Total 557 Senior Executive administration assistant job vacancies in Singapore

The Early Intervention for Children (EIC) Services helps equip children with motor, communication, social, self-help and cognitive skills. THK EIC involves structuring classes around small groups encompassing early childhood special education, social work and therapy support services to stimulate their adaptive functioning and school readiness skills.

The successful incumbent will oversee the Social Work Department in their assigned centre(s) and work towards achieving the Centre's mission and vision by having close partnership with the Therapy Department, Teaching Department, Administrative Department and families of the children.

Responsibilities include but are not limited to the following:

1. Social Work Practice and Case Management Oversight

• Provide professional guidance to Social Workers (SW) and Social Work Associates (SWA) to ensure quality case management and family support services.

• Support the team in conducting assessments, intervention planning and case reviews to address the developmental and psychosocial needs of children and families.

• Provide consultation and support for complex cases where required.

• Ensure case documentation, reports and case recordings are accurate and updated in a timely manner.

• Maintain a personal caseload of approximately 20-25 active cases, providing direct social work intervention, case management and family engagement, while balancing supervisory and operational responsibilities.

2. Staff Supervision and Professional Development

• Supervise Social Workers and Social Work Associates to ensure effective case management, ethical practice and service delivery.

• Conduct regular individual and group supervision sessions to support reflective practice, professional growth and staff wellbeing.

• Conduct annual performance appraisals and provide ongoing performance feedback for Social Workers.

• Orientate new Social Workers to the Centre's ethos, processes and job responsibilities.

• Identify training needs and support continuous professional development and capability building within the Social Work team.

3. Operations, Administration and Compliance

• Ensure smooth implementation of social work processes and service delivery within the centre.

• Maintain consistency in social work practices, documentation standards and case management approaches across the team

• Assign cases referred from SG Enable to appropriate Social Work staff.

• Manage manpower matters such as duty coverage and leave planning within the team.

• Ensure student enrolment at the centre meets operational capacity targets where relevant to social work processes.

• Ensure timely submission of statistical reports to relevant government agencies.

• Support the centre in meeting requirements for audits, including muster audits and other regulatory compliance checks.

4. Stakeholder Engagement and Collaborative Partnerships

• Work collaboratively with internal professionals such as Teachers, Psychologists, Occupational Therapists, Speech and Language Therapists and Physiotherapists to ensure holistic intervention for children.

• Support and guide Social Workers in participating in case discussions, case conferences and transdisciplinary meetings.

• Ensure effective engagement with parents and caregivers to support their understanding of their child's developmental needs and the intervention programme.

• Develop and maintain collaborative partnerships with community agencies such as Family Service Centres (FSCs), Social Service Offices (SSOs) and other relevant organisations to support integrated care for children and families.

5. Programme Development and Family Engagement

• Guide and support the Social Work team in planning and facilitating family-focused programmes such as Parent Orientation, Parent Support Groups and Sibling Workshops.

• Support centre-based initiatives aimed at empowering families and strengthening caregiver support networks.

Qualifications

• Minimum Degree or Post Graduate Qualifications in Social Work
• More than 3 years' experience as a Social Worker
• Supervisory experience in social work or related human service settings is preferred

Other Information

• Mature, independent and able to motivate and support staff.
• Strong interpersonal and leadership skills.
• Able to work both independently and collaboratively within a transdisciplinary team.
• Demonstrates understanding of diverse cultures and backgrounds.
• Patient, passionate and committed to supporting young children and empowering their families.
• Keen to pursue continuous professional development.

Job Responsibilities:

• Project & Service Co-ordination with suppliers / preparation of risk assessment
• Handle installation & commissioning of HVAC & Power System
• To perform schedule preventive & corrective maintenance of the system
• To carry out troubleshooting and repair works if necessaryting and repair works if necessary.

