Total 1,563 Senior Executive level Administrative / Clerical job vacancies

Job Responsibilities:

 Office Administration and Accounts

• Operations Oversight: Manage both office and clinic facilities, vendor contracts, and insurance renewals to ensure operational efficiency.

• Process Improvement: Develop and implement internal controls and administrative procedures to improve productivity.

• Full Set of Accounts: May be assigned to assist with the accounting matters of other related companies within the group.
  

Subsidiary Management (Physiotherapy Clinic)

• Corporate Secretarial Liaison: Maintain corporate records, coordinate board resolutions, and manage filings with ACRA

• Full Set of Accounts: Perform daily bookkeeping, bank reconciliations, and prepare monthly/yearly financial statements (P&L, Balance Sheet).

• Revenue Cycle Management: Manage patient billing, track outstanding insurance claims, and oversee GST-exempt vs. taxable revenue (e.g., retail products vs. professional services).

• Inventory & Procurement: Track supplies and equipment depreciation and manage payments to vendors.

• Clinical Payroll: Process monthly payroll for therapists and support staff, including CPF and reimbursements, where applicable.

Financial Reporting & Analysis

• Provide cash flow forecasting and budget variance reports to help the principal evaluate subsidiary performance.

Job Requirements:

• Experience: Minimum 5 years of accounting and admin experience. Prior experience in a Family Office or Healthcare/Clinical setting is highly preferred.

• Technical Skills: Proficiency in Sage, would be beneficial and advanced Microsoft Excel skills.

• Attributes: High degree of integrity and confidentiality; able to work independently with minimal super
  
  HOW TO APPLY:

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  EA License No: 19C9950

  EA Personnel: Ang Ren Jing (Dino)

  EA Personnel Reg No: R25146829R

• Perform administrative duties
• Provide support to various departments and operational teams
• Data entry
• Handle queries and feedback
• Research required information
• Source for new vendors and suppliers
• Liaise with vendors and suppliers
• Perform comparison and analysis
• Plan and execute company events or activities
• Provide support for special projects
• Assist with operational duties when necessary
• Any other ad-hoc duties assigned

Requirements:

• Preferably with prior experience in similar role in Chinese restaurant
• Proficient in Microsoft Office applications
• Able to speak and write Mandarin/Chinese to liaise with Mandarin speaking colleagues
• Willing to learn and open to taking on a variety of tasks
• Team player who is able to work independently
• Meticulous with an eye for details
• Excellent communication and interpersonal skills
• Able to multi-task and handle high volume of work in fast paced environment
• Able and willing to work on weekends and PH when necessary

Suitable candidates will be offered attractive salary package, bonus and other incentives.

We regret only shortlisted applicants will be notified.

Job Title
Contracts, Procurement & Admin Executive (Construction)

About the Role
We are a construction company in Singapore looking for a responsible and hands-on candidate to support contracts administration, procurement coordination and general office / project administration. The role is mainly administrative and coordination-based, with exposure to quotations, cost tracking and project documentation.

Key Responsibilities

1. Assist in preparation of quotations, cost comparisons, simple estimates and supporting documents for claims and variation works.
2. Support contracts and commercial administration, including preparation of purchase orders, subcontract documents, correspondences and records.
3. Source, compare and coordinate procurement of materials, equipment and subcontract services based on project requirements and budget.
4. Liaise with suppliers, subcontractors, clients, consultants and internal staff on delivery, documentation, pricing and administrative matters.
5. Maintain proper filing and tracking of quotations, invoices, delivery orders, claims, variation orders, contracts and project records.
6. Assist in monitoring project-related costs, committed purchases and document status.
7. Handle general office administration, including document preparation, data entry, filing, scheduling and coordination of submissions.
8. Support work pass application coordination, staff course registration, renewal follow-up, training records and related administrative documentation.
9. Assist in worker-related and project-related administrative matters, including forms, declarations, supporting documents and internal coordination.
10. Provide ad hoc administrative and operational support as assigned by management.

Requirements

1. Diploma or Degree in Business Administration, Building, Quantity Surveying, Construction Management or related field.
2. Relevant experience in contracts administration, procurement, construction administration or office administration will be an advantage.
3. Familiarity with quotations, purchase orders, invoices, variation orders, claims or project documentation is preferred.
4. Proficient in Microsoft Office, especially Excel and Word.
5. Organised, careful and able to manage multiple tasks and deadlines.
6. Good communication and coordination skills.
7. Able to work in a fast-paced construction environment.

