We are looking for an organised, proactive, and resourceful Executive Administrator to support daily operations, coordination, and business growth initiatives in a fast-paced environment.

Job Requirements

• Strong organisational and multitasking skills
• Excellent communication and interpersonal abilities
• Able to work independently and take initiative
• Professional, responsible, and detail-oriented
• Comfortable handling fast-paced operational and event environments
• Good problem-solving and coordination skills
• Proficient in Microsoft Office / Google Workspace
• Able to commit during weekends or extended hours for events when required
• Prior experience in administration, operations, customer service, or event coordination is an advantage

Key Responsibilities

• Admin and scheduling management
• Customer service and sales follow-up
• Vendor and sponsor coordination
• Event and expo coordination
• Team briefings and operational support
• Partnership and collaboration outreach
• Assisting in improving systems, campaigns, and business growth initiatives
• Supporting day-to-day operational planning and execution
• Preparing reports, documents, and internal coordination updates

Up to $4,000 Basic Salary + AWS + VB
Nearest MRT: Tuas West Road
Shuttle Bus Pick Up
WFH Arrangement (1 day per week)


Job ID: 20242

Job Description:

• Responsible for all secretarial duties and administrative tasks all correspondences and other documents as assigned by GM.
• Handle confidential documents ensuring they remain secure.
• Answer phone calls and redirect them when necessary.
• Acting as a receptionist and/or meeting and greeting guests.
• Serving coffee or tea to guests.
• Book flights and accommodation for staff and guests.
• Book meeting room.
• Manage staff schedules (including WFH arrangements) and staff leave records using Excel.
• Manage employee shuttle bus schedules, including boarding and drop-off arrangements.
• Take care of expat yearly income tax and AGM(Annual General Meeting) documents etc. liaise with Auditors and Company Secretary.
• Check travel claim and expense claim for staff and filling.
• Act as the main point of contact for HR outsourcing vendors and coordinate HR-related matters.
• Any other ad-hoc duties as requested by the company.

Requirements:

• Diploma holder and above.
• At least 3 years of working experience in Secretarial, Admin or any Support related field.
• Good communication skills and the ability to coordinate smoothly with internal and external stakeholders.
• Proficient in MS Office (MS Word, Excel, PowerPoint)
• Team worker, Supportive
• Honest/ sincere and trustworthy.


We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

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Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Khoo Tiffany

EA Registration No: R22107626

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

Working Experience And Skill Requirement

In addition to the Mandatory Basic Non Enterprise Server Skill Requirements:

a) Must have at least two (2) years’ post graduate hands on experience in setting up and administration of Linux OS (such as Redhat Linux and Suse Linux) and server;

b) Must have two (2) years’ working experience in applying Linux patches, troubleshooting Linux server issues and upgrading of Server OS;

c) Must have one (1) year working experience with VM including cloning, taking snapshots;

d) Must be willing to pick up skills in basic networking and configuration of network switches as well as server services ie file transfer etc.

Job Description

a) Install, set up, administer Linux servers and server-related services / modules;

b) Troubleshoot issues related to Linux Operating Systems;

c) Prepare and set up testing and production environment;

d) Prepare, carry out and document testing scenarios and da

e) Prepare and maintain system documentation;

f) Produce deliverables according to Group standards and procedures;

g) Assist Project Leaders in the study and design of application systems and work coordination, project management and user training work;

h) Troubleshooting and supporting end-users in the implementation and maintenance of systems;

i) Train other contract programmers in the relevant skills;

j) Participate in Disaster Recovery activities eg simulation exercise at Disaster Recovery sites;

k) Learn / pick up new tools related to the administration and monitoring of the System;

l) Maintenance of servers / systems as assigned by the supervisors;

m) Any other tasks related to Server Administration and Maintenance as assigned by the supervisors.

[Your Next Opportunity]

Join our Trust team and be part of something meaningful. In this role, you will be managing client trust portfolios, ensuring everything runs smoothly and complies with relevant regulations. You will work alongside professional advisors, investment managers, and banks, helping to administer trusts and provide key support to clients.

From maintaining accurate trust records to assisting with distributions, invoicing, and documentation, you will play a vital role in delivering exceptional service. This is an opportunity to expand your knowledge of trusts, fiduciary responsibilities, and estate planning while honing your client servicing skills.

[Your Role & Responsibilities]

• Assist with day-to-day administration of trust portfolios and the underlying structure, including but not limited to opening new bank or brokerage accounts, distribution to beneficiaries, fund transfer, and any work that is required.
• Work with professional advisors, investment managers and banks on trust administration related matters.
• Assist with periodic reviews of assigned trust portfolios to ensure they are being administered in accordance with the trust deeds, the company’s policies, and legal and tax requirements.
• Assist in maintaining accurate and updated trust records.
• Assist to prepare trustee minutes, resolutions, or any trust related documents as guided by the Supervisor.
• Assist in invoicing and debtor collection on timely manner
• Provide any other assistance as required by your supervisor.

