Total 4,833 Administrative / Clerical job vacancies

Company Overview

KAIZEN MANAGEMENT CONSULTANCY PTE. LTD. is a boutique service provider offering accounting, taxation, and management consultancy to corporates and SMEs. We assist clients with business restructuring and management to drive growth and efficiency.

Job Summary

Provide comprehensive administrative support to ensure smooth office operations and effective coordination within the team and with external stakeholders.

Responsibilities

• Schedule appointments and manage calendars to optimize team productivity
• Handle correspondence promptly to maintain clear communication channels
• Organize and maintain electronic and physical filing systems for easy document retrieval
• Coordinate travel arrangements to support business activities efficiently
• Perform accurate data entry and complete administrative tasks to support daily operations
• Assist in project management by coordinating tasks and tracking progress to meet deadlines
• Serve as the first point of contact for internal and external stakeholders, ensuring professional communication
• Foster a positive and collaborative work environment by supporting team interactions and office culture

Required competencies and certifications

• At least 2 years of experience in an administrative or office support role
• Strong organisational and time management skills with the ability to prioritise tasks
• Proficiency in using Microsoft Office suite, including Word, Excel, and Outlook
• Excellent communication and interpersonal skills, both verbal and written
• A proactive and adaptable approach to problem-solving
• The ability to work independently and as part of a team
• A keen eye for detail and a commitment to accuracy

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Sourcing & procurement of insurance policies & bonds for new & extended projects.

• Oversee group project insurances and ensure all client requirements are met, updating and filing records.

• Processing of project insurance claims (injury, damages etc.).

• Ensure all insurance bonds have been discharged upon completion date.

• Annual public liability & work injury compensation renewals.

• New / renewal BCA workhead, builder license, bizSafe and GGBS.

• Maintain & updating of project master list.

• Point of liaison for technical controller, builder endorsements/submissions.

• Follow up RIT project completion documents.

• Oversee the office facilities responsibilities.

• Supervise junior staff to ensure adherence to company policies and standard operating procedures (SOPs).

• Assist in internal & external audit matters, such as updating IMS, GGBS, SR audits, etc.

(B) General :

• Handle facilities-related & administrative related matters within the Company.

• Other duties as assigned.

(C) Safety :

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements:

(A) Education, Qualifications & Special Training :

• “O” Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Basic technical knowledge of building & office facilities.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• Knowledge in general & commercial insurance lines.

(C) Experience :

• Preferably with at least 1 year relevant experience in construction sector.

Contract Type: Temporary (6 months)

Role Overview

We are seeking an experienced Administrative Assistant to provide comprehensive support to a dynamic Commodities Trading and Sales team of 10+ professionals. This role is critical in ensuring the smooth operation of front office activities in a fast-paced environment. You will work closely with another administrative assistant already supporting the team, requiring minimal training and the ability to quickly adapt to established processes.

Key Responsibilities

• Deliver high-quality administrative support to a busy front office team.
• Manage extensive scheduling, including complex calendar coordination across multiple stakeholders.
• Handle expense submissions with precision and efficiency, ensuring compliance with internal policies.
• Organize meetings, conference calls, and team events, often across multiple time zones.
• Provide logistical support for client visits, internal reviews, and trading floor requirements.
• Maintain accurate records and documentation, supporting operational excellence.
• Collaborate with the existing admin team member to balance workload and ensure seamless coverage.

Required Skills & Experience

• Front Office Support Expertise: Proven track record (3–5+ years) in supporting trading, sales, or similarly high-pressure environments.
• Scheduling Mastery: Extensive experience managing complex calendars for multiple stakeholders.
• Expense Management: Strong background in handling high volumes of expense submissions with accuracy.
• Team Support: Ability to support a group of 8–10+ professionals, balancing competing priorities.
• Adaptability: Comfortable working in a dynamic, fast-moving environment with minimal supervision.
• Professional Communication: Strong interpersonal skills, with the ability to liaise effectively across teams and levels of seniority.

