Total 346 Senior Executive office administrator job vacancies in Singapore

EAST - Changi East Project Office
(shuttle bus available)

We are seeking a proactive and organised Site Administrator to support daily operations at our project site. The successful candidate will be responsible for handling administrative functions, document control, reporting, and coordination with internal teams and external stakeholders to ensure smooth project execution.

Key Responsibilities:

• Manage project documentation, submissions, and records in a timely and accurate manner
• Prepare and submit reports, timesheets, and manpower records
• Coordinate staff onboarding, site access, and administrative requirements
• Maintain updated project organisation charts and personnel information
• Handle correspondence, including emails, letters, and transmittals
• Provide general administrative support to the project team

Requirements:

• Diploma or equivalent in Business Administration or a related field
• Prior experience in construction or infrastructure projects is an advantage
• Proficient in Microsoft Office applications
• Strong organisational and communication skills
• Ability to work independently and meet deadlines

The Office Operations Executive will be responsible for the following:

Hard Services Management

Manage Facility PPM (Planned Preventive Maintenance) Calendar for Mechanical, Electrical and Plumbing Equipment/Infrastructure
•    Validate the PPM Calendar and ensure that there are corresponding maintenance contracts in place
•    Facilitate the execution of the plan according to the aligned frequency, including provision of necessary HSS&E Documentation and adherence to safety procedures
•    Maintain required documentation of maintenance activities  
•    Manage necessary internal and external communications related to required works
Coordinate Base Building/Campus PPM, including Fire Safety Requirements
•    Facilitate access to SLC Office Block A to base building vendors, including managing any required HSS&E documentation
•    Assume Fire Warden responsibilities for the Office Block users, including facility vendors (e.g. cleaners) 
Manage necessary internal and external communications related to required Activities

Soft Services Management

Cleaning & Cleaning Supplies
•    Review and validate current SOW with cleaning vendor and monitor adherence to the specified contract scope
•    Manage attendance of cleaners, including training of identified back fill 
•    Manage requests for additional cleaners works 
•    Monitor and manage performance of cleaning vendor vis-à-vis contract KPIs and visual quality assurance (i.e. cleanliness and hygiene standards are maintained)
Plant Maintenance
•    Validate the agreed maintenance schedule
•    Support any additional requirements
Security (Block A Office Only)
•    Facilitate required maintenance schedule, including any system / patch upgrades
Coffee Machine and Water Dispenser
•    Facilitate required maintenance schedule
Pest Control
Arrange for any ad hoc facility pest control requirements

Reception and Mail Management

• Provide visitor access to L2 Main Door during office hours (carried out remotely on an ad-hoc basis)
• Facilitate courier/delivery pick-up
• Facilitate mail delivery and ensure that mail is sorted and stored in an orderly manner

Repairs & Maintenance

Carry out daily site walks to proactively identify faults/service gaps/ repairs
Manage resolution of requests/issues/fault raised by users on site 
Manage all repairs / maintenance works (either identified during site walk or raised by users)
•    Engage relevant vendor 
•    Schedule inspection 
•    Facilitate entry and execution of works
•    Validate acceptance/issue resolution
Manage all necessary internal and external communications

Pantry & Office Supplies Management

Manage pantry and office supplies to ensure:
•    Timely and adequate stocking of agreed consumables
Storage of relevant items in a clean and orderly manner 

Office Operations
Maintain all relevant documentation specific to the facility, including but not limited to:
•    As Built Drawings
•    OMM (Operating Manuals)
•    Maintenance Contracts
•    Regulatory approvals, if applicable
•    Locker and Storage allocations
Maintain and manage facility equipment and fixtures, including but not limited to:
•    Key Press (Maintain access, completeness and proper tagging)
•    First Aid Kits
•    AED
Visitor and JML Support
•    Manage security access to Block A RHO Only (Add, Remove and Manage access database)
•    Manage locker and storage access in accordance with Joiner/Mover/Leaver Access
Facility Contract Management
•    Maintain database of facility related contracts
•    Manage contract milestones (i.e. inform of notice period, expiry dates and other critical milestones)
•    Support procurement activities, if required (e.g. request for quotations, facilitate vendor inspections)
PO Management
•    Manage the raising and receiving of relevant facility-related expenses
•    Support vendor onboarding
•    Ensure timely creation of POs 
•    Track payment of invoices on a monthly basis
Track overall facility related expenses on a monthly basis

Event Management

Support the planning and coordination of internal events, meetings, and office activities

Ad Hoc

Manage the remainder and end of the Defects Liability Period 
Support any minor additions/ improvements on site
Support asset tagging exercises if needed

