 
2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

 
3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.
   

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 8093 8699 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Job Responsibilities:

 Office Administration and Accounts

• Operations Oversight: Manage both office and clinic facilities, vendor contracts, and insurance renewals to ensure operational efficiency.

• Process Improvement: Develop and implement internal controls and administrative procedures to improve productivity.

• Full Set of Accounts: May be assigned to assist with the accounting matters of other related companies within the group.
  

Subsidiary Management (Physiotherapy Clinic)

• Corporate Secretarial Liaison: Maintain corporate records, coordinate board resolutions, and manage filings with ACRA

• Full Set of Accounts: Perform daily bookkeeping, bank reconciliations, and prepare monthly/yearly financial statements (P&L, Balance Sheet).

• Revenue Cycle Management: Manage patient billing, track outstanding insurance claims, and oversee GST-exempt vs. taxable revenue (e.g., retail products vs. professional services).

• Inventory & Procurement: Track supplies and equipment depreciation and manage payments to vendors.

• Clinical Payroll: Process monthly payroll for therapists and support staff, including CPF and reimbursements, where applicable.

Financial Reporting & Analysis

• Provide cash flow forecasting and budget variance reports to help the principal evaluate subsidiary performance.

Job Requirements:

• Experience: Minimum 5 years of accounting and admin experience. Prior experience in a Family Office or Healthcare/Clinical setting is highly preferred.

• Technical Skills: Proficiency in Sage, would be beneficial and advanced Microsoft Excel skills.

• Attributes: High degree of integrity and confidentiality; able to work independently with minimal super

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORDformat or please click on “Apply Now” or or email ref50@trustrecruit.com.sg

 We regret onlyshortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed tosafeguarding your personal data in accordance with the Personal Data ProtectionAct (PDPA).

Please read our privacy statement on our corporate websitewww.trustrecruit.com.sg.

Trust Recruit Pte Ltd                  

EA License No: 19C9950

EA Personnel: Moy See Meng (Jasmine)

EA Personnel Reg No: R24123391

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

Job Responsibilities:

-Responsible for managing full spectrum of HR and Administrative duties.

-Responsible for recruitment and selection and Work Pass application.

-Maintain and ensure proper documentation of employee database and personnel files.

-Prepare new staff on-boarding and off-boarding.

-Prepares monthly staff and foreign worker payroll.

-Monitor training and development needs.

-Participate in planning company activities such as team bonding, staff gathering, D&D etc.

-Monitor company insurance, i.e. vehicle insurance, medical insurance, workmen compensation and etc.

-Submit insurance claim to insurer.

-Monitor and order stationery and pantry items.

-Manage office administration such as pantry supplies, stationery, office equipment and etc.

-Other admin duties as assigned.

Job requirements:

-Independent, self-driven and proactive attitude.

-Candidate must possess Diploma in any field.

-At least 3 years relevant experience.

-Computer literate, required skill(s): MS Office, MS Excel, MS Word.

1) Creating& maintaining filing systems

2) Dealing withtelephone & email enquiries 3) Word processing, creating spreadsheets

4) Assist inpreparation of regularly scheduled reports

5) To prepareinvoices & quotations

6) Prepare& send outgoing faxes, mails & courier packages

7) Otheradministrative duties as required

8) Able to workon weekend & long hours

Benefits Summary

• Reputable Healthcare Sector
• Basic Up $2600++
• Full-Time Benefits Entitlements / Bonuses
• 5 Day Work Week
• Central Region Singapore

Key Responsibilities and Duties

• Assist with collecting payments from discharged patients
• Provide financial counselling to patients
• Handle patient discharge procedures
• Arrange follow-up appointments for patients
• Perform other duties assigned by supervisors

Requirements

• Strong passion to serve the patients.
• Minimally 1 year of experience in customer service-related roles.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities.

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application.

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Cheah Mei Ling (Stephanie)
Registration Number: R1988795
EA License No: 06C2859 (MCI Career Services Pte Ltd)

Our client is a leading player in Kitchen Appliance Industry. They are looking for a Admin Executive to join their Sales Team, in hopes of developing the current high performing team. They are located in the East area – easily accessible.

Key Responsibilities:

• Accurately and promptly process sales orders in the system.
• Verify customer information, product details, and pricing before order confirmation.
• Generate invoices, delivery orders, and other necessary documentation
• Track pending orders and ensure smooth order fulfillment.
• Plan and coordinate delivery schedules with warehouse, dealers, contractors, and customers.
• Ensure goods are delivered on time and in the correct quantities.
• Monitor delivery progress and address any issues that arise.
• Track inventory levels and maintain weekly updates.