Job Requirements:

• NITEC/ Higher NITEC/ Diploma/ Degree in Electronic & Electrical Engineering or equivalent.
• 1 - 2 years of relevant working experience.
• Fresh graduates are welcome. Necessary training will be provided to successful candidates.
• Candidate with good experience will be considered for senior post
• Possess Good Interpersonal & Communication Skills
• Able to work independently, self-motivated and a team player
• Class 3 Driving License preferred

Other Info

• Industry/ Organization Type: Datacenter / Critical Infrastructure & Industrial Segment
• Working Location: Aljunied
• Working Hours: Monday - Friday (9:00 AM - 6:00 PM)
• Salary: Basic + Allowance
• Duration: Permanent Role

Contract Period: From 1 Aug 2026 to 31 July 2028

Scope of Services

• Process and manage payment transactions, including verifying supporting documents and resolving discrepancies.

• Maintain accurate records of payment transactions, approvals, and authorisations.

• Respond to payment-related enquiries from vendors and internal stakeholders.

• Support ad-hoc projects and administrative tasks as assigned.

Qualifications, Skills & Experience

Experience

• Experience in Accounts Payable and finance operations.

• Invoice validation and supporting document review.

• Accurate data entry and maintenance of tracking records.

• Proficient in Excel, including VLOOKUP, Pivot Tables, and Conditional Formatting.

Skills

• Strong proficiency in Microsoft Office, especially Excel.

• Good numerical, organisational, and time management skills.

• Strong attention to detail and communication skills.

• Adaptable, willing to learn, and open to using digital or AI tools to improve efficiency.

Qualifications

• Diploma in Finance, Accountancy, Business, or a related field; or

• Diploma in any discipline with at least 1 year of relevant finance-related experience.

Administrative

- Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team

- Coordinate the administrative and logistics aspects of meetings

- Assist in the consolidation of agenda/materials for meetings

- Produce minutes of meetings

- Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions

- Undertake any other function-related duties and tasks assigned.

Regional Function

- Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.

- Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

- Liaise for the purpose of information requests, provision, event/meeting coordination & confirmation, and ensuring adherence to company policies and procedures

- Coordinate meetings and arrangements

- Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Job Responsibilities include:

· Desktop, server, network, IT support and security related matters.

· Audit and enforcement of IT assets, security, standards, policies, and compliances.

· Network and Infrastructure:

o general upgrades, changes, maintenance, and relocations.

o network, server, server cluster administrations and security.

· Support and participation in new business-related initiatives as required.

· Ad-hoc tasks as assigned.

Job Requirements

· NITEC/Diploma or equivalent in Information Technology or related fields.

· Practical knowledge in the following areas, preferably with relevant certifications:

o MS Enterprise Solutions, e.g. Office 365, Azure, Network & Server Services.

o Enterprise and Cyber Security, e.g. APT, CIP, mainstream security devices.

· A well-natured and constructive team player with a highly positive attitude that could thrive under pressure.

· At least 6 months internship experience in IT/Cyber security.

· Experience with DNS, WAF, Web Servers operations, VMware and hypervisor would be an added advantage.

· Candidates with internal support experience is preferred.

· As this role involves interaction with colleagues in Taiwan, proficiency in spoken and written Mandarin is beneficial.

Interested and suitable candidate kindly click quick apply. Resume will be forwarded to Stepfan Soon Yit

We regret that only suitable candidate will be notified.

GEMS Recruit/EA License : 23C1459

EA Personnel No : R24120893 (Stepfan Soon Yit)

Job Description

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to the Chairman across multiple business functions. The successful candidate will play a key role in managing executive priorities, coordinating schedules, supporting business operations, and facilitating communication with internal and external stakeholders.

Key Responsibilities

• Manage the Chairman's calendar, appointments, meetings, and travel arrangements.
• Prepare, review, and organize business documents, reports, presentations, and correspondence.
• Coordinate meetings, prepare agendas, record action items, and follow up on deliverables.
• Support business administration and project coordination across various business units.
• Liaise with internal departments and external stakeholders to ensure timely communication and execution of tasks.
• Maintain accurate records and ensure proper document management and confidentiality.
• Assist with HR-related coordination, including recruitment scheduling, onboarding administration, and employee documentation where required.
• Conduct research, compile information, and prepare briefing materials to support business decision-making.
• Utilize productivity and generative AI tools to enhance administrative efficiency and workflow management.
• Perform other executive support duties as assigned by the Chairman.

