Total 1,397 Senior Executive level Administrative / Clerical job vacancies

Job Description & Requirements

The Admin Executive will be responsible for administrative matters and processing of customer orders, ensuring accuracy and timeliness. He or she will work closely with the Sales and Customer Service teams to ensure customer satisfaction. The ideal candidate will have excellent communication and organizational skills, and be able to work independently with little supervision.

Duties & Responsibilities

• Handle incoming phone call
• Support the office and sales team in daily administration works such as filing of documents, data entry, generating of sales report, and responding to queries from sales team, customers and vendors.
• Answer customer inquiries regarding order status, changes, or cancellations in a professional and timely manner
• Investigate and resolve customer complaints related to orders
• Process customer orders accurately and efficiently in our order management system
• Book and schedule technician to fulfill the order
• Work closely with other departments to ensure that orders are fulfilled correctly and in a timely manner
• Monitor inventory levels and communicate stock shortages to appropriate parties
• Maintain up-to-date knowledge of company products and services
• Follow all company policies and procedures
• Adhere to strict confidentiality standards
• Handle sensitive customer information with care
• Assist with special projects as needed

Job Type: Full-time

Work Location: In person

The Admin Assistant will support the Family Office to manage financial records, process transactions, and ensure accurate reporting. This entry-level position is ideal for recent graduates.

Key Responsibilities

- Maintain and update financial and accounting records.

- Record all transactions, including income, expenses, investments (i.e. shares, structured products, properties).

- Track rental income and monitor expenses against budgets.

- Assist with bank and investment account reconciliations, including tracking dividends and interest.

- Maintain organized filing of financial, legal, and contractual documents while ensuring confidentiality and security of sensitive family and financial information.

- Liaise with family members, colleagues, vendors, service providers and external professionals (e.g. accountants, lawyers, and investment advisors).

- Provide general administrative and ad-hoc support as required

Requirements:

- Fresh graduates are welcome.

- GCE 'O' Level, or Diploma in any field.

- Proficiency in Microsoft Office, particularly Excel and Word.

- Strong attention to detail and organization, with ability to identify discrepancies.

- Effective communication and interpersonal skills.

- Ability to work collaboratively in a team and interact professionally with internal and external stakeholders.

- Ability to work efficiently under pressure while maintaining speed and accuracy.

1. Manages the new Student Management System in replacement of the old system

in the technical and operational aspects.

The new system will include:

• Student Management
• Admissions and Registration
• Class Management
• Examination and Results Management
• Reports and Analy

• Well Established Company
• Basic $2200 - $2500 + Variable Bonus
• Excellent Welfare and Benefits +Career progression
• Working location: Woodlands
• Working days: Monday to Friday
• Working hours: 8:30am – 6pm
• Training provided for those without/lesser experience

Job Responsibilities:

• Provide administrative support to Sales Department
• Handle purchasing and liaise with customers
• Process delivery orders/ invoices
• Any ad hoc duties as assigned

Job Requirements:

• Possess minimum ITE/Diploma in Business Administration qualification or equivalent

• Training provided for those without/lesser experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Title: Executive Secretary to Managers (DPG)

Company Overview: Distinct Professional Group (DPG) is a company of driven, dedicated individuals that provides financial assistance to clients. We are looking for a detail-oriented, meticulous, outgoing, individual with high social competency to join our team as a Executive Secretary to one of our Managers.

If you would like to learn more about the company, do check out ourwebsite: https://distinctpro.com.sg.

Location: Vibrant office located at a prime mall, Singpost Center! Nearby is Paya Lebar Square and Paya Lebar Mall, offering plenty of great dining and entertainment options.

Job Description:

Schedule: Monday to Friday, 9:00 AM - 5:30 PM (In-person presence at the office is largely required although remote work is possible with prior discussion and mutual trust!)

Pay: 3k - 4k is the range for the pay, but is negotiable depending on ones' qualifications and/or skills. Staff is also eligible for bonuses.