Requirements:

• 1–3 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: jobs@recruitpedia.sg
• EA License No: 19C9682
• EA Personnel No: R25157233
• EA Personnel Name: Loh Pooi Keng

HIGHTLIGHT

• Five days work week

• Permanent Role

Responsibility

• Help Desk Support: Respond to user queries, troubleshooting issues, and resolve hardware/software/network problems.
• Software Installation & Configuration: Install, update, and configure applications to support business needs.
• Hardware Support: Maintain and troubleshoot computers, laptops, printers, scanners, and peripherals.
• Network Support: Monitor and resolve connectivity issues, LAN/WAN performance, and internet outages.
• User Account Management: Create, update, and manage user accounts, including password resets and access permissions.
• Security & Virus Protection: Implement IT security measures, manage antivirus software, and conduct security audits.
• Data Backup & Recovery: Ensure data integrity, manage backup procedures, and assist in recovery of lost/corrupted data.
• Mobile Device Support: Assist with setup, configuration, and troubleshooting of mobile devices.
• Remote Support: Provide assistance to remote/offshore employees via remote access tools or phone support.
• IT Asset Management: Maintain inventory of hardware/software assets, track licenses, and manage lifecycle.
• Documentation: Create and update IT procedures, troubleshooting guides, and system configurations.
• Training & User Education: Conduct sessions and create resources on IT best practices and security awareness.
• Vendor Management: Liaise with vendors for hardware/software services, support contracts, and warranty claims.
• Compliance & Policy Adherence: Ensure IT practices comply with regulations and internal policies.
• Continuous Improvement: Identify and implement process improvements to enhance efficiency and user satisfaction.
• Continuous Improvement: Identify and implement process improvements to enhance efficiency and user satisfaction.
• Business Application Support & Development:
• Create and manage company portals for internal use.
• Configure and customize Zoho applications (CRM, Desk, Projects, Creator, People) to meet business requirements.
• Develop and maintain application approval workflows (leave requests, expense approvals, onboarding processes).
• Integrate Zoho with other enterprise tools (Microsoft 365, Google Workspace, ERP systems).
• Process Automation: Streamline operations using Zoho Creator, Power Automate, or similar workflow automation tools.

Requirements

• Strong knowledge of hardware, software, and networking fundamentals.
• Experience with help desk systems and remote support tools.
• Preferably with 2 years’ relevant work experience.
• Familiarity with IT security practices and compliance standards.
• Hands-on experience with Zoho applications (CRM, Desk, Projects, Creator, People) and ability to build portals/workflows.
• Exposure to other enterprise software (Microsoft 365, Google Workspace, ERP systems).
• Ability to install, configure, and troubleshoot business applications across desktop and mobile platforms.
• Excellent problem-solving and communication skills.
• Relevant certifications (e.g., CompTIA A+, Microsoft Certified IT Professional, ITIL Foundation, Zoho certifications) are a plus.

How to Apply:

Interested applicants, kindly click on “APPLY NOW”

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Khoo Choo Xian (Anthony)

EA Personnel Reg No: R25158524

• Position : Project Admin Executive (Purchasing / Coordination)
• Location : East – Ubi (Nearest MRT : Ubi Station)
• Working hours : Monday to Friday | 9am to 6pm OR 8.30am to 5.30pm
• Salary (commensurate with experience) : Up to $3,500 + 14 Days Annual Leave + Year End Bonus + CNY Bonus + Medical & Dental Benefits
• Duration : Permanent
• Industry : Manufacturing & distribution

Main Responsibilities:

• Handle calls, visitors, and receipt of goods
• Prepare quotations and purchase orders (AutoCount)
• Source materials and negotiate pricing
• Manage work pass and training course applications
• Maintain ISO documentation
• Project coordination, site progress reports, and monthly progress claims
• Compile material catalogues and O&M manuals
• Support other administrative tasks as assigned
  

Requirements:

• Minimum of Diploma with at least 1-2 years of relevant working experience
• Proficient in Microsoft Office

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel and https://www.instagram.com/search.personnel for more job listings and career tips! 

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Deputy Consulting Director (APAC)

Reg no.: R22105510

EA No: 13C6684

Job Summary

Handle administrative tasks for a general insurance agency by managing insurer portals for quotations, coordinating with claims departments on ongoing claims, and tracking expiring policies to ensure timely customer renewals.

Responsibilities

• Manage insurer portals to generate accurate insurance quotations efficiently for customer proposals
• Coordinate with the claims department to follow up on ongoing claims and ensure timely resolution
• Monitor expiring insurance policies and proactively remind customers to renew their coverage to maintain continuous protection
• Perform administrative duties to support daily operations within the general insurance agency, ensuring smooth workflow

Preferred competencies and qualifications

• Possess a General Insurance certificate to enhance job performance
• Communicate effectively in Mandarin and English to support customer and team interactions
• Only Singaporeans and PRs need apply