Total 3,588 admin job vacancies in Singapore

Job Description:

• Oversee and coordinate with third-party documentation vendors, including freight forwarders

• Monitor vendor performance, ensure timely delivery of documentation
• Analyze trade data to identify trends, opportunities, and cost-saving measures

Application Procedures

Interested candidates, please emailyour resume to:

Attention: Jamie Tan Pei Zhen (CEINo. R2199473)

jamietan@recruitexpress.com.sg

Recruit Express Pte Ltd (EA No.99C4599)

Salary: $2580

Duration: 1 year

Working Days & Hours: Monday to Friday office hrs

Location: Jurong East

Job Description:

• Administer day‑to‑day operations of grants, including processing of applications, variations, candidate onboarding and claims.
• Review submitted documentation for completeness and compliance; identify discrepancies and follow up with employers or partners
• Maintain accurate, audit‑ready records in accordance with programme and organisational requirements
• Update internal database and prepare reports.
• Any other ad-hoc duties assigned.

Job Requirements: Min Diploma in any course

Interested candidates, please submit your resume to: allylok@recruitexpress.com.sg

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

allylok@recruitexpress.com.sg

Billing Clerk
Salary:$2000 – $2500
Working Days: 5.5 days
Working Timing: Mon - Fri: 0800-1700, Sat:0800 - 1200
Location: Changi

Responsibilities:

• Invoice issuance & verification
• Data Entry
• Calculate & record payments
• Updating accounting records
• General admin duties as assigned

Requirement:

• Min 1 year relevant experience

Email: supreme.jacksontan@gmail.com

Tan Yong Zhi (Jackson) | Reg: R24124461

The Supreme HR Advisory Pte. Ltd | EA No: 14C7279

Job Description:

The Admin & Operations Executive will play a crucial role in handling administrative duties, coordinating logistics, and supporting operational functions to enhance efficiency and productivity across departments. The ideal candidate is a highly organized, detail-oriented, and proactive individual with strong problem-solving skills.

Key Responsibilities

• Plan and coordinate daily delivery routes to ensure timely and cost-effective distribution of goods.
• Work closely with drivers and third-party logistics providers to optimize delivery schedules and minimize delays
• Develop, update, and maintain master databases and contract records for operational continuity
• Serve as the primary point of contact between the HQ and outlets, ensuring the timely and accurate communication of corporate information to Outlet Staff
• Manage customer relations and handle feedback concerning food and services either via call, email or text
• Liaise with contractor, vendors and suppliers for any issues relating to office matters (eg. maintenance and service of equipment, cleaning service, renovation)
• Provide general administrative support for the office, including filing, data entry, document management, and office supply procurement
• Prepare regular reports on inventory levels, delivery performance, and operational efficiency
• Prepare and maintain records for work orders, ensuring proper tracking from initiation to completion

Qualities:

• Minimum 2 years of relevant experience in operations, administration or logistics
• Strong organizational & multitasking skills with attention to detail
• Good communication & interpersonal skills
• Proficient in Microsoft Office (Excel, Word, Sheet)

Interested applicants, you may either apply via here or sent an email at hr@harrianns.com.

At present, we do not require assistance from recruitment agencies. All applications should be submitted directly by candidates.

Location: Alexandra Road

Duration: 1 year contract

Working Hours: 8:30 - 6

Salary: Up to $2800

Job Responsibilities:
As a Sales Admin Assistant, you’ll support the Vehicle Admin Registration Team by ensuring accurate and timely execution of administrative tasks to meet stakeholder expectations.

• Accurately entering customer and vehicle registration details into the CRM portal.
• Preparing documentation and assisting with LTA vehicle registration processes.
• Handling COE-related matters and updating On-Board Unit (OBU) details in the system.
• Setting up vehicle ownership records in the system.
• Generating and issuing vehicle tax invoices.
• Scanning, uploading, and maintaining proper filing of records.
• Reviewing vehicle orders for accuracy prior to processing.
• Performing additional tasks as assigned by supervisors.

Job Requirements:

• Minimum Diploma in any field with 1 year of admin support experience
• Proficient in Microsoft Office
• Attention to detail and adaptable to fast-paced environment

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.