Scope: In this role, you’ll provide dedicated support to one of the Managers at DPG, aiding him with administrative support in his day-to-day work life.

What we are looking for in a candidate:

• Qualifications: GCE A-Level preferred; administrative experience is a plus but not essential.
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

We are looking for someone with a very detail-oriented mind, who is meticulous when it comes to carrying out tasks. They should set high standards and strive to achieve them at work. We value an individual with high social skills and emotional intelligence, as this would be critical to building a positive workspace environment, which we aim for, and for liaising with other clients themselves. If you believe you fit these qualities, and would love to learn and grow over these two years, in a supportive, driven and enthusiastic community, we would love to meet you.

Benefits of working at DPG:

• Prime Location: Our office is situated in a great mall and nearby several others, this provides easy access to restaurants, a movie theater, and plenty of great entertainment options, like various GV movie theatres, or Kbbq restaurants.
• Flexible Working Hours: We offer flexible working hours with an option to work from home on some days, providing flexibility to fit your needs.
• Corporate Experience: Opportunity to gain valuable exposure in the corporate world, to help you achieve your future career aspirations.
• Friendly Work Environment: A supportive, friendly, and open work culture which strives to make everyone feel at ease and supported.
• Vibrant Office Space: Enjoy coming to work and working in a colorful, energetic office with many different workspaces to suit your preference! E.g, single desk, collaborative desks, high-top chairs, etc. We have recently added two soundproofing booths to also aid ones' work.
• Fun Company Culture: Our company is driven and yet values having fun, if you were to join, look forward to enjoyable team-building activities such as archery, Hydrodash at Sentosa, and more.
• Community Involvement and Volunteer Opportunities: We are a company that cares about giving back, with contributions to charities like the Make-A-Wish Foundation and TOTE Board’s donation matching program. Thus, if you would like to also volunteer, our firm provides you with some opportunities to do so. E.g, packing bags with Kidstart and supporting our team’s charitable initiatives.
• Office Perks: Enjoy free beverages and drinks in the office to stay refreshed throughout the day, from our pantry!

Next steps:

Overall, if you believe you are someone who fits the criteria listed above, please do apply. If your resume is suitable, we will reach out to you for a first interview, before which you would have to send in an ennegram test result and application form, to aid your application. This first interview would be conducted online! If you are shortlisted for the second interview, you would come down to our office to talk to the manager himself.

We are looking for a driven and dedicated executive secretary, if you believe you're capable, do sign up and we will contact you! Thank you.

Job Type: Full-time

Pay: $3,000.00 - $4,000.00 per month

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Sourcing & procurement of insurance policies & bonds for new & extended projects.

• Oversee group project insurances and ensure all client requirements are met, updating and filing records.

• Processing of project insurance claims (injury, damages etc.).

• Ensure all insurance bonds have been discharged upon completion date.

• Annual public liability & work injury compensation renewals.

• New / renewal BCA workhead, builder license, bizSafe and GGBS.

• Maintain & updating of project master list.

• Point of liaison for technical controller, builder endorsements/submissions.

• Follow up RIT project completion documents.

• Oversee the office facilities responsibilities.

• Supervise junior staff to ensure adherence to company policies and standard operating procedures (SOPs).

• Assist in internal & external audit matters, such as updating IMS, GGBS, SR audits, etc.

(B) General :

• Handle facilities-related & administrative related matters within the Company.

• Other duties as assigned.

(C) Safety :

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements:

(A) Education, Qualifications & Special Training :

• “O” Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Basic technical knowledge of building & office facilities.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• Knowledge in general & commercial insurance lines.

(C) Experience :

• Preferably with at least 1 year relevant experience in construction sector.

Dashmesh Singapore Pte Ltd is seeking a motivated, reliable, and detail-oriented Administrative Executive to support our warehouse operations team. This role is essential in ensuring the smooth flow of inventory processes—ranging from daily invoice handling to proper documentation management—while upholding high standards of accuracy, organization, and operational efficiency.

