Total 388 workforce administration job vacancies

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Job Description

Responsible for managing a portfolio of complex documentation deals, and handling middle office operations (implementation, drawdowns, credit reviews) and Risk and Control functions in a dynamic, cross-functional team in Corporate Credit Administration – Business Banking Credit Administration (CCA-BBCA) supporting Group Wholesale Banking, Global Markets, and Risk Management.

Responsibilities

• Ensure timely, accurate and effective credit administrative support to Group Wholesale Banking (GWB) in granting credit facilities (bilateral / syndicated loans) which includes the following areas: i) Implementation / restructuring of credit facilities ii) Disbursement of loans iii) Redemption of loans iv) Annual review of the legal documentation for credit facilities

• Verify approvals are in accordance with Credit Policy’s Lending Authority Limits

• Ensure conditions of approvals, loan documentation comply with terms of approval prior to implementation/disbursement of facilities

• Adhere to documented procedures, control guidelines, policy, and compliance framework

• Ensure covenants, exceptions are logged, monitored & followed-up and through

• Work with relationship managers, risk managers, policy and internal legal on loan documentation matters

• Implement facility limits, maintain accurate credit documentation and transaction records

• Provide instructions and liaise with downstream to setup loan account and tranche for disbursement

• Attend to business partners’ queries & requests timely

• Undertake coordinator role for the Department’s business continuity plan and other risk related functions

• Perform periodic risk controls self-assessments

• Conduct regular review on operation process/workflows, update the control procedures manual and assist in ad-hoc projects, if necessary

• Contribute to process improvements and quality projects to enhance productivity and improve service

• Assist in collating MIS data

• Assist in reporting to Regulatory bodies

• Bachelor’s degree from a reputable university (Singapore or overseas)

• 3 to 5 years extensive experience in Credit Administration and Legal Documentation review for large corporate banking and medium-sized business banking lending business

• Experience in preparing in-house (Letter of Offer) and external legal counsel documentations (Facility Agreement)

• Functional knowledge includes:

• Shipping / Aircraft financing

• Property financing

• Project financing

• Conglomerate financing

• Commodities financing

• Sustainable financing

• Acquisition financing

• Familiar with regulatory requirements including MAS637, MAS757, S35, and S29

• Extensive product domain including:

• Loan

• OD

• Trade Finance

• Supplied Chain Products

• Treasury

• Analytical with a keen eye for details, neat and meticulous

• Pro-active, good interpersonal and communication skills

• Able to work under stress and adaptability to changes

• Good team player and able to motivate team members to meet/exceed expectations and manage team efficiency

• Proficient in the use of various Microsoft Office applications

• Able to initiate/manage process improvements to improve staff productivity or service satisfaction
  

Competencies

• Action Oriented:  take on new opportunities and tough challenges with a sense of urgency, energy, and enthusiasm

• Collaborates:  build partnerships and working collectively with others to meet shared objectives

• Courage:  step up to address difficult issues and say what needs to be said (speak-up)

• Relationship Focus:  build strong business and customer relationships and deliver customer-centric solutions

• Instills Trust:  gain confidence and trust of others through honesty, integrity, and authenticity

• Nimble Learning:  active learning through experimentation when tackling new problems, using both successes and failures as learnings

• Decision Quality:  make sound and timely decisions to keep the organization moving forward

• Drives Vision & Purpose:  paint a compelling picture of the vision and strategy that motivates others to action

• Gives Clarity & Guidance:  provide direction, delegation, and removing barriers

• Transformation Mindset:  embrace and manage change management projects to improve operations excellence, service quality, and client experience

• Risk Management:  protect the organization from financial, operational, regulatory, and reputational risk

Who you work with

Group Operations and Technology (GO&T) co-creates products and solutions.  We build the underlying technology applications and services.  And manage the Group’s IT operations & cyber defence.  24x7 and 365-days.  End-to-end transaction fulfilment services.  For the whole Group.  With singular focus.  Delivering exceptional customer experience.  At the forefront of our digital transformation journey.  Relentless innovation.  Pushing boundaries.  All fuelled by serious investment in your development.

