Total 6,848 Junior Executive administration assistant job vacancies in Singapore

Job Description & Requirements

We are seeking a detail-oriented and proactive individual to support administrative, procurement, and operational functions. The ideal candidate will assist various departments, coordinate with agent, maintain documentation, and support daily office operations to ensure smooth workflow and timely execution of tasks.

Key Responsibilities:

1. Documentation Support

2. Client Coordination

3. Administrative Support

Qualifications & Skills:

• Strong organizational and multitasking skills.
• Proficient in Microsoft Office (Word, Excel).
• Good communication and interpersonal skills.
• Able to work independently and as part of a team.
• Prior experience in an administrative or operational support role preferred.

• Responsible for the reception of all visitors, patients and callers to the Clinic and create a professional and welcoming image for the clinic
• Responsible for updating patients’ information and sending reminders for dental treatment
• Responsible for gathering patients’ feedback forms and handling patient feedback
• Clean and sterilize instruments, and prepare treatment rooms as needed
• Ensure the appropriate supply of equipment and materials
• Perform patient charting as instructed by the dentist
• Welcome patients and get them situated in the appropriate treatment room
• At least 2 years experiences
• Excellent communication and interpersonal skills
• Customer oriented
• Positive attitude

ADMINISTRATIVE ASSISTANT

Job Description & Requirements

Details:

• 5 days per week / Monday-Friday 9am-6:30pm
• Location: Near Macpherson MRT

Responsibilities:

• Assist with the applications & processing of work passes.
• Data entry.
• Handle general administrative duties and other ad-hoc tasks.

Requirements:

• CEI certificate required.
• At least 1 year relevant experience.
• Proficient in Microsoft Office (Word, Excel)
• Organized, detail oriented and able to work independently.

This is a 6 month contract role with potential to convert to permanent, subject to business needs and performance.

Job Summary:
The role of the Associate Parts & Distribution (Warehouse Assistant) is to receive, issue and order parts for in-house aircraft and to issue repair orders on in-house aircraft to outside repair facilities.

Job responsibilities:
I. Receives and logs in all aircraft parts and kits from TAPD.
II. Issues parts and kits to shop floor, assisting mechanics with parts requirements.
III. Handles outside orders from customers and prepares parts for shipment. Requires ability to read parts catalogs and knowledge of warranty versus exchange situation.

a. Oversee and manage all shipping operations, including picking, packing, and delivery.

b. Prepare and maintain shipping documents and records, including bills of lading, AWBs, invoices, and shipment logs.

c. Participate in the annual cycle count process by accurately counting and recording inventory levels, identifying discrepancies, and ensuring that inventory records are up-to-date and accurate.

IV. Follows up on back order summary, coordinating with TAPD.
V. Assists in routine and special inventories and issues purchase orders for supplies for parts room such as boxes and other shipping material.
VI. Assists in rebilling customers for repairs, freight, etc.
VII. Administers all TAPD consignment and exchange programs.
VIII. Performs other related duties as required.

Education/Experience:
• Requires Diploma, ITE, or equivalent plus general knowledge of aircraft parts and blueprint reading. Knowledge of shipping and freight procedures, policies and regulations.
• Minimum of 2 years aircraft parts experience preferred.

Qualifications:
• Excellent communication skills
• Ability to read, understand and analyze illustrated parts catalogs.
• Ability to interoperate overhaul manuals and aircraft engine manuals
• Must be able to obtain and maintain an airport security badge through the local airport authority, if applicable

About the Role:

We are seeking a detail-oriented and proactive Procurement Assistant to support our procurement operations within the construction industry. You’ll be responsible for assisting with purchasing materials, equipment, and services essential to our construction projects. This role requires excellent organizational skills, a solid understanding of supply chains, and the ability to thrive in a fast-paced, deadline-driven environment.

Key Responsibilities:

●      Assist in sourcing and evaluating suppliers, vendors, and subcontractors.

●      Support tendering processes and assist in evaluating quotations.

●      Prepare and process purchase orders and requisitions in accordance with company policies.

●      Follow up with suppliers to confirm delivery schedules and resolve any order discrepancies or delays.

●      Maintain accurate records of orders, deliveries, and supplier performance.

●      Ensure compliance with procurement policies, procedures, and relevant regulations.

●      Coordinate logistics for delivery to project sites and verify receipt of goods for payment processing

●      Other ad hoc duties as assigned

Requirements:

●      Education: Diploma in Procurement, Supply Chain Management or related fields.

●      Experience: 2-5 years in a procurement role, ideally in the construction or engineering industry.

●      Communication with offshore shared services is required

●      Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience and knowledge of SAP is a plus.