Responsibilities

• Responsible for day-to-day delivery of effective and efficient support to distribution partners and channels, encompassing routine and structured duties
• Drives partners and advisers life cycle management
• Assist with administration matters such as data entry into system, respond to enquiries from external distribution partners, verify details and provide support for trainings organized
• Assist with any other ad-hoc duties assigned

Requirements

• Diploma/Degree in any relevant fields
• Proficient in MS Office

Interested applicants please email your resume to meganng@recruitexpress.com.sg
Megan Ng Su Ting (CEI No.: R23115059)
Recruit Express Pte Ltd
EA Licence No: 99C4599

*** We regret that only shortlisted candidates will be contacted.

Purpose

The Admin and Facilities Management function provides administrative support to the business units under ENBD Singapore branch (SIN BRANCH). This function also supports the management of key facilities essential to the overall operation of SIN BRANCH. The Admin and Facilities Management function also operates the Travel desk of SIN Branch mainly responsible for arrangement of Singapore branch staff travel matters.

Job Content

1. Administration

• As the main receptionist and the first point of contact between visitors/ clients of SIN BRANCH, the job holder will need to portray and uphold a professional image for the Bank.
• As the face of the Bank when handling onsite visitors/ clients, to ensure portrayal of a professional image for the Bank.
• Ensure delivery of excellent client services for walk-in clients or visitors.
• Ensure walk-in clients are attended to and timely engagement of front office Relationship Management to attend to client needs.

2. Facilities Management

• As the person responsible for facilities management of SIN BRANCH, the job holder will need to ensure proper upkeep and maintenance of facilities management activities/ tasks.
• The job holder will also need to ensure timely review on maintenance of facilities management activities/ setup to ensure proper functioning which is essential for the operation of SIN BRANCH.
• Management of physical access controls via management of access card systems used by SIN Branch including the management of access card (issuance, maintenance, return of cards).
• Manage all physical access keys for SIN BRANCH.
• Management and issuance of workstation keys.
• Collection of mails (registered, PO Box, Returned Mails) for SIN BRANCH.
• Dispatch of mail (drop mails into mailbox).
• Management of both local and overseas couriers used by the Branch.
• Engagement of suppliers for Facilities Management maintenance (Lighting, Office print supplies, stationary, Plants, pantry supplies).
• Manage invoice and payment processing for facility management invoices.
• Coordination and provide onsite assistance to vendors during scheduled/ emergency maintenance of physical facilities in SIN BRANCH.

3. Travel Desk Support

• Coordinate and manage the booking of staff business trips.
• Coordinate and manage all travel insurance matters for staff for the purpose of business trips.
• Ensure compliance to ENBD Staff Travel policies/ procedures.
• Review all invoices associated with business travels

4. Monitoring and Controls

• Gather required data and work with SIN Stakeholders in collation of data for ESG reporting to the Group Chief Sustainability Office.
• Perform Key Controls Testing for defined processes such as CCTV security monitoring, access card issuance.
• Reporting of exceptions noted during Key controls testing to COO.
• Timely reporting of physical security breaches noted.

5. Workplace Environment

• Support positive workplace culture to foster collaboration and communication between SIN BRANCH units as a key coordinator between departments.
• As the appointed Fire Warden of SIN BRANCH, work closely with the Building Management on the conduct of fire drills and coordinate communications on the role of staff in SIN BRANCH in the event of a fire/ fire drill and ensure the safe evacuation of staff.

6. Reporting

• As the Admin and Facility Management Officer of the Branch, perform reporting of Environmental and Social Governance (ESG) reporting metrics to the Group as part of our ESG reporting.

Requirements

• Min. a GCE O Level
• Min. 5 years of work experience in Facilities Management/ Client Services
• Experience working in a multi-cultural dynamic environment and with good interpersonal and communications skills
• Experience in the use of physical access management systems
• Proficient in the use of MS Outlook, Excel and MS Teams
• Front line client relationship experience
• Prior experience in Facilities Management role
• Strong competence in spoken and written English

*Note that salary will be commensurate with relevant experience.

Admin duties:

• Manage the director's daily and weekly schedule, arrange appointments, meetings, conference calls, coordinate travels, etc., determine purposes and priorities, rationalise recurring meetings. Coordinate logistics when necessary.

• Attend meetings and keep minutes.

• Perform administrative work such as expense claims, filing, etc.

• Perform work that requires a high level of discretion and confidentiality, ensure they remain secure.

