Total 1,397 Senior Executive level Administrative / Clerical job vacancies

Responsibilities

1. Handle incoming material documents checking;

2. Prepare Monthly Stock Movement for raw material &diesel;

3. Issue PO/PR for truck & machineries parts forConcrete Plant;

4. AP invoice verification;

5. Handle worker & drivers time-sheet, incentive andprocessing summary;

6. Handle & liaise with HR on worker hiring,resignation, work pass renewal & course renewal;

7. Prepare Daily Production, Booking Report & MonthlyReport

8. Ad-Hoc Admin Duties related to fixed assets & roadpermit. 

Requirements

• At least a N Level / O Level / Diploma
• 2 years related working experience
• Ability to multi-task and work in a fast pace environment to meet tight deadlines
• Competent in MS Office, especially Excel

Job Description:

• Provide support in the registration process for commercial vessels and yachts.
• The role involves liaising with ship owners, ship managers, legal professionals, banks, and financial institutions.

Requirements:

• Diploma in Maritime Business / Business Admin or a related field.
• Excellent communication and presentation skills

Interested applicants for the above advertised position(s), please kindly email an updated copy of your resume to: gs1@talenttradersg.com;

EA License No.: 13C6305

Registration No.: R23117856 CHOE KIN MUN

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

[Job ID:1489128]

Responsibilities:

• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) of the Singapore Branch in his daily duties and affairs, in relation to managing the other Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM's calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentation and planning of travel itinerary in accordance with business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management's daily transportation matters.
• Manage department assets and office miscellaneous items for the Management's Office.
• Maintenance of CRO/GM's residence, including managing possible faults within the residential premise such as changing of worn-out lightings or water leakages etc., as well as communicate regularly with the domestic helper.
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

Requirement:

[Must]

• Minimum 5 years of working experience in secretarial/Executive Assistant role to the Executive Management
• High proficiency in Japanese language (JLPT Level N1 or ability to speak, read and write at business level) to communicate effectively through phone calls, emails and/or meetings with Japan HQ
• Proficient in MS Office applications
• Attention to details, strong communicator, proactive interaction with the team and cross-department to enable smooth and efficient operation of daily tasks
• Positive attitude and willing to learn

[Advantage]

• Proficient in accounting systems such as SAP
• Previous corporate planning experience
  

If you are interested in the role, please feel free to contact me at
cv_madoka@goodjobcreations.com.sg

Please kindly refer to the Privacy Policy of Good Job Creations for your reference: https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Ochi Madoka
EA Personnel Registration Number: R24125474
EA License No.: 07C5771

Job Description

• Industry/ Organization Type: Waste Management & Materials Recovery
• Position Title: HR & Admin Executive
• Working Location: Tuas (Company transportation provided)
• Working Hours: 5 days (Monday – Friday, 8:00 AM – 5:00 PM)
• Salary Package: Basic Salary + AWS + Retention Bonus + Incentive + Transport Allowance
• Duration: Permanent Role

Key Responsibilities

• Support HR operations across employee records, work passes, payroll inputs, recruitment, training coordination, reporting, and general administration.
• Maintain confidential personal and leave records, and handle work pass applications, renewals, and cancellations.
• Update TMS and overtime records for payroll processing, and compile HR reports for the HR Manager (monthly/ad hoc).
• Track confirmation schedules, follow up on performance appraisals, and prepare HR letters (e.g., employment contracts, confirmation, increment, promotion).
• Coordinate recruitment with vendors/agencies and manage training arrangements with external trainers/institutions.
• Organise staff welfare activities and company events and support departments on HR/admin matters.
• Perform other ad-hoc duties as assigned.

APPLY NOW!!!

• Diploma in HR Management or equivalent, with at least 2 years of relevant HR experience.
• Good communication and interpersonal skills.
• Able to work independently and manage multiple tasks.
• Familiar with employment regulations and HR best practices; proficient in MS Office.
• Able to work in a fast-paced environment and meet deadlines.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81914 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Job Description:

• Processing invoices (AP/AR), reconciling bank statements, managing petty cash, and preparing expense reports.
• Data entry, filing, managing office supplies, drafting correspondence, and answering queries.
• Supporting HR, coordinating logistics, and maintaining staff/office contracts.

