Total 570 Senior Executive logistic assistant job vacancies

Job Title

Executive Assistant (Healthcare Operations)

Sector

Healthcare / Administration / Operations

Employment Type

Contract (6 Months)

Job Summary

Support administrative and operational functions within Emergency Medicine. This role involves coordination, reporting, and supporting clinical operations in a fast-paced healthcare environment.

Key Responsibilities

• Manage onboarding and administrative matters for medical staff
• Coordinate and track medical reports and documentation
• Support rostering, claims, and departmental administration
• Assist in audits, reporting, and data tracking
• Prepare reports, presentations, and correspondence
• Manage department intranet and internal communications
• Support daily operations and ensure smooth workflow

Requirements

• Diploma / A Levels or equivalent

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Job Description:

We are looking for a responsible and organized Executive Assistant to provide administrative and office support to management and ensure smooth daily operations.

Working Hours:

⏰ Mon to Fri | 9.30am to 6pm

Location:

Job Title: Executive Assistant (EA)

Location: Singapore

Employment Type: Full-time

Job Summary

We are seeking a highly organized and proactive Executive Assistant to support senior management in daily operations. The ideal candidate will be detail-oriented, able to multitask effectively, and capable of handling confidential information with professionalism.

Key Responsibilities

* Provide full-spectrum administrative and secretarial support to senior management

Manage calendars, schedule meetings, and coordinate appointments

Handle correspondence, emails, and phone communications on behalf of executives Prepare reports, presentations, and meeting minutes

* Coordinate travel arrangements, including flights, accommodation, and itineraries

Liaise with internal teams, external partners, and stakeholders

Track projects and follow up on action items to ensure timely completion

* Maintain proper filing systems and documentation

* Assist with ad-hoc administrative tasks as assigned

Requirements

* Diploma or Degree in Business Administration or related field

Minimum 2-3 years of experience in an Executive Assistant or similar role

Strong organizational and time management skills

Excellent written and verbal communication skills (English required; Mandarin is a plus)

* Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

* Ability to work independently and handle multiple priorities

* High level of discretion and confidentiality

Preferred Qualities

* Strong interpersonal skills and professional demeanor

* Problem-solving mindset with attention to detail

* Ability to work in a fast-paced environment

What We Offer

* Competitive salary package

* Career growth opportunities

* Supportive and dynamic work environment

Job Description -

• Manage CEO's diary, appointment schedules and travel arrangements
• Co-ordinate investors road shows, meetings and telephone / video conferences
• Prepare presentation materials and collate reports
• Research and extract information and supporting data in preparation for meetings
• Update and maintain Customer contacts database
• Track vendor invoices against contracts signed and highlight any discrepancies
• Maintain e-filing of documents on the cloud for ease of reference and archival
• Take meeting minutes for the Board of Director's meeting
• Organize and support meetings of various committees like the Audit and Remuneration committee

Job Requirements -

• Fluent in English - Written and spoken
• Additional Asian language skills are desirable
• Proficiency in Microsoft Applications such as Word, Powerpoint and Excel.
• Experiences in scheduling meetings and travel arrangements of the team
• Ability to work independently
• Client liaison skills
• Previous experience as an Executive Admin / Secretary in professional services
• Able to work under pressure and good time management skills
• Must be a Singaporean or a Singapore PR

Responsibilities:

• Assist in coordinating support services and organising activities for the seniors
• Assist in planning & coordinating programmes and activities for the seniors
• Assist in managing, supervising and supporting volunteers
• Conduct Community Screener and ensure buddying & befriending criteria are met
• Assist in conducting outreach
• Assist Programme Executive to prepare monthly report
• General admin duties

Requirements:

• Min. GCE ‘A’ Level, Diploma with Social Service
• Good communication & interpersonal skills
• Preferably with interest and passion for the elderly

Work Location: Limbang Green

If you are interested to join us, please apply via Fei Yue Career Portal.

For your privacy and security, kindly refrain from including your NRIC number in your application form or resume.

Job Expectations

• Create positive and memorable guests’ experiences within the hotel lobby and reception area.
  
• Collaborate closely with the Assistant Manager to provide courteous and efficient services to guests. Responsively and tactfully address guest complaints, requests, and enquiries.
  
