Total 1,173 Junior Executive admin job vacancies in Singapore

Brief Summary:

Join a dynamic team that focuses on maintaining excellence in service through efficient maintenance coordination and documentation. We seek a proactive individual to support our maintenance operations and ensure timely responses to requests.

Responsibilities:

• Coordinate and fulfill maintenance requests and preventive maintenance tasks across multiple outlets and the central kitchen.
• Maintain service contracts and keep accurate documentation for all equipment.
• Generate maintenance schedules to ensure timely tasks are completed.
• Process purchase requisitions and purchase orders, coordinating closely with finance on payments and related matters.
• Dispatch quality assurance supplies to various outlets.
• Undertake any additional duties as assigned by the manager.

Requirements:

• Minimum academic qualification of GCE ‘O’ or ‘A’ level/Diploma.
• Experience in central kitchen administrative is a must.
• Self-motivated and capable of working independently as well as collaboratively within a team.
• Excellent communication skills and follow-up abilities.
• Effective time management skills.
• Proficiency in Microsoft Excel, Word, and Outlook.

Interestedcandidates who wish to apply for the advertised position, please click on“Apply”. We regret that only shortlisted candidates will be notified.

EA License No.:01C4394 (PERSOL SINGAPORE PTE LTD)

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Job Description:

• Handle general office administrative tasks and paperwork
• Organize and consolidate company materials, documents, and data
• Proficient in Microsoft Excel for data organization, reporting, and basic analysis
• Maintain and update filing systems and records accurately
• Provide administrative support to other departments and assist with ad-hoc tasks

Job Requirement:

• Strong proficiency in Microsoft Excel and other MS Office applications
• Detail-oriented, well-organized, and responsible
• Good communication and coordination skills
• Fresh graduates are welcome to apply
• Location: Pasir Ris

Job Summary

Support the Accounts and Contracts Departments by managing and processing payables related to subcontractors and suppliers. Provide administrative support to ensure timely and accurate payment processing and maintain strong communication with vendors and internal teams.

Responsibilities

• Verify subcontractor and supplier invoices to ensure accuracy and compliance with contractual terms
• Enter invoice and payment response details into ERP systems to facilitate timely payment processing
• Collaborate with subcontractors, suppliers, and internal departments to investigate and resolve invoice discrepancies promptly
• Monitor invoice submissions and payment responses to ensure data is captured accurately and on schedule
• Maintain organized and accessible records of all invoices and payment response documents
• Support quarterly GST reporting and audit activities by preparing and providing accurate payables documentation
• Perform general administrative tasks including filing, data entry, and managing correspondence to support the accounts payable function

Preferred competencies and qualifications

• Diploma or equivalent qualification; additional certification in administration or accounting is advantageous
• 1-2 years of experience in accounting or procurement within the construction or manufacturing industry
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time management skills applied to meet deadlines and maintain orderly records
• Effective communication and interpersonal skills to collaborate with diverse stakeholders
• High attention to detail and accuracy in processing financial documents
• Ability to work independently and collaboratively within a team environment

• Up till $2,800
• Near MRT
• Strong International Presence
• Stable & Established Company
• Structured Work Environment

Our Client, a multinational group with more than 20 overseas branches, is inviting qualified candidates to fill the position as Admin Assistant.

RESPONSIBILITIES:

• Coordinate with internal teams, service providers, and external partners to support day-to-day operations. Assist with travel arrangements, office services, prepare communications, documentation, and reports to ensure smooth cross-office coordination.
• Maintain accurate records of business licenses, certifications, and qualifications, ensuring timely renewals. Assist with research, preparation, and submission of government grant applications, track compliance and grant utilization for reporting and audits.
• Plan and organize corporate events, meetings, workshops, and staff activities. Manage all event logistics, including venue booking, catering, invitations, and vendor coordination, to ensure successful execution.
• Support internal and external employer branding activities by working with HR and marketing teams. Manage company branding materials, corporate gifts, and merchandise, and assist in campaigns that promote company values, culture, and employee engagement.
• Assist in preparing the department budget and manage petty cash transactions with accurate record-keeping. Prepare and process payments for vendors and services, ensuring proper documentation, approvals, and coordination with the finance team.

REQUIREMENTS:

• Diploma or Degree in Business Administration, Facility Management, Event Management, or a related field.
• 1–3 years of experience in administrative or office support roles preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint); basic knowledge of office operations, facility management, and event coordination will be an advantage.