Candidate Profile

The ideal candidate is proactive, detail-oriented, and thrives in a high-energy front office setting. You should be able to anticipate needs, manage multiple priorities simultaneously, and deliver results with minimal guidance. Previous experience in financial services or trading environments will be highly advantageous.

99C3289
R1100672

Job Summary

You will manage daily e-commerce orders, maintain product listings and inventory, support customer inquiries, coordinate marketing updates, and analyze sales data to improve platform performance.

Responsibilities

• Process, monitor, and fulfill daily e-commerce orders accurately to ensure timely delivery
• Update product listings and manage stock levels to maintain accurate inventory records
• Respond promptly to customer inquiries and resolve issues to ensure customer satisfaction
• Manage backend operations on platforms such as Shopee, Lazada, and company websites to maintain smooth platform functionality
• Coordinate with marketing teams to update promotions, product discounts, and marketing materials for campaigns
• Analyze sales reports and website traffic data to identify trends and recommend improvements

Preferred competencies and qualifications

• Previous experience in e-commerce, digital marketing, or business administration to support operational tasks
• Proficiency in MS Office, especially Excel, to manage data and reporting efficiently
• Familiarity with e-commerce platforms to navigate and maintain online sales channels
• Strong interpersonal skills to facilitate effective communication with internal teams and customers
• Detail-oriented approach to manage high-volume, accurate data entry and order processing
• Knowledge of accounting or bookkeeping as a plus to support financial record-keeping

Name of Authority: Seng Kang Secondary School

Contract Period: from 1 June 2026 to 31 May 2027

Option to Extend: from 1 June 2027 to 31 May 2028

Personnel to be deployed at the following hours:

* Mondays to Fridays: 7:30am to 5.00pm, inclusive of 1 hour lunch break

* Service not required on Saturdays, Sundays and gazetted public holidays

Job Scopes：

The Services required are set out as follows:

1. Provide pleasant and attentive services to members of public stakeholders and members of school, i.e. parents, students etc with their enquiries and requests.

2. Provide timely, accurate and clear communication – both written and verbal – to members of public stakeholders and members of school, i.e. screen and direct calls, take and relay messages, provide required information for inquiries.

3. Attend to sick or injured students who report to the General Office (GO), and notify relevant staff as well as maintain records of sick bay usage. Knowledge of First Aid is preferred.

4. Support the GO staff with administration and operational matters, e.g. organise and sort mails, receive deliveries, assist with recording students’ late coming, checking the completeness of forms submitted to the GO.

5. Keep proper records of keys and lockers issued.

6. Keep proper records of lost and found items.

7. Monitor and replenish the First Aid inventory.

8. Complete other duties as assigned by Principal, Vice-Principals, Administration Managers and Administrative Executives.

Requirements:

The Personnel should preferably have the following qualifications, skills and experience:

1. Minimum 3 years’ experience working as a receptionist or as a personal assistant to management/C-suite personnel, and/or relevant certificates.

2. Strong interpersonal skills with ability to interact courteously with visitors and colleagues.

3. Basic computer literacy including proficiency in Microsoft Office applications such as Word and Excel.

4. Ability to multitask and manage multiple priorities.

5. Ability to work independently with minimal supervision.

Maxhunt Resource Pte Ltd | EA Licence: 22C1322

Cynthia Lai | Registration No: R25146301

Roles & Responsibilities

• Preparing sales quotations, invoices, and work orders
• Inspection documents
• Data keying
• Accounts Receivable
• Answering and responding to sales phone calls
• Organising operational activities
• Tabulate monthly sales report
• Participating in meetings and take meeting minutes
• Ordering of office supplies
• Administrative duties: photocopying, scanning, printing, and filing of documents
• All other duties are required by the Company

We are looking for a dedicated and organised individual to support grant administration processes. You will be involved in managing grant applications and claims, reviewing submissions, maintaining accurate records, and working with stakeholders to keep things running smoothly behind the scenes.