Total 2,241 admin job vacancies in Administrative / Clerical category in Singapore

Job Description

• Liaising with clients and maintaining the orders
• Making calls to assigned clients and following up on leads, opportunities
• Processing of Sales Orders in the online ordering system
• Attending to incoming enquires, understanding clients' needs and identifying sales opportunities
• Prepare quotation based on clients' requirements
• Perform procurement of inventory or parts
• Coordinate with client and engineering team on delivery and installation
• Performing general administrative duties (e.g. data entry, document scanning, filing, secretarial support)
• Perform all other duties or projects as and when assigned

Requirement

• Diploma in any relevant discipline.
• Computer literate with good knowledge in Microsoft Office
• Team player with good communication skills
• Customer service oriented
• Fresh graduates welcome to apply

Job Summary:

The Administrative Assistant is responsible for providing administrative and clerical support to ensure efficient office operations. This role supports managers and employees through a variety of tasks related to organization, communication, and documentation.

Key Responsibilities:

• Handle general administrative duties such as filing, data entry, and document management
• Manage incoming calls, emails, and correspondence
• Prepare reports, letters, and internal documents
• Maintain office supplies and place orders when necessary
• Schedule meetings, appointments, and coordinate calendars
• Assist in HR-related tasks (leave records, attendance, onboarding documents)
• Support finance/admin tasks such as invoice processing and expense tracking
• Liaise with vendors, clients, and internal departments
• Ensure proper record-keeping and maintain confidentiality of information
• Perform other ad-hoc administrative duties as assigned

Preferred Skills (Optional):

** Basic knowledge of invoicing or payroll processes

We are looking for a responsible and organized Admin to join our team, focusing on water dispenser services. This role involves managing installation schedules, communicating with customers, and ensuring excellent aftersales service.

1. Data Entry: Accurately input and manage data in Google Sheets. This involves updating information, maintaining records, and ensuring data integrity.

2. Appointment Scheduling: Handle the scheduling and updating of appointment calendars. This includes coordinating with team members, managing schedule changes, and ensuring effective communication of any updates. Coordinate and arrange water dispenser installation dates with customers. Maintain and update installation and service schedules in the system.

3. General Administrative Support: Assist in various administrative tasks to support the team, which may include document preparation, file management, and responding to emails.

4. Customer Communication:

• Contact customers regarding warranty extensions and renewals.
• Communicate with customers via phone, email, or WhatsApp regarding service updates and reminders.
• Address customer service inquiries promptly and professionally.
• Coordinate filter change schedules with customers and technicians.
• Serve as the primary point of contact between the company and customers for service-related queries.
• Build and maintain strong customer relationships to enhance satisfaction and loyalty.
• Follow up on aftersales services, including filter replacements and maintenance.
• Handle and record customer complaints, and liaise with technicians for timely resolution.
• Prepare daily and weekly reports on installations, services, and customer feedback.

5. Others: Provide administrative support to the sales and technical teams as needed.

Job Requirements

• Proficiency in Microsoft Office (Excel, Word) and basic scheduling tools (Google Drive).
• Proven experience in administrative or customer service roles (1 year preferred).
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities.
• Ability to multitask and work independently with minimal supervision.
• Positive attitude, strong organizational skills, and a customer-focused mindset.

• Assist Manager on submitting tender documents
• Assist Manager on preparation and submission of product catalogues
• Assist Manager with coordination, planning and follow-up
• Liaise with clients to resolve discrepancies intender documents.
• Prepare tender costing
• Handling emails, calls, and correspondence with clients and internal teams
• Managed daily administrative operations and maintenance accurate records
• Manage scheduling and coordination of daily servicing and operations
• Provide general administrative support andassist with ad-hoc tasks as needed

Are you an organized and detail-oriented professional with experience in property management? Join our team as an Admin Assistant and play a vital role in keeping operations smooth and efficient!

