Total 557 Senior Executive administration assistant job vacancies in Singapore

Job Description

• Provide support in full spectrum of HR function including recruitment and selection, on-boarding and off-boarding, training, performance management and employee relations
• Recruitment and interview process
• Process work pass applications and renewals
• Prepare appointment letters, confirmation letters, and other related HR letters
• Maintain & upkeep on employee P-File (hardcopy & softcopy)
• Assist annual performance appraisal process
• Maintain leave and attendance records
• Responsible for registration & renewal of Coretrade, Multi-Skill, CSOC and other training courses
• Benefits and welfare administration
• Liaise with payroll vendor on payroll matters
• Assist in review of HR policies and procedures
• Process claim reimbursement
• Any other matters as required by Management

Job Requirements

• At least 1 – 2 year(s) of working experience in the related field
• Experience with Times Software will be advantageous
• Strong knowledge of the labour law and other statutory requirements
• Possess good interpersonal skills and can communicate effectively while ensuring confidentiality

Working Hours

5 Days' workweek

About the role

We are looking for a reliable and detail-driven Account & Admin Executive to support daily finance and administrative operations. This role requires someone who is hands-on, organized, and able to manage multiple responsibilities with minimal supervision.
The role will work closely with the Finance Manager and other departments to ensure smooth and efficient operations.

What you'll be doing

Accounting & Finance:

•Handle day-to-day accounting operations, including data entry and reconciliations

•Manage Account Payable (AP) and Account Receivable (AR) functions

•Maintain proper, accurate and timely financial records and documentation

•Prepare payment, update cashbook and monitor cash flow movements

•Process staff business trip claims and corporate credit card

•Assist with other finance-related tasks as required

Administration & Other Duties:

•Perform general administrative and office support duties

•Liaise with external parties such as banks, insurer, etc

•Handle ad-hoc taks and operational support when needed

What we're looking for•

• Diploma or Degree in Accounting, Finance or a related field.
• 3-4 years of relevant working experience preferred
• Proficient in Microsoft Office (especially Excel); knowledge of accounting software such Dynamic is a plus.
• Able to work independently and meet deadlines

What we offer

At UCC HOLDINGS PTE LTD, we value our employees and offer a range of benefits to support your work-life balance, including competitive remuneration, bonus opportunities, and a supportive team environment.

Apply now for this exciting opportunity to join our team!

Executive & Administrative Support 

• Manage the Director’s calendar, meetings, reservations, and appointments effectively to ensure priorities are met. 

• Coordinate logistics for internal and external meetings, including venue booking, technology set-up, agenda preparation, and minute-taking. 

• Prepare briefing notes, presentations, research materials, and reports. 

• Handle email and correspondence professionally on behalf of the Director. 

• Organize travel arrangements such as flights, accommodation, itineraries, and contingency planning. 

• Maintain organized filing systems (physical and electronic) for ease of retrieval, ensuring accuracy and absolute confidentiality. 

• Track projects, deadlines, and follow-ups, ensuring action items are completed promptly. 

• Collaborate with cross-functional departments to coordinate office operations, team events, and board meetings. 

Personal Support 

• Provide ad-hoc support for professional or personal matters as needed. 

• Assist with special projects or initiatives delegated by the director. 

• Assist the Director in monitoring corporate-related protocols and action plans across each team. 

• Assist the Director in addressing and resolving HR-related issues as they arise. 

• Handle confidential and sensitive information with integrity 

• Anticipate the director’s needs to ensure smooth day-to-day operations. 

Stakeholder Management & Operational Coordination 

• Monitor and report on the implementation of new SOPs across various departments (e.g., Accounting, Tax, Corporate Secretarial teams) to ensure continuous operational improvements. 

• Track managers' assigned tasks, goals, and KPIs, providing regular updates and visibility to the Director. 

• Proactively follow up and send tactful reminders to team managers to encourage execution and ensure timely achievement when delays occur. 

• Act as a professional primary point of contact for internal and external stakeholders, coordinating tasks across teams and vendors to maintain effective communication. 

• Act as a professional point of contact for internal and external stakeholders and liaise with internal teams and external stakeholders to maintain effective communication.  