• Maintains comprehensive and accurate knowledge of guests’ arrivals, events, amenities, outlets, and general information.
  
• Maintains close communication with Concierge, Reception, Bell Counter, and Front Office Cashier regarding guest arrivals and departures.
  
• Ensure efficient and courteous service in baggage and transport handling as well as general enquiries.
  
• Approach any additional tasks assigned by superiors diligently and professionally.
  

Sentosa Cluster

• Oasia Resort Sentosa
  

Requirements

• Minimum completion of PSLE or its equivalent.
  
• Able to work rotating shifts, weekends and Public Holidays.
  
• Positive attitude with an outgoing personality and good communication skills.
  
• Those without experience are welcome to apply.

Work location: Central
Working hours: Monday to Friday office hours
Salary: up to $2460 per month

6 months contract

Job Scope:

• Enhance work processes and customer relations to elevate service quality.
• Lead customer service surveys, analyse feedback, and drive process improvements.
• Track application payment and security checks to ensure efficiency and accuracy.
• Coordinate preparation, distribution, and courier services for streamlined logistics and timely delivery.
• Conduct quality checks on returned dosimeters, maintain communication with customers, and manage courier job lists to ensure quality assurance.

Requirements:

• Diploma in any field
• 1-2 years of relevant working experience in a service laboratory
• Proficient in Microsoft Excel
• Ability to work independently
• Good interpersonal communication skills
• Meticulous with an eye for detail

Interested applicants may apply or email your CV to nadirah.hirwandy@tg-hr.com

SINGAPOREANS ONLY

We are seeking compassionate and responsible individuals to support daily cemetery operations at Choa Chu Kang. This role ensures dignified and professional burial services, assisting with both traditional soil and crypt
burials while maintaining high standards of safety and care.

Key Responsibilities:

• Prepare and restore burial plots, including manual digging when needed
• Assist with traditional and crypt burials, and coordinate machinery operations
• Supervise ground staff and ensure safe, efficient practices
• Liaise with authorities and communicate professionally with families
• Maintain accurate daily records, documentation, and handle simple paperwork.

Requirements:

• Physically fit and comfortable working outdoors in a bereavement environment
• Able to handle basic digging and operational tools
• Strong English communication skills for liaising with authorities and families
• Responsible, detail-oriented, and able to work independently or as part of a team
• Willing to work weekends and public holidays
• Prior experience in cemetery or related operations is a plus; supervisory experience is advantageous.
• Compassionate, respectful, and professional approach

• Provide full spectrum of Human Resource and administrative support.
• Maintain accurate HR databases and ensure employee records are up to date.
• Prepare, update, and file all HR and administrative documents.
• Manage employee attendance, leave, and medical records.
• Assist in onboarding and offboarding processes.
• Coordinate and administer employee training.
• Handle work pass applications (Work Permit, S Pass, Employment Pass) and liaise with MOM.
• Prepare employment contracts, renewal letters, confirmation letters, and resignation acceptance letters.
• Arrange candidate interviews and support recruitment activities.
• Assist with travel arrangements and visa applications.
• Support company events and employee engagement activities.
• Perform any other ad hoc duties as assigned.

Requirements

• Higher Nitec / Diploma in HR, Business or related field
• At least 1 year of relevant working experience
• Strong command of oral and written English
• Proficient in Microsoft Office applications and strong interpersonal skills
• Organized, meticulous, and able to handle confidential information

JOB DESCRIPTION

Department: Logistics Operations

Report to: Senior Executive

Functional Relationships with: Warehouse Supervisors, Supply Chain Supervisors / Managers, Customer Service Representatives, IT Personnel Carriers, suppliers, warehouses, custom brokers, drayage providers and others involved in the shipping and delivery of merchandise.

POSITION PROFILE:

Based in: Singapore

Job Site: Yishun

Successful candidate will: The Assistant Executive (Logistics Operation / Warehouse Supervisor) is responsible for overseeing daily warehouse operations to ensure efficient inventory management, timely order fulfilment, and smooth logistics activities. The role requires strong leadership, coordination, and operational planning skills to maintain warehouse productivity, safety compliance, and cost-effective logistics operations.

The successful candidate will supervise warehouse personnel, optimise workflows, maintain accurate inventory records, and collaborate with cross-functional teams to support supply chain efficiency and continuous improvement.