The candidate is expected to satisfy the following criteria: -

• Diploma or Degree in Facilities Management, Building Services / Engineering (Mechanical, Electrical), or Business Administration / Operations Management
• Fire Safety / Fire Warden certification 
• Workplace Safety & Health (WSH) certification

Specific experience in the following areas:

• 1-2 years of experience in Facilities management / building operations and office administration or corporate services
• Managing PPM (Planned Preventive Maintenance) schedules 
• Vendor and contract management
• Office operations (cleaning, security, pantry, etc.)
• Managing inbound / outbound mails
• Coordinating maintenance works (MEP systems, fire safety, pest control) and workplace services and corporate office environment
• Microsoft Excel / Powerpoint
• Basic understanding of Procurement processes

Job Responsibilities:

• Middle Office provides post-sales support to the Sales team and assists internal Operations teams especially Policy Administration and Claims team in interacting with Intermediaries and Client HR

• Maintain close working relationship with Sales/Policy Admin/Claims/Compliance/Customer Care Teams and external parties (Intermediaries/Client HR) to ensure seamless flow of relevant information and co-ordination

• Monitor service level achievements for selected clients

• Attend to escalations with ability to mitigate and resolve issues of concern in relation to needs of Client HR and Intermediaries.

• Assist in identifying, simplifying and streamlining processes for operation efficiency

• Perform ad-hoc duties assigned by supervisor

Job Requirements:

• Degree in any discipline

• At least 1 year of relevant experience in Employee Benefits Operations is preferred

• Knowledge of health insurance products would be an advantage

• Polite, tactful and service minded

• Good communication skills

• Able to work well independently and in teams

• Proficiency in Microsoft Office

We regret that only shortlisted candidates will be contacted.

Job Description:

• Provide clinical and operational leadership to ensure safe, efficient, and compliant delivery of pharmacy services with high standards of medication safety
• Supervise, guide, and mentor pharmacy staff in dispensing, medication reconciliation, discharge planning, and counselling to ensure quality patient care
• Optimise pharmaceutical care through medication review, reconciliation, and evidence-based recommendations, particularly for chronic and complex conditions
• Deliver advanced medication counselling and education to patients, caregivers, and healthcare professionals to improve outcomes and adherence
• Lead investigation and resolution of medication-related incidents, discrepancies, and supply issues, implementing corrective and preventive measures
• Oversee inventory, procurement, and medication use processes to ensure cost-effectiveness, regulatory compliance, and minimisation of wastage
• Drive quality assurance and continuous improvement initiatives, including audits, data analysis, and workflow enhancements
• Support clinical information systems, staff training, and multidisciplinary collaboration to enhance service delivery
• Promote risk management practices by identifying, reporting, and mitigating risks to ensure patient safety and continuous improvement

Requirements:

• Min Degree in Pharmacy
• Registered with Singapore Pharmacy Council
• Min 2 - 3 years of relevant working experience

Interested candidates can write in to Ann at anngoh@recruitexpress.com.sg

Ann Goh Xin Ting
R1875289

Recruit Express Pte Ltd
E.A License: 99C4599

Job Description:

• Assess and manage patients referred for physiotherapy independently and implement appropriate treatment plans
• Document patient physiotherapy records accurately
• Charge patients accurately and update individual performance statistical records regularly
• Comply with clinical and service standards
• Supervise Therapist Assistants in the workgroup
• Assist with induction of new physiotherapists deployed to the workgroup
• Collaborate with other healthcare members and participate in multidisciplinary discussions.
• Review and update clinical protocols and SOPs
• Assist in developing, promoting and marketing new clinical services
• Contribute to departmental in-service training programs, hospital educational talks and external talks / workshops / forums / seminars

Job Requirements:

• Min Degree in Physiotherapy & VALID AHPC

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg

Jenalyn Ooi Huai Sian (R1765551)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

Job Purpose

The key role of the Executive/Senior Executive, Vendor Management is to provide administrative support to the Procurement function focusing on vendor onboarding, due diligence, compliance checks, audit support, and vendor performance monitoring.  The role also supports procurement systems (e.g., Source to Pay System), resolves vendor-related issues, and contributes to governance, sustainability initiatives, and budgeting activities in alignment with organisational policies and regulatory requirements in Singapore.

Responsibilities

Vendor Onboarding & Compliance

• Perform vendor onboarding, due diligence checks, and maintain accurate vendor records.
• Ensure compliance with procurement policies, governance standards, and regulatory requirements.

Procurement Systems & Vendor Support

• Manage and respond to vendor queries related to procurement Source-to-Pay system.
• Liaise with Business Units, IT teams, and system support providers to resolve vendor issues.

