Total 92 Manager workforce administration job vacancies in Singapore

Job Summary

Manage and organize project documentation and administrative tasks to support project teams. Coordinate meetings, track timelines and expenditures, and facilitate communication among stakeholders to ensure smooth project operations.

Responsibilities

• Organize and maintain project documentation, records, and correspondence to ensure accurate and accessible information
• Prepare reports, presentations, and meeting agendas to support project communication and decision-making
• Schedule and coordinate meetings, site visits, and project milestones to align team activities and deadlines
• Record, distribute meeting minutes, and follow up on action items to ensure timely completion of tasks
• Track project timelines and deliverables to support project progress monitoring
• Serve as the primary contact for internal and external stakeholders on administrative matters to facilitate effective communication
• Coordinate with vendors, consultants, and contractors to ensure seamless communication and documentation flow
• Facilitate information exchange among project team members to enhance collaboration
• Process invoices, expense claims, and purchase orders related to project operations to maintain financial accuracy
• Monitor and track project-related expenditures and maintain financial records for budget control
• Manage calendars and appointments for team members to optimize scheduling efficiency
• Ensure compliance with company policies and procedures in all administrative activities to uphold standards

Required competencies and certifications

• Bachelor's Degree with 3-6 years of relevant working experience
• Proficient in MS Office (Excel, Word, PowerPoint) to produce and manage project documentation and reports
• Strong communication skills to effectively liaise with stakeholders and team members
• Strong organizational skills to manage multiple administrative tasks and project timelines
• Ability to work independently with minimal supervision to ensure task completion
• Flexibility to work on a shift basis and weekends as required

Preferred competencies and qualifications

• Positive working attitude and ability to collaborate effectively as a team player

1. Office & Facilities Management

• Oversee day-to-day office administration and operations

• Manage office facilities, including buildings, common areas, equipment, dormitories, and open spaces (if applicable)

• Liaise with landlords, property management companies, vendors, and service providers

• Ensure office premises comply with safety, cleanliness, and regulatory standards

2. Administrative Operations

• Develop and implement administrative policies, procedures, and systems

• Maintain proper documentation, filing systems, and company records

• Handle procurement of office supplies and assets; monitor inventory

• Manage contracts, service agreements, and renewals

3. Management Support

• Provide administrative and logistical support to senior management / directors

• Coordinate meetings, schedules, and internal communications

• Assist management in handling confidential and sensitive matters

4. Staff & Resource Coordination

• Supervise and guide administrative staff (if applicable)

• Coordinate company accommodation, transportation, and staff facilities

• Support onboarding and offboarding logistics in coordination with HR

5. External Liaison & Communication

• Act as the main point of contact for external parties (vendors, authorities, building management)

• Handle correspondence with government agencies when required (e.g. MOM, town councils, service providers)

6. Budget & Cost Control

• Prepare and manage the administration budget

• Monitor expenses and implement cost-control measures

• Review vendor quotations and recommend cost-effective solutions

7. Compliance & Risk Management

• Ensure compliance with company policies and applicable regulations

• Identify administrative risks and propose preventive measures

• Support internal audits and management reviews when required

Job Summary

You will manage comprehensive HR and administrative functions for a mid-sized office (100+ employees), driving operational efficiency, compliance with Singapore employment laws, and fostering a positive employee experience.

Responsibilities

• Manage end-to-end HR operations including recruitment, onboarding, and employee lifecycle management to support workforce needs
• Administer payroll processes, statutory submissions (CPF, IR8A), and government claims to ensure timely and accurate compliance
• Prepare, update, and maintain employment-related documentation to support HR and legal requirements
• Ensure adherence to Singapore employment laws and regulatory standards to mitigate compliance risks
• Administer employee benefits programmes to enhance employee satisfaction and retention
• Liaise with statutory authorities such as MOM, CPF, and IRAS for reporting, audits, and compliance matters
• Coordinate international employee transfers and mobility processes to support global workforce movements
• Oversee office administration including facilities management, lease coordination, and workspace planning to maintain a productive environment
• Plan and manage company events and daily administrative operations to foster employee engagement and smooth office functioning
• Provide targeted HR and administrative support to management to facilitate decision-making and operational effectiveness

Required competencies and certifications

• Strong understanding of Singapore employment legislation to ensure compliance with local laws

Preferred competencies and qualifications

• Minimum 8 years of relevant HR and administration experience
• Degree in Human Resources or related discipline
• Excellent communication and interpersonal skills
• Team player with a flexible approach

Budgeting: Supports the preparation of the annual budget that aligns with the company’s strategies goals and objectives.