Salary Range
SGD 3,000 to SGD 4,500 per month

Work Location
Singapore

Working Hours
Monday to Saturday

Location: Carros Centre (NorthWest)
Working Days: Mon – Sat
Salary: Basic up to $2.8k plus attractive comms

Job Scope:

• Handle admin duties: documentation, filing, data entry & reports
• Support vehicle sales (buses, lorries, vans, prime movers)
• Source leads, follow up with customers & close deals
• Prepare quotations, sales agreements & invoices
• Coordinate vehicle handover, delivery & movement
• Maintain strong customer relationships

Key Requirements

• At least 1 year of sales experience
• Experience in commercial/heavy vehicle sales is highly advantageous
• Familiar with sales documentation & contracts
• Good communication and negotiation skills
• Proficient in MS Suites

Please submit your updated resume by pressing the APPLY NOW BUTTON if interested

By submitting your resume and/or personal information, you consent to the collection, use, and disclosure of your personal data by the company (or its designated agent) for the purposes of processing, administration and managing your job application.

Please be notified that only shortlisted candidates will be notified.

ST Engineering is a global technology, defence and engineering group with offices across Asia, Europe, the Middle East and the U.S., serving customers in more than 100countries. The Group uses technology and innovation to solve real-world problems and improve lives through its diverse portfolio of businesses across the aerospace, smart city, defence and public security segments. Headquartered in Singapore, ST Engineering ranks among the largest companies listed on the Singapore Exchange.

Join our Cyber Team

We are an industry leader in cybersecurity with over two decades of experience, we deliver a holistic suite of trusted cybersecurity solutions to empower cyber resilience for government and ministries, critical infrastructure, and commercial enterprises. Backed by our indigenous capabilities and deep domain expertise, we offer robust cyber-secure products and services in cryptography, cybersecurity engineering, digital authentication, SCADA protection, audit and compliance. We specialise in the design and build of security operations centres for cybersecurity professionals and provide managed security services to strengthen the cybersecurity posture of our government and enterprise customers.

Job Purpose

The Administrative Executive provides efficient and effective administrative support to ensure smooth daily operations of the organisation. This role supports management and internal stakeholders through coordination, documentation, office administration, and process support.

Key Responsibilities

1. Administrative & Office Support

• Manage day-to-day administrative operations, including filing, documentation, and record-keeping (both physical and digital), billing & payment.
• Handle incoming and outgoing correspondence, emails, and phone calls professionally.
• Coordinate meetings, appointments, and calendars; prepare meeting materials and take minutes when required. Prepare, format, and maintain reports, letters, presentations, and other documents
• Covers travel arrangements for staff business travel.

2. Coordination & Support

• Support the Senior Executive, Admin and management with ad-hoc administrative tasks and special projects.
• Assist in organising company events, training sessions, and internal activities. Liaise with internal departments and external parties (vendors, service providers, clients) to ensure smooth coordination.

3. Procurement & Vendor Management

• Manage office supplies inventory and place purchase orders as needed.
• Coordinate with vendors for office maintenance, repairs, and services.
• Proofreading artwork for name card printing.
• Track invoices, delivery orders, and ensure proper documentation for finance processing.

4. Process Support

• Assist in maintaining and improving administrative processes for efficiency.
• Support audits or checks by preparing requested documents and records.

5. HR & Corporate Support (if applicable)

• Assist with onboarding and offboarding processes (e.g. document preparation, system access, coordination).
• Maintain employee records and administrative HR documentation.
• Support HR or management with simple data tracking and reporting.

Job Requirements

Experience

• Preferably possess at least 2–3 years of relevant administrative or office support experience, in a large organization.

Skills & Competencies

• Strong organisational and time-management skills with attention to detail.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Good written and verbal communication skills.
• Ability to multitask, prioritise work, and meet deadlines.
• Professional, discreet, and able to handle confidential information.
• Team player with a proactive and positive attitude.

Work Location: Jurong East

Find out more:  https://www.stengg.com/cybersecurity

ST Engineering believes in fostering a culture where team members are encouraged to overcome challenges, explore new ideas, and work together to succeed. We value individuals who are determined to push beyond the boundaries, and have athirst for knowledge, continuous learning, and self-improvement

1.

