Total 558 Senior Executive logistic assistant job vacancies

Overview
This role is responsible for managing administrative functions to ensure smooth operations of the Operating Theatre (OT).

Job Responsibilities
1) Billing and charging matters

• Timely verification of each day’s surgery charges for patients and ensure all charges are properly interfaced to the billing system and are accurate and free from errors
• Follow up with vendors, nursing, clinicians, or other disciplines’ colleagues for any charging issues
• Follow up with patients or business office for billing issues

2) Procurement and management of OT supplies and equipment

• Assist on any procurement matters, such as purchase of OT supplies under consignment or blanket order, OT equipment, and other services necessary for the smooth operations of the OT
• End-to-end process for purchases, including but not limited to obtaining quotation, raising purchase requests, arranging delivery, processing invoices and delivery orders for billing
• Work with MMD on inventory levels for stock and non-stock items
• Tracking consumption rates, contract balance values, and working with vendors, nurses and other operations colleagues for projection, top up or extension of Purchase Orders
• Assist with tracking and monitoring of CAPEX and OPEX usage in assigned area
• Requisite, control and maintain utilization of office supplies in the assigned area

3) Other Administrative Duties

• Daily Updates of OT listing schedule to Surgeons
• Maintain charge forms and charge codes in Operating Theatre Reporting System (OTRS)
• Ordering of pantry and stationary supplies, ensuring they are at par level
• Printing of implant cards for patients who had implant surgeries

Requirements

• Diploma or equivalent professional qualifications.
• Minimum 2 years of experience in clerical and administrative duties.
• A good understanding of accounting and figures.
• Good computer skills in Word, Excel and Power Point.
• Good communication and interactive skills.
• Able to work independently.

*Only Singapore Citizens and Singapore Permanent Residents may apply.

Executive Assistant [PA + Trust Duties]
Salary: $4000 - $6,800 + AWS
Working Day: 5 Days, 9 – 6 PM
Working Location: Suntec 

Responsibilities

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director’s consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Requirements:

• Possess a Diploma/Degree in related field of study (Psychology, Social Work) and have completed SDESN
• Diploma in Special Education by National Institute of Education (NIE)
• Minimum 3 years working experience with young child with neurodevelopmental and diverse needs in an early intervention setting
• Knowledge of AEPS would be an advantage
• Proficient in writing and communicating in English language
• Converse in Mandarin would be an advantage and able to speak to Mandarin speaking parents and caregivers
• Able to handle the physical demands of the role, such as lifting and carrying the students and equipment, and cleaning and maintaining equipment and facilities.
• Salary will commensturate with qualifications and experience

Responsibilities:

1. Leadership in Curriculum Development

• Design, plan, and implement individualized curriculum, lesson plans, and IEPs for all students, ensuring alignment with academic and developmental goals.
• Deliver tailored lessons while overseeing the effective execution of the curriculum by all teachers to maintain consistency in quality and approach.
• Proactively oversee curriculum mapping and differentiation, ensuring lessons meet the diverse needs of all students.

2. Programme Evaluation and Development

• Manage the enrolment and internal assessment processes for all students, ensuring timeliness and comprehensiveness.
• Utilize assessment data to inform curriculum planning and interventions, proactively aligning lesson plans with students' academic, social, and developmental goals.

3. Behavioral and Social-Emotional Interventions

• Lead the planning and implementation of social, emotional, and behavioral interventions, ensuring they are tailored to individual learning objectives.
• Provide ongoing behavioral support strategies and guidance to teachers on effectively managing student behavior.

4. Mentorship and Teacher Development

• Mentor teachers and assistant teachers in curriculum execution, lesson delivery, classroom management, and behavioral interventions.
• Lead regular in-house training sessions to enhance instructional quality and ensure the consistent application of evidence-based practices.

5. Classroom Management

• Oversee classroom management to create a supportive and engaging environment for all students.
• Proactively guide teachers on behavior documentation, reporting, and intervention strategies while monitoring overall classroom dynamics.

6. Collaboration and Transdisciplinary Approach

• Facilitate regular meetings with the Early Intervention Team, Allied Health Professionals (AHPs), parents, and external stakeholders (preschools) to coordinate interventions for all students and ensure a transdisciplinary approach.
• Organize center events, outdoor learning opportunities, and lead caregiver training sessions to empower caregivers in supporting home-based learning.

7. Operational Support

• Share responsibilities in sourcing, purchasing, and inventory management of classroom resources, ensuring a safe and conducive learning environment for all.
• Ensure adherence to safety standards, including regular health checks and incident reporting.
• Provide class coverage and additional support to teachers as needed to maintain smooth instruction and classroom dynamics.