Key Responsibilities

• Handle a variety of administrative duties including invoice sorting, data entry, document filing, invoice verification, and preparation for payment processing.
• Ensure all administrative tasks are completed accurately, promptly, and in compliance with company standards.
• Maintain proper filing systems and organize documentation such as daily activity records and monthly history reports.
• Efficiently manage and process documents, including sorting, scanning, and editing using documentation software.
• Request quotations and negotiate contract terms with internal departments and external partners/vendors.
• Provide operational support and carry out any ad-hoc administrative duties assigned by the Manager.
• Work closely with internal stakeholders to ensure smooth coordination across departments in relation to documentation, vendor servicing, and related processes.
• Undertake any other duties as required to support the overall operations.

Work Schedule

Monday to Friday:

• 8:30 AM – 6:00 PM
• Work after 6:00 PM is eligible for overtime pay.

Saturday:

• From 8:00 AM onward
• All Saturday hours will be compensated as overtime.

We are looking for an Assistant HR & Admin Executive to support the Human Resources department in administrative and operational functions. The successful candidate will assist in recruitment coordination, payroll support, and HR documentation while ensuring compliance with Singapore employment regulations.

Key Responsibilities

1. Assist in monthly payroll processing and leave administration, ensuring accurate data updates and supporting documentation.
2. Support recruitment activities including job advertisement posting, interview scheduling and candidate coordination.
3. Assist in employee onboarding and offboarding processes and preparation of HR documentation.
4. Maintain employee records and ensure timely updates in HR systems and personnel files.
5. Assist in work pass administration including application, renewal and cancellation of Work Permits.
6. Support worker administration matters including worker movement records and accommodation coordination.
7. Assist in worker income tax administration including preparation of IR8A and IR21 documentation.
8. Assist in preparing HR reports, government surveys and statutory documentation when required.
9. Maintain HR filing systems and databases while ensuring confidentiality of employee information.
10. Assist in organizing company events and employee well-being programmes.
11. Provide administrative support for HR operations and departmental activities.

Requirements

1. Diploma in Human Resources, Business Administration or related discipline.
2. 1–2 years of HR and administrative experience preferred.
3. Experience in the construction industry or familiarity with MOM work pass administration will be an advantage.
4. Good organisational, communication and coordination skills.
5. Ability to work in a structured environment and handle administrative responsibilities accurately.

Statement Of Purpose (Overall Purpose of Job)

To provide administrative support to the department / company.

Major Duties & Responsibilities

(A) Specific :

• Sourcing & procurement of insurance policies & bonds for new & extended projects.

• Oversee group project insurances and ensure all client requirements are met, updating and filing records.

• Processing of project insurance claims (injury, damages etc.).

• Ensure all insurance bonds have been discharged upon completion date.

• Annual public liability & work injury compensation renewals.

• New / renewal BCA workhead, builder license, bizSafe and GGBS.

• Maintain & updating of project master list.

• Point of liaison for technical controller, builder endorsements/submissions.

• Follow up RIT project completion documents.

• Oversee the office facilities responsibilities.

• Supervise junior staff to ensure adherence to company policies and standard operating procedures (SOPs).

• Assist in internal & external audit matters, such as updating IMS, GGBS, SR audits, etc.

(B) General :

• Handle facilities-related & administrative related matters within the Company.

• Other duties as assigned.

(C) Safety :

• Follow the Company safety procedures, rules and regulations and eliminate or reduce hazard at the work place.

Job Requirements

(A) Education, Qualifications & Special Training :

• “O” Level with credits in English and Mathematics or equivalent.

• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Basic technical knowledge of building & office facilities.

• Good working attitude, self-motivated and able to work independently.

• Good communication skills (verbal and written).

• Knowledge in general & commercial insurance lines.

(C) Experience :

• Preferably with at least 1 year relevant experience in construction sector.