Requirements

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• At least 3 years of experience in executive support, office administration, business coordination, or a related role.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications and digital productivity tools.
• Familiarity with generative AI tools and technology-enabled work processes will be an advantage.
• Excellent organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and integrity when handling confidential information.
• Strong attention to detail and ability to work independently in a fast-paced environment.
• Proactive mindset with strong problem-solving and stakeholder management skills.

We regret that only shortlisted candidates will be notified.

Careerstar International Pte Ltd

EA License No: 03C3254

EA Personnel No: R23115696

EA Personnel Name: Chin Lee Wei

Location: Greenwich Drive (Transport in Kovan, Serangoon, Tampines, Woodlands)

Duration: 8 Months (1 Jul 2026 - 28 Feb 2027)

Salary: Up to $5500

Job Responsibilities:

• To provide admin support to 2 departments - Finance and Real Estate Solutions Dept, and report to the APAC CFO
• Provide executive and administrative support to the APAC CFO, Head of Real Estate Solutions, and their teams.
• Coordinate meetings, prepare agendas/materials, and take meeting minutes.
• Manage travel arrangements, accommodation bookings, and expense claims.
• Organise and support regional events, conferences, townhalls, and cross-functional initiatives.
• Liaise with internal stakeholders to coordinate meetings, information requests, and administrative processes.
• Ensure compliance with company policies and support ad-hoc administrative duties as required.

Job Requirements:

• Minimum Diploma or Degree in any discipline.
• Minimum 3–5 years of experience supporting senior management (e.g. Director, VP, CFO, Head of Department) in an Executive Assistant, Personal Assistant, or Administrative role.

Ally (Kubota Ayako)
CEI Reg. No. R26161457
EA Lic: 99C4599
Recruit Express Pte Ltd

1. Pre and Post-Tenders QS Scope of Works

2. Manage various aspects of contract and commercial management

3. Take-off quantity and prepare bill of quantity

4. Ensure construction and production costs are managed efficiently

5. Resolve contractual disputes and negotiate for solution

6. Finalization of project account with Clients and Sub-Contractors.

7. Any ad hoc duties as assigned.

. Candidate possess at least Diploma/Advanced/Higher/Graduate Diploma

. Preferably 1-3 year(s) of HDB project experience in a related field is required for this position.

. Preferably specialized in Engineering - Civil/Construction/Structural or equivalent.

. Preferably well versed in Glodon Cubicost

. Fresh graduates are welcome to apply

.Proficient technical knowledge - measurement,cost estimating, construction technology, contracts and law

.Excellent negotiation skills and ability to communicate clearly both spoken and written. Exhibit strong interpersonal skills.

Please click the “Apply” button, or alternatively send your resume to hr@ken-pal.com.sg

As the Senior Personal Assistant/ Executive Assistant to the Managing Director, Clients & Markets, you will go beyond traditional administration to become a trusted partner, proactively managing priorities, anticipating needs and driving outcomes.

This is a fast-paced, high-profile role reporting into the Managing Director, with broad stakeholder exposure across Australia and APAC, where your ability to stay organised, communicate clearly and execute with precision will be critical.

Key Responsibilities

• Executive Support: Manage diaries, emails, travel and leadership requirements with a strong focus on prioritisation and proactive delivery
• Meetings & Coordination: Prepare agendas and materials in advance, and ensure follow-ups, actions and communications are delivered within 24 hours
• Client Engagement: Support national client programs, track key metrics and prepare reporting for leadership
• Collaboration: Partner with Service Line and Geographic Leaders to coordinate activity and drive best practice
• Strategic Support: Assist with projects, stakeholder engagement and initiatives that support business growth

• Sydney or Melbourne 
• Fixed term contract 
• Uplift governance for our People & Change committee  

Established in 1988, Rest is one of Australia’s largest profit-to-member superannuation funds.

We support more than two million members, with around $100 billion of funds under management and are recognised as a responsible investment leader*. We believe when members understand and engage with their super, they’re more likely to get a better retirement outcome.

Everything we do at Rest is underpinned by our values and behaviours, we want to Be Daring, Keep it Simple, Take Action and Have Grit. To put it simply we want our people to thrive and love the work they do.

We are looking for a Senior Assistant Company Secretary to join our Secretariat team, reporting to Rest's Company Secretary you role will be to drive the strategic development and execution of initiatives that enhance governance and accountability. You will manage the day-to-day execution of high-quality secretariat services for a portfolio of board committees ensuring that they meet relevant regulatory and legal obligations.  