8. Student Recordkeeping

• Maintain accurate documentation of student progress, assessments, and interventions, ensuring timely reporting to relevant stakeholders.

Key Responsibilities

Duties include, but are not limited to, the following:

Executive Assistant Support

• Serve as a primary administrative and coordination partner to the Sector President and Vice President, Finance, managing complex calendars and scheduling to optimise executive time and priorities.

• Manage end-to-end business travel arrangements for the Sector President and VP Finance, including travel itineraries, visa applications, accommodations, and logistics.

• Prepare, review, and submit complete and accurate expense claims in accordance with company policies and processes.

• Plan, coordinate, and support business meetings, workshops, and executive activities, including venue and logistics management, agenda preparation, pre-reading compilation, minute-taking, and follow-up actions.

• Organise and support large-scale business events, including conferences, townhalls, and leadership offsites.

• Gather, compile, verify, and analyse information and materials required for executive use, including memos, correspondence, reports, presentations, speeches, and announcements.

• Support the Sector President and VP Finance in the preparation, consolidation, and timely submission of reports and materials for leadership and governance forums.

• Act as a trusted liaison between executives and internal/external stakeholders, handling sensitive information with discretion and professionalism.

• Provide backup support to other Executive Assistants as required, including coverage during leave periods.

Qualifications and Experience

• Bachelor’s degree or equivalent qualification preferred.

• Minimum 5 years of relevant administrative experience, including at least 2 years in an Executive Assistant or Executive Secretary role supporting senior leaders.

• Experience supporting multiple senior stakeholders and managing competing priorities in a fast-paced environment.

• Demonstrated experience in event management, including planning and executing senior-level meetings, workshops, town halls, or large-scale business events.

• Excellent command of spoken and written English, with strong communication and interpersonal skills.

• Strong organisational, problem-solving, and stakeholder management capabilities; able to operate effectively in a cross-functional and multicultural environment.

• Proficient in Microsoft Office and Windows applications, with the ability to prepare well-structured executive-level documents and presentations.

• Self-motivated, resilient, and able to respond positively to changing priorities and challenges.

• Willingness to travel as required (up to 20%).

Location: Bukit Timah

Duration: ASAP till End June (Extendable/Convertible)

Salary: Up to $4000

Job Responsibilities:
Executive Support
• Manage calendars, meetings, and travel arrangements for senior leadership
• Prepare agendas, minutes, reports, and presentations
• Act as key liaison between leadership and stakeholders

Academic Administrative Support
• Support academic scheduling, timetables, and calendars
• Coordinate academic events (e.g. exams, parent-teacher conferences, PD sessions)
• Maintain academic records (attendance, reports, faculty documentation)
• Liaise with departments and assist with academic reporting

General Administration
• Handle confidential information with discretion
• Maintain organized filing systems (digital and physical)
• Support onboarding for new staff
• Assist with school communications and publications
• Provide administrative support for accreditation and compliance

Job Requirements:
• Bachelor’s degree in Business Administration, Education, or a related field (preferred).
• 3–5 years of experience as an Executive Assistant or in academic administration.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, work independently, and adapt in a fast-paced environment.

Preferred Experience

• Prior experience in a school or academic institution.
• Familiarity with student information systems and academic databases.

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Company Overview / Employee Value Proposition

Founded in 2000, PLG started modestly as a freight forwarding company and has grown to a company size of over 198 employees throughout Asia and Europe. We are a fast developing logistics provider operating in 20 locations over 11 countries. We provide customized and cost-effective integrated logistics solutions to our clients through comprehensive networks, operation excellence and professional personnel. Today, PLG owns a huge 700,000 square feet flagship logistics hub located next to Tuas Mega Seaport & operating in 6 other lease warehouse sites amounting to total 1.4 million square feet spaces We leverage our deep Asian expertise, strong established networks, strategic partnerships and customised technology-based integrated logistics solutions to fulfill demands even under uncertainty. Our dedicated people, agile thinking and multimodal solutions empower our customers to achieve operational efficiencies, cut costs, lower risk and focus on their core work. We are bravely seeking new frontiers and changing the way logistics operates in Asia and beyond. PLG – Asian Expertise, Global Connections.

Job Summary

Serve as the main point of contact for customers by managing inquiries, resolving issues, and ensuring customer satisfaction through professional communication and timely follow-up.