JOB DESCRIPTION

Job Title

HR Admin Executive

Occupation

HUMAN RESOURCE OFFICER

Job Description & Requirements

Administrative

· Oversee all administrative tasks in the office compliance and provide administrative support

· Acquire and maintain office stationeries

· Establish and maintain appropriate sorting and filing

· Scan and print documents

· Prepare invoices, Delivery note, Purchase order

· Answer, screen and transfer inbound phone calls

· Receive and direct visitors and clients

· General clerical duties including photocopying, fax and mailing

· Maintain electronic and hard copy filing system

· Coordinate maintenance and agreement of office equipment

Human Resource

· Handle recruitment process such as posting advertisement, phone screening for shortlisting, arrange

interview, employment contracts, etc

· Monitor the implementation of HR policies and procedures followed by managers and staff.

· Manage the work pass applications online and status including monitor of the expiry dates.

· Prepare confirmation letters, relieving letters, experience letters, certifications

· Monitor contract expiry for renewals.

· Update and manage employee records.

· Perform other duties as assigned

· Maintain records for staff leaves and documents

Requirements

· Proficient in spoken English and one other language

· Proficient in Microsoft Office, and use of telephone systems

· Excellent communication and presentation skills

· Warm, welcoming and approachable voice

· Highly independent, disciplined and takes initiative

• Candidate must possess at least a Professional Certificate/NiTEC, Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, any field.

• At least 1 year experience as HR/Admin Executive

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS
  

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience
  

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 
  

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Chin See Min Reg No. : R22107450

The Supreme HR Advisory Pte Ltd EA No. : 14C7279

As part of our growth, we're looking for a new Administrator to support our business directors and clients in our work.

Job Scope:

General Administration: Manage daily office operations, organize files, schedule appointments,updating of payments, management of systems including Bizfile, MoM, IRAS, CPF.

Communication: Serve as the point of contact for internal and external stakeholders.

Documentation: Prepare and manage official documents, reports, and correspondence.

Meeting Coordination: Organize and facilitate meetings, including taking minutes.

Team Collaboration: Work closely with other staff members to ensure operational efficiency Perform necessary administrative work including filing reports, AML rules etc

Other ad-hoc tasks and projects as assigned

About Anake

Anake is your personal guide, from making sense of your skin’s genetic blueprint, to gaining a deeper knowledge of who you are, we are committed to tailoring a complete skincare regime that perfectly complements your genes. We aim to help everyone optimise their skin health through powerful and innovative technologies that make us the most preferred beauty brand.

For more information, please visit www.anake.com.sg

Why Join Us

Love skincare? Obsessed with helping others feel confident in their skin? We’re on the lookout for friendly, passionate, and reliable individuals to be the voice of our fast-growing skincare brand as part of our Customer Service team! If you’re a people-person with a love for beauty and glowing skin, we want YOU!

Bonus perks!
You’ll be joining a fun, supportive team with a fully stocked pantry (snack lovers, we see you!)

About the Role

We are seeking a highly motivated Administrative Executive who is eager to challenge themselves, push beyond limits, and grow alongside the company as we expand into an international powerhouse. This role combines administrative excellence with strong client communication, making it ideal for someone who is detail-oriented, people-driven, and passionate about delivering top-quality service.

Administrative Support

• Provide administrative assistance to the Finance and HR team, including filing, scanning, and accurate data entry.
• Support ad-hoc tasks and projects as required by the management team.

Customer Engagement

• Retrieve, update, and manage client records while ensuring accuracy and confidentiality.
• Schedule and manage facial appointments, coordinating with therapists for proper timing and resource allocation.
• Assist in planning and executing customer membership and loyalty programmes.
• Provide accurate information to clients on services, promotions, and ongoing packages.
• Conduct follow-ups to gather client feedback and ensure post-service satisfaction.
• Handle all incoming phone calls and emails professionally and promptly.
• Address customer complaints and carry out service recovery with tact and professionalism.

Requirements

• Prior experience in administrative support or customer service is an advantage.
• Strong communication and interpersonal skills, with the ability to engage clients effectively.
• Highly organized, detail-oriented, and capable of handling multiple tasks simultaneously.
• Positive mindset, willingness to learn, and ability to thrive in a fast-paced environment.

