Total 3,588 admin job vacancies in Singapore

Job Details:

• Contract: 1 year  + UP to 1 month completion bonus

• Working Hours: Mondays to Fridays, 9 am to 6 pm

• Working Location: Ang Mo Kio

Job Scope: 

• Order management - closing of orders and invoicing

• To follow up with native Korean speaking customers and business partners to manage quotations, order fulfilment, part returns management and collections follow up

• The focal point for external customers & business partners on quotations, order acceptance, order fulfilment, part returns management & collections follow-up.

• To respond to quotation requests & ensure that pricing, discounts, terms & conditions comply with company policies.

• To communicate & negotiate with external customers & divisions on products delivery dates.

• To implement key processes in Customer Services & be pro-active in initiating & leading projects to improve & streamline order management tasks.

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile https://sg.persolgo.com/job/apply/15978

We regret to inform that only shortlisted candidates will be notified.

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PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394  • EA Registration No. R23117223 (Poh Siew Ling)

RECEPTIONIST (CUM ADMIN COORDINATOR)

Work hours: 9am to 6pm / Mon-Fri

Location: Wheelock Place (Orchard MRT)

Benefits: 14 Days Annual leave

Company: Italian MNC dealing with Luxury Retail (RTW, leather goods, accessories)

Employment: 1 years contract renewal

Responsibilities

• Attend to visitors and answer phone calls; maintenance of telephone system, monitor IDD expenses and source of service vendor to ensurecompetitiveness of cost;
• Maintaining and updating the worldwide shoplist, telephone and fax numbers in frequent usage by staff;
• Provide administrative support to the office, e.g. creation of PO,manage EVO system etc;
• In charge of upkeep and maintenance of the office and its supplies. Ensure the office in line with group standard.
• Provide administrative service to the company, select service vendors,monitor the cost and performance of the vendors, Manage service/maintenancecontract (e.g. pest control, aircon, etc.)
• Manage office stationery and equipment servicing (e.g. photo copier,etc).
• Provide periodic support for travel management. Update and share bookingresources, guidelines, updated policies & regulations, process &procedures. Arrange training for employees when needed.
• Organise travel for assigned departments, ensure compliance of travelpolicy. Monitor and evaluate the performance of appointed travel agent andensure the travel cost is competitive with the markets;
• Support other ad-hoc office admin projects/tasks as per request

Interest applicants, pls email updated resume to north@recruitexpress.com.sg

Kasey Kong

The Outsourcing Team

Recruit Express Pte Ltd

EA Lic: 99C4599

• Position: Admin Assistant (Invoicing/Customer Service)
• Location: Tuas West -near MRT
• Working hours: 5 days, Mon to Fri (8.30am to 5.30pm)
• Salary (commensurate on experience): Up to $2800 + AWS + Variable Bonus + OT
• Duration: Permanent
• Industry: Manufacturer

Main Responsibilities:

• Attend to all service calls via emails, telephone and faxes, co-ordinate all the relevant works with Service Coordinator.

• Compile all the service reports and relevant documents nfrom Service Coordinator to generate invoice.
• Performing daily invoicing functions by using ERP Navision software.
• Issue debit or credit notes for corrections.
• Ensure invoices are processed reconciled, billed accurately and in a timely manner.
• Sending the posted invoices with related supporting documents to customers in time via email or upload to customer’s given portal.
• Filling documents, general office duties (emails and courier)
• Provide admin support and ad-hoc duties as tasked.

Requirements:

• Minimum N/O/A Level/Diploma Holders in Office Skills

• A basic accounting knowledge
• At least 1-2 years of working experience in related field
• Must be PC literate in Microsoft Office Application

Email to joie@searchpersonnel.com.sg 

Do visit www.facebook.com/search.personnel for more job listings and career tips!

***We DO NOT charge our candidates nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684.

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

Job Description:

• Office desk-bound role
• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removal of paper clips, staples, book bindings etc.
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Assist in any assigned ad-hoc tasks.

Requirements:

• Good written and verbal communication skills
• Basic computer and technical skills
• Ability to meet deadlines
• Attention to detail
• Entry level to experienced
• Prior document scanning experiences an added advantage
• 1 year renewable contract
• Location: Changi Business Park and Marina Bay

Morgan McKinley Pte Ltd EA License No: 11C5502

EAP No. R23111942 EA Name: Renee Feng Ye

Job Description:

• Office desk-bound role
• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removal of paper clips, staples, book bindings etc.
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Assist in any assigned ad-hoc tasks.

Requirements:

• Good written and verbal communication skills
• Basic computer and technical skills
• Ability to meet deadlines
• Attention to detail
• Entry level to experienced
• Prior document scanning experiences an added advantage
• 1 year renewable contract
• Location: MapleTree Business City

If you are interested in this role and would like to discuss the opportunity further please click apply now or email Renee Feng at rfeng@morganmckinley.com for more information.

Only shortlisted candidates will be responded to, therefore if you do not receive a reply within 14 days please accept this as notification that you have not been shortlisted.