Job Requirement:

• Minimum Diploma and above
• Minimum 2 years of working experience in Admin and SAP

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Responsibilities:

Reporting

• Prepare and submit regular facility operation reports to management.
• Track and report key facility metrics.
• Maintain incident and service request logs for audit and review purposes.
• Provide updates on compliance with safety, health, and environmental regulations.

Stakeholder Management

• Serve as the main point of contact for internal departments regarding facility needs.
• Coordinate with employees to address workspace concerns and requests.
• Liaise with building management for shared facility issues and updates.
• Ensure all stakeholders are informed of facility-related activities and schedules.

Vendor Management

• Manage contracts and service agreements with external vendors
• Monitor vendor performance and ensure service delivery meets agreed standards.
• Schedule and coordinate routine and emergency maintenance with service providers.
• Review and approve vendor invoices and service reports.

Administrative Tasks

• Maintain and update facility documentation and records.
• Coordinate facility access passes, keys, and security systems for staff and visitors.
• Manage procurement of office and facility supplies.
• Ensure compliance with administrative policies and procedures.

Meetings

• Organize and participate in facility-related meetings with internal teams and external vendors.
• Record and distribute meeting minutes and action points.
• Follow up on tasks and resolutions discussed during meetings.
• Assist in preparing presentation materials for management reviews or planning sessions.

Improvement Reviews

• Conduct regular facility inspections and audits to identify areas for improvement.
• Recommend and implement facility upgrades, layout changes, or efficiency improvements.
• Support sustainability initiatives and cost-saving measures.
• Evaluate feedback from users to enhance facility operations and services.

Revenue Improvement

• Support marketing efforts for rentable spaces or services within the facility (e.g., event halls, co-working areas).
• Collaborate with finance and operations teams to align facility functions with revenue goals.

Requirements:

• Candidates should have at least GCE O Level certificate with 3 years of experience in Facilities Management
• Outgoing and vocal with good communications skill.
• Excellent client management skills in a corporate environment and a strong team player.
• Proactive and independent.
• Familiar with CMMS for work order management;
• Dynamic and multi-tasking capabilities.

Recruitment
• Lead recruitment, selection and onboarding processes.
• Support manpower planning and liaise with other departments on hiring needs.

HR Operations & Employee Records
• Manage employee onboarding and offboarding processes, ensuring accurate documentation and compliance.
• Maintain up-to-date personnel files, HR databases, and employee information systems.
• Manage employee relations.
Compensation & Benefits Administration
• Oversee employee benefits, medical claims, and related HR entitlements.
• Track staff attendance, leave applications, and prepare payroll-related data for processing.
• Manage performance appraisal systems

Learning and Development
• Overseeing Learning & Development programs, including needs assessment, training plans, and budget management.
• Organise team building/bonding activities.

Asset & Policy Management
• Maintain company assets, accurate assets records and documentation.
• Review and update HR and administrative policies; ensure staff are informed of policy changes.

Strategic Planning
• Support on strategic planning and decisions that impact all management levels
• Support company’s strategic planning for entire employee lifecycle, from recruitment to performance management
• Ensure the workforce is skilled, motivated, and performing well in order to meet the company’s goals

General Administration
• Oversee day-to-day administrative operations including document management, meeting coordination, facilities management, and vendor liaison.
• Support general office maintenance and ensure a well-organized and efficient workplace environment.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities:

• Report to FM, Engineer, and Employer Prepare cost estimations, financial projections, and budgetary controls
• Prepare and submit monthly payment claims and final accounts
• Evaluate and measure claims for Purchase Orders Compile and review payment claims, interim certificates, and invoices.
• Prepare and review specifications, evaluate tenders, and manage contract documentation
• Operate and control CFIMS, respond to alarms, log faults, and generate work orders Prepare periodic reports on system performance, incidents, and energy use.
• Manage CFIMS user accounts, data integrity, backups, and cyber-security Monitor CFIMS trends and recommend improvements.
• Assist in daily operations, maintenance, and helpdesk support Handle office phone line and complaints.