Steering Committee: Prepares materials for use in the steering committee with the Japanese parent company.

Consolidation: Collaborates with the financial/administration team in preparation of the monthly consolidated financial data for the Japanese parent company.

Operation of Annual General Meeting, Board of Directors: Manages and handles matters related to the operation of the meetings such as coordination of schedule, notification of convocation, and preparation of minutes.

Point of Contact for Japanese Clients: Provides sales opportunities for the company by conducting interviews to clarify the issues faced by Japanese clients.

Governance: Installs the necessary policies and procedures established by the Japanese parent company for subsidiaries by communicating in Japanese with the relevant departments.

Keeping Operations Moving

• Manage project support activities and key milestones
• Monitor project financials and relevant processes
• Manage billing and payment collection
• Manage the digital e-services available on the website and app

Turning Data into Insights

• Manage reports and dashboards for management update
• Analyze trends to spot issues, opportunities, and improvement areas

Supporting Projects & Teams

• Support the management team with project coordination and day‑to‑day tasks
• Work with internal and cross‑functional teams to ensure deliverables are aligned and on schedule

Governance and Process Improvement

• Provide support on billing processes
• Develop and ensure timely update of SOPs that support the business
• Contribute ideas that improve processes, controls, and ways of working

What You’ll Need:

Experience

·      3 years of experience in relevant scope of work

·      Strong IT and system capability, with experience developing dashboards, tools, and digital solutions that support business operations

·      Proven leadership and influencing skills, with ability to drive change across diverse team

·      Excellent analytical, problem-solving and critical thinking skills

·      Familiarity with workplace tools (e.g. MS excel, MS powerpoint, Power BI, CRM systems)

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA LicenseNo.:99C4599

Company Overview

Practical Mediscience Pte Ltd, established in 2000, is a leading distributor specializing in life sciences, research, and medical equipment and consumables. We provide specialized sales, technical support, and aftersales services to meet modern customer needs efficiently.

Job Summary

Join Practical Mediscience as an Administration Manager to lead administrative, accounts, and logistics functions, ensuring smooth daily operations and supporting business growth in a dynamic environment.

Responsibilities

• Oversee daily administrative operations to ensure efficiency and compliance with company policies
• Manage documentation, filing systems, and data records accurately and confidentially
• Supervise and guide administrative staff to complete tasks effectively
• Implement process improvements to enhance administrative workflow
• Process and oversee invoices and delivery orders accurately to ensure timely product/service delivery
• Plan delivery schedules and coordinate with warehouse, logistics teams, and customers to ensure smooth delivery
• Monitor inventory availability and liaise with warehouse or procurement teams as needed
• Coordinate deliveries ensuring all documentation (e.g., delivery orders, invoices) is complete and accurate
• Perform data entry, filing, and document management tasks efficiently
• Support administrative duties assigned by the Finance Admin Director, including ad-hoc tasks
• Provide excellent customer service by maintaining positive client relationships and updating on order status or shipment issues
• Manage purchase orders by creating, tracking, and following up with suppliers to ensure timely procurement
• Coordinate incoming and outgoing shipments to guarantee timely delivery
• Verify goods received and perform goods receipt processes accurately
• Liaise with vendors and logistics providers to ensure cost-effective and efficient operations

Preferred competencies and qualifications

• Diploma Certificate
• Previous experience in an administrative or secretarial role
• Proficient in Microsoft Office suite, particularly Excel and Word
• Strong organisational and time management skills to prioritise tasks effectively
• Excellent communication and interpersonal skills with a customer-focused approach
• Ability to work independently and collaboratively as part of a team
• Keen eye for detail and ability to maintain accuracy under pressure

Other Information

Interested candidates, please send your comprehensive resume with current and expected salary via email clpsingapore@singnet.com.sg to:

The Manager

Practical Mediscience Pte Ltd

998 Toa Payoh North #05-11 Singapore 318993

Company Website: www.practicalmediscience.sg

Job Summary

We are seeking an experienced Sales Administration Team Leader to lead and manage our sales administration function. This role oversees daily sales support operations, including invoicing and billing processes, ensures smooth month-end closing, and acts as a key liaison between the Sales team, Finance, and customers.