Job Responsibilities:

• Responsible and coordinating the day-to-day maintenance and  operations of the estate
• Ensure compliance with all building statutory regulations and acts
• Observe and comply with the estate's house rules and bylaws
• Through regular checks and inspections, reivew and recommend repair / replacement / improvement works for the properties managed.
• To monitor the esate's agreements, licences, insurance, and term contractors' contract expiry for renewal         
• Manage the procurement process involved in the eatates managed
• Tracking and monitoring repair and replacement works for regular updates / checks.     
• Provide essential customer service support to the residents and owners
• Coordinate and attend Council Meetings and General Meetings      
• To follow up on matters discussed / decided after meetings
• To prepare weekly / monthly estate's report including service providers' performance and feedback, owners' feedback, matter update and utilities' consumption etc
• Main proper records and file of correspondence and documents    

Requirements:

• Minimum O-Level qualification.
• At least 1 year of relevant working experience in property management.
• Strong problem-solving skills with the ability to manage maintenance tasks efficiently.
• Detail-oriented and committed to safety and compliance.

• Perform administrative duties
• Provide support to various departments and operational teams
• Data entry
• Handle queries and feedback
• Research required information
• Source for new vendors and suppliers
• Liaise with vendors and suppliers
• Perform comparison and analysis
• Plan and execute company events or activities
• Provide support for special projects
• Assist with operational duties when necessary
• Any other ad-hoc duties assigned

Requirements:

• Preferably with prior experience in similar role in Chinese restaurant
• Proficient in Microsoft Office applications
• Able to speak and write Mandarin/Chinese to liaise with Mandarin speaking colleagues
• Willing to learn and open to taking on a variety of tasks
• Team player who is able to work independently
• Meticulous with an eye for details
• Excellent communication and interpersonal skills
• Able to multi-task and handle high volume of work in fast paced environment
• Able and willing to work on weekends and PH when necessary

Suitable candidates will be offered attractive salary package, bonus and other incentives.

We regret only shortlisted applicants will be notified.

We’re looking for a full-time to join part of our Family!

1) Admin Executive

• Invoicing, Taking orders, Purchasing, Data Entry etc..
• Handling of online platform like GrabFood etc (menu update & ordering issues etc)
• Assisting to other Departments if necessary
• ISO recording and documents preparation
• Ad Hoc

Proficient in Microsoft Window: Excel, Word and Accounting Software: Quickbook

Location - Kaki Bukit

Interested candidates, please email us at mingfa.matters@gmail.com

Responsibilities:

· Provide administrative support to day today Office and Operations works

· Schedule and manage projects to meet all requirements and datelines

· Manage and organize business documents, contracts, and records

· Prepare simple reports, presentations, and forms

· Support basic bookkeeping (invoices, expense tracking) and documentation

· Follow up on pending tasks and deadlines

· Manage costings and budgets

· Assist with social media posting and online listings

· Maintain updated library of materials and catalogues

· Coordinate with clients, workers and suppliers

· Handle emails, calls, and WhatsApp communications professionally

⁠Job Requirements:

· O-Level / A-Level / Diploma or equivalent

· Strong organizational and communication skills

· Competent with Microsoft Office / Google Workspace

· Attentive and able to multitask

· Manage and follow through projects and work independently

· Positive, reliable, and eager to learn

· Bilingual

· Prior admin experience is a plus

· Fresh graduates welcome

Verminator is hiring!

We are looking for an Operations Admin Assistant to join us. You will play an important role in assisting the Operations Manager to run our daily operations and projects at various sites.

Job Scope

· Assist Operations Manager in overseeing and managing all pest control activities across various sites

· Schedule and coordinate daily job assignments

· Plan and allocate resources, including vehicles, equipment, consumables, and manpower

· Maintain detailed records for daily operations, training sessions, and site activities

· Act as liaison between customers, supervisors, and the management team to ensure quality service delivery

· Handle and process operations staff claims

· Take meeting minutes and follow up on action items

· Arrange, schedule, and monitor project job assignments

· Monitor schedules and prepare reports for projects

· Prepare and process invoices

· Manage data entries and updates in the Praxedo (Online Field Management System)

· Maintain vehicle records and ensure documentation is up to date

· Support any other operations-related administrative tasks as required

Skills & Qualifications

· Min 2 Years of experience in administrative work

· Ownership mindset and an eagerness to perform

· Good command of English Language

· Knowledge of Microsoft Office applications

· Min educational qualification – NITEC

What We Offer

• A supportive and dynamic team environment
• Opportunities for growth and learning in operations
• Annual leave, medical benefits, and performance bonus (if applicable)
• Company in-house and sponsored training (where applicable)