• Work Location - Thomson, Central Region
• Working Hours - Mon to Thurs 8.30am - 6pm, Fri 8.30am - 5.30pm
• Monthly Salary - up to $3160
• Govt Agency, 12 months contract

Job Scope:

• Create and manage cases in case management systems
• Assign cases to relevant partner agencies
• Upload referral documents and maintain case records
• Monitor long outstanding cases and follow up with agencies for updates
• Prepare and send official correspondence to clients
• Complete case closure procedures
• Liaise with technical teams to resolve system issues
• Extract and compile case data for reporting purposes

Requirements:

• Proficient in Microsoft Office applications –Excel, Word, Powerpoint

Interested candidates, kindly email your resume to: zuli.ng@tg-hr.com

We regret to inform that only shortlisted candidates will be notified.

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Senior-ExecutiveAssistant-Manager-%28Research-Administration%29/32460-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

ADVANCE ID is jointly funded by the Wellcome Trust and Singapore institutions including the Saw Swee Hock School of Public Health and Yong Loo Lin School ofMedicine, National University of Singapore. The vision of the Network is to improve public health by developing the clinical evidence base for the prevention and treatmentof drug-resistant infections. Its mission is to build and sustain a strategic clinical research network focussed on most efficiently delivering locally relevant interventions for drug-resistant infections.

The Network aims to improve and strengthen clinical research capabilities in the regionby acting as a platform to develop good principles and practices. It will stabilise capacityand capabilities to mitigate inefficiencies in trial start-up phase and loss of skillset following study closure, as in typical trial setup. The Network will continuously developits capabilities, quality and efficiency by learning from and collaborating with other clinical trial networks.

In the long term, the Network aims to support broader infectious disease studies by expanding geographically beyond its original starting point in South East Asia and collaborating with other networks around the world. It will function as an active networkthat involves patients in platform trials, allowing for rapid clinical research response inthe event of an emerging infectious disease or pandemic threat.

The current lead faculty of the Network are Professor David Paterson (Director) and Dr Mo Yin (Deputy Director). The senior executive/assistant manager will be working closely with the Network directors, progamme manager (Dr Ding Ying) and project managers to deliver ADVANCE-ID’s aims and objectives.

Duties & Responsibilities

•Develop contract proposals to support Advace-ID's goals
•Negotiate contract terms with internal and external stakeholders while ensuring thatprojects remain within the established budget
•Review and update existing contracts
•Analyze potential risks involved with specific contract terms
•Stay up-to date with legislative changes and coordinate with the legal department asneeded
•Ensure all deadlines and conditions described on contracts are met (e.g. paymentsand shippings)
•Maintain organized system of physical and digital records

Qualifications

1.Degree in life science or health-related subjects
2.Prior experience in a contract administration role in clinical research field in Singapore
3.Has strong negotiation and mediation skills
4.Knowledge of legal requirements involved with contracts
5.Ability to work with varying stakeholders levels, including finance, legal team,research office, and external partners.

We are seeking an experienced Administrative & Reception Executive to join our team at PERSOL' in the Pioneer West Region on a contract basis. In this role, you will be responsible for providing exceptional administrative and reception support to our dynamic and growing organisation. This is an excellent opportunity for someone with a passion for customer service and a keen eye for detail.