Key Duties & Responsibilities:

• Manage Daily Warehouse Operations – Supervise receiving, storing, picking, packing, and shipping of goods to ensure accuracy, timeliness, and efficiency.

• Control and Maintain Inventory – Keep accurate stock records through regular checks, cycle counts, and audits; investigate and resolve discrepancies promptly.

• Lead and Develop Staff – Assign tasks, monitor performance, provide coaching and training, conduct evaluations, and foster teamwork in a positive work environment.

• Improve Processes – Identify and implement operational enhancements, optimise warehouse layout and workflows, and support automation/digital transformation initiatives (DX/BPR/RPA).

• Ensure Safety and Compliance – Enforce Workplace Safety & Health (WSH) standards, conduct safety inspections, and ensure compliance with Fire Safety and Environmental regulations.

• Coordinate Logistics Activities – Liaise with carriers, freight forwarders, suppliers, and internal departments to arrange shipments, monitor schedules, and resolve operational issues.

• Report and Manage Systems – Use Warehouse Management Systems (WMS) to manage inventory; generate reports on stock status, shipment performance, and productivity metrics.

• Maintain Facilities and Equipment – Oversee maintenance schedules for warehouse infrastructure and equipment; implement security procedures to safeguard assets and reduce risks.

Ability / Competency Required:

• Diploma in Logistics, Supply Chain Management, Business Administration, or related discipline.

• Minimum 2 years’ relevant experience in logistics or warehouse operations (supervisory experience is an advantage).

•Strong knowledge of warehouse processes, including inventory control, order fulfilment, and shipping/receiving procedures.

• Familiarity with Warehouse Management Systems (WMS) and logistics software.

• Strong leadership, communication, and interpersonal skills, with excellent problem-solving abilities.

• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint); knowledge in DX/BPR/RPA is advantageous.

salary up to $3800++ 

( Junior /Senior / Supervisor warehouse with experience welcome apply ) 

Warehouse assistant / Senior Warehouse / Logistic Specliast / Junior / Entry level / can apply 

( Jurong ,Tuas , serangoon , tai seng, Jurong East , Woodlands ) Company transport provided 

5 days work week + OT + Good Bonus (Permanent role) 

• Ensure inventory accuracy for warehouse 

• Weekly/monthly stock count and random stock check 

• To support general warehouse operations 

Requirements: 

◾with forklift license or without forklift license welcome apply 

Full Training provided 

Good Pay + OT + Good allowance + High Bonus( Permanemt role ) 

Interested candidates please send an updated Resume / CV in Ms Word format WhatsApp’s your resume to 98332779 (No Calls) 

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 ) 

salary up to $4000++

Warehouse assistant / Senior Warehouse / Logistic Specliast / Junior / Entry level / can apply

( Jurong ,Tuas , serangoon , tai seng, Jurong East , Woodlands ) Company transport provided

5 days work week + OT + Good Bonus (Permanent role)

• Ensure inventory accuracy for warehouse

• Weekly/monthly stock count and random stock check

• To support general warehouse operations

Requirements:

◾with forklift license or without forklift license welcome apply

Full Training provided

Good Pay + OT + Good allowance + High Bonus( Permanemt role )

Interested candidates please send an updated Resume / CV in Ms Word format WhatsApp’s your resume to 98332779 (No Calls)

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 )

Benefit Summary:

• Location: Kent Ridge

• Working Hours: Mon-Fri, office hours

• Stable career, career progression opportunities

Responsibilities:

• Register and process medical report requests, including cashier function for medical report payment.

• Handle all email, phone and mail enquiries pertaining to medical reports.

• Follow-up with doctors on incomplete medical report requests.

• Execute administrative duties pertaining to all medical report requests.

• Manage and resolve urgent and/or difficult cases to ensure that medical reports reach requestor within the stipulated timeline.

• Retrieve medical records to facilitate report writing and/or records duplication requests from law firms and government agencies.

• Conduct quality check on medical report before release.

• Any adhoc assignment as assigned by the supervisor.

Requirement:

• Possesses a Diploma education qualification.

• Minimum 1-2 years of experience in healthcare/hospitality/government industry with administrative or customer service experience.