●      Ability to work under pressure and manage multiple tasks simultaneously.

●     Attention to detail and strong organizational skills.

Job Summary

Support Directors by managing personal and corporate affairs, coordinating meetings and travel plans, and handling administrative tasks to ensure smooth operations and effective time management.

Responsibilities

• Manage Directors’ personal and corporate affairs to enable their focus on daily functions and strategic priorities
• Coordinate and schedule meetings, appointments, and email correspondence to optimize Directors’ time and communication flow
• Organize travel plans and itineraries for short and long trips to ensure efficient logistics and timely arrangements
• Drive safely and punctually to support business travel requirements
• Perform ad-hoc administrative tasks to support office operations and address emerging needs

Required competencies and certifications

• Hold a valid driving license to perform travel duties safely and legally

Preferred competencies and qualifications

• Law graduate preferred

Position: Personal Assistant

We are looking for a reliable and highly organised Personal Assistant to provide administrative and coordination support to senior management, including the Chief Strategic Officer and Chief Executive Officer. This role is suitable for someone who is proactive, detail-oriented, and able to manage confidential information professionally.

Fresh graduates and candidates looking for their first full-time role are welcome to apply.

Responsibilities

• Provide administrative support to the Chief Strategic Officer and Chief Executive Officer.

• Prepare meeting agendas, take minutes, and follow up on key action items from management meetings.

• Coordinate meetings, visits, and arrangements for VIPs, guests, and key stakeholders.

• Manage local and international travel arrangements, including itinerary planning, bookings, accommodation, and event registrations.

• Support project management initiatives by tracking timelines, deliverables, deadlines, and follow-up items.

• Liaise with internal business units to ensure proper coordination and coverage across departments.

• Prepare and organise documents, reports, schedules, and records when required.

• Handle confidential and sensitive information with discretion and professionalism.

• Support ad-hoc administrative and coordination duties as assigned.

  
  

Requirements

• Minimum recognised Diploma in any field.

• Strong organisational and time-management skills.

• Proactive, resourceful, and solutions-oriented mindset.

• Good verbal and written communication skills.

• Able to manage multiple priorities and respond quickly to changes.

• Able to work independently while collaborating effectively with internal teams.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

• Prior administrative, executive support, or coordination experience is an advantage, but not required.

• Fresh graduates and entry-level candidates are welcome to apply.

  
  

This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to recruitSG’s PDPA and e2i’s PDPA.

Key Tasks:

• Ensure accurate receipt of items in accordance with established SOPs and protocols.   

• Execute daily inbound and outbound warehouse operations effectively.   

• Support orders fulfilment, picking, packing, and issuing goods for deliveries to the logistic team.   

• Coordinate with third party logistics (3PL) providers for daily inventory transfers and deliveries.   

• Manages warehouse inventory and maintains database accuracy.   

• Submits the daily inventory report to update the inventory status to sales team/ production team/ procurement team  

• Conduct monthly stock-take exercise, perform daily inventory data entry in SAP system / upload the daily transfer/receiving record.   

• Maintain a clean, safe, and organized warehouse environment.  

• Stuff, Unstuff, Restack, and label of products as needed.   

• Coordinate and liaise effectively with the inter-department related to all warehouse and logistic concerns.  

• Resolve inventory or warehouse operation issues and discrepancies promptly.  

• Operate the forklift and reach truck as needed, adhering to safety protocols.   

• Support special projects and ad hoc assignments as required by the supervisor  

Skills & Competencies:

• Working knowledge of MS Office application – Outlook, Excel, Word  

• Experience in SAP or any other WMS system 

• Able to work independently, responsible as a team player  

• Possess good communication skills both written and verbally  

Job Description

• Processing payment and prepare cheque
• Supporting Accountant in data entry and information gather for reports purpose
• Record financial transactions, including accounts payable, accounts receivable, and general ledger entries
• Process and verify invoices, match them with purchase orders and delivery receipts, and ensure timely payment to vendors
• Assist in preparing financial reports, including balance sheets, profit and loss statements, and cash flow statements
• Review and process employee expense reports, ensuring adherence to company policies and verifying supporting documentation
• A/R, A/P transactions
• Any other ad-hoc work instructed by superior for account related matters

Requirements

• Min Diploma in Accountancy
• Accounting knowledge is necessary
• Min 1 year experience
• Proficiency in using accounting software and Microsoft Office applications
• Strong attention to detail and accuracy in data entry and financial records
• Excellent organizational and time management skills
• Ability to work collaboratively in a team environment
• Basic understanding of financial regulations and compliance

About the Role

We are looking for a hands-on, eye-for-detail and hardworking person who can hit the ground running, ensuring the smooth operation of fulfilling orders. Your role is to support Minifiglabs by taking care of the printing and assembly of LEGO® parts. You will also take charge of the daily printer maintenance.