Working Hours & Arrangement

• 5 days work week - 9am to 5pm
• Half-day Work From Home; required to be contactable to answer client's queries

Compensation & Benefits

• Salary Range: $2,200 – $2,800 (based on experience)
• Fun and vibrant working environment
• Exciting benefits and staff perks
• Opportunities for career growth and development as the company expands internationally

We are a fast growing organization and we are looking for people to support our admin process.

We offer flexible work arrangement and you can work from home.

• Flexible timing.
• Can work from home.
• No experience needed.
• We will provide all the neccessary training.
• If you are a self-disciplined person who can work well remotely, you are welcomed to apply.

• Strong exposure to end-to-end accounting and financial operations.
• Hands-on experience in a reputable global organization.

About Our Client

A globally established consumer goods company specializing in premium sports equipment and apparel, known for its strong brand portfolio and focus on performance-driven products.

Job Description

MONTHLY

GL Schedules

• Update GL schedules on a monthly basis
• Ensure all balance breakdowns reconcile with system records
• Submit for review and sign-off to maintain proper checks and balances

Taxi & Mobile Phone Verification

• Send monthly email confirmations to employees on usage
• Maintain and update tracking records

Statement of Accounts (SOA)

• Issue monthly AR statements to customers

DAILY / AD HOC

Supplier Reconciliation

• Reconcile supplier statements against internal records
• Investigate discrepancies, including missing invoices or payment variances
• Perform reconciliations for club fitting transactions

Payment Processing

• Prepare payment vouchers
• Verify and match details against supporting invoices

Invoice Processing

• Validate invoice details prior to processing
• Input invoices accurately into the system

Receipts

• Record and update daily bank receipts

Others

• Extract and file invoices for cash sales
• Extract invoices for key customers for portal uploads

The Successful Applicant

• Has 5 years of relevant accounting experiences in similar industries.
• Proficiency in MS Office, Excel (Advanced), financial software (AS400) and tools
• Attention to detail and a commitment to accuracy in all tasks.
• Ability to work effectively in a team and communicate clearly.
• Flexibility to adapt in a fast-paced retail environment.
• Familiarity with compliance and financial regulations in Singapore.

What's on Offer

Opportunity to work in a reputable organisation in Singapore.

Contact

Nicole Chan (Lic No: R2198620 / EA no: 18C9065)

Quote job ref

JN-032026-6976496

Phone number

+65 6533 2777

Michael Page (Personnel) Pte Ltd | Registration No.201736642C

Responsibilities (how we will measure success):

• Provide full spectrum of corporate secretarial matters ensuring full compliance under the relevant laws pertaining to registrations of Company / LLP / Sole proprietorship / or any other type of entities.
• Shareholding and Director related transactions, Strike off and document drafting in accordance with the Companies Act, Singapore.
• Coordinating, monitoring and ensuring statutory and regulatory compliance requirements are met and adhering to timelines.
• Assist with ACRA filings with utmost attention and relevant documentation.
• Responsible for maintenance of statutory registers and other relevant forms as per the requirement of ACRA and Companies Act, Singapore (Example: Register of Controller, Register of Nominee Shareholder, or Director, etc).
• Engage with third parties such as Auditors as and when required in order to complete client’s transactions.
• Have understanding of KYC (Know Your Customer) requirements for onboarding clients from different countries.

Tasks (what does the role do on a day-to-day basis):

• Officer changes (appointment, resignation, removal and change in particulars).
• Alteration of Capital and Transfer of Shares.
• Convertible Notes / SAFE / ESOP adoption and issuance.
• Strike off / Redomiciliation.
• Registration of all forms of legal entities.
• Declaration of Dividend.
• Annual filing.
• Redenomination of Shares / Consolidation of capital / Sub-division of shares.
• Preparation of Director and Member resolution based on requirements.