[What We Are Looking For]

[Education]

• Bachelor’s degree in Business Administration, Law, Finance, Accounting, or a related field.

[Skills & Experience]

• Minimum 4 years of experience in Trust Administration or a relevant field.
• Strong understanding of trust laws, estate planning, taxation, and fiduciary responsibilities.
• Strong analytical skills, attention to detail, and problem-solving abilities.
• Excellent written and verbal communication skills.
• Discretion and confidentiality with high ethical standards when handling sensitive client data.
• STEP qualification is a plus.

[Traits]

• Client-Focused: You are dedicated in providing excellent service and ensuring client satisfaction.
• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Collaborative: You enjoy working as part of a team and are committed to supporting your colleagues and clients

[What We Offer]

• Professional Growth – We value commitment and provide opportunities for professional development, industry exposure and professional memberships.
• Competitive Compensation – Structured salary package with annual reviews, discretionary performance bonuses and a fixed bonus.
• Flexible Work – Hybrid model with remote options giving you autonomy while ensuring productivity.

We regret to inform that only shortlisted candidates will be notified.

Business Admin (Lift Company)

• Office Location: Jurong East, Singapore
• Working Hours: Mon – Fri 8am – 5.15pm
• Monthly Salary: Base up to $3500 + Completion Bonus
• Employment Type: 1 Year Contract

Company Overview
The company is a leading global organization recognized for delivering high‑quality solutions across diverse industries. With a strong commitment to innovation, reliability, and customer satisfaction, the company continues to set benchmarks in excellence while fostering a culture of continuous improvement and growth.

Responsibility

• Delivery Scheduling – Plan, monitor, and report monthly delivery schedules across assigned countries.

• Cross‑Functional Coordination – Collaborate with Sales and Engineering teams to secure project specifications and approved client drawings.

• Project Parts Tracking – Follow up on deliveries, resolve shortages, and ensure timely availability of materials.

• Design Support – Assist with design scheduling and actively participate in department meetings.

• Inventory Management – Oversee CKD (Completely Knocked Down) parts delivery and manage local stock to prevent store‑outs.

• Operational Alignment – Ensure smooth project execution through timely communication and coordination.

Requirement

• Minimum Diploma in Logistics & Supply Chain Management or related field preferred
• Experience with SAP HANA, Oracle ERP, MS Power BI, or Tableau is an added advantage
• Experience with ISO 9001 and ISO 14001 is an added advantage
• Candidate who can start immediately or within short notice will be preferred

We regret to inform you that only shortlisted applicants will be notified.
Recruit Lync Pte Ltd | EA License Number: 22C1000
Chen Hoe Nam | EA Personnel License: R25158678

Job Description

We are seeking a Contracts Administrator (Electrical) to support contract administration functions for ongoing Mechanical & Electrical (M&E) construction projects.

You will be responsible for managing contractual correspondence, supporting variation and claims documentation, and ensuring proper administration of contract requirements.

Key Responsibilities:

• Draft and issue contractual letters and formal correspondence to clients, consultants and subcontractors
• Assist in the preparation and documentation of Variation Orders (VOs) and Extension of Time (EOT) submissions
• Review contract documents, specifications and technical drawings for compliance
• Track contractual obligations, deadlines and submission timelines
• Liaise with project teams, engineers and stakeholders on contract-related matters
• Maintain proper records of all contractual documents and correspondence
• Follow up on outstanding contractual issues and responses

EAST - Changi East Project Office
(shuttle bus available)

We are seeking a proactive and organised Site Administrator to support daily operations at our project site. The successful candidate will be responsible for handling administrative functions, document control, reporting, and coordination with internal teams and external stakeholders to ensure smooth project execution.

Key Responsibilities:

• Manage project documentation, submissions, and records in a timely and accurate manner
• Prepare and submit reports, timesheets, and manpower records
• Coordinate staff onboarding, site access, and administrative requirements
• Maintain updated project organisation charts and personnel information
• Handle correspondence, including emails, letters, and transmittals
• Provide general administrative support to the project team

Requirements:

• Diploma or equivalent in Business Administration or a related field
• Prior experience in construction or infrastructure projects is an advantage
• Proficient in Microsoft Office applications
• Strong organisational and communication skills
• Ability to work independently and meet deadlines

Reporting to the Principal on administration matters, this is a dedicated internal and external client service role.

This job involves paperwork documentation and filing, engagement with parents, interactions with the children and working co-operatively with all team members.