Enhance Governance and Accountability Framework

• Advise on and enhance the governance and accountability framework in collaboration with the General Manager
• Manage, maintain and enhance the delegations framework and relevant governance policies (Board Governance Policy, Fit and Proper Policy, Conflicts Management Policy, and Gifts and Benefits Policy)
• Monitor regulatory and legislative developments, advising on implementation strategies for required changes
• Provide technical advice, briefings and expertise on governance, accountability and emerging risks

Manage Board Committee Operations

• Manage the end-to-end operations of a portfolio of Board Committees, collaborating with relevant Chairs to promote effective and transparent operation
• Encourage timely implementation of committee decisions

Drive Governance Culture and Compliance

• Influence a robust and proactive governance and accountability culture through decision-making processes and strategic input
• Support the organisation in fulfilling its governance and accountability obligations
• Support the General Manager in driving continuous improvement in the management of statutory and compliance obligations

Provide Strategic Governance Advisory Support

• Build and foster trusted working relationships with senior management and directors
• Provide timely, commercially pragmatic governance and accountability advice across the organisation
• Maintain networks with peer Company Secretary Offices to share insights and best practice

We are currently partnering with an established organization to hire a Senior Accounting Assistant professional. This role is responsible for supporting day-to-day accounting operations, month-end closing activities, trade-related accounting processes, and internal control compliance to ensure accurate and timely financial reporting.

• Location: CBD
• Working at the office
• Industry: Industrial

Job Description

• Ensure all transactions are processed in compliance with internal policies, authorization limits, delegation requirements, and departmental cost allocations
• Process payment applications and accruals through the verification of vendors’ invoices and supporting documents
• Manage income billings and accruals by reviewing and validating relevant contracts and agreements
• Support month-end and year-end closing activities, including preparation of journal entries, accounting estimates, accruals, fair value accounting, reconciliations, and financial analysis reports
• Review import and export trade documentation and determine the appropriate accounting treatment based on the nature of transactions
• Examine foreign currency forward contract applications, supporting documentation, and related accounting treatments
• Prepare and maintain monthly bank reconciliation reports accurately and timely
• Administer office and company vehicle lease matters and provide support for audit and tax schedules when required
• Participate in internal control and compliance projects, including trade transaction sampling activities
• Review documentation against J-SOX requirements and internal control checklists, and report findings to management
• Undertake ad hoc assignments and other accounting-related responsibilities as assigned
  

Job Requirements

• Diploma or equivalent qualification in Accountancy, Business, Finance, or a related discipline
• Minimum 2 years of relevant accounting experience preferred
• Familiarity with Singapore Financial Reporting Standards and statutory reporting requirements
• Proficient in Microsoft Office applications, particularly Microsoft Excel
• Experience with SAP or other accounting/ERP systems will be an advantage
• Strong interpersonal, communication, and organizational skills
• Detail-oriented, analytical, and able to work independently as well as collaboratively within a team

If you are interested, or know someone who might be a good fit, feel free to get in touch.

We regret that only shortlisted candidates will be notified.

KINGFISHER RECRUITMENT (SINGAPORE) PTE. LTD.

https://www.kingfisherintl.com/

EA Reg. No.: R23114635 | EA License: 17C8713

Handle vessel crew accounting, manning agent crew account, port disbursement invoice from various port agents, arrange CTM & other miscellaneous direct invoices related to crewing.

- Checking/verification of crewing expenses from vessel/manning/port agent

- Liaise with Master/port agent on CTM arrangement

- Capturing of expense (data entry) in BASS accounting software

- Coordinating with vessel/manning agent/various internal & external parties related to crewing expense

- Prepare reports

- Other ad-hoc duties assigned by ACAM, DGAM and SDGM/GMC

Job Description:

• Handle general enquiries regarding shipments, vessel’s ETA and charges.
• Conduct targeted conversations with customers to identify customer needs.
• Ensure timely dispatch of shipping documents to customers and overseas agents. 
• Liaise with customers and overseas agent on shipping activities and documentation.
• Ensure accuracy and completeness of all documentation to comply with customs regulations and international trade requirements. 
• Familiar with shipping incoterms. 
• Perform data entry for freight services.
• Manage the complete documentation for compliance operations and/or advise clients on tariff/rate/cost/quotation requirements and eligibility. 
• Communicate and coordinate with external stakeholders to ensure operational excellence 
• Work with internal stakeholders to ensure alignment of interest within business activities. 
• Follow operational policies, standards, and procedures. 
• Any other ad-hoc duties as required. 