Key behaviours we expect to see:

In addition to demonstrating Osome core values (Care for customers and teammates, Continuous improvement, Transparency, Attention to detail), you are expected to demonstrate the following:

• Relationship building
• Multi-tasking
• Flexibility and Adaptability
• Goal oriented
• Team player
• Responsible

Required Experience:

• Minimum of 2 years of experience in corporate secretarial work.
• Minimum Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law.
• CSIS qualification would be advantageous.
• Strong interpersonal and communication skills; team player.
• Driven and capable of working independently with attention to details and maintaining high performance under tight deadlines

Overview:

In this role you will assist in the full spectrum of HR functions such as end-to-end recruitment, onboarding, employee relations, payroll, policy review, performance management, budgeting and forecast. You will work closely with management to ensure smooth day-to-day HR operations and provide administrative support to the organisation. You will be the expert in executing people-related solutions to streamline HR processes and ensure compliance to labour laws and government regulations. This will require you to think big, use data to guide your work, be comfortable in challenging conventional ways of doing things and in some cases, reinvent how work is done.

Responsibilities

• Assist in employee payroll processing

• Assist in recruitment process, including screening resume, conducting preliminary telephone interview and interview arrangement

• Apply work passes for foreign workers including renewal and cancellation

• Prepare employment contracts and letters of appointment, confirmation and promotion

• Assist in CPF submission and preparation of tax submission and clearance

• Maintain employee database and update employee leave and entitlement records

• Manage and resolve employee relations issues

• Review and update organisation policies

• Review and configure current HR processes and strategy to boost overall productivity, increase performance and employee satisfaction

• Identify and draw on analytical tools and techniques to gather new insights, develop creative HR approaches and provide recommendations to people issues

• Plan and coordinate company events and employee engagement activities

• Manage general office administrative matters and support daily operations

• Handle procurement tasks, including raising purchase requests and processing invoices

• Assist with general administrative duties and other ad-hoc tasks as assigned

Requirements

Degree in Human Resource, Business Administration, or related field

Excellent communication, presentation and interpersonal skills

Ability to work within deadlines and well-organised in handling multiple tasks

Strong and proven track record of managing people

Meticulous with an eye for detail

Humble and eager to learn

Display strong initiative and able to work independently with minimal supervision

Proficient in Excel and PowerPoint

The Senior Analyst in Strategic Business Development will provide key administrative and operational support to the department, ensuring smooth execution of business development initiatives and contributing to the achievement of departmental KPIs. This role requires close collaboration within the team and with key distributors and partners to maintain high standards of efficiency and organization.

Key Responsibilities:

• Support and execute daily agency operations to deliver timely and comprehensive administrative support to Strategic Business Development Managers and Directors.

• Prepare management reports and statistics for department reporting

• Act as the intermediary for all tasks assigned/requested from key distributors and business partners to other teams.

• Manager and support the following but not limited to:

• Sales campaign (i.e. roadshows, seminar, internal and external event)

• All other administrative matters related to Agency

• Document and update on all SOPs and Operation Manuals within Strategic Business Development department to ensure consistency in all processes

• Update and keep track of all circulars issued by Strategic Business Development department

• Facilitate the onboarding process of candidates for application of RNF 

• Coordinate and prepare monthly meeting materials with the distributors and business partners

• Manage Close Monitoring Tracking file and seek SBD team to follow up on documents. 

Support any other ad-hoc projects as requested 

Qualifications & Skills:

• Diploma or Degree in Admin, Banking and Finance
• Fresh graduates welcomed
• Meticulous, organized and able to work independently and in a team in a fast-paced environment
• Strong attention to details and ability to coordinate and priorities work
• Excellence in Microsoft Office
• Ability to communicate effectively with all levels of employees and outside contacts
• Willingness to learn

By submitting your job application, you give consent that SGA and any affiliates and any person authorised by SGA is allowed to use your personal data for assessing and evaluating your suitability for employment in any current or prospective positions within SGA.

Good Pay + Good Bonus ( 5 Days Work Week )

Junior / Entry Level / No experience / Senior Welcome apply / Full Training Provided

Support administration functions of the Parts Department ie paper work, data collection/input, etc for both operations and warehouse. Job scope entails raising of PO as well as documents preparation for outgoing to customers.

Responsibilities:
1. Raising and keying in PO into the DMS for all purchases required by the department.
2. Performing goods receiving/IC coding and generating binning lists according to locations and customers’ orders

Requirements
· Minimum NTC 2/NITEC in Automotive or equivalent with minimum 2 years of relevant
experience

§ Good Pay + Good allowance + Good Bonus

§ Interested candidates please send an updated Resume / CV in Ms Word format to lilian@recruitflash.com or WhatsApp’s your resume to 98332779 ( no Calls)

§ Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286