What you'll be doing

1. Greeting and welcoming visitors, clients, and staff in a professional and courteous manner

2. Handling incoming calls, emails, and correspondence in a timely and efficient manner

3. Providing administrative support, such as data entry, filing, and document management

4. Assisting with the coordination of meetings, events, and travel arrangements

5. Maintaining a clean and organized office environment

6. Performing other ad-hoc administrative duties as required

What we're looking for

1. At least 1 year of experience in a similar administrative or reception role

2. Excellent communication and interpersonal skills

3. Proficient in using Microsoft Office suite

What we offer

At PERSOL', we are committed to providing a supportive and rewarding work environment for our employees. In addition to a competitive salary, we offer a range of benefits, including:

1. Opportunities for career development and growth

2. Comprehensive employee benefits (Medical and Annual leaves)
   

Additional Information:

• Working hours: 740am to 5pm

• Transportation Allowance provided
  

Interested applicants, please email to jasmine.tay@persoloutsourcing.com

Thank you for your interest but only shortlisted applicants will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Outsourcing Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persoloutsourcing.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

EA License No: 90C3494
EA Personnel No: R21102746
EA Personnel Name: Tay Hui Huang

• 8+ years' experience of working on an Administration Manager position
• Good experience with office management procedures and departmental and legal policies
• Excellent knowledge of financial and facilities management principles
• Good practical experience with MS Office
• Excellent organizational and multitasking abilities with strong analytical mindset
• Good team player abilities with problem-solving and leadership skills

Job Summary:
The Administration Manager oversees the daily administrative operations of thetemple, ensuring smooth coordination of religious activities, office functions,and support services. This role involves supervising staff, managing resources,and maintaining efficient administrative systems while upholding the values andpractices of the temple.

Key Responsibilities:

• Oversee and manage all administrative functions of the temple
• Supervise administrative staff, cleaners, and support workers
• Develop and implement administrative policies and procedures
• Manage temple finances records, donations tracking, and reporting (non-accounting oversight)
• Coordinate major temple events, festivals, and religious ceremonies
• Liaise with vendors, contractors, and external stakeholders
• Ensure proper maintenance of temple facilities and assets
• Handle HR-related duties (staff scheduling, attendance, basic recruitment)
• Prepare reports for temple management or committee
• Ensure compliance with relevant guidelines from Ministry of Manpower where applicable
• Support temple leadership in strategic and operational planning

Requirements:

• 3–5 years of administrative or managerial experience
• Strong leadership and organizational skills
• Good communication and interpersonal abilities
• Proficient in Microsoft Office and basic accounting systems
• Able to work weekends and public holidays when required

Location: Geylang Bahru/Potong Pasir

Duration: 2 years contract

Working Hours: Mon - Fri, 8:30 - 6

Salary: Up to $6000 + completion bonus

Job Responsibilities:
Keeping Operations Moving

• Manage project support activities and key milestones
• Monitor project financials and relevant processes
• Manage billing and payment collection
• Manage the digital e-services available on the website and app

Turning Data into Insights

• Manage reports and dashboards for management update
• Analyze trends to spot issues, opportunities, and improvement areas

Supporting Projects & Teams

• Support the management team with project coordination and day‑to‑day tasks
• Work with internal and cross‑functional teams to ensure deliverables are aligned and on schedule

Governance and Process Improvement

• Provide support on billing processes
• Develop and ensure timely update of SOPs that support the business
• Contribute ideas that improve processes, controls, and ways of working

Job Requirements:

• 3 years of experience in relevant scope of work
• Strong IT and system capability, with experiencedeveloping dashboards, tools, and digital solutions that support businessoperations
• Proven leadership and influencing skills, with abilityto drive change across diverse team
• Excellent analytical, problem-solving and criticalthinking skills
• Familiarity with workplace tools (e.g. MS excel, MSpowerpoint, Power BI, CRM systems)

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Location: Pioneer

Duration: 1 year

Working Hours: 8:30am – 5.45pm (Mon-Thu), 8.30am – 5.15pm (Fri)

Salary: Up to $3800

Job Responsibilities:

• Support end-to-end administration of scholarship, bursary, and donor-funded programmes
• Coordinate award processes and ensure alignment with established guidelines (ROA)
• Validate, reconcile, and maintain accuracy of data across systems and reports
• Monitor fund utilisation and generate reports (e.g. Gift Impact Reports)
• Liaise with internal stakeholders, school administrators, vendors, and students
• Facilitate donor engagement activities in line with processes
• Track award administration progress and ensure timely completion of tasks
• Maintain and update donor database with accurate information
• Provide administrative, reporting, and data analysis support to the team
• Ensure data integrity and support resolution of discrepancies across systems