Vendor Risk Monitoring, Audit & Governance

• Monitor vendor performance, risk assessments, and support reporting/dashboard preparation.
• Support internal and external vendor audits, including documentation and administrative coordination
• Develop, maintain, and improve SOPs and vendor management processes for operational efficiency.
  

Other Responsibilities 

• Support procurement sustainability initiatives, including ESG data collection, vendor assessments, and engagement programmes.
• Act as Budget Coordinator to support budgeting, forecasting, and departmental training coordination.
• Perform any other ad hoc duties and responsibilities as assigned by the Section Manager or authorized supervisors.

Qualifications & Work Experience

• Bachelor’s degree in Business, Supply Chain Management, Finance, Engineering or a related field.
• 1-2 years of relevant experience in procurement, vendor management, or supply chain operations (more experience required for Senior Executive level).
• Experience working with Source To Pay Systems or similar procurement platforms will be an advantage.
• Prior exposure to vendor evaluation, financial analysis, or audit support will be an advantage.

Skills

Technical skills include:

• Familiarity with Source to Pay systems is an advantage
• Proficient in Microsoft Office, Microsoft Excel (Advanced), PowerBI, and PowerAutomate,
• Able to work across multiple IT systems and tools

Generic skills include:

• Strong communication and stakeholder management skills
• High level of accuracy and attention to detail
• Analytical thinking and problem-solving ability
• Ability to work independently and collaboratively within a team
• Strong organisational skills with the ability to manage multiple priorities
• High integrity and commitment to governance standards
• Adaptability and willingness to learn

We regret that only shortlisted candidates will be notified.

Responsibilities:

• Compile investment reports and presentations on existing and prospective investments, tracking valuation and investment performance.
• Coordinate with private and retail bankers for smooth investment execution and trade processing (primarily across Singapore and US markets).
• Prepare quarterly & yearly Management Accounts and Financial Statements to comply with local statutory reporting requirements.
• Liaise with external tax service providers for Singapore and US tax compliance.
• Provide administrative and financial support regarding the family office's real estate portfolio in Singapore and Indonesia.
• Maintain and update both business and personal calendars.
• Prioritise and coordinate appointments, meetings, events, and travel schedules across different time zones.
• Accompany the Director on business and/or personal travel as required.
• Handle comprehensive itinerary planning, accommodation, flight bookings, visa applications, and on-ground logistics.
• Act as the primary gatekeeper and point of contact between the Director and internal/external stakeholders, including senior leadership, vendors, personal contacts, and business partners.
• Handle highly sensitive, private, or personal data with absolute discretion.
• Assist in monitoring ongoing business and personal projects, ensuring timelines are met.
• Support with personal errands, household arrangements, special occasions, and ad-hoc requests to enable the Director to focus on strategic priorities.

Requirements:

• Minimum 3 years of working experience in the Finance, Banking, Investment, Corporate, or Audit sectors.
• Experience or familiarity dealing with US market stock trading and equity options trading is highly advantageous.
• Strong analytical/financial reporting skills combined with top-tier organisational and multitasking abilities.
• High proficiency with Microsoft Office(especially Excel and Word), Google Suite, and modern digital scheduling tools.
• A strong understanding of or interest in financial markets, paired with a practical, hands-on attitude toward handling personal/lifestyle assistant tasks.
• Willingness and adaptability to travel(sometimes on short notice) and manage ad-hoc tasks.
  

Please submit your updated resume in Word format by using the Apply Now Button.
We regret that only shortlisted candidates will be notified

Reeve Lim Kok Kiong
Recruit Fast Pte. Ltd. (EA License: 23C1828) 
EA Personnel: R1330005
Email: reeve@recruitfast.sg 
Website: www.recruitfast.sg

Job Description & Requirements

Job Summary

We are seeking a Senior level, Linux system administrator to support and maintain enterprise Linux infrastructure environments. The successful candidate will be responsible for ensuring the stability, availability, security, and performance of Linux servers supporting business-critical applications.

Key Responsibilities

• Administer and support enterprise Linux server environments across development, testing, production, and disaster recovery platforms.
• Perform Linux operating system installation, configuration, patching, upgrades, and maintenance activities.
• Monitor system health, availability, and performance, and implement corrective actions to ensure service reliability.
• Troubleshoot and resolve Linux operating system, infrastructure, and application-related issues within agreed service levels.
• Conduct root cause analysis for system incidents and implement preventive measures to minimize recurring issues.
• Support capacity planning, system performance tuning, and infrastructure optimization initiatives.
• Manage Linux services, including file systems, storage, logical volume management (LVM), DNS, NTP, and user access administration.
• Implement and maintain server security controls, system hardening standards, and access management procedures.
• Develop and maintain shell scripts and automation tools to streamline operational processes and improve efficiency.
• Collaborate with application, database, network, and infrastructure teams to support project implementation and production releases.
• Participate in change management activities, including impact assessments, implementation planning, and post-change validation.
• Support backup, recovery, and disaster recovery processes to ensure business continuity requirements are met.
• Maintain accurate technical documentation, operational procedures, and system configuration records.
• Assist with audit, compliance, and regulatory requirements by providing supporting documentation and evidence.
• Provide technical guidance to junior team members and contribute to knowledge-sharing initiatives.