Key Responsibilities

• Lead, mentor, and manage the Sales Administration team
• Oversee sales order processing, quotations, and contract documentation
• Manage invoice issuance, invoice delivery to customers, and billing inquiries
• Handle monthly invoice closing (billing cut-off) and coordination with Finance
• Ensure accuracy and timeliness of billing and sales-related documentation
• Coordinate closely with Sales, Finance, and other internal departments
• Improve and standardize sales administration and billing workflows
• Prepare sales and billing reports and monitor operational KPIs
• Ensure compliance with internal policies and audit requirements

Requirements

• 3–5 years of experience in sales administration, billing, or related roles
• Experience with invoicing, month-end closing, or billing operations
• Prior team leadership or supervisory experience
• Strong organizational, problem-solving, and communication skills
• Business-level English proficiency
• Proficiency in MS Office (Excel, Word); ERP/CRM system experience is a plus

Preferred Qualifications

• Experience working closely with Finance or Accounting teams
• Experience in an international or multicultural business environment

What We Offer

• Opportunity to lead a core sales operations and billing function

Location: Geylang Bahru/Potong Pasir

Duration: 2 years contract

Working Hours: Mon - Fri, 8:30 - 6

Salary: Up to $6000 + completion bonus

Job Responsibilities:
Keeping Operations Moving

• Manage project support activities and key milestones
• Monitor project financials and relevant processes
• Manage billing and payment collection
• Manage the digital e-services available on the website and app

Turning Data into Insights

• Manage reports and dashboards for management update
• Analyze trends to spot issues, opportunities, and improvement areas

Supporting Projects & Teams

• Support the management team with project coordination and day‑to‑day tasks
• Work with internal and cross‑functional teams to ensure deliverables are aligned and on schedule

Governance and Process Improvement

• Provide support on billing processes
• Develop and ensure timely update of SOPs that support the business
• Contribute ideas that improve processes, controls, and ways of working

Job Requirements:

• 3 years of experience in relevant scope of work
• Strong IT and system capability, with experiencedeveloping dashboards, tools, and digital solutions that support businessoperations
• Proven leadership and influencing skills, with abilityto drive change across diverse team
• Excellent analytical, problem-solving and criticalthinking skills
• Familiarity with workplace tools (e.g. MS excel, MSpowerpoint, Power BI, CRM systems)

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-ExecutiveAssistant-Manager-%28Research-Administration%29/32460-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

ADVANCE ID is jointly funded by the Wellcome Trust and Singapore institutions including the Saw Swee Hock School of Public Health and Yong Loo Lin School ofMedicine, National University of Singapore. The vision of the Network is to improve public health by developing the clinical evidence base for the prevention and treatmentof drug-resistant infections. Its mission is to build and sustain a strategic clinical research network focussed on most efficiently delivering locally relevant interventions for drug-resistant infections.

The Network aims to improve and strengthen clinical research capabilities in the regionby acting as a platform to develop good principles and practices. It will stabilise capacityand capabilities to mitigate inefficiencies in trial start-up phase and loss of skillset following study closure, as in typical trial setup. The Network will continuously developits capabilities, quality and efficiency by learning from and collaborating with other clinical trial networks.

In the long term, the Network aims to support broader infectious disease studies by expanding geographically beyond its original starting point in South East Asia and collaborating with other networks around the world. It will function as an active networkthat involves patients in platform trials, allowing for rapid clinical research response inthe event of an emerging infectious disease or pandemic threat.

The current lead faculty of the Network are Professor David Paterson (Director) and Dr Mo Yin (Deputy Director). The senior executive/assistant manager will be working closely with the Network directors, progamme manager (Dr Ding Ying) and project managers to deliver ADVANCE-ID’s aims and objectives.