Job Requirements:

• Diploma or Degree in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum 1–3 years of relevant experience in freight forwarding, shipping, or logistics operations preferred.
• Good understanding of international shipping procedures, documentation, and customs regulations.
• Familiarity with shipping Incoterms and freight processes (air/sea freight).
• Strong communication and interpersonal skills, with the ability to engage customers and overseas agents effectively.
• Customer-oriented mindset with the ability to identify needs and provide appropriate solutions.
• Detail-oriented with strong organizational skills to ensure accuracy and completeness of documentation.
• Proficient in data entry and comfortable working with logistics or freight management systems.
• Ability to multitask, prioritize work, and meet tight deadlines in a fast-paced environment.
• Strong problem-solving skills and ability to handle operational issues independently.
• Team player with the ability to collaborate with internal and external stakeholders.
• Good command of written and spoken English; additional languages are an advantage.
• Proficient in Microsoft Office applications (Excel, Word, Outlook).
• Willingness to take on ad-hoc duties and adapt to operational needs.

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Role Overview 

The Business Support & Office Administration Executive is responsible for ensuring the smooth day-to-day running of office operations, providing administrative support to senior management, and driving efficiency across business support functions. This role acts as a central coordination point across departments, vendors, and stakeholders. 

Key Responsibilities 

1. Office & Operations Management 

• Oversee daily office operations to ensure efficiency and productivity 
• Manage office facilities, maintenance, and workspace planning 
• Ensure compliance with health, safety, and workplace regulations 
• Coordinate office moves, renovations, and infrastructure setup 
• Maintain office policies, procedures, and best practices 
• Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence 

2. Administrative Leadership 

• Develop workflows and standard operating procedures (SOPs) 
• Monitor performance, provide training, and conduct evaluations 
• Improve administrative systems and implement automation where possible 

3. Business Support & Coordination 

• Provide high-level administrative support to senior executives 
• Coordinate internal communications across departments 
• Support business planning, reporting, and documentation 
• Assist in preparing presentations, reports, and meeting materials 
• Manage calendars, scheduling, and key business events 

4. Vendor & Procurement Management 

• Manage relationships with office vendors and service providers 
• Negotiate contracts and ensure cost-effective procurement 
• Oversee purchasing of office supplies and equipment 
• Monitor vendor performance and service delivery 

5. Financial & Budget Oversight 

• Manage office administration budgets and track expenses 
• Approve invoices and ensure timely payments 
• Identify cost-saving opportunities and efficiency improvements 

6. HR & Employee Support (Coordination Role) 

• Support onboarding and offboarding processes 
• Coordinate employee engagement activities and office events 
• Assist HR with documentation, compliance, and employee records 
• Act as a point of contact for employee administrative queries 

7. Compliance & Risk Management 

• Ensure adherence to company policies and regulatory requirements 
• Maintain records, contracts, and documentation systems 
• Support audits and internal compliance processes 

8. Technology & Systems Management 

• Oversee office systems (e.g., document management, admin tools) 
• Coordinate with IT for infrastructure, hardware, and access management 
• Drive digital transformation of administrative processes 

Key Skills & Competencies 

• Strong organizational and multitasking abilities 
• Leadership and team management skills 
• Excellent communication and stakeholder management 
• Problem-solving and decision-making capability 
• Financial awareness and budgeting skills 
• Proficiency in office software (e.g., Microsoft Office, ERP systems) 
• Process improvement and operational efficiency mindset 
• Flexible & Adaptable: Able to adjust to changing schedules, last-minute requests, and evolving priorities. 
• Ability to handle confidential information with professionalism and discretion. 

Qualifications, Skills & Experience 

• Bachelor’s degree in Accounting or Business Administration 
• 4-5 years of experience in office administration or business support