Requirements

• Bachelor's Degree in Computer Science, Information Technology, Engineering, or a related discipline.
• Minimum 10 years of experience in Linux system administration and infrastructure support within enterprise environments.
• Hands-on experience with Red Hat Enterprise Linux (RHEL), CentOS, Oracle Linux, or equivalent Linux distributions.
• Strong knowledge of Linux server administration, system troubleshooting, and performance monitoring.
• Experience in Linux patching, operating system upgrades, and production support activities.
• Working knowledge of Linux clustering, high-availability configurations, and disaster recovery concepts.
• Experience with shell scripting (Bash/Korn Shell) and automation of routine administration tasks.
• Good understanding of networking concepts including TCP/IP, DNS, NTP, SSH, and connectivity troubleshooting.
• Knowledge of system security, access management, vulnerability remediation, and server hardening practices.
• Familiarity with enterprise monitoring tools and incident management processes.
• Strong analytical, problem-solving, communication, and stakeholder management skills.
• Ability to work independently and support critical production environments.

Manage recruitment coordination, candidate sourcing, and interview arrangements

Support onboarding, offboarding, and employee records management

Handle HR administrative matters including leave, claims, and employee enquiries

Coordinate training programmes and employee engagement activities

Support office administration, workplace coordination, and vendor management

Manage office supplies, purchase requests, and procurement coordination

Liaise with external vendors and building management on office-related matters

Maintain proper HR and administrative documentation and records

Support process improvements and ad-hoc administrative duties as assigned

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Job Responsibilities

• Provide support to HR Business Partners in the day-to-day operations.

• Assist and coordinate interviews arrangement.

• Organise and schedule meetings/appointments for reporting officers.

• Process monthly invoices and internship payouts.

• Maintain proper HR documentation.

• Maintain a proper filling system and documentation and protects operations by keeping information confidential.

• Assist in Orientation and other Employee Lifecycle events.

• Design EDMs and videos for HR related events or announcements.

• Any other HR related admin and project works.

Job Requirements

• Diploma holder

• At least 1 year of relevant experience in coordinating interviews / raising invoices / other admin work.

• Able to manage high-volume activities and handle data confidentiality.

• Able to work under tight timeline and respond to changing priorities.

• IT savvy and comfortable with the use of Microsoft Excel to handle data and reports.

• Proficient in Canva for designing of EDMs and videos.

All Interested candidates are invited to email your resume in MS Word format to:

nerissa.goh@recruitexpress.com.sg


Please include your full working experience, education background, notice period, expected salary.

Nerissa Goh Jia Ying (R21103899)
Recruit Express Pte Ltd
Company Reg. No. 199601303W | EA License Number: 99C4599
Recruiter's ref code: #HGN

We regret to inform that only suitable candidates will be shortlisted for an interview.

*Seeking for a Junior/Senior Contracts Administrator/Specialist who has reviewing Contracts experience in Base Metals/Concentrates/Coal/Iron Ore/Oil*

THE COMPANY

They are one of the esteemed names in the Commodities industry. Currently, they are looking for an experienced Senior Contracts Administrator/Specialist seeking for aspiring career in this industry!

JOB RESPONSIBILITIES

• Draft physical contracts based on deals
• Review contracts from counterparties
• Advice any necessary amendments and ensure corrections are indicated in the contracts
• Work closely with Traders, Operators, Finance and other relevant departments
• Any other ad-hoc or involvement in Projects

JOB REQUIREMENTS

• Diploma or Degree in Business Studies/Finance/Banking/Economics/Commerce or any other relevant education
• For Contracts Administrator/Specialist- Minimum 2 years of drafting or reviewing Contracts experience in Base Metals/Concentrates/Coal/Iron Ore/Oil
• For Senior Contracts Administrator/Specialist- Minimum 4 years of drafting or reviewing Contracts experience in Base Metals/Concentrates/Coal/Iron Ore/Oil
• Excellent writing skills, attentive to details, proactive and organized

If you will like to explore this opportunity, please email your resume in Microsoft Word format to marie@resolutehunter.com

We thank you for your interest and will contact shortlisted candidates for more detailed discussion.

For more job openings, please visit our website at https://resolutehunter.com/opportunities/

EA Licence 18C9105

EA Reg R1105305

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