Job Requirements:

• Minimum Diploma in Business Administration, Finance, Accounting, or related field
• 1–3 years of experience in administration, operations, or data/reporting roles
• Experience in handling data validation, reconciliation, or reporting is preferred
• Proficient in Microsoft Excel (e.g. data tracking, basic analysis)

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599

Senior Executive, Corporate Secretarial

Job Description

The Corporate Secretarial Senior Executive will assist in handling a portfolio of Singapore incorporated companies and ensure that all corporate company secretarial matters of our clients are handled in an efficient, timely and orderly manner.

Key responsibilities

·       Assist in providing corporate secretarial services to a range of clients;

·       Handle full set of corporate secretarial documents including company incorporations, registration of foreign
branches, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going
corporate secretarial matters for clients, application of employment passes, etc.;

·       Communicate with clients independently;

·       To ensure proper and timely filing of the statutory forms/returns to ACRA;

·       Regular maintenance of the clients statutory books;

·       Monitor all corporate secretarial related matters to ensure all compliance timelines are met;

·       Undertake ad-hoc corporate secretarial tasks assigned by Supervisor;

·       Ensure corporate governance best practices and compliance with statutory, regulatory, and KYC
requirements.

Job Specific Requirements

·       Minimum Professional Certificate, Bachelor’s Degree, Post Graduate Diploma, Professional Degree holder.
Having a qualification from the Chartered Secretaries Institute of Singapore (CSIS) or a similar qualification
recognized in Singapore is preferred.

·       Minimum 3 to 4 years relevant experience gained in professional firm/CPA firm/law firm;

·       Good computer skills, with familiarity in Work Pass application, VCC, and XBRL as an advantage;

·       Attention to detail with a high degree of accuracy;

·       Independent and able to work under deadlines.

Job Summary

The Credit Administration Officer is responsible for providing comprehensive administrative and operational support in the processing and management of credit facilities. This role ensures that all credit documentation, approvals, and disbursements are executed accurately and in compliance with internal policies, regulatory requirements, and risk control standards

Key Responsibilities

• Prepare Facility, Letters, loan agreements, and security documentation in accordance with the approved credit terms and Bank’s policies

• Ensure all pre-disbursement conditions are fulfilled and documentation complies with approval terms before credit facilities implementation

• Liaise with Business Units, Relationship Managers, and external parties(Legal counsel, Valuers, and Insurers on documentation, execution, and any credit related matters

• Implement and maintain credit facility limits in the system with high accuracy

• Maintain proper records of credit documentation and ensure completeness of transaction files

• Dissemination post loan credit monitoring reports and other credit related reports to Business Units and Credit Risk teams

• Perform periodic risk control self-assessments andensure adherence to internal controls, policies, and regulatory requirements

Requirements

• Degree or Diploma in Finance , Banking , Business Administration ,or a related field

• Minimum 3years of relevant experience in Credit Admin and Legal Documentation review within a commercial or corporate banking environment.

• Functional knowledge of property financing, trade finance &/or treasury products is an advantage

• Strong attention to detail with a risk and control mindset

• Proactive with good interpersonal and communication skills

• Responsible, meticulous, and able to work effectively under pressure ina team environment

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint)

• Assist in marketing, outreach and social media activities for the ID/IM programme.

• Analyse and process submitted claims from ID/IM partner companies, verify information for completeness, accuracy and compliance with policies;

• Liaise with grant recipients and relevant officers to address queries or obtain missing documents;

• Prepare billing documents and work with Faculty, Finance to raise the billing request to ID/IM partner companies;

• Arrange for Thesis Committee meetings, Mid-Point progress meetings and Thesis Defence etc.

