Total 1,281 Senior Executive level Administrative / Clerical job vacancies

Job Responsibilities:

1.     Receive, sort, process, and distribute all incoming and outgoing mail and packages; maintain accurate records and ensure timely delivery.

2.     Manage gifts purchased by the branch, oversee departmental requisitions and issuance for client gifting, and conduct regular physical inventory counts to reconcile records.

3.     Assist with procurement-related tasks, including placing orders with vendors, processing requisitions, comparing prices, and negotiating to support cost-efficiency.

4.     Manage budgets and expenses; perform monthly expense allocation.

5.     Assist with various hospitality activities, including banquets, receptions, and other events as required.

6.     Provide driving services to deliver supplies and materials for daily branch operations, collect and distribute documents and items across branches, and transport branch VIPs when needed.

7.     Perform additional duties reasonably assigned by supervisors or management.

Requirements:

1.     Diploma or Degree in any discipline.

2.     Team player with good communication skills.

3.     Good organizational skills and attention to detail.

4.     Proficiency Microsoft Office applications.

5.     Valid LTA Class 3 driving license with a clean driving record.

Job Description:

The Admin & Operations Executive will play a crucial role in handling administrative duties, coordinating logistics, and supporting operational functions to enhance efficiency and productivity across departments. The ideal candidate is a highly organized, detail-oriented, and proactive individual with strong problem-solving skills.

Key Responsibilities

• Plan and coordinate daily delivery routes to ensure timely and cost-effective distribution of goods.
• Work closely with drivers and third-party logistics providers to optimize delivery schedules and minimize delays
• Develop, update, and maintain master databases and contract records for operational continuity
• Serve as the primary point of contact between the HQ and outlets, ensuring the timely and accurate communication of corporate information to Outlet Staff
• Manage customer relations and handle feedback concerning food and services either via call, email or text
• Liaise with contractor, vendors and suppliers for any issues relating to office matters (eg. maintenance and service of equipment, cleaning service, renovation)
• Provide general administrative support for the office, including filing, data entry, document management, and office supply procurement
• Prepare regular reports on inventory levels, delivery performance, and operational efficiency
• Prepare and maintain records for work orders, ensuring proper tracking from initiation to completion

Qualities:

• Minimum 2 years of relevant experience in operations, administration or logistics
• Strong organizational & multitasking skills with attention to detail
• Good communication & interpersonal skills
• Proficient in Microsoft Office (Excel, Word, Sheet)

Interested applicants, you may either apply via here or sent an email at hr@harrianns.com.

At present, we do not require assistance from recruitment agencies. All applications should be submitted directly by candidates.

JOB RESPONSIBILITIES:

• Provide full support to Business Development Officers
• Liaise with Car Dealers and Hirers for Car financing matter
• Evaluate all Loan Applications
• Credit management for Car Finance etc
• Other ad-hoc duties assigned from time to time

JOB REQUIREMENTS:

• Minimum Diploma and above
• Able to work under pressure, multi-task and independent
• Positive attitude with pleasant personality
• Knowledge or experience on car related matter is an added advantage

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Chong Ji Shen

EA Personnel Reg No: R26160221

Job Requirements:

• Experience in planning and coordinating office improvement or relocation projects from end to end
• Ability to work with consultants and contractors while supporting project execution and governance
• Skilled in stakeholder engagement, including running briefings, workshops, and feedback surveys
• Proficient in using digital communication tools such as video, infographics, and visual content for engagement purposes
• Strong capability in managing full project lifecycle delivery, from initiation to completion

Job Requirements:

• Minimum diploma or equivalent in any course
• Prior relocation/interior design/renovation experience is advantageous
• Can commit for at least 3 months
• Proficient in Microsoft Office, particularly in Excel (e.g. vlookup and pivot table)

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

We are seeking a hands-on HR & Admin Executive to manage end-to-end HR operations with a strong focus on compliance, employee engagement, and workforce planning. This role is ideal for someone who thrives in a fast-paced environment and is comfortable handling both HR and administrative responsibilities independently.