Duties & Responsibilities

•Develop contract proposals to support Advace-ID's goals
•Negotiate contract terms with internal and external stakeholders while ensuring thatprojects remain within the established budget
•Review and update existing contracts
•Analyze potential risks involved with specific contract terms
•Stay up-to date with legislative changes and coordinate with the legal department asneeded
•Ensure all deadlines and conditions described on contracts are met (e.g. paymentsand shippings)
•Maintain organized system of physical and digital records

Qualifications

1.Degree in life science or health-related subjects
2.Prior experience in a contract administration role in clinical research field in Singapore
3.Has strong negotiation and mediation skills
4.Knowledge of legal requirements involved with contracts
5.Ability to work with varying stakeholders levels, including finance, legal team,research office, and external partners.

• 8+ years' experience of working on an Administration Manager position
• Good experience with office management procedures and departmental and legal policies
• Excellent knowledge of financial and facilities management principles
• Good practical experience with MS Office
• Excellent organizational and multitasking abilities with strong analytical mindset
• Good team player abilities with problem-solving and leadership skills

Job Summary:
The Administration Manager oversees the daily administrative operations of thetemple, ensuring smooth coordination of religious activities, office functions,and support services. This role involves supervising staff, managing resources,and maintaining efficient administrative systems while upholding the values andpractices of the temple.

Key Responsibilities:

• Oversee and manage all administrative functions of the temple
• Supervise administrative staff, cleaners, and support workers
• Develop and implement administrative policies and procedures
• Manage temple finances records, donations tracking, and reporting (non-accounting oversight)
• Coordinate major temple events, festivals, and religious ceremonies
• Liaise with vendors, contractors, and external stakeholders
• Ensure proper maintenance of temple facilities and assets
• Handle HR-related duties (staff scheduling, attendance, basic recruitment)
• Prepare reports for temple management or committee
• Ensure compliance with relevant guidelines from Ministry of Manpower where applicable
• Support temple leadership in strategic and operational planning

Requirements:

• 3–5 years of administrative or managerial experience
• Strong leadership and organizational skills
• Good communication and interpersonal abilities
• Proficient in Microsoft Office and basic accounting systems
• Able to work weekends and public holidays when required

This role reports to the Deputy Director (Data Strategyand Capabilities Building) and drives organisation-wide Data Analytics and AIcapability planning, change management and adoption. The role focuses on ensuring that Data and AI initiatives are organisationally ready, adoptable and sustainable, working closely with the Data Strategy, Analytics and Infrastructure teams.

Responsibilities:
Key responsibilities include:

• Lead organisation‑wide Data Analytics and AI capability planning, change and adoption efforts to support enterprise priorities

• Translate enterprise Data and AI strategies into clear plans,roadmaps and coordinated workstreams.

• Oversee Data Analytics and AI capability development across theorganisation, ensuring initiatives are aligned, scalable and sustainable.

• Provide planning, coordination and light oversight acrossengagement and capability workstreams, including adoption and readiness workstreams.

• Guide and shape engagement approaches to support effective Dataand AI adoption, ensuring initiatives are aligned with enterprise strategy andintegrated with technical and planning efforts.

• Review engagement plans, adoption outcomes and capability insightsto assess the effectiveness of engagement approaches and recommend adjustments to improve adoption outcomes.

• Track progress, risks and dependencies across Data and AIinitiatives for consolidated management reporting. Work with the Data Analyticsvertical to support the transition of initiatives from exploration into operationalisation and scaling, where appropriate.

Requirements:

• At least 6–8 years of relevantexperience in programme management, transformation, data or digital roles.

• Strong ability to operate acrosstechnical and non‑technical contexts.

• Good understanding of enterprise Dataand AI considerations, including governance and infrastructure.

• Strong planning, synthesis andstakeholder coordination skills.

• Comfortable operating across strategy and execution in a complex organisational environment.

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting

This role reports to the Principal Manager (Data Capability, Change and Adoption) and supports organisation‑wide adoption of Data and AI initiatives through a combination of strategic engagement, change management and community‑building.