At Minifiglabs, we operate in a casual office environment but are very serious about producing high-quality work with unparalleled results. As part of a growing team where our individual job titles mean little and quality of work means everything, you will be held accountable to a high standard and expected to pitch in where needed across the board.

What A Day Looks Like @ Minifiglabs:

• Setting up the printer
• Maintaining a neat and clean Workspace
• Understand the parts and production requirements of a project
• Inventory management
• Receive artwork from designer and preparing it ready for print (Optional)
• Printing of LEGO® elements
• Updating of Production Log
• Assembling and Packing of parts for shipping
• We do our best to avoid OT-ing unless necessary. When OT is required, it is accounted for and compensated either with time-off or OT salary depending on your profile/contract

You Will Love This Job If:

• You’re a team player
• You like LEGO® products
• You are a hands-on person and like to see your creations not just on a screen but physically in reality
• You enjoy learning new pipelines
• You are a hands-on person
• You know the importance of quality control

Other Head Turning Criteria:

• Singaporeans or Permanent Residents only
• Capable of managing multiple projects simultaneously under set deadlines
• You can cope well under pressure
• You have a positive attitude, are keen to learn
• Able to demonstrate resourcefulness, resilience and grit
• You have some art/design related education

Benefits:

• Group Personal Accident and Group Hospital and Surgical with Major Medical Benefits Insurance
• Dental Plan

Kindly send the following with the subject title "Minifiglabs Careers, Prod Assistant - [Your Name]" to admin@minifiglabs.com

• Resume
• Last drawn salary
• Expected salary
• When is the earliest you can start

*Please note that the salary will be commensurate with relevant experience and demonstrated skills; with room for advancement for outstanding candidates.

Only shortlisted candidates will be contacted. Only applicants based in Singapore currently will be considered. Thank you!

Responsibilities:

• Manage patient appointments 
• Dispense medication and assist in certain treatments eg cupping, scraping or physiotherapy
• Maintain good hygiene and daily disinfection and cleaning of clinic
• Ensure compliance to MOH and TCMPB rules and regulations

Requirements:

• Work conscientiously and responsibly
• Treat patients with care , respect and patience
• Team player, good interpersonal skills
• Good communication and customer service skills with willingness to learn new skills
• Basic computer/Microsoft skills
• Chinese required in reading medicine names

Please send your cv to:

• enquiry@htcm.sg
• in word document;
• listing your personal particulars, education qualification and work experience;
• listing your current and expected salary details.

WHO ARE WE?

INITIA Group SG is the biggest lifestyle beauty lounge in Singapore & Malaysia. INITIA sets out to find a consumer service business that is experience-based, differentiated and advantaged, non-seasonal, non-cyclical, highly predictable, has strong senior management, and strong online presence. Initia has been in the beauty industry and has created a series of new concept salons that blend with lifestyle and trends to provide unique and fascinating lounges.

Initia is not just doing beauty business alone, but it also has business in the F&B Industry and Art. It has been around for years and it has been working with local and many Korean companies in Singapore and in Malaysia.

JOB OVERVIEW: 

We are seeking dedicated and flexible Kitchen Assistants to join our dynamic kitchen team. This is an exciting opportunity to support the kitchen staff and ensure smooth operations during service. You will work alongside experienced cooks to prepare food and maintain high hygiene standards while contributing to the success of the kitchen.

DUTIES & RESPONSIBILITIES:

• Ensure all food and other items are stored properly at appropriate temperatures

• Handling multiple food orders at one time

• Assisting other cooks in preparing food or helping other team members when needed

• Help to prepare food before the arrival of the guests for special arrangement/ reservation

• Operates various kitchen appliances such as blender, oven, grill or stand mixer

• Cleans food preparation areas and maintains the cleanliness of the kitchen

• Preparing ingredients for the shift; washing vegetables, chopping, seasoning meat, etc.

• Utensils to be sanitized at the end of the shift

• Cleans up after business hours

QUALIFICATIONS:

• At least 1 year of experience in a kitchen or food-related role.

• Hygiene course certification or equivalent.

• Ability to work efficiently in a team-based, fast-paced environment.

• Versatile and adaptable to changing tasks.

• Experience with cold menu preparation and handling ingredients is a plus.

Operations Assistant

About the Role
We are looking for detail-oriented and proactive Temp Staff to support municipal ground operations and performance reviews of Integrated Operators. This role offers hands-on exposure to site operations and collaboration with various agencies.