Requirements:

• Minimum 5 years of experience in a Personal Assistant role supporting senior management or C-suite executives. 

• Excellent written and verbal communication skills in Japanese & English/additional languages are a plus. Proficient in Microsoft Office Suite ( Teams, Word, Excel, PowerPoint, Outlook) and productivity tools. 

• High degree of discretion, professionalism, and integrity. 

• Flexibility to manage urgent tasks beyond office hours when necessary 

• Highly adaptable and versatile in a fast-paced and high-growth environment 

• Strong organizational, time management, and multitasking skills 

• Strong sense of ownership, accountability and responsibility 

• Proactive, resourceful with a solutions-oriented mindset 

• Proficient in calendar, meeting tools (e.g., Google Calendar, Zoom, Teams), travel booking platforms and expense systems 

• Handle day-to-day grant-related financial matters, month-end and year-end accounts closing, and preparation of the monthly and year-end audit schedules
• Liaise with various departments in the collection of information and documents
• Prepare payroll certification for manpower claims
• Process claim submissions to funding organisations for funded projects
• Monitor funding accounts receivables for payment and follow up on collections
• Follow up with project teams on accounts with cost overruns
• Prepare monthly or quarterly report and statement to account owners
• Investigate and resolve user’s queries
• Prepare grant-related GST, corporate tax and other statistical submissions
• Process grant-related internal charge and reclassification requests
• Identify and perform clearing of offsetting transactions for grant-related balance sheet accounts
• Assist on grant-related internal and external audit matters
• Participate in process improvement projects
• Any other ad hoc duties assigned by supervisor

Requirements

• At least a Diploma in Accountancy
• Higher qualified/experienced candidates will be considered for the Senior Assistant Executive position
• Self-motivated and able to work in a fast-paced environment
• Proficient in Microsoft Office such as MS Word, Excel and PowerPoint
• Good communication skills; ability to communicate with various departments and levels
• Able to take pressure and work within tight deadlines
• Independent, meticulous and with positive attitude

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Job Duties:

• Manage the calendar and a variety of administrative task for the senior VP and ad hoc support to the team
• Prepares expenses, invoices and procurement for proper authorization and approval.
• Handle travel management that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Using data visualization tools (such as infographics, Canva, other visual tools) to cre-ate presentation slides for leaders at bi-annual townhall and monthly leadership meetings
• Manage and maintain departmental data and metrics in department
• Compilation of data from various dashboards and repositories to prepare reports for trend analysis and reporting to senior management
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• 5-8 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Key Responsibilities

• Conduct preliminary due diligence reviews to support deal teams on prospective transactions.
• Collaborate with deal teams to understand requirements and resolve issues arising during the document procurement process.
• Prepare and analyze ownership, transaction, and funds flow structures based on client-provided documentation.
• Review KYC documentation to ensure completeness, accuracy, and compliance with regulatory and internal standards.
• Perform due diligence checks using internal systems and external databases.
• Provide risk assessments, recommend mitigations, and ensure accurate data entry into eKYC systems, including independent validation of client documents.
• Prepare exception handling and risk assessment memoranda for trigger events, adverse findings, and new facility applications from existing clients.
• Draft preliminary assessment memoranda for cases involving deferred KYC completion in advisory transactions.
• Conduct periodic and trigger-based KYC reviews within defined timelines while minimizing rework.
• Review AML alerts escalated to the team and ensure timely investigation and closure.
• Support additional AML/KYC-related tasks, reporting, and project initiatives as required.

Key Requirements

• Bachelor’s degree with 4–7 years of relevant experience in corporate or project finance KYC.
• Candidates with comparatively less experience may be considered for a senior analyst position.
• Professional certifications in AML/KYC are advantageous.
• Strong knowledge of regulatory requirements related to KYC/AML (e.g., MAS Notice 626 or equivalent frameworks).
• High attention to detail with a proactive and well-organized approach to work.
• Ability to manage multiple tasks effectively and prioritize in a fast-paced environment.
• Strong interpersonal and communication skills, with the ability to engage internal and external stakeholders.
• Proficiency in Microsoft Office applications and online research tools.