Job Responsibilities:

• Prepare financial and centre reports (e.g. petty cash, daily collections, centre enrolment report, etc.)
• Input data on ECDA website (e.g. particulars of new teachers, reporting of cases of infectious diseases subsidy, etc.)
• Prepare monthly forms such as teachers and children’s attendance form, sign in/out forms, school bus attendance forms, etc.
• Conduct daily health checks on the children upon arrival.
• Assist parents in the purchase of merchandise such as uniforms, caps, books, etc.
• Conduct stock-taking and restocking of supplies such as merchandise and stationery.
• Escort the children to the school buses.
• Handle other ad-hoc duties as assigned.

Job Requirements:

• Diploma in Business Management with minimum of 2 years of working experience in a preschool environment.
• Proficient in MS Office (Word, Excel and PowerPoint).
• Good communication and interpersonal skills.
• Meticulous, organised and able to multi-task.
  

Details:
- 1 Year Contract (Renewable)
- Up to $5,400 + AWS + VB + Other Benefits
- Central area

Duties:

• Administer and maintain databases across DB2, PostgreSQL, MySQL, and Snowflake platforms.

• Ensure database availability, stability, and performance for both OLTP and OLAP environments.

• Perform monitoring, health checks, performance tuning, query optimization, and capacity planning.

• Manage backup, recovery, disaster recovery (DR), and high availability (HA) processes.

• Troubleshoot database issues including performance degradation, replication failures, and data inconsistencies.

• Support cloud database environments on AWS (RDS, EC2) and Snowflake, ensuring security, scalability, and operational efficiency.

• Maintain monitoring and logging tools such as CloudWatch, Grafana, and Splunk, while developing automation scripts for maintenance tasks.

• Support database releases, schema updates, migrations, and deployment activities in collaboration with application and infrastructure teams.

• Maintain technical documentation, SOPs, incident reports, and support continuous improvement initiatives.

• Participate in after-hours support for maintenance activities and critical incidents when required.

Requirements

• Diploma or Degree in Computer Science, Information Technology, or related field.

• Minimum 3 years of experience in Database Administration or Database Engineering across DB2, PostgreSQL, and MySQL platforms.

• Experience supporting production or mission-critical systems, including AWS database services and Snowflake or similar data warehouse platforms.

• Strong knowledge of SQL scripting, stored procedures, query tuning, and database performance optimization.

Interested Applicants, please click Apply Now

Chow Zi Qing
R2199258
Revup Proservices Pte Ltd
EA.24C2366

We are looking for an Accounting and Financial Administrator to manage our company’s accounts payable and receivable.

Accounting and Financial Administrator responsibilities include reviewing and reconciling accounts, processing payments to external partners and maintaining updated records of invoices and receipts.

To be successful in this role, you should have a Finance or Accounting background and be familiar with bookkeeping. Ultimately, you will ensure we process all financial transactions accurately and on time.

If you love process improvement to automation and seamless workflow, this position will give you a great opportunity and ownership to analyse existing workflows, reorganise and make improvement.

Responsibilities

• Process bank deposits, approve and process transfers
• Reconcile financial statements
• Submit tax/vat forms, issue and file its documents
• Manage obligations to suppliers, customers and third-party vendors
• Contact clients and send reminders to ensure timely payments
• Prepare, send and store invoices, bills and other relating documents
• Report on the status of accounts payable and receivable
• Update internal accounting databases and spreadsheets
• Oversee and ensure company's cashflow
• Analyse company's financial forecast
• Identify and address discrepancies
• Revise and improve accounting and financial process to seamless and automation
• File and store company's documents
• Provide other administrative support as needed by the office or the clinic
• Perform all other duties assigned by manager or reporting line.

• Onsite work 5 days a week at Gaysorn Centre, Chitlom
• Proven work experience as an Accounting Administrator or similar role
• BSc degree in Finance, Accounting or relevant field
• Hands-on experience with accounting software
• Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
• Knowledge or experience with corporate's tax/vat and its process
• Good knowledge of bookkeeping procedures and debt collection regulations
• Solid data entry skills with an ability to identify numerical errors
• Good organizational and time-management abilities
• Analytical skill
• Good at microsoft office especially Excel
• Quick learner
• Tech savvy

• Company mobile phone / phone number as per job requirement

• Group health insurances (after probation)
• Annual Leave 12 days
• Mental Health counseling sessions with psychiatrists and psychologists through Ooca platform
• Welfare according to Thai Labour Protection Law
• Social Security Insurance
• Provident Fund (after probation) (condition applied)
• Annual Health check-up (condition applied)
• MOU with The Government Housing Bank for Home loan special Interest rate
• BYOD policy, personal laptop with less than 3 years old will is eligible for 1,000 THB/month subsidy (registration required)

• Well Established Company
• Salary $3000 - $3800 (Basic) + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport Provided)
• Working day: Monday to Friday
• Working hours: 8:30am to 5:15pm

Job Responsibilities:

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare / engagement activities / company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Job Requirements:

• Diploma in Human Resource Management / Administration / Business Studies or equivalent
• Minimum 1 year relevant experience in administrative or HR support role
• Training will be provided for candidate with lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Description:

• In charge of preparation and processing of sales order and handling of documentations
• Responsible ensuring the accuracy in documents and emails as well as preventing errors and maintaining smooth operations
• In charge of following up on the status of sales orders, payment checks as well as liaison with the relevant departments and organisation
• Responsible in supporting teamwork and assist with ad-hoc task

Job Requirement:

• Minimum Diploma in Business Adminstration or relevant
• Minimum 2 years of working experience in sales support / customer service with knowledge of shipping terms and export documentation
• Letter of Credit knowledge will be a advantage

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

• Well Established Company
• Salary $3000 - $3800 (Basic) + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport Provided)
• Working day: Monday to Friday
• Working hours: 8:30am to 5:15pm

Job Responsibilities:

• Providing comprehensive administrative support, including filing, data entry, and document management.
• Answer phone calls, transfer them and take messages for the right department.
• Coordinate with vendors for the procurement, maintenance, and renewal of services and equipment such as water filtration, floor mats, indoor plants, cleaning services, and staff transportation.
• Prepare and process monthly food voucher distribution for eligible staff.
• Monitor and replenish pantry and stationery supplies.
• Support in monthly payroll, including attendance checking and overtime processing.
• Source and administer training needs (sourcing, administration & registration).
• Assist in the application, renewal, and cancellation of work passes.
• Liaise with vendors on dormitory issues.
• Plan and organize employee welfare / engagement activities / company events.
• Any ad-hoc activities within HR and Admin functions as assigned by HR Manager, from time to time.

Job Requirements:

• Diploma in Human Resource Management / Administration / Business Studies or equivalent
• Minimum 1 year relevant experience in administrative or HR support role
• Training will be provided for candidate with lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

• Working location at Taiseng- near to MRT

• Working hours: 8:30am – 5:45pm(Monday - Friday)

• AWS + Variable Bonus

• Excellent Welfare &Benefits

• Well Established 3rdLogistics Company

Job Scope

• Regional Operations Coordination: Oversee daily order collections and deliveries across APJ country teams
• Maintain Daily TAT reports and proactively identify shipment delays.
• Follow up with country teams on outstanding collections and deliveries.
• Communicate shipment updates and service disruptions to client in a timely manner.
• Verify PODs, collection details, and supporting photos for discrepancies.
• Raise discrepancies to country teams and ensure corrections are made.
• Maintain organised and audit-ready records.
• Respond to (Request for Quotation) RFQ queries within agreed SLA.
• Coordinate with country teams to prepare costings.
• Independently prepare Australia quotations for non-regional and standard requests.
• Verify monthly billing reports and update Local Service Provider (LSP) cost records.
• Conduct detailed invoice verification, especially for Australia accounts.
• Respond to operational queries (order status, delivery details, escalations).
• Report data discrepancies to IT and follow through until rectified.
• Ensure accuracy of operational data (POD dates, asset quantity, etc.).

Requirement

• Diploma / Degree in Business Administration, Supply Chain Management or other relevant discipline
• 1 – 3 years of relevant work experience in Supply Chain / Logistics field

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

KHOOSOT MEI (R21102604)

EA Recruitment Pte Ltd

EA License No: 21C0492

Centre Administrator (Preschool Environment)

• Competitive salary of $2,200 – $2,500 basic pay.
• Stable Monday to Friday, 9:00am – 6:00pm working schedule.
• Location: Preschool Centre (River Valley)
• Working Hours: Monday to Friday, 9:00am – 6:00pm (may vary; to be confirmed during interview)

Be the Heart of a Warm and Welcoming Learning Centre

We are looking for a friendly, organised, and proactive Centre Administrator to support the daily operations of our preschool centre. In this role, you will be the first point of contact for parents, visitors, and staff—playing a key role in ensuring smooth communication, efficient administration, and a positive experience for all who walk through our doors.

This is an excellent opportunity for someone with a customer service or centre-based support background who enjoys working in a meaningful, child-focused environment. If you are detail-oriented, approachable, and thrive in a structured yet dynamic setting, we would love to meet you.

Key Responsibilities

• Handle incoming phone calls and respond to general enquiries professionally.
• Perform data entry and maintain accurate administrative records.
• Carry out general administrative duties including photocopying, scanning, filing, and faxing of documents.
• Provide day-to-day administrative support to the centre and teaching staff.
• Assist with ad-hoc duties as assigned to support smooth centre operations.
• Ensure documentation and records are well-organised and up to date.

Requirements

• Minimum GCE ‘O’ Level or equivalent qualification.
• Prior experience in customer service or centre-based administrative roles preferred (preschool experience is an advantage).
• Proficient in Microsoft Office applications.