Job Description:
- Manage the full employee lifecycle including recruitment, onboarding, confirmation, and offboarding
- Coordinate end-to-end hiring processes to meet manpower requirements
Maintain accurate and up-to-date employee records
- Process monthly payroll, including CPF contributions and statutory deductions
- Support the implementation of compensation structures and performance-related schemes
- Handle payroll queries and resolve related issues
- Ensure compliance with Singapore employment regulations, including Employment Act, CPF, and tax clearance (IR21)
- Liaise with relevant authorities such as Ministry of Manpower on regulatory matters
- Maintain adherence to Workplace Safety and Health (WSH) requirements
- Manage applications, renewals, and cancellations for work passes (EP, S Pass, Work Permit)
- Handle foreign worker levy matters and ensure compliance with quota requirements
- Act as a point of contact for employee queries and concerns
- Support the resolution of workplace issues and disciplinary matters
- Foster a positive and compliant workplace environment
- Develop, review, and implement HR policies and procedures
- Ensure consistent application of company policies and code of conduct
- Oversee office administration, including procurement of supplies and asset management
- Support coordination of company meetings and internal events
- Monitor and control administrative expenses

Job requirements:
- Diploma or Degree in Human Resource Management, Business Administration, or related field
- Minimum 3 years of HR generalist experience
- Prior experience in F&B, Retail, or Hospitality industries is preferred
- Strong knowledge of Singapore employment laws, MOM regulations, and CPF processes
- Proficient in HRIS and Microsoft Office applications
- Detail-oriented with strong interpersonal and communication skills
- Ability to handle confidential information with professionalism

Ong Wen Jie
Reg No: R21101312
PDR GROUP (SEA) PTE. LTD.
EA License No: 202424414Z

Procurement Duties:

• Source and evaluate suppliers, obtain quotations and perform price comparisons
• Prepare and issue Purchase Orders (PO) and follow up on deliveries
• Liaise with vendors on pricing, lead time, and product specifications
• Monitor inventory levels and ensure timely replenishment
• Maintain procurement records, contracts, and supplier database
• Ensure cost control and adherence to company procurement policies

Administrative Duties:

• Handle general administrative tasks and office operations
• Maintain proper filing and documentation (hardcopy & digital)
• Coordinate meetings, appointments, and office logistics
• Manage office supplies and equipment procurement
• Support HR and Finance with basic administrative coordination
• Assist in preparing reports, correspondence, and internal documents

• Well Established Company
• Salary: $3000 - $4000
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Summary

We are seeking a responsible and organised Accounts, HR & Admin Executive to handle day-to-day accounting, human resource, and administrative functions. The ideal candidate is detail-oriented, able to multitask, and capable of supporting overall business operations efficiently.

Accounts

• Handle full set of accounts (AP, AR, GL)

• Process invoices, payments, and receipts accurately and timely

• Perform monthly bank reconciliation

• Handle monthly closing and financial reporting

• Prepare payroll and ensure timely salary payments

• Handle CPF submission and statutory filings

• Liaise with external accountants and auditors when required

HR

• Manage employee records and HR documentation

• Assist in recruitment process (job posting, arranging interviews, onboarding)

• Prepare employment contracts and letters

• Handle employee leave records and attendance tracking

• Ensure compliance with MOM regulations and employment practices

Admin

• Provide general administrative support to daily operations

• Handle licensing renewal

• Manage office supplies and vendor coordination

• Handle company correspondences and document preparation

• Handle other ad-hoc duties as assigned from time to time
  

Requirements

• Diploma or Degree in Accounting, Business Administration, HR or related field

• Minimum 1–3 years of relevant experience

• Familiar with accounting software (MYOB & Odoo)

• Good knowledge of payroll and CPF processes

• Proficient in Microsoft Office (Excel & Word)