Company Overview

Suntec Construction Engineering Pte. Ltd. specializes in mechanical and electrical installation for large-scale HVAC, fire protection, and special gas pipelines in clean rooms. We serve construction, manufacturing, energy, and transportation sectors with quality, timely project delivery.

Job Summary

Provide comprehensive administrative support to project and site teams, ensuring smooth site operations, accurate documentation, and effective coordination among stakeholders in a fast-paced construction environment.

Responsibilities

• Deliver full administrative support to project and site teams daily to ensure operational efficiency
• Maintain accurate filing and documentation of permits, drawings, reports, contracts, and delivery orders for project compliance
• Coordinate communication and workflow between site staff, suppliers, and head office to facilitate project progress
• Prepare and assist in compiling reports, progress updates, and project documentation to support management decisions
• Perform data entry and document control to keep records accurate and current for audit and reference purposes
• Manage site office operations including inventory control of stationery, equipment, and personal protective equipment (PPE)
• Schedule meetings, site inspections, and coordinate with external parties to support project timelines
• Track submissions, approvals, and administrative deadlines to ensure timely compliance with project requirements
• Assist in procurement coordination by liaising with vendors and suppliers to support site needs
• Maintain workers’ records, training certificates, and site attendance to ensure workforce compliance and safety
• Support adherence to site safety and regulatory requirements through administrative oversight
• Maintain inventory records for site materials and equipment to support resource planning

Required competencies and certifications

• Proficient in Microsoft Office applications including Excel, Word, and Outlook to manage documentation and communication
• Strong organizational and multitasking skills to handle multiple administrative tasks efficiently
• Effective communication and coordination abilities to liaise with diverse project stakeholders
• Ability to work independently in a fast-paced site environment to meet project demands

Preferred competencies and qualifications

• Diploma or Degree in Business Administration or related field to support administrative functions
• 1–3 years of administrative experience, preferably in construction or site environment, to understand site operations
• Familiarity with Singapore construction practices to ensure compliance and effective coordination

Other Information

• Work location: Woodlands or Tampines

• Job Title: HR & Admin Executive
• Reporting To: HR & Admin Manager / General Manager

Role Overview The HR & Admin Executive supports comprehensive Human Resource functions and office administration to ensure smooth HR operations, compliance with company policies and local regulations, and efficient administrative support for business continuity.

Responsibilities

• Coordinate end-to-end recruitment processes including job posting, candidate screening, and interview scheduling to meet manpower needs
• Collaborate with Heads of Departments to identify and fulfill manpower requirements
• Prepare employment contracts, offer letters, and onboarding documents accurately and timely
• Conduct onboarding briefings and orientation sessions for new hires to facilitate smooth integration
• Maintain and update employee records including contracts, personal data, and leave information to ensure data accuracy
• Manage employee lifecycle processes such as confirmation, promotion, transfer, resignation, exit clearance, and conduct exit interviews to support workforce transitions
• Prepare and verify payroll inputs including attendance, overtime, claims, and unpaid leave to ensure accurate salary processing
• Monitor attendance systems (biometric/OA) and enforce compliance with company policies and Singapore Employment Act
• Coordinate with Finance or payroll vendors to facilitate timely salary disbursement
• Support the annual performance appraisal process by tracking timelines, collecting KPI submissions from HODs, and consolidating appraisal data for management review and calibration
• Implement and communicate HR policies related to leave, work-from-home, overtime, and business trips to maintain policy adherence
• Support work pass applications, renewals, and cancellations while ensuring compliance with Ministry of Manpower regulations
• Maintain and update the employee handbook and HR policies to reflect current practices
• Coordinate internal and external training programs, maintain training records, and assist in tracking skills development aligned with departmental plans
• Oversee general office operations including workspace management, pantry upkeep, and cleanliness to ensure a conducive work environment
• Liaise with vendors for cleaning, maintenance, office supplies, and IT support to maintain office functionality
• Manage office assets and inventory to optimize resource utilization
• Support business travel arrangements including flights, accommodation, and visa processing when required
• Administer business trip documentation linked to claims and HR records for accurate record-keeping
• Assist in organizing company events such as town halls, annual dinners, and staff engagement activities to foster employee morale
• Maintain proper filing systems for HR and administrative documents to ensure easy retrieval and compliance
• Update and manage OA/HRIS systems for leave, attendance, and approval workflows to streamline HR operations
• Support process improvement initiatives for HR and administrative workflows to enhance efficiency