Key Responsibilities

• Conduct ground audits across multiple channels, ensuring accuracy and minimising false positives
• Participate in joint site inspections with agencies and operators
• Carry out site surveys and gather information on hotspots and escalated cases
• Support internal assessments and follow-up actions
• Assist with other duties assigned by the supervisor

Requirements

• Strong attention to detail
• Committed to maintaining high standards of municipal services
• Physically fit and comfortable working outdoors for extended periods
• Able to use tablets (e.g., iPad) for data input
• Proficient in Microsoft Office

Working Hours

• Weekdays only
• 4 days: 9:00 AM – 3:00 PM
• 1 day: 2:00 PM – 8:00 PM

Salary & Benefits

• Up to $16/hour
• Weekly transport allowance: $18.90

Next Step

• Drop your resume and contact us to follow-up, or send your resume to weijun.ng@adecco.com  or wa.me/85149149
• Only shortlisted candidates will be contacted

Ng Wei Jun

EA License No: 91C2918

Personnel Registration Number: R26160702

Job Title: Healthcare Assistant

Location: Morrow Flagship – Singapore

Reports To: Head of Clinical Operations

About Morrow Health

MORROW is redefining preventive healthcare by integrating precision medicine, digital tools, and lifestyle interventions in a seamless ecosystem. Our flagship centre in Singapore combines a medical clinic with a next-generation lifestyle facility, supported by AI, health coaching, and the latest in diagnostics and recovery modalities.'

At Morrow, we are guided by two sets of commitments:

Our Operating Principles – how we work and hold ourselves accountable as a team:

Mindful. Ownership. Rhythm. Winning Together.

Our Brand Promises – what we bring to our clients and the lens for everything we create:

Connection. Impact. Trust. Empowerment. (CITE)

This isn’t just medicine. It’s a movement. If you are ready to shape the future of longevity care and make a lasting impact, join us in redefining healthcare for Singapore and the world.

Role Overview

Healthcare Assistants play a support role in delivering high-quality and personalised healthcare while maintaining compliance with MOH healthcare safety and governance standards. Working closely with doctors, nurses, and allied health professionals, you assist in clinical procedures, patient preparation, diagnostics, and follow-up care. Your clinical competence is combined with precision-driven care delivery. You are expected to handle back-office clinical responsibilities while maintaining the comfort, privacy, and high-touch experience expected in a medical environment.

Key Responsibilities

• Support patients for consultations and procedures, ensuring physical and emotional readiness
• Effective delivery of all services including preparing and assist in medical procedures, physical exams, blood draws, ECGs, urine tests, and other in-house diagnostics
• Perform anthropometric assessments, including height/weight, BMI, waist circumference, blood pressure, and body composition scans
• Set up consultation and treatment rooms, ensuring all instruments and materials are sterile and ready
• Prepare, handle, and dispose of clinical instruments and materials in accordance with MOH and NEA infection control regulations
• Ensure secure, accurate handling and storage of test results and reports in compliance with PDPA and MOH Records Retention Guidelines
• Participate in ongoing professional development and contribute to a culture of excellence, innovation, and continuous improvement

Qualifications & Experience:

• O Level/NITEC/Diploma in any discipline
• At least 2 years' experience as a Clinic Assistant, preferably in a primary care setting
• AED/CPR trained will be a bonus
• Ability to handling situations with professionalism and empathy
• Familiarity with MOH guidelines on outpatient clinic operations, infection control, and patient confidentiality
• Willingness to learn and adapt to ongoing education in lifestyle medicine, personalised medicine, and innovation
• Passion and interest for preventive healthcare, lifestyle medicine and longevity medicine are highly desirable

Why Join Us

This is a career-defining opportunity to shape the future of longevity medicine while working alongside world-class clinicians and technologists. You will contribute to initiatives that directly lead to extending human healthspan while establishing Singapore as the global hub for longevity innovation.

At Morrow, you will not only help define operational excellence but also build the culture, rhythm, and future of preventative health. You won’t just be joining a team. You will be co-creating tomorrow.

Apply here: https://apply.workable.com/morrow-health/

Morrow Health Pte Ltd is an equal opportunity employer committed to building a diverse and inclusive team.

• Responsible for the reception of all visitors, patients and callers to the Clinic and create a professional and welcoming image for the clinic
• Responsible for updating patients’ information and sending reminders for dental treatment
• Responsible for gathering patients’ feedback forms and handling patient feedback
• Clean and sterilize instruments, and prepare treatment rooms as needed
• Ensure the appropriate supply of equipment and materials
• Perform patient charting as instructed by the dentist
• Welcome patients and get them situated in the appropriate treatment room
• At least 2 years experiences
• Excellent communication and interpersonal skills
• Customer oriented
• Positive attitude