Store Admin Assistant

5.5 days work week
Monday – Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12pm
Company Office: Lavender
Working Location: Clementi
$ 1,800 – $ 3,000 (Depending on experience)

Industry: Mechanical Engineering / Semiconductor

Requirements:

• Minimum GCE ‘O’ Level or equivalent; Diploma preferred.
• At least 1 year of administrative experience (Preferably in construction or engineering industry).
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities:

• Providing daily administrative support to the project team at the site.
• Maintaining and updating warehouse inventory records.
• Handling office supply procurement and inventory control.
• Assisting in stock receiving, checking and recording.
• Monitoring stock levels and reporting shortages when necessary.
• Liaising with vendors, clients and internal departments.
• Supporting daily operations to ensure smooth workflow at the site.
• Coordinating and arranging logistics such as air and sea shipments.
• Performing general administrative duties related to warehouse operations.
• Any other duties as assigned by the management from time to time.

Interested applicants kindly submit your resume through here and allow our Consultant to match you with our Clients. No Charges will be incurred by Candidates for any service rendered.

Tan Yu Jing Reg No: R26161199

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Admin Executive, Corporate Services

Adecco is partnering an esteemed public sector agency to recruit a motivated and service‑oriented Admin Executive.

Key Responsibilities

• Support general administrative matters,
• Support restocking and logistics for Office supplies, Fixed assets and IT equipment.
• Assist with basic financial services eg. Processing payments and staff claims, tracking budgets and expenditure.
• Provide broad administrative support to the team as required.

Requirements

• Relevant working experience in an administrative/financial/procurement support is a requisite.
• Diploma qualifications and above will be an advantage. Candidates without a diploma but with relevant administrative experience may also be considered.
• IT‑savvy and proficient in Microsoft Office applications.

------------------------------------------------

Toh Weixiang,Eason

EA Licence No:91C2918

PersonnelRegistration No: R25157824

Job Summary

Manage and maintain ISO documentation to ensure compliance with company standards and ISO 9001 requirements, supporting audit processes and document security.

Responsibilities

• Manage and maintain all ISO documents to ensure accuracy and compliance with standards
• Update and control ISO procedure documents and forms to reflect current practices
• Identify, classify, and file all ISO documents systematically for easy retrieval
• Conduct regular document checks to verify employees use current and accurate ISO forms for recording evidence
• Ensure revised documents are accessible to relevant personnel promptly
• Assist in communication and coordination during external audits to support compliance verification
• Follow company specifications and document control procedures to maintain document integrity
• Handle ISO documents correctly when received from other employees to prevent errors or loss
• Create and maintain document filing and organizing systems to improve document management efficiency
• Ensure proper security measures for both paper and electronic documents to protect sensitive information
• Distribute and notify relevant recipients of updated documents to maintain awareness and compliance
• Support achievement of IMS Policy and objectives through effective document control
• Undertake special assignments, ad hoc functions, and related duties as assigned by management
• Provide administrative support related to document control and management tasks
• Report regularly to the Management Representative on document control status and issues

Required competencies and certifications

• O Level or Diploma qualification
• Minimum 2 years of experience in document control or related functions
• Strong written and spoken communication skills to effectively convey information
• Proficient document control skills with knowledge of ISO 9001 standards preferred

Preferred competencies and qualifications

• Knowledge of ISO 9001 standards (moved here as preferred since it is not explicitly mandated but beneficial)

We are looking for a responsible and detail-oriented Admin cum Accounts Assistant to support our daily operations in the construction sector. Fresh candidates are welcome to apply.

Key Responsibilities:

• Handle daily administrative tasks and office coordination
• Assist with basic accounting (invoices, receipts, data entry)
• Maintain proper records and filing
• Support payroll, expense tracking, and petty cash
• Liaise with suppliers and clients
• Assist in procurement and general admin duties

Requirements:

• Fresh candidates are welcome (training will be provided)
• Basic knowledge of MS Office (Excel, Word)
• Willingness to learn accounting and admin tasks
• Responsible, organized, and proactive attitude
• Able to multitask and work independently