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

LeasingSupport

• Update and maintain SAP records
• Update and maintain Tenant’s contacts, Tenancy schedules, and other documents
• Liaise with tenants and solicitors to facilitate and prepare the tenancy agreements and documents
• Reconcile audited sales report and prepare GTO Billing
• Compile ACG reports
• Other general administrative and clerical duties

OperationsSupport

• To provide administrative support to the Operations team to ensure that the department is maintained in an effective, updated, and accurate manner
• To prepare invoices, data key-in and submission of regularly scheduled reports
• To coordinate paperwork relating to meter reading, carpark system, M&E services, and other operational processes
• To assist in the documentation for handling of renovation works and reinstatement cases
• To assist in ISO documentations
• To assist in the dealings and correspondences with tenants

Requirements:

• Diploma or Certificate in Business Studies, Management or equivalent
• Minimum 2 years of relevant working experiences in general office responsibilities and procedures
• Good communications and interpersonal skills
• Proficient in MS Office applications

Job Purpose 

The Executive Assistant provides administrative support to both the CEO and the CHRO of Sun Life’s High Net Worth business.

Major Accountabilities

• Provide comprehensive executive assistance tot he CEO and CHRO
• Manage calendars, correspondence, and travel arrangements
• Assist with expense management and e-signatures for leadership team
• Coordinate with global and regional teams on various initiatives
• Assist with event planning and logistics
• Handle confidential information with utmost discretion
• Perform ad-hoc duties as assigned by the CEO and CHRO
• Provide cover for EAs as necessary in Singapore

Requirements

• 5+ years of experience as an Executive Assistant, preferably in financial services
• Strong organizational and time management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite and travel management software
• Ability to work with sensitive information confidentially
• Knowledge of international travel requirements and visa processes

Job Responsibilities:

• Set and achieve sales targets, monitoring performance and implementing strategies to maximize sales.
• Ensure exceptional customer service standards are maintained, and customer satisfaction is a top priority.
• Oversee inventory management, including stock levels, replenishment, and minimizing stock losses.
• Manage daily store operations, including opening and closing procedures, cash handling, and compliance with company policies.
• Conduct training sessions for new hires and ongoing development programs for existing staff.
• Foster a positive and collaborative work environment to enhance team morale and productivity.
• Address customer inquiries, concerns, and escalations in a professional and timely manner.

Job Requirements:

• Minimum diploma in any field
• Minimum 2 years of supervisory experience or 1 year in a managerial role
• Must be able to work shift hours
• Supplier merchandising experience is an advantage
• Attractive bonus scheme

Interested applicants, please write in through CareersFuture with a detailed resume in MS Words format.

EA License Number: 23C1730

Please Provide:

Availability

Current/Expected Salary

Reasons for leaving previous employment

We regret that only shortlisted candidates will be notified.

Executive Assistant [ PA + Trust Duties]

• Working Location: Suntec Tower
• Working Day: 5 Days 9 – 6 PM 
• Salary Budget: Junior: $4000 - $5,000 + AWS (No VB) / Senior: $5,000 - $6,800+ AWS (No VB)

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

• Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
• Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
• Transcript of voice recording of meetings / phone conferences.
• Draft, review & comments emails / agreements / documents for Executive director’s consideration.
• Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
• Monitor and report on regulatory changes and developments.
• Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
• Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
• Assist in office management.
• Carry out other ad-hoc tasks / projects assigned by Executive Director

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

Thinkers' Vault Pte Ltd., the holding company for illum.e, is looking for conscientious administrative assistants / administrative executives to help in admin work.

Locations:

1) Jurong East (filled)

2) Novena (1 available)

3) Bukit Timah (filled)

4) Parkway Parade (1 available)

5) Hougang (1 available)

6) Tampines (1 available)

illum.e is the fastest growing enrichment / tuition centre in Singapore. We are regarded by our cherished students and parents as the top General Paper and English enrichment centre in Singapore.