Requirements:

• Diploma with 5 Years’ Experience (Quantity Surveyor)
• Pleasant personality with strong drive to succeed;
• Excellent communication skills, verbal and written with ability to communicate externally and internally at all levels;
• Meticulous and able to meet tight deadlines;
• Able to multi-task and manage work priorities in a pro-active and flexible manner.
• Assist in daily operations and maintenance activities; and
• Assist in manning the office phone line during school hours and be proficient in handling complaints with good knowledge of computer applications like Microsoft Word and Excel.
• Provide in-house helpdesk and support to school users and resolve issues.

Job Description

• Industry/ Organization Type: Facility Management/ Services
• Position Title: Accounts cum Admin Executive
• Working Location: North - Sungei Kadut (Transport provided from Kranji MRT to the company)
• Working Hours: 5 days (Mon to Friday: 8.30am – 6pm)
• Salary Package: Up to $3200 + Bonus
• Duration: Permanent Role

Key Responsibilities

• Perform month-end closing activities
• Assist in maintaining precise financial records and statements
• Record and process all business transactions in the accounting system using double-entry principles.
• Handle records related to sales, purchases, receivables, payables, and cash transactions
• Record activities concerning inventory, accruals, prepayments, capital structures, and finance costs
• Calculate customer and/or supplier account balances and reconcile them with total figures
• Assist in compiling documentation used in banking processes
• Check invoices and prepare documents for their payment
• Ensure accurate data entry into the accounting system
• Utilize relevant systems and tools for data analysis and retrieve accounting system reports for management use
• Perform administrative-related tasks as needed
• Participate in ad-hoc finance-related projects and systems testing

APPLY NOW!!!

• Min. ITE in Accounting
• Min.1 year of working experience in the related field

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #76167 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

We are looking for a highly organized and proactive Administrative Executive / Secretary to support the day-to-day operations of a fast-growing F&B business.

This role works directly with the management and plays a key part in ensuring smooth coordination across operations, staff, and administration.

Key Responsibilities

• Manage daily schedules, appointments, and reminders for management
• Handle emails, WhatsApp communication, and internal coordination
• Liaise with staff, suppliers, and external partners
• Assist with HR-related admin (staff records, simple documentation, onboarding support)
• Support basic accounting/admin tasks (invoices, tracking, filing)
• Ensure proper documentation and filing systems are maintained
• Follow up on tasks to ensure nothing is missed or delayed

What We’re Looking For

• Highly organized and detail-oriented
• Able to multitask and prioritize in a fast-paced environment
• Strong communication skills (written and verbal)
• Proactive mindset — able to anticipate needs and take initiative
• Reliable and trustworthy with confidential information
• Comfortable working closely with business owner and team
• Prior admin / secretary / operations experience preferred

Bonus If You Have

• Experience in F&B or retail operations
• Familiarity with HR/admin processes in Singapore
• Basic knowledge of Microsoft Office / Google Workspace

Working Environment

• Fast-paced and dynamic F&B setting
• Opportunity to work closely with leadership
• Hands-on exposure to multiple aspects of business operations

How to Apply

Please send your resume and a short introduction.

- 2 years contract (with chance of extension or conversion to perm)

- Up to $3,500 + PB + Annual Increment

- Mon – Fri: 8am - 5.30pm

- Depot Road

Job Responsibilities:

• Manage admin & welfare programmes, contractors/partners, customers and other stakeholders.
• Collaborate with contractors/partners to ensure admin & welfare programmes meet SLAs/KPIs.
• Conduct regular reviews of work processes to improve team efficiency and productivity.
• Answer all enquiries related to admin & welfare programmes.
• Manage procurement (purchase requests/orders) and monitor payment status
• Investigate and resolve customer feedback and complaints.
• Prepare regular reports on programme performance.
• Perform any other duties as requested for the management of admin & welfare programmes.