• Strong attention to detail and organisational skills

• Able to multitask and work independently

• Good communication and interpersonal skills
  

Other Information

• Full-time position

• 5 Working days

• Working arrangement: Hybrid

Admin Role Responsibilities:

• Manage and coordinate calendars, including scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking the status of their applications
• Develop, publish, and update job advertisements
• Act as a liaison between clients, stakeholders, and internal teams, ensuring effective and professional communication
• Provide support with personal tasks as needed

Requirements:

• At least A Levels or a Polytechnic Diploma
• Strong organizational skills, with the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal abilities
• Capacity to maintain confidentiality and handle sensitive information with discretion

Benefits:

• Opportunities for career advancement and personal growth
• A collaborative and supportive work environment

Location:

Lorong Chuan

We’re looking for a full-time to join part of our Family!

1) Admin Executive

• Invoicing, Taking orders, Purchasing, Data Entry etc..
• Handling of online platform like GrabFood etc (menu update & ordering issues etc)
• Assisting to other Departments if necessary
• ISO recording and documents preparation
• Ad Hoc

Proficient in Microsoft Window: Excel, Word and Accounting Software: Quickbook

Location - Kaki Bukit

Interested candidates, please email us at mingfa.matters@gmail.com

Job Responsibilities:

• Supporting the sales team in producing accurate and prompt department reports
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• 1 year of experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Purchaser cum admin 

• Working Location: Buroh Crescent

• Working Days: 5.5 Days

• Working Hours: 8.30am – 5.30pm (Mon – Fri) / 9.00am – 12.30pm (Sat)

• Salary Range: $3000 - $4000 (Depends on Experience)

• Similar work experience

Interested applicants can also send your resume to (Liwenpoh741#gmail.com) and allow our consultant to match you with our clients. No Charges will be incurred by Candidates for any service rendered.

WA ME 9735 4019 for more Purchaser Cum Admin role

Key Responsibilities:

1. Supplier Sourcing and Management:

   • Identify, evaluate, and select reliable suppliers and vendors for marine provisions, spare parts, safety equipment, and other chandler goods.

   • Negotiate prices, payment terms, and delivery schedules with suppliers.

   • Build and maintain strong supplier relationships to ensure favorable terms and continuous supply.

2. Procurement Planning:

   • Monitor inventory levels and forecast procurement needs based on vessel schedules and client demands.

   • Coordinate with warehouse and logistics teams to ensure stock availability.

   • Develop procurement plans aligned with company budgets and operational requirements.

3. Order Placement and Follow-up:

   • Prepare purchase orders and send them to suppliers.

   • Track orders to ensure timely delivery and resolve any delays or issues.

   • Ensure all deliveries meet quality standards and specifications

4. Cost Control and Record-Keeping:

   • Analyze cost trends and seek opportunities for cost reduction.

   • Maintain accurate procurement records, including purchase orders, contracts, invoices, and supplier performance

5. Compliance and Documentation:

• Ensure procurement activities comply with company policies, industry standards, and regulatory requirements.

POH LI WEN REG NO: R25136683

THE SUPREMEHR ADVISORY PTE LTD EA NO: 14C7279

We are looking for a responsible and organized Admin to join our team, focusing on water dispenser services. This role involves managing installation schedules, communicating with customers, and ensuring excellent aftersales service.

1. Data Entry: Accurately input and manage data in Google Sheets. This involves updating information, maintaining records, and ensuring data integrity.

2. Appointment Scheduling: Handle the scheduling and updating of appointment calendars. This includes coordinating with team members, managing schedule changes, and ensuring effective communication of any updates. Coordinate and arrange water dispenser installation dates with customers. Maintain and update installation and service schedules in the system.

3. General Administrative Support: Assist in various administrative tasks to support the team, which may include document preparation, file management, and responding to emails.