Preferred competencies and qualifications

• Able to work effectively in a fast-paced, multi-department environment
• Proactive and hands-on approach with strong follow-through on tasks
• Comfortable managing both HR and administrative responsibilities concurrently
• Familiar with timesheet, business trip, and project manpower tracking workflows
• Able to support cross-functional teams including Project, Engineering, and Service departments

Company Overview / Employee Value Proposition

Intellihub specialises in harnessing smart technology solutions for residential, commercial, hospitality, and industrial segments. Join our expanding regional HQ and be part of a team bringing cutting-edge sensor solutions to the region.

• [www.intellihub.com.sg](http: //www.intellihub.com.sg/)

Job Summary

We are seeking a Sales Administrator who is both detail-oriented and commercially minded. This role position supports the sales team while managing cost estimation, quotations, and project cost controls from tender stage through project completion.

Responsibilities

• Prepare accurate sales quotations, proposals, and contracts by analyzing client requirements to support successful sales outcomes
• Support tender submissions by compiling required documentation and verifying compliance with tender specifications
• Develop detailed cost estimates, Bills of Quantities (BQ), and project budgets to enable effective financial planning and control
• Analyze technical drawings, specifications, and tender documents to identify project requirements and cost implications

Required competencies and certifications

• Sales, Accounting, Business Administration, or related discipline
• Proficiency in Microsoft Excel, Word, and basic accounting software such as Quickbooks

Preferred competencies and qualifications

• 1–2 years of relevant experience in finance or logistics, preferably within electronics, lighting, or technical product sectors
• Strong coordination and multitasking skills demonstrated through managing multiple projects or tasks simultaneously
• Effective communication skills combined with a positive learning attitude to adapt and grow within the role

What We Offer

• Competitive salary with performance-based incentives
• Exposure to both commercial sales and project cost management
• Career growth opportunities in a dynamic and growing company

Job Scope:

• Support various work teams with administrative requests such as managing of invoices processing and tracking.
• Assist in purchasing and tracking of stock orders.
• Maintain stock of office supplies and order as needed.
• Responsible for answering & directing phone calls, greeting & coordinating appointments, scheduling & facilitating on- or off-site consultations and meetings.

Job Requirements

• Candidate must possess at least Primary/Secondary School/"O" Level, Professional Certificate/NiTEC in any field.
  
• Required language(s): English
• No work experience required.
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent.

If you thrive in support functions and fit the role of an Administrative Executive, you would be the one that we are looking for. We will be happy to notify the shortlisted candidates.

Thank you for applying.

Working Hours: Mon – Fri (8.30am – 5.30pm)

Key Responsibilities
• Provide general office administration duties (stationery & pantrysupplies)
• Manage incoming emails and phone calls
• Maintain and monitor office supplies inventory
• Assist in preparing invoices & issuing Purchase Orders (PO)
• Coordinate staff insurance matters
• Handle course registrations & training arrangements
• Perform ad-hoc duties as assigned

 Requirements
• Diploma/Degree in Business Administration, HR, or related field
• 1–2 years of admin experience preferred
• Familiar with administrative tasks
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication & interpersonal skills
• Organized, detail-oriented & able to multitask
• Responsible, proactive & able to work independently
• Able to start immediately / short notice preferred

Candidates with construction/engineering admin background will have an advantage. 

EA License No.: 96C4864

Reg.No.: R1873093 (LOH CHIANG SOON)