Key Responsibilities:

1. Student Recruitment and Enrolment: Manage inquiries from prospective students and parents, ensuring all necessary documentation is completed accurately and timely.
2. Admissions Coordination:Coordinate the admissions process, maintain up-to-date knowledge of course offerings, prerequisites, and any changes in admission policies to provide accurate advice.
3. Customer Service and Support: Serve as the primary point of contact for enrolment-related inquiries, offering prompt, courteous, and comprehensive support. Resolve any issues or concerns that arise during the enrolment process, ensuring a positive experience for students and parents.
4. Data Management and Reporting: Maintain accurate and confidential student records, utilizing CRM systems to track interactions and enrolment status.
5. Relationship Building:Build and maintain strong relationships with students, parents, and educational partners to foster a supportive and engaged community. Collaborate with academic and administrative teams to ensure a smooth transition for students into their academic programs.

Work Requirements:

• Five Day Work Week (1 weekend) if full time. Candidates who are able to work both weekends can expect better renumeration.
• Evening weekday working hours from 4pm or weekend 9am if Part Time (hourly rate).
• Work Hours - 8 hours from 10am (Flexi start time)
• Dynamic and adaptable individual who can face the diverse challenges ahead
• Strong sense of responsibility, problem-solving ability and communication skills
• Candidates should ideally be able to work at any of our 5 locations across Singapore, or other branches when necessary
• Potential for both professional development and salary increment in Singapore's fastest growing tuition centre.

Senior Executive, Faculty Affairs

Salary: Up to S$3,600 per month
Duration: 6 months (convertible to permanent)
Location: Nanyang Avenue
Working Hours:

• Monday to Thursday: 8.30am – 5.45pm

• Friday: 8.30am – 5.15pm

About the Role

We are seeking a detail-oriented and organised Senior Executive to support the Faculty Affairs team in managing the full spectrum of faculty administration processes. This role plays a key part in ensuring smooth coordination of faculty appointments, appraisal exercises, mentorship programmes, and related academic HR operations.

Key Responsibilities

Faculty Appointments & Lifecycle Support

• Provide administrative support for faculty appointments, including Visiting Professors, Adjunct Faculty, and other academic staff

• Assist with documentation, coordination, and tracking of appointment processes in HR systems (e.g. HRIS)

• Support contract administration, including renewals, extensions, and maintenance of faculty records

Faculty Appraisal, Promotion & Tenure (P&T)

• Support the coordination of faculty appraisal cycles and Promotion & Tenure exercises

• Assist with logistics for committee meetings, including preparation of documents, schedules, and records

• Maintain accurate tracking of timelines, submissions, and approval status

Faculty Mentorship Programme Support

• Provide administrative and coordination support for faculty mentorship initiatives at School level

• Assist with mentor–mentee matching, scheduling of activities, and participation tracking

• Support communication with mentors and mentees, including briefings, updates, and follow-ups

• Maintain records and assist in basic reporting of mentorship activities

Stakeholder Coordination

• Liaise with faculty members, School leadership, College, HR, and central offices on faculty-related matters

• Respond to routine queries in a timely, professional, and service-oriented manner

• Support communication and follow-ups to ensure smooth workflow execution

Administrative & Operational Support

• Maintain accurate records, trackers, and filing systems

• Assist in preparing reports, summaries, and presentation materials for internal use

• Provide general administrative support to the Faculty Affairs team as required

Requirements

• Diploma or Bachelor’s degree in any discipline

• Prior experience in a university, research institution, or public sector environment is an advantage

• Strong written and verbal communication skills

• High level of professionalism, discretion, and ability to handle confidential information

• Strong organisational skills and attention to detail

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)

Job Responsibilities:

• Invoice Issuance and ensure all supporting documents are complete and properly maintained.
• Banking of cash/cheque received promptly, record receipts in the ERP system to ensure accurate financial tracking.
• Trade Finance Documentation
• Monitor outstanding trade debts and follow up on collections.
• Prepare periodic reports on debt aging and highlight overdue accounts.

Job Requirements:

• Diploma in Accountancy, or equivalent.
• Detail-oriented with good time management and follow-up skills.
• Good interpersonal skills with the ability to interact with all levels of staff