Period:

• 2 years contract (with chance of extension or conversion to perm based on performance and headcount needs)
  
   

Location:

• Depot Road

Working hours:

• Mon – Fri: 8am - 5.30pm

Salary:

•  Up to $3,500 + PB + Annual Increment
   
   

Job Requirements: 

• Degree holder in any discipline

• IT proficiency, especially with MS Office (advanced Excel skills including Pivot Tables and VLOOKUP)

• Strong customer service orientation with excellent interpersonal and communication skills (oral/written)

• Pleasant and positive working attitude

• Proactive and self-motivated team player

• Ability to work independently in a dynamic environment

• Meticulous attention to detail

• Ability to work under pressure and meet deadlines

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

faiza@successhrc.com.sg (Reg No: R24124163)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914

T: 6337 3183 | W: www.successhrc.com.sg 

Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.

Maintain and update training records for all employees.

Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.

Administer insurance related issues covering reporting, submission and settlement of claims.

Assist to manage and maintain all administration-related works in the office.

Liaise and co-ordinate with site personnel on administration issues.

Update the Project List Records and assist to set-up project files for new project.

Assist on the demobilization for projects nearing completion.

Assist in performing various duties carried out by the Senior Admin Manager.

Responsibilities

• Support general administrative tasks and daily operations to ensure smooth workflow.
• Maintain accurate and up-to-date records of service providers and clients in the system.
• Prepare, issue, and input data for invoices with precision and timeliness.
• Organize, manage, and maintain paperwork and documents related to claims and site progress, ensuring everything is properly filed.
• Monitor and follow up on work orders and progress reports, providing updates as needed.
• Assist in handling various formalities, including paperwork related to claims.
• Undertake any other duties or ad hoc tasks assigned by the supervisor to support team objectives.

Requirements:

• Minimum Diploma or equivalent
• Possess at least 1 year of relevant experience. Candidates who have no experience but willing to pursue a career in corporate insurance operations are welcomed.
• Able to work independently and a good team player
• Able to multi-task and meet deadlines

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified.

Email resume to ken.ng@peopleprofilers.com

People Profilers Pte Ltd, 20 Cecil Street, #08-09, PLUS Building, Singapore 049705.
Tel: 6950 9724

http://www.peopleprofilers.com
EA License Number: 02C4944
Registration Number: R1872398

Posting Personnel: Ng Jwee Ken

Ref: 8XY376YV

Administrative Executive (Vendor Management)

My client is seeking a motivated and detail-oriented Administrative Executive to support their Vendor Management Team on a 1-year contract. This role involves handling administrative and data management tasks, tracking project KPIs, and supporting seamless coordination with internal teams and external vendors.

Key Responsibilities:

• Assist with administrative and data management tasks for the Vendor Management Team.
• Maintain and update relevant databases (e.g., service referrals/cases, case manager assignments).
• Track the status of pending referrals and flag compliance issues to the Service Management team.
• Follow up with officers for updates on service referrals/cases, including breach alerts, termination requests, and introduction visits.
• Access CRMs (e.g., CaseCentral, GatherSG) to verify referral/case details or extract data for internal tracking and evaluation.
• Support administrative coordination tasks to facilitate outsourced services (e.g., group chat creation).

Requirements:

• Bachelor's Degree in any discipline.
• Good command of written and spoken English.
• Proficient in Outlook, Microsoft Excel, and willingness to learn other online tools for data management.
• Strong organizational skills and attention to detail.
• Able to work independently and collaboratively with team members and stakeholders.

This is an excellent opportunity to contribute to a dynamic team while developing your administrative and data management skills.

We regret that only shortlisted candidates will be notified.

Justin Lee
Registration No: R22107715
APBA TG Human Resource Pte Ltd
EA License No: 14C7275

• 5 days office hour

• Attractive remuneration package

• Accessible working location

Responsibilities:

• Provide timely and effective resolution for enquiries and requests received at the Patient Liaison Centre (PLC).

• Collaborate with both external parties and internal departments to ensure safe and appropriate patient referrals for outpatient appointments, adhering to hospital protocols.

• Perform a range of administrative duties as required by the PLC.

Requirements:

• Minimum Diploma qualification.

• At least 1 year of relevant work experience.

• Detail-oriented with strong organizational and coordination skills.

• Ability to take initiative, manage stress, and multi-task in a fast-paced environment.

• Ability to work effectively within a team.

• Proficient in computer skills and comfortable using various applications and technology.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.