• Coordinate activities among teams and outside parties. Contact personnel at all organizational levels on behalf of the director.

• Communicate on behalf of the director, determine the most appropriate method of communication by assessing situations and applying judgement.

• Handle special and adhoc projects, follow up with others on key initiatives or special requests.

• Conduct research, prepare presentations or reports.

• Ensure compliance with the company policies and procedures.

• Assist employees in their booking for travel requests (eg. Flight and Hotel bookings)

• Responsible for the management of total office and administration function of the office including but no limited to issue resolution / crisis management, business continuity planning, housekeeping, reception and pantry supplies, mail room and courier.

• Assist with facility management matters with coordination with other departments (eg. HR/IT etc)

• Respond to sales enquiries received through emails and phone calls and distributing the relevant enquiries to respective sales representatives.

• Work closely with the sales representatives to improve their productivity by providing administrative support

• Preparation of quotations, sales orders, delivery orders and invoices as and when required

• Coordinate the collection and delivery of goods as per arrangement with customers

• Maintain a database listing of sold equipment which are delivered to customers including details such as serial number, make and model etc.

• Update and maintain sales related information such as client reference lists and project references etc.

Account duties:

• Perform day-to-day operations related to Accounts Receivables, Accounts Payables, and General Ledger.
• File GST returns, tax matters, and audit matters with accountant.
• Prepare monthly financial reports, audit schedules, and variance analysis.
• Perform bank reconciliations, process journal entries, and prepare supporting financial schedules.
• Ensure all internal and external finance-related requests are handled promptly and accurately.
• Maintain compliance with financial regulations and company policies.

Requirements:

• Min 5 years relevant experience
• Willing to travel islandwide if needed

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a HR and Admin Assistant who can help support through the next phase of growth and development roadmap.

Duties:

• Providing support in all general human resource matters

• Assist in onboarding and offboarding matters

• Involved in payroll processing

• Support internal recruitment related duties

• Handle work pass application, renewal and etc

• Involved in billing and accounts receivable matters

• Supporting general administrative Duties

• Ad-hoc duties as assigned
  

Requirements:

• Diploma in related discipline

• Good organization skills

• Experience in Microsoft Excel

• Able to cope in a fast-moving environment and work independently under minimal supervision 
  

Interested candidates please email your resume to talents@recruitpedia.sg. We regret that only the shortlisted candidates will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R1107107 (TAN JIA SHENG)

Mapletree Business City

8.45AM – 630PM (Mon - Fri)

Responsibilities

• Manage business trips, hotel booking, temp accommodation and visa/work permits application process
• Manage security door access, access card user profile creation/deletion and after-hours door access support
• Oversee facilities services & maintenance activities
• Oversee and maintain the overall office operations, ensuring a clean and comfortable workspace.
• Manage office supplies, office equipment and pantry supplies
• Handle incoming and outgoing mail, packages, deliveries, document circulation and visitor reception
• Coordinate with vendors, contractors, and service providers to ensure smooth office operations.
• Organize other office activities (meetings, event planning, town hall booking & etc.)
• Collaborate with cross-functional teams to ensure a seamless workflow
• Ensure operations adhere to policies and regulations
• Any other duties as assigned

Requirements

• Diploma / Degree with at least 4 years of proven experience as office administrator
• In-depth understanding of office management procedures and policies
• Knowledge of CONCUR is a plus
• Highly proficient in Microsoft Office (Excel Formulas i.e. vlookup, if formulas, pivot table etc., PowerPoint, Word, Outlook)

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

HR Admin Executive

Mon - Fri (8.30am - 5.30pm)
Taiseng (Walking distance from MRT )
$2,500 - $3,200

Key Responsibilities

• Provide general office administration duties, including managing office stationery and pantry supplies.
• Manage incoming correspondence such as emails and telephone calls.
• Maintain and monitor office supplies inventory
• Assist in preparing invoices and issuing purchase orders (PO)
• Coordinate and manage staff insurance matters.
• Handle staff course registrations and training arrangements.
• Assist with ad-hoc duties as assigned by relevant in-charge.

Requirements

• Diploma or Degree in Business Administration, Human Resources, or related field.
• At least 1–2 years of relevant administrative experience preferred.
• Familiarity with administrative tasks is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Well-organized, detail-oriented, and able to multitask.
• Responsible, proactive, and able to work independently.
• Able to start work immediately/short notice