4. Customer Communication:

• Contact customers regarding warranty extensions and renewals.
• Communicate with customers via phone, email, or WhatsApp regarding service updates and reminders.
• Address customer service inquiries promptly and professionally.
• Coordinate filter change schedules with customers and technicians.
• Serve as the primary point of contact between the company and customers for service-related queries.
• Build and maintain strong customer relationships to enhance satisfaction and loyalty.
• Follow up on aftersales services, including filter replacements and maintenance.
• Handle and record customer complaints, and liaise with technicians for timely resolution.
• Prepare daily and weekly reports on installations, services, and customer feedback.

5. Others: Provide administrative support to the sales and technical teams as needed.

Job Requirements

• Proficiency in Microsoft Office (Excel, Word) and basic scheduling tools (Google Drive).
• Proven experience in administrative or customer service roles (1 year preferred).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and work independently with minimal supervision.
• Positive attitude, strong organizational skills, and a customer-focused mindset.

Job Position: Administrative & HR (6 month contract)

• Min. 1 year of relevant experiences
• Possesses CEI preferred , otherwise must be willing to take CEI course and obtain CEI certificate ( will be reimbursed by the company upon joining)

Job Description

• Data entry , invoice billing
• Handle full spectrum of recruitment matters
• Engage in full cycle of recruitment process
• Accountable for sourcing, conducting interviews and assess job applicants in accordance to clients needs and requirements
• Coordinate interviews between clients and candidates
• Other Ad-hoc duties apply

Requirements

• Strong passion for recruitment and people-oriented
• Good communication and interpersonal skills
• Excellent time management and organizational skills
• CEI certified would be an advantage (if not will be sent for CEI training)
• Self-motivated, proactive personality, willing to work and achieve goals in a team.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or Email an updated copy of your resume/cv.

Contact：63361811

Email Address: 1@irecruit.sg

* We regret that only shortlisted candidate will be notified. *

EA license no: 12C6255

EA Reg.id: R1660688

Location: Marina Bay

Working hours: Mon - Fri, 8.30am - 5.30pm

Salary: Up to $4000 + AWS + performance bonus

Our client is a leading asset management company overseeing some of Singapore’s most iconic Grade A office and retail landmarks in the heart of Marina Bay. They are looking for a detail-oriented Lease Administrative Executive to manage lease documentation, tenant administration, and reporting. You will play a key role in ensuring smooth operations, accurate records, and compliance across property management systems and regulatory requirements.

Key Responsibilities

Lease Administration

• Process lease documentation from Letter of Offer to full execution
• Conduct AML checks and ACRA searches on tenants
• Liaise with legal parties and internal teams to ensure timely completion of lease documents
• Maintain proper filing and update systems (e.g. Yardi, internal databases)

Leasing Support & Coordination

• Handle enquiries and coordinate unit viewings
• Manage calendars and scheduling for leasing team
• Assist with space calculations for unit configurations
• Maintain and circulate vacancy listings to agents

Tenant & Arrears Management

• Follow up on rental arrears and ad hoc charges in a timely manner
• Support tenant-related matters and ensure compliance with lease obligations

Compliance & Reporting

• Manage property tax matters, including submissions and follow-ups with authorities
• Ensure tenants’ insurance documents are up to date
• Handle URA occupancy reporting and regulatory submissions

Administration & Operations

• Maintain accurate tenant and contact databases
• Support procurement processes (purchase requests, invoice tracking)
• Ensure proper documentation and adherence to SOPs

Requirements

• 1–2 years of experience in lease administration or operations
• Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of Pivot Tables or basic macros is an advantage
• Detail-oriented with strong organisational skills
• Good follow-through and ability to meet deadlines
• Pleasant personality with good communication skills

Interested candidates kindly click APPLY NOW to submit your latest CV.

We regret that only shortlisted candidates will be notified.

Search Avenue Pte Ltd

EA License No.: 25C2695

EA Registration No.: R25157669 [Amanda Wee]