• Coordinate programme-level events such as seminars, new student orientation, meetings;

• Assist in documentation and updating of the programme website.

• Assist in any other functional duties or divisional work as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Responsibilities: 

• Check and verify the physical quantity of incoming AFE deliveries in the warehouse

• Record incoming AFE deliveries in Excel and assist in tracking and monitoring shortages

• Track and update SNCA records, including monitoring all AFE SNCA items and returns

• Assist in documentation and filing, keeping track and updating of folio sheets

• Tracking and keying of patents cost 

• Assist in preparing documentation for billing

• Assist in preparing proposal to customers.

• Assist in preparing certificate of completion, delivery note and tracking payment under proposal and contract

• Assist in doing new BG/BG reduction under contract.   

Requirements: 

• Diploma in related field with or without prior working experience

• Proficiency in Microsoft Excel and Word.

• Strong attention to detail and ability to manage multiple tasks effectively.

This role will support the fundraising team in donation processing, donor record management, database maintenance, filing, tracking and reporting. This roleplays a key part in ensuring accurate administration, proper documentation, smooth day-to-day fundraising operations and compliance with internal procedures and prevailing fundraising regulations.

Job Responsibilities

Donation Processing and Record Management

• Process donations accurately and promptly across various channels, including cheques, bank transfers, online platforms, and other giving sources.
• Verify donation details and ensure all gifts are correctly captured and recorded in line with internal procedures and finance requirements.
• Prepare and issue donation receipts, acknowledgements, and supporting documents promptly.
• Maintain complete, accurate, and up-to-date records of all donations received.
• Support reconciliation of donation records against bank statements, finance reports, and payment platforms.
• Follow up on incomplete donation information, discrepancies, and outstanding supporting documents where required.

Filing, Tracking, and Documentation

• Organise, file, and maintain both physical and digital fundraising records, donor forms, pledge documents, and related correspondence.
• Ensure proper documentation and systematic filing for easy retrieval, reporting, audit, and compliance purposes.
• Track donation-related submissions, correspondence, and follow-up items to ensure timely action and closure.
• Maintain accurate administrative records to support transparency, accountability, and operational efficiency.

Donor Database Management

• Maintain and update the donor database with accurate donor contact details, donation history, communication records, and relevant notes.
• Ensure donor data is entered accurately and consistently, with a high standard of data integrity and confidentiality.
• Perform regular database checks, clean-up, and updates to ensure records remain current and reliable.
• Generate donor and donation reports for internal monitoring, fundraising analysis, and management reporting.

General Fundraising Administration

• Provide day-to-day administrative support for fundraising campaigns, donor stewardship efforts, and fundraising events.
• Assist with correspondence, document preparation, and other coordination tasks to support fundraising operations.
• Ensure compliance with internal policies, donor confidentiality standards, and relevant governance or regulatory requirements.
• Carry out other administrative and fundraising support duties as assigned.

Requirements

• Diploma, Higher Nitec, or equivalent qualification in Business Administration, Office Administration, Fundraising, Communications, or a related field.
• At least 1–3 years of relevant administrative experience, preferably in fundraising, non-profit, charity, or donor support environments.
• Experience in donation processing, database entry, records management, or administrative coordination will be an advantage.
• Proficient in Microsoft Office applications such as Word, Excel, Outlook, and PowerPoint.
• Familiarity with donor management or CRM systems is preferred.
• Strong organising skills with a high level of accuracy and attention to detail.
• Good verbal and written communication skills.
• A team player with a positive attitude, willingness to learn, and ability to work independently when needed.

Key Responsibilities

Human Resource

• Maintain employee records including leave, claims, and attendance

• Support payroll preparation and overtime tracking

• Prepare HR documentation (e.g. employment letters, confirmations, etc.)

• Coordinate staff benefits such as medical check-ups

• Assist in recruitment activities including sourcing, screening, and onboarding

Accounting

• Process invoