Total 4,846 Others level Administrative / Clerical job vacancies

Raffles Place

12 Months Contract

9AM to 6.30PM Monday to Thursday, and 9AM to 5.30PM Friday

Key Responsibilities

• Support sales and relationship managers with customer outreach and follow‑ups
• Assist in the preparation, checking, and submission of application documents
• Perform basic data entry and system updates
• Coordinate with internal teams to track application progress
• Handle simple customer enquiries and redirect when necessary
• Ensure documentation complies with bank policies and procedures
• Carry out general administrative and ad‑hoc duties

Requirements

• Minimum Diploma in any field
• No experience required, training provided
• Proficient in Excel, able to use simple pivot table or vlookup and formula

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Working Timing: Mon - Friday: 0800-1700, Saturday:0800 - 1200

Salary:$2300 $2500

Location: Changi Airfreight Centre

Responsibilities:

• Invoice issuance & verification
• Data Entry
• Calculate & record payments
• Updating accounting records
• General admin duties as assigned

Requirement:

• Min 1 year relevant experience

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Shipping Assistant

• Location: Pandan Road
• Industry: Manufacturing - internal shipping department
• Mode: Full time , perm
• Working days: Mon - Friday 9am to 6pm

Job Responsibilities

• Coordinate daily shipping and delivery schedules for frozen food products
• Prepare and process shipping documents (DO, invoices, packing lists, etc.)
• Liaise with logistics providers, drivers, and warehouse team to ensure timely deliveries
• Monitor shipment status and resolve delivery issues when required
• Ensure proper handling and compliance with cold chain requirements
• Maintain accurate records of shipments and inventory movements
• Support inventory coordination and stock dispatch planning
• Communicate with internal teams to ensure smooth order fulfilment

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Responsibilities

• Administer Unix Linux servers by providing L2 and L3 support to maintain system stability and performance
• Perform patching and upgrade activities to keep server environments secure and up to date
• Install and configure new server instances and environments to support project requirements
• Manage high availability clustered systems to ensure continuous service uptime
• Execute backup and recovery procedures to protect data integrity and availability
• Troubleshoot hardware issues and coordinate with OEM vendors to resolve faults
• Apply performance tuning techniques and support cross-platform migrations to optimize system efficiency
• Support change management processes and disaster recovery planning to minimize operational risks
• Develop and use automation scripts to streamline server administration tasks (preferred)
• Utilize data center operational knowledge to enhance infrastructure management (preferred)
• Maintain familiarity with both legacy and latest technologies to support diverse environments (preferred)

• Experience with automation scripting to improve operational efficiency
• Knowledge of data center operations
• Change management and disaster recovery experience

Industry: Automotive MNC
Location: Central Area
5days week

Responsibilities:

• Schedule and coordinate internal and external meetings, including team and client sessions; arrange meeting rooms, video conferencing, and necessary resources; send invitations, agendas, and reminders; record meeting minutes and follow up on action items

• Support event planning by creating event timelines, preparing and sending RSVP forms, consolidating guest lists, sending reminders, and managing guest details including flight information, hotel check-in/out dates, transportation, and personal particulars

• Maintain and organize the marketing team's calendars, ensuring appointments and deadlines are met

• Provide general administrative support including filing, document management, data entry, handling incoming and outgoing correspondence, emails, and phone calls, and assisting with travel arrangements and logistics for team members as needed

Requirements:

• Proven experience as an administrative assistant or in a similar role
• Strong organizational skills and attention to detail
• Proficiency in calendar management and scheduling tools
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to adapt to changing priorities and work effectively in a fast-paced environment
• High level of discretion and confidentiality
• Positive attitude and a proactive approach to problem-solving

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word/pdf format to delwin.lim@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

Tel: 6950 9754

EA Registration Number: R24124723

EA licence number 02C4944

EA Personnel: Lim Jun Jie Delwin

Key Responsibilities:

• Offering administrative and secretarial assistance to support departmental functions. Arranging and coordinating meetings, including scheduling, organizing agenda, sending invites, booking meeting rooms, setting up required equipment, and taking attendance.
• Planning and organising both internal and external events, including venue survey, budget management and reporting, obtaining fee proposals, coordinating between relevant business units and suppliers, arranging transportation, supporting onsite, and preparing an after-event report.
• Assist project manager in tracking and monitoring project timelines, milestones, and deliverables to monitor the progress and effectiveness of project quality and coordinate all quality related correspondence.
• Compiling, preparing, and ensuring timely submission of necessary reports. Handle travel arrangements, including flight reservation, hotel accommodation, and visa applications.
• Preparing payment request, goods and service acceptance, and acknowledging expenses claims.
• To collaborate and communicate directly with English- and Chinese-speaking officers, stakeholders, counterparts, and customers, including the China headquarters team and international partners.

Required Qualifications:

• Minimum 3 years of related experience, preferably in administrative experience in MNC company.
• Proficiency in both English and Mandarin (written and spoken) is required to effectively communicate and collaborate with English- and Chinese-speaking stakeholders, including headquarters, regional counterparts, and customers in cross-cultural and multinational work environments
• PC literate with knowledge in MS Office (e.g. Word, Excel, PowerPoint, Outlook). Knowledge of SAP will be a plus.
• Knowledge in Photoshop and CANVA is mandatory for event poster design.
• Pleasant composure, cheerful disposition, good phone etiquette and positive working attitude.
• Independent and has good initiative.
• Able to start work immediately is a plus.

Interested candidate please click "APPLY" to begin your job search journey.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy. 

PERSOL Singapore Pte Ltd

•RCB No. 200007268E • EA License No. 01C4394

•Registration ID: Heah Sian Wei R23117518

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.Administrative Assistant

Functional & Technical Competencies

• Windows Server 2012/2008, Citrix, VMware, IIS, RDP, SSH
• Citrix 7.x, NetScaler, StoreFront
• Server hardening expertise
• Middleware: Connect:Direct, SSH, IIS
• Scripting: Batch, PowerShell or Python (Mandate)
• Linux knowledge (added advantage)
• Certifications (Microsoft/Citrix) preferred

Key Responsibilities

• Perform system reviews, tuning, and resilience improvements

• Provide 24×7 support with shift flexibility

• Define configuration standards & design guidelines for Windows OS

• Handle escalations, system recovery & root cause analysis

• Automate repetitive operational tasks

• Drive patching and OS/software upgrades

• Implement and maintain service monitoring

• Support project phases (design - implementation- handover)

• Assist with compliance & audit requirements

• Respond to support tickets, calls, and alerts promptly

• 5-Day Work Week: Mondays – Fridays , 8:00am to 5:30pm

• Location: East

• Basic Salary: Up to S$3,000 (commensurate with experience)

• Employment Type: 1-Year Contract

• Industry: Healthcare

A leading community healthcare provider is seeking an Administrative Executive (Business Development) to support corporate clients and ensure smooth service delivery.

Job Responsibilities:

• Communicate with corporate clients (companies using medical services such as health screening, medical consultations, and employee healthcare services) to ensure their needs are understood and addressed

• Build and maintain strong client relationships

• Collaborate with internal departments to ensure all client requests are fulfilled

• Maintain and update account database records and prepare reports

• Coordinate with cross-functional teams for pre- and post-account servicing to support successful execution and implementation for clients

• Handle enquiries, resolve issues and track service processes

• Provide administrative and operational support

Job Requirements:

• Experience in customer service, call centre or corporate account servicing

Looking for a change or a new challenge? Please email your detailed resume in MS Word format to cherry.cheng@celecti.com.sg

Cherry Cheng Wei (Ms.) | Talent Acquisition Consultant | CEI Reg. No: R26160225

Personal Assistant to Newbuilding Ship Broker

• Up to $8,000 basic + variable bonus
• Location: Vision Exchange
• Monday to Friday, 9:00 AM – 6:00 PM
• Occasional weekend work may be required (rare)
• Candidates should be comfortable working in a structured, high-performance environment

About the Company
We are a dynamic and fast-growing player in the maritime and offshore industry, specialising in newbuilding brokerage and project coordination. With a strong network of global shipyards, owners, and equipment makers, the company is known for its professionalism, execution discipline, and ability to manage complex, high-value projects. The team operates in a fast-paced environment where precision, responsiveness, and structure are critical to success.

Role Overview
We are seeking a highly organised, proactive, and execution-focused Personal Assistant to support a senior newbuilding ship broker. This role is pivotal in ensuring smooth operations across multiple ongoing projects, enabling the broker to focus on high-level negotiations and client relationships.

Key Responsibilities

• Manage emails, calendars, and follow-ups with shipyards, owners, makers, and internal stakeholders
• Track multiple newbuilding projects and ensure timelines and deliverables are met
• Prepare professional documents, summaries, and comparison tables
• Coordinate meetings, conference calls, and travel arrangements
• Serve as a gatekeeper and organiser—prioritising information flow rather than simply relaying messages

Requirements

• Minimum Degree qualification
• 3 years of experience as a PA in shipping, maritime, or project coordination
• Strong organisational skills with high attention to detail
• Ability to multitask and perform under pressure in a fast-paced environment
• Confident in working with senior stakeholders

If you are detail-oriented, thrive on structure, and want to be part of a high-impact role within the maritime industry, this opportunity offers strong exposure and growth potential.

• Monday to Friday
• 9am to 6pm
• $ 2600 - $ 3200
• Boon Lay

Job Scope

1. Sales Order Administration

• Receive and review sales orders submitted by the sales team through the company order system (e.g. Google Form).
• Verify completeness and accuracy of all order details including customer information, product specifications, engraving details, and installation location.
• Ensure supporting documents (photos, artwork references, text for engraving) are properly submitted.
• Clarify missing or unclear information with the sales team before processing.
   

2. Order Processing & Workflow Coordination

• Create and manage internal job cases for each confirmed order.
• Allocate and distribute job details to relevant departments:

                •             Artwork Design Team

                •             Production Team

                •             Installation Team
 

3.  Production Coordination

• Track production progress for:

                •             Memorial plaques

                •             Porcelain photos

                •             Engraving work

                •             Keepsake products

                •             Update internal order status once production is completed
 

4. Installation Scheduling

• Coordinate installation schedules with the installation team.
• Prepare daily work orders for installers including:

                •             Installation location

                •             Customer contact details

                •             Product details

                •             Site requirements

                •             Inform customers about scheduled installation dates.
 

5. Customer Communication

• Provide updates to customers regarding order status, artwork confirmation, production timeline and installation arrangements.
• Respond to customer inquiries regarding their memorial orders.
• Maintain professional and empathetic communication with bereaved families.
   

6. Documentation & Record Management

• Maintain accurate records of all sales orders and job progress.
• Ensure all customer data, artwork files and production details are properly archived.
• Update internal systems to reflect order status changes.
   

Requirements

• Diploma Holder
• Basic knowledge of Microsoft Office / Google Workspace
• Experience in administrative coordination, logistic, handling day in / day out orders purchasing / delivery preferred

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Key Responsibilities

Programme Operation: Admission

• Monitor the overall progress of the admission cycle.
• Preparation of applicant list for programme director screening and selection.
• Pre-screening of applications, certificates, transcripts (all re-requisite documentation)
• Plan, communicate, preparation and attend student online admission interview
• Follow up with student acceptance rate and deposit received
• Prepare and update admission statistics

Programme Operations: Examination

• Invigilation and script checking

Student and Alumni Affairs

• Assist in executing events and networking opportunities.

Other Administrative duties

• Assist with marketing/outreach activities when required
• Manage role-based account including responding to queries.
• Assist in any ad hoc matter as raise

Requirements

• Diploma or higher qualification

By submitting your resume, youconsent to the collection, use, and disclosure of your personal information perScienTec ‘s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

Contact you about potentialopportunities.

Delete personal data as it is notrequired at this application stage.

All applications will be processedwith strict confidence. Only shortlisted candidates will be contacted.

Lua Zhi Chin (Jeanette) - R1873831

ScienTec Consulting Pte Ltd –11C5781

Role Summary

The Personal Assistant / Administrative Executive providescomprehensive administrative and coordination support to senior management.This role focuses on scheduling, communication, and operational coordination toensure smooth day-to-day business activities.

In addition, the role includes ad-hoc drivingsupport for business-related purposes when required.

Key Responsibilities

Executive & Administrative Support(Primary Scope)

• Manage calendars, schedule meetings, and coordinate appointments
• Handle correspondence, including calls, and document preparation
• Arrange itineraries, and accommodation
• Coordinate internal and external meetings, including logistics and follow-ups
• Maintain records, filing systems, and confidential documents
• Liaise with internal departments and external stakeholders on administrative matters

Office & Operational Coordination

• Support office administration and general operations
• Assist with procurement, vendor coordination, and basic facilities matters
• Track expenses, submit claims, and support basic finance/admin processes
• Ensure smooth coordination of day-to-day business activities

Driving Support (Secondary / Ad-hoc)

• Provide driving support for management when required for business purposes
• Ensure timely and safe transportation to meetings and appointments
• Maintain cleanliness and basic upkeep of the assigned vehicle
• Assist with errands or document collection/delivery as needed

Note: Driving duties are ad-hoc and secondary tothe primary administrative responsibilities of the role.

Requirements

• Diploma or above in Business Administration or related field
• Prior experience in administrative, coordination, or PA roles preferred
• Strong organizational and time management skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Possess a valid driving license with a good driving record

Working Arrangement

• Based in office with regular interaction with internal stakeholders
• Working hours aligned with business operations
• Driving duties are assigned based on business needs and are not the primary function of the role

Personal Care Officer

Salary : $2,500 - $3,300

Location: Sembawang 

Working Hours: 12 hours shift - 4 days a week (weekend & weekdays rotate)

• Day Duty 7.30am to 7.30pm
• Night Duty 7.30pm to 7.30am

Job Responsibilities

• Plan and supervise the care of residents
• Develop and implement programmes and activities for the well-being of residents
• Put up monthly interview records for residents
• Ensure proper maintenance of the Home's equipment
• Ensure the cleanliness of the Home premises

Job Requirements

• Diploma in psychology , social work , counselling or relevant field
• Willing to work rotating shifts including night shift and weekends
• Training provided

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279