OTHER INFORMATION:

Location: Paya Lebar  

Working Days/Hours: 5 days/Office hours

Salary: Up till $2,800 (salary will commensurate according to experience & qualifications)

The Company strives to achieve employee satisfaction and provides conducive working environment, attractive incentives and remuneration to all staff.

Please indicate the below information in your resume:

• Current & Expected salary
• Reason(s) for leaving
• Availability to commence work

We regret that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

Company: Indrugco Pte Ltd
Location: Central region, Bukit Merah area
Position: Full-time, 5-day work week

We are looking for a highly organized, proactive, and physically fit individual to join our team as an Admin Assistant cum Warehouse Storekeeper.

Key Responsibilities:

• Provide daily administrative and sales coordination support
• Support customer basic sales enquiries via phone, WhatsApp, and email in a prompt and professional manner
• Coordinate closely with sales and operations teams on order processing and delivery scheduling
• Prepare and process Sales Orders (SO), Delivery Orders (DO), invoices, and stock picking lists
• Issue Purchase Orders (PO), perform goods receipt
• Monitor stock levels within office warehouse, and maintain accurate inventory records
• Assist in Accounts Receivable (AR) and Accounts Payable (AP), including invoicing, collections, and credit control
• Perform general administrative duties and support finance functions as assigned

Required competencies and certifications

• Proficiency in Microsoft Office applications including Excel and Word to perform data entry and documentation tasks
• Basic bookkeeping knowledge to assist with financial record keeping
• Physical fitness to handle light-to-moderate goods packing and shifting safely and effectively

Preferred competencies and qualifications

• Knowledge of basic accounting software such as Xero or QuickBooks Online to enhance finance support capabilities
• Meticulous and accurate data entry skills to ensure error-free records
• Ability to work independently with minimal supervision to maintain productivity

What We Offer

• Stable work environment (5 days work week).
• Opportunity to work with a reputable healthcare supplier.
• Supportive team culture.

Company Overview

Our client is a well-established F&B group in Singapore with multiple outlets and a central kitchen. They are currently seeking a detail-oriented Admin Assistant (QA) to support maintenance coordination, procurement processes, and administrative operations.

Key Responsibilities

• Coordinate and follow up on maintenance requests and preventive maintenance for outlets and Central Kitchen
• Maintain proper records of service contracts, equipment, and maintenance documentation
• Generate and track maintenance schedules to ensure timely servicing
• Process Purchase Requisitions (PR) and Purchase Orders (PO), and liaise with finance on payments and related matters
• Coordinate and arrange dispatch of QA supplies to outlets
• Support documentation, filing, and administrative tasks related to QA and operations
• Perform ad-hoc duties as assigned by the manager

Requirements

• Minimum GCE ‘O’ / ‘A’ Level or Diploma in any discipline
• Preferably with some relevant administrative or coordination experience
• Good communication skills and ability to liaise with vendors, suppliers, and internal stakeholders
• Organised, detail-oriented, and able to manage multiple tasks effectively
• Proactive, responsible, and able to work independently as well as in a team
• Strong follow-up and time management skills
• Proficient in Microsoft Office (Excel, Word, Outlook)

Additional Information

• Experience in coordinating maintenance, procurement, or operations support will be an advantage
• Exposure to F&B or multi-outlet environments is a plus
• Training will be provided where necessary

Working Location

• Provide general administrative support to ensure smooth day-to-day office operations.
• Perform clerical duties such as data entry, document preparation, filing, scanning, photocopying, and record management.
• Assist in compiling and preparing monthly administrative or project reports.
• Support document control activities and assist Document Controllers with daily administrative tasks.
• Verify and check invoices prior to processing for payment.

Requirements:

• GCE O level and above
• At least 2 years of admin experience in the Construction/Engineering sector.
• Proficient in Microsoft Office, especially Excel and Word.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Summary

HR & Admin Assistant is responsible for supporting the company's daily human resources, payroll and administrative functions to ensure smooth operations across various activities. This role demands strong communication skills and a meticulous work approach.