Responsibilities

• Handle customer inquiries and resolve issues through emails, calls, and messages to maintain positive customer relationships
• Enter and update customer and warehouse data accurately in management systems to ensure reliable records
• Generate and submit timely reports on inventory, orders, and billing to support operational transparency
• Coordinate with warehouse and logistics teams to verify accurate order fulfillment and shipment processes
• Prepare, review, and maintain documentation related to customer orders, billing, and inventory for accuracy and compliance
• Generate and review billing invoices and assist with inventory reporting to support financial accuracy
• Perform additional duties as assigned by supervisors to support team objectives

Preferred competencies and qualifications

• Minimum Nitec / Higher Nitec in Business Administration, Logistics & Supply Chain, or related fields
• Good interpersonal and communication skills demonstrated through effective customer interaction
• Ability to start work immediately or within short notice

Other Information

• Company transport provided to and from Joo Koon MRT Station

Job Scope:

• To assist in managing / To manage the Firm's portfolio of clients in Audit, Compilation of Financial Reports, Consolidation of Group Companies and Tax Compliances.

Requirements:

• Accountancy or ACCA graduates/ Currently pursuing the ACCA qualifications
• Minimum 2-3 years of experience in Auditing Practice
• Proactive, Committed and Able to work under pressure
• Proficiency in both written and spoken English.
• An analytical mind, an eye for details and excellent communication & interpersonal skills

Successful candidates can look forward to the following benefits on ACCA programme:

• Sponsorship on related courses and membership fees
• Study and examination leave

Reporting to the HR Manager, this role provides day-to-day HR and administrative support to ensure smooth operations across our preschoolcentres.

RoleResponsibilities :

Recruitment

• Post job ads, screen resumes, and schedule interviews
• Coordinate onboarding: prepare contracts, and inductionprograms
• Ensure background checks (e.g., medical clearance,childcare licensing requirements)

Employee Records& Administration

• Maintain staff files (qualifications, certifications,training records)
• Update HR databases with attendance, leave, andperformance data
• Assist in collating information for HR reports tomanagement and government agencies

Compliance &Government Reporting

• Ensure adherence to MOM and ECDA regulations
• Handle work pass matters (WP / SP / EP) for foreign employees
• Collate data for timely submission of government grantsand transactions

BenefitsAdministration

• Manage employee benefits such as medical insurance, andleave entitlements
• Handle insurance claims and reimbursements

HR Operations& Admin Support

• Respond to staff queries on HR related matters
• Assist centre managers with manpower planning

Pre-Requisites :

• Diploma in HR / Admin or equivalent
• Proficient in MS Office
• Knowledge of MOM regulations and Employment Act (advantageous)
• Ability to multi-task and meet tight deadlines
• Experience in preschool or education sector an added advantage
• Good communication and interpersonal skills

Able to commence immediate or on short notice
Work location : Jurong West (shifting to Bukit Timah, near Cashew mrt)

We are seeking a dedicated Senior Clinic Assistant to join our GP clinic under Y Medical & Wellness Group of Companies. The successful candidate will be based at Our Tampines Family Clinic, and will play a key role in ensuring smooth daily clinic operations and delivering a positive patient experience.

Responsibilities:

Counter & Administrative Duties

• Patient registration, temperature and weight taking
• Handling CHAS, Medisave, and Healthier SG transactions
• Dispensing medication and collecting payments (familiar with e-payment modes such as QR pay and NETS)
• Managing appointment bookings for chronic disease follow-ups and sending patient reminders
• Answering phone and counter enquiries in a professional manner
• Performing claims submission (e.g., Medisave, CHAS, MBS, Managed Care/TPA insurance claims)
• General administrative support and record keeping

Clinical Support

• Performing COVID-19 and Influenza swabs
• Conducting ECGs and assisting doctors during consultations when required

Requirements:

• Minimum GCE O-Level or above, with relevant experience in a healthcare / GP clinic setting
• At least 2 years of GP clinic working experience (required)
• Strong IT proficiency (clinic systems, Managed Care portals, MBS, MHCP, and TPA claim portals)
• Good command of spoken and written English; ability to converse in Mandarin and/or Malay is an advantage to communicate with non-English speaking patients
• Diligent, customer service oriented, with a pleasant disposition
• Able to work in a fast-paced environment and adaptable to rostered shifts
• Adaptable to rostered shifts, and able to commit 3 night shifts and 1 weekend shift per week

Benefits:

• Competitive salary with CPF contributions
• 13th month annual bonus
• Career growth opportunities within a growing healthcare group
• Supportive team environment and training provided

If you are a proactive and responsible individual with a passion for healthcare operations, we invite you to join our team at Y Medical & Wellness Group. Apply now and be part of a team that values quality patient care and service excellence.