• Proficient in Microsoft Outlook, Word and Excel.

Applicants who possess relevant experience for the above responsibilities are most welcome to apply. If you do not possess the above experience, your application will still be considered on individual merits and you may be contacted for other opportunities. 

Please submit your updated resume in MS Words format by using the APPLY NOW BUTTON.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company (or its agent) for the purpose of the processing and administration by the company relating to this job application. 

https://www.mci.com.sg/wp-content/uploads/2025/09/MCI-Job-Applicant-Data-Protection-Notice.pdf

**We regret to inform that only shortlisted candidates would be notified.

Juwita Binte Mohammad Razali (Juwita)
Registration Number: R21101920
EA Licence No: 06C2859 (MCI Career Services Pte Ltd)

To provide administrative support and offload administrative workload from a team of therapists.

Responsibilities:

1. Office Administrative:

• Handle phone enquiries in office, GYM counter and DRC counter.
• Manage Therapy Services enquiries.
• Take minutes during departmental meeting.
• Photocopy forms and keep regular supply of forms.
• Book / set up room and other equipment for meetings and trainings.
• Report faults.
• Take charge of Fire Drills.
• Distribute, send and collect letters.
• Administer filling matters.

2. Operations Administrative:

• Enter data for Modified Barthel Index (MBI) and Hospital Occurrence Report (HOR).
• Update contact list and digital board in ward.
• Oversee billing matters and manual charging.
• Process Senior Mobility Fund (SMF) application.
• Support and coordination for departmental events.

3. Reports:

• Generate reports.
• Maintain monthly statistical template.

4. Inventory & Equipment:

• Purchase, monitor and oversee preventive maintenance of equipment and inventory.
• Maintain departmental stocks and inventory.

5. Staff Matters:

• Monitor locum time-in, time-out and attendance.
• Submit MCs, training certificates, training forms and other documents to HR/Finance on a timely basis.
• Register BCLS certification, CME talks and staff engagement programs.
• Activate therapists’ access for all required applications.

Requirements:

• GCE “O” Level and above.
• Minimum 2-3 years’ experience, preferable in a healthcare setting.
• PC illiterate with proficiency in Microsoft Office.
• Must be a team player.
• Able to multi-task and work independently.
• Strong analytical skills.
• Excellent interpersonal skills in working with both internal and external stakeholders.
• Comfortable in supporting big team and open office concept.

We are seeking a highly motivated and organized Executive Assistant to complement our Corporate & Capital Markets practice.

You will work closely with partners and lawyers on transaction execution, client engagement, internal workflow management, technology implementation and thought leadership coordination in a fast-paced, deal-driven environment.


Key Responsibilities

• Complement all technology driven workflows on a day-to-day basis, including managing and attending meetings and post-meeting
• Active calendar and travel management, and meeting coordination
• Provide transaction support, including organization of documents and managing closing timelines
• Coordinate with clients, counterparties, and internal teams across jurisdictions
• Undertake active billing, monitor time accounting, and matter administration
• Manage confidential matter organization to ensure proper filing and tracking of workflow
• Update and preparation of presentations, pitch decks, commentaries, articles, internal reports and events
• Manage the financial discipline of partners and lawyers to ensure accountability, prompt billings and timely collections
• Teach and provide mentorship and guidance to your subordinates, and to form the core backbone of the executive leadership team within the firm

Who We’re Looking For

• 2–5 years of experience in an executive assistant role (professional services environment preferred)
• Strong organizational skills with the ability to manage multiple priorities under tight timelines
• High level of accountability and discretion, attention to detail, and professionalism
• Confident communicator, comfortable working with senior stakeholders and external clients
• Tech-savvy and comfortable with digital tools

Nice to Have (But Not Required)

• Exposure to corporate transactions or capital markets work
• Familiarity with legal documentation or law firm environments
• Experience using AI tools (e.g. document automation, summarization, workflow tools) to improve efficiency

Why Join Us

• Work alongside a leading Corporate & Capital Markets team on high-quality, cross-border matters
• Gain exposure to abroad range of responsibilities with a clear career pathway into the future
• Collaborative and professional environment with strong mentorship

If you are someone who thrives in a fast-moving environment and is keen to be part of ahigh-performing team, we would welcome your application.