Morgan McKinley Talent Solutions

Morgan McKinley Pte Ltd EA Licence No: 11C5502

EAP Registration No: R23111942

Location: Pioneer

6 Months Contract (Maternity Cover)
8.30am - 5.45pm (Mon - Thurs), 8.30am - 5.15pm (Fri)

Responsibilities

1.Undergraduate Curriculum Administration

• Support timetable planning and coordination
• Assist with Final Year Project (FYP) submissions and presentations
• Support course registration processes
• Including Second Majors
• Support Exam paper submission and BOE arrangement
• Including submission of results

Other Administrative Duties:

• Follow up on course proposals
• Process course registration for exchange students
• Handle credit transfers
• Manage Leave of Absence (LOA), withdrawals, and change of programme requests
• Process course reclassification requests

2. Outreach and Engagement

• Support the planning and execution of outreach events, including logistics and manpower coordination

3. Master by Coursework (Coursework Programmes)

• Process applications for Semesters
• Coordinate and arrange applicant interviews
• Track application outcomes, including acceptance and deposit payments

Requirements

·        Bachelor’s Degree in any discipline

·        Prior experience in academic administration or higher education environment will be an advantage.

·        Familiarity with university systems (e.g., course registration, student records) is a plus.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

We are looking for an organized individual who is able to handle all things administrative and coordinate between our clients, underwriters, and sales representatives. AKGI PTE. LTD. is a leading general insurance corporate agency, focusing on technology to bring premier insurance solutions to corporations in Singapore. 

Position: 

Part-Time Admin Executive, Permanent Position, WFH. 

Pay: $14.50/hr. 

Location: Work from your own home after the first 2 to 4 weeks of training. 

Training location: Sengkang Compassvale, Home Office (First 2 to 4 weeks). 

Days: 

5-day work week - Monday to Friday, excluding PH. 

Time: 

1 pm to 5 pm, 4 hours. (Fixed Hours)  

Job Scope: 

• Coordinate with our underwriters for quotations. 

• Prepare documents and coordinate with clients. 

• Provide general administrative support. 

• Other ad hoc duties as assigned from time to time. 

Requirements: 

• Good in record tracking and keeping. 

• Fluent in spoken and written English. 

• Proficient in MS Office (Excel, Outlook, Word). 

Benefits: 

• Annual leave.  

• Medical Coverage.  

5.5 working days
Monday – Friday (9am – 6pm); Saturday (9am – 1pm)
11 Woodlands Close #05-21 Woodlands 11 Singapore 737853
$ 2200 - $ 2500

Job Responsibilities

• Prepare and manage progress claims and variation order (VO) documentation 
• Conduct site visits to verify completed work 
• Assist with basic site coordination tasks 
• Support general sales administration duties 
• Issue payment responses to subcontractors 
• Provide coverage for the purchaser during leave periods and support daily administrative operations 

Requirements

• Prior experience in construction or project administration is preferred 
• Basic knowledge of site coordination processes 

Kelly Chong Reg No:R26161160

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Well Established Company
• Salary: $3000 - $4000
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Responsibilities:

• Supporting the sales team in producing accurate and prompt department reports
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• 1 year of experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

• Well Established Company
• Basic $3200 to $3700 + AWS + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas (Company Transport provided)
• Working hours: Normal Working Hours (Mon to Fri only)

Job Scope:

• Assist in monitoring client’s payment status, collecting receivables and finalizing project accounts for completed projects
• Involved in asset and inventory reconciliation
• Assist in preparation of monthly financial and inventory reports to management
• Coordinate with Sales and Marketing Department to prepare quotations
• Assist in project delivery by receiving client’s purchase orders, issuing delivery orders and return forms, arranging for equipment testing and maintenance, responding to client’s requests where necessary
• Assist in preparation of progress claims and invoices, and verifying details with clients
• Other ad-hoc duties when required or as instructed

Requirement:

• O Level / Diploma or equivalent qualifications
• Proficiency in Microsoft Word and Microsoft Excel

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

NG DIAUM YEE (R2198031)

EA Recruitment Pte Ltd

EA License No: 21C0492

As part of our growth, we're looking for a new Administrator to support our business directors and clients in our work.

Job Scope:

General Administration: Manage daily office operations, organize files, schedule appointments,updating of payments, management of systems including Bizfile, MoM, IRAS, CPF.

Communication: Serve as the point of contact for internal and external stakeholders.

Documentation: Prepare and manage official documents, reports, and correspondence.

Meeting Coordination: Organize and facilitate meetings, including taking minutes.

Team Collaboration: Work closely with other staff members to ensure operational efficiency Perform necessary administrative work including filing reports, AML rules etc

Other ad-hoc tasks and projects as assigned

Job Responsibilities including but not limited to:

• Clerical duties and general administrative support
• Attend to phone calls, queries and emails
• Develop and maintain filing system
• Preparation of legal documents (training will be provided)
• Carry out simple payments, invoicing and receipts functions
• Archival of both digital and hard-copy documents

Requirements:

• Proficient in Microsoft Office and Outlook
• Organized and detail-oriented
• Strong customer service and communication skills.

Key Responsibilities:

• Provide general administrative support to the office and team members
• Handle incoming calls, emails, and correspondence professionally
• Schedule meetings, appointments, and manage calendars when required
• Prepare, organize, and maintain documents, records, and filing systems
• Assist with data entry, report preparation, and updating internal databases
• Coordinate office supplies and ensure smooth day-to-day office operations
• Support invoicing, purchase orders, and basic finance-related administrative tasks
• Liaise with clients, candidates, and external stakeholders when necessary
• Assist in organizing company events, meetings, and internal activities
• Perform other ad hoc administrative duties as assigned

Requirements:

• Diploma or equivalent qualification
• 1–3 years of administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking skills
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Positive attitude with strong attention to detail