If interested in the above position, kindly send your CV to: hr@ymedicalwellness.com. or click "Apply"

We are an equal opportunity employer. We does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at our clinic are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

Responsibilities:

• Provide courteous service to guests and responds efficiently and tactfully to complaints, requests and enquiries.
• Liaise closely with Concierge, Reception and the Front Office cashier on guests' arrivals and departures.
• Establish contact (courtesy calls) with guests and render assistance where necessary.
• Ensure efficient and courteous service in baggage and transport handling as well as general enquiries.
• Any other reasonable job tasks as assigned.

Requirements:

• PSLE or equivalent.
• Willing to perform rotating shifts.
• Positive attitude with outgoing personality and good communication skills.
• Experience in hospitality and knowledge of Opera is preferred.

Employees will get to enjoy benefits such as Medical, Flexi, Birthday Leave & Vouchers, Annual Health Screening, and Insurance Coverage.

Job Requirement:

• Responsible for full spectrum of payrollfunction
• Process payroll via InfoTech Payroll system
• Prepare and maintain andmaintain employee payroll records
• Preparation andsubmission of Form IR21, IR8A, IR8S, Appendix 8A and Appendix 8B
• Filing of all governmentpaid leave and claims
• Handle and assist staff queries on benefit and payroll matters
• To undertake other HR functions, ad hoc projectsand other duties as and when assigned

Minimum Requirement:

• Familiar with Employment, CPF, Income Tax and Foreignworkers Levy Acts
• Diploma in Admin/HRM orequivalent
• At least 2 yearsrelevant experience, handling large headcounts
• Independent, hands-onindividual with strong time management skills
• Proficient in MS Excel

As an Insurance Administrative Assistant / Executive, you will assist in the preparation, review, and issuance of insurance policy documents and endorsements. You will also ensure proper documentation, record-keeping, and filing upon issuance.

Working Location:

6 minutes’ walk from Somerset MRT Station

Working Hours:

Monday to Friday, 9:00 AM – 6:00 PM

Key Responsibilities

Promptly follow up with clients on motor insurance enquiries

Handle policy renewals for clients

Update and maintain the customer database accurately

Prepare motor insurance quotations and issue policies

Process insurance policies and related documentation

Provide administrative support, including filing, printing, and email management

Requirements

Strong organisational skills with excellent attention to detail

Ability to work independently and manage multiple tasks in a fast-paced environment

Results and service oriented mindset

Proactive and fast-paced working attitude

Key Responsibilities

• Manage CEO’s calendar, meetings, travel & priorities
• Prepare board materials, agendas & presentation decks
• Coordinate board meetings, take minutes & track action items
• Draft and consolidate board papers
• Handle confidential correspondence & stakeholder coordination
• Oversee office admin (supplies, vendors, events, documentation)
• Support internal meetings, reporting & ad-hoc projects

Requirements

• 5–10 years EA experience supporting senior leadership
• Prior exposure to board meetings & board papers (must-have)
• Strong organisation, communication & multitasking skills
• High discretion handling confidential matters
• Proficient in MS Office (PowerPoint, Excel, Word)

Eric Kng Chip Guan (CEI No. R1104559)
Business Edge Personnel Services Pte Ltd (96C4864)

Our esteemed client in the Manufacturing industry is seeking an Accounts Assistant/ Junior Accounts Executive to join their dynamic team:

• Employment Type: Permanent
• Position: Accounts Assistant/ Junior Accounts Executive
• Location: North (Nearest MRT: Admiralty)
• Working Hours: Monday to Friday, 8.30am to 5.30pm
• Salary Package: Up to $3,200 + AWS + Bonus

Job Responsibilities:

• Assist the Manager in overseeing daily Accounts functions, including monthly and year-end closing
• Support annual financial audit and regulatory submissions
• Perform bank reconciliations and GST submissions
• Handle Accounts Payable: process supplier invoices and arrange payments
• Manage Accounts Receivable: update payments, prepare statements, aging reports, and support commission tracking
• Review and monitor outsourced accounting activities (management reports, GST, tax)
• Ensure compliance with accounting standards and legal requirements
• Perform ad hoc duties as assigned

Job Requirements:

• Diploma in Accountancy, Business, or a related field
• At least 1 year of relevant working experience, preferably in a manufacturing environment
• Familiarity with accounting systems (e.g. MYOB/ABSS) is an added advantage
• Proficient in MS Office and Google Workspace.

Ready to apply? Here’s how: 

• Click the APPLY button, or 
• Email your resume (in MS Word or PDF format) to adelin@intuitrecruitment.com. Include the job title in your email subject line for prompt processing. 

Only shortlisted candidates will be notified. 

By submitting your application, you consent to the collection and use of your personal data under Personal Data Protection Act (PDPA). 

Adelin Chong | EA Personnel Reg No.: R1875641 

Intuit Recruitment Pte Ltd | EA License No.: 25C2793