The role works closely with business units, technical teams and enterprise stakeholders to ensure Data and AI initiatives are strategically aligned, well‑understood and sustainably adopted across the organisation.Officers in this role are expected to share responsibilities flexibly, covering both strategy‑facing and culture‑building workstreams as required.

Responsibilities:
Keyresponsibilities include:

• Build, manage and sustain Data and AI communities of practice across the organisation.

• Design and deliver Data and AI engagement activities such as showcases, sharing sessions, learning events and talks.

• Act as a front-facing engagement point for business units exploring AI opportunities.

• Facilitated discussions to surface Data and AI use-cases and support officers in problem-framing and awareness of AI possibilities and constraints.

• Translate Data and AI concepts and initiatives into accessible narratives for non-technical audiences.

• Gather adoption insights and feedback to inform planning and continuous improvement.

Requirements:

• At least 3–5 years of experience inengagement, change or programme delivery roles.

• Strong facilitation and communication skills.

• Experience running engagement or community-building initiatives.

• Applied understanding of Data and AI concepts.

• Strong interpersonal and collaboration skills.

'Only candidates with more experience will be considered for the Senior Manager position, with a commensurate remuneration'

All applicants will be notified on whether they are shortlisted or not within 4 weeks of the closing date of this job posting

We are looking for an Administration Manager to oversee daily operations, customer service management, and administrative functions across multiple outlets.

This role requires strong coordination, organisational, and problem solving skills to support business operations in a fast-paced environment.

Key Responsibilities:

• Manage and supervise a team of customer service staff (4–5 members), including training, scheduling, and performance monitoring
• Oversee customer service operations, including handling enquiries, bookings, cancellations, and escalated cases
• Develop, implement, and improve internal workflows, SOPs, and operational processes
• Coordinate daily operations across multiple outlets to ensure smooth service delivery
• Assist in financial and administrative tasks, including coordination with accounting, invoice tracking, and basic financial record management
• Support internal reporting, documentation, and administrative planning
• Work closely with management, instructors, and external vendors to support business operations
• Assist in operational setup and coordination for new outlet openings
• Identify operational gaps and implement process improvement initiatives

Roles & Responsibilities

Job Description:

We are seeking a proactive and experienced Administrative Manager to oversee administrative operations within our construction company in Singapore. This role is crucial in ensuring smooth office and project site administration, regulatory compliance (including BCA, MOM, and WSH requirements), and effective coordination among project teams, subcontractors, and stakeholders.

Key Responsibilities:

• Supervise and coordinate administrative staff across office and construction sites

• Manage all project documentation, including permits (e.g. BCA, URA), contracts, insurance, and safety records

• Ensure compliance with Singaporean laws and regulations (MOM, WSHC, CPF, etc.)

• Maintain filing systems for all statutory and project-related documentation

• Prepare and submit documentation for project approvals, inspections, and audits

• Coordinate procurement processes and manage office/site supplies inventory

• Assist with HR administration (e.g., timesheets, work passes, onboarding of foreign workers, insurance, etc.)

• Liaise with government bodies such as MOM, BCA, NEA, and SCDF as required

• Schedule internal and external meetings, inspections, and site visits

• Support project costing, petty cash handling, and invoice processing

• Ensure proper documentation of workplace safety and health requirements (WSH)

• Assist in managing tender submissions and track deadlines

• Monitor and renew licenses, permits, and certificates

Qualifications:

Education:

• Degree or Diploma in Business Administration, Construction Management, or equivalent

• Additional certifications in project administration, WSH, or HR are advantageous

• Familiarity with Singapore’s construction regulatory framework (e.g., BCA, MOM) is essential

Experience:

• Minimum 3 years of administrative experience in the construction industry in Singapore

• Experience liaising with government agencies and managing compliance matters

• Prior experience handling foreign worker documentation and permit applications

Skills:

• Strong command of English (spoken and written); other languages (e.g., Mandarin, Tamil, Malay) are a plus

• Proficient in Microsoft Office and construction software (e.g., Procore, AutoCAD, Oracle Primavera)

• Familiarity with WSH documentation, permit applications, and CPF submissions

• Excellent organisational, leadership, and time management skills

• Ability to work under pressure and meet tight deadlines