Responsibilities

• Maintain accurate daily worker attendance records, including leave and absences, and initiate timely follow-up actions to ensure compliance
• Organize and maintain proper documentation, employee records, and payroll filing systems to support operational efficiency
• Manage onboarding and offboarding processes by preparing documentation, conducting orientation, facilitating clearance, and coordinating handovers
• Assist in processing monthly payroll, CPF contributions, tax clearance, and reimbursements to ensure timely and accurate payments
• Prepare annual IR8A submissions and manage statutory and government claims in compliance with regulatory requirements
• Generate employment-related documents such as contracts, confirmation letters, increment letters, termination letters, and payslips to support HR administration
• Maintain and update employee records in accordance with labour laws to ensure legal compliance
• Verify staff attendance records, staff movement data, and payroll inputs for accuracy to prevent errors in payroll processing
• Support submission of statutory contributions including CPF, FWL, SDL, IR8A, and IR21, along with monthly payroll-related reports to meet statutory deadlines
• Assist in preparing payroll reconciliation reports and respond promptly to staff payroll queries to maintain employee satisfaction
• Perform general HR administrative duties and undertake additional tasks assigned by the Supervisor to support department objectives
• Handle sensitive information with confidentiality and uphold professional ethics in all HR activities

Preferred competencies and qualifications

• GCE N/O/A Level, ITE, Diploma in HR/Account/Business or equivalent education background
• Preferably 1–2 years of payroll or HR experience; fresh graduates with HR interest are encouraged to apply
• Basic understanding of Singapore employment regulations and payroll statutory requirements is advantageous
• Proficient in Microsoft Office applications, especially Excel and Word, to support data management and reporting
• Demonstrate meticulous organization skills and the ability to work independently to meet deadlines
• Exhibit positive teamwork, effective communication skills, and a strong willingness to learn
• Maintain a conscientious attitude with a strong sense of responsibility and professional ethics

Responsibilities:

• Manage, coordinate and document the project administrative work
• Manage, keep record and update all submission document and liaise with internally project personnel
• Assist in material sourcing and compilation of quotations from various vendors and subcontractors
• Manages, files and updates records including and not limited to catalogue, project documentation
• Coordinate and arrange accommodation, transportation, and visiting tours for company guests
• Assist in organizing company events and social activities
• Support HR functions, including maintaining employee records and assisting in the onboarding process
• Handle ISO application, information updates and renewal

Requirements:

• Minimum 2 years of experience in HR administration and office admin
• Must have experience in a construction company
• Proficient in MS Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills
• Able to handle confidential information with professionalism and discretion
• Must be able to communicate in Chinese due to Chinese speaking stakeholders / vendors

All applications will be treated confidentially.

By submitting your résumé to us, you will be deemed to have consented to us disclosing your personal information to prospective employers for their consideration.

EA Licence No.: 24C2507

Key Responsibilities

You will support programme operations and administrative processes related to curriculum checks for preschools. Your responsibilities include:

• Provide logistical and administrative support for Curriculum Check activities

• Liaise with preschools and stakeholders to facilitate the rectification process following Curriculum Checks

• Assist in reviewing and tracking improvement plans submitted by preschools through the use of AI-based tools (AIBot)

• Maintain proper documentation, records, and reporting related to programme activities

• Provide general administrative and operational support for the team

• Perform other ad-hoc duties as assigned

Requirements

• Diploma in any discipline

• IT-savvy and comfortable using digital systems and tools

• Proficient in Microsoft Office applications (Word and Excel)

• Meticulous, organised, and able to manage tasks independently

• Positive attitude with strong willingness to learn

• Punctual and responsible in completing assigned tasks

Additional Information

• Contract Duration: 6 months (extendable for another 6 months based on manpower needs and performance)

• Qualification Required: Diploma
  

  We regret to inform that only shortlisted candidates will be notified.

  Justin Lee

  Registration No: R22107715

  APBA TG Human Resource Pte Ltd

  EA License: 14C7275

Job Description

• Registers and ensures that samples received are with proper documentation into in-house sample and test database in accordance with SOP (Standard Operating Procedures) within pre-determined lead time
• Prepares and sends sample into different laboratories
• Liaises with customers on sample and reporting aspects including enquiries
• Prepares forms and reports test reports using test results from testing sections for signatory approval using in-house software according to test method and/or customer requirements
• Reports discrepancies on the documents and reports received from actual sample and sample submission forms
• Maintains sample database
• Archives of samples, forms and reports
• Ensures that training records is updated regularly
• Supports general registration and report work process and other related tasks assigned
• In his/her absence, his/her duties shall be covered by the Registration and Report Officer
• Assists Section Head/QA in the investigation of nonconforming work related to reporting and the execution of MS
• Assists in the lab work testing when required
• Performs other ad-hoc duties as assigned

Job Requirement

• Candidate must possess at least GCE “O” Level or equivalent, Diploma in preferred
• Interacts with operational personnel, scientific personnel, and department management
• Great communication and presenting skills
• Team player with positive attitude and pleasant personality
• Overtime and weekend work as required

Company Overview

Buildo Engineering is a leading supplier of Autoclaved Aerated Lightweight Concrete (ALC) panels and cork-based thermal and acoustic plaster in Singapore. We promote green architecture with sustainable, low-carbon building materials offering superior insulation and fire resistance.

Job Summary

Buildo Engineering PTE LTD seeks a responsible Admin Assistant to support procurement operations by managing supplier communications, purchase orders, delivery schedules, and procurement records to ensure efficient department functioning.

Responsibilities

• Source and communicate with suppliers and vendors to support procurement needs
• Prepare and process purchase orders, quotations, and invoices accurately to facilitate purchasing
• Monitor delivery schedules and follow up on orders to ensure timely receipt of goods
• Maintain organized procurement documentation and filing systems for easy retrieval
• Support inventory tracking and coordinate with the operations team to align stock levels
• Perform general administrative duties as assigned to support department efficiency
• Communicate clearly with team members and external contacts to ensure smooth workflows
• Use Microsoft Excel and Word to manage procurement data and documentation effectively
• Work independently and collaboratively within the team to achieve department goals

Preferred competencies and qualifications

• Demonstrate careful and meticulous handling of documents to maintain accuracy
• Show willingness to learn new skills and take initiative in daily tasks
• Maintain a positive working attitude to contribute to a friendly work environment

Other Information

Salary & Benefits

• Salary commensurate with experience
• Friendly working environment
• Opportunities to learn and grow

• To support the sales team in all admin duties.
• And other ad hoc duties assigned.

Requirements:

• GCE O Level and above
• At least 1 year of admin experience

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740

Here’s a professional, Singapore-market–ready Job Description tailored for your context (supporting you directly as Founder & CEO, with a strong emphasis on communication, ownership, and versatility):

Job Title: Accounts & Admin Assistant

Location: Singapore
Company: Unimas Consulting Solutions Pte. Ltd.
Reporting to: Founder & CEO (Muru CM)

Role Overview

We are seeking a highly organized and proactive Accounts & Admin Assistant to provide end-to-end administrative and basic accounting support to the Founder & CEO. This is a dynamic, high-visibility role suited for someone with strong communication skills, attention to detail, and the ability to multitask in a fast-paced consulting environment.

Key Responsibilities

1. Accounting & Finance Support

• Handle day-to-day accounting activities including:

  • Accounts Payable (AP) and Accounts Receivable (AR)

  • Invoice preparation, tracking, and follow-ups

  • Expense tracking and reconciliation

• Maintain accurate financial records and documentation

• Assist in monthly closing activities and preparation of basic financial reports

• Liaise with external accountants, auditors, and tax agents

• Support bank reconciliations and cash flow tracking

2. Administrative & Executive Support

• Provide direct administrative support to the Founder & CEO:

  • Calendar management and meeting coordination

  • Travel bookings and itinerary planning

  • Managing Client interactions, Project milestone tracking as required

• Prepare professional documents, presentations, and reports using Microsoft Office (Word, Excel, PowerPoint)

• Maintain organized filing systems (digital and physical)

3. Office & Operations Management

• Manage day-to-day office operations and vendor coordination

• Support procurement of office supplies and services

• Assist in onboarding coordination for new hires and consultants

• Ensure smooth coordination across internal and external stakeholders

4. Communication & Coordination

• Act as a key point of contact for internal and external communications

• Draft professional emails, proposals, and basic client communication

• Coordinate meetings with clients, partners, and stakeholders

• Maintain a high level of professionalism and confidentiality at all times

Key Requirements

• Experience:

  • 2–3 years of relevant experience in accounting and/or administrative roles in Singapore

• Education:

  • Diploma or Degree in Accounting, Business Administration, or related field

• Skills:

  • Strong proficiency in Microsoft Office (Excel, Word, PowerPoint)

  • Good understanding of basic accounting principles

  • Excellent written and verbal communication skills

  • Strong organizational and time management abilities

  • High attention to detail and accuracy

  • Ability to handle confidential information with discretion

Preferred Attributes

• Experience working in a consulting, professional services, or SME environment

• Familiarity with accounting software (e.g., Xero, QuickBooks, or Microsoft Business Central)

• Self-starter with a proactive mindset and ability to work independently

• Comfortable working directly with senior leadership

Why Join Unimas Consulting Solutions

• Opportunity to work closely with the Founder & CEO in a high-impact role

• Exposure to regional consulting projects across industries and opportunity to work in Consulting projects and client facing tasks

• Dynamic, entrepreneurial work environment with growth opportunities

Application Instructions

Interested candidates may submit their resume along with a brief cover note highlighting relevant experience and communication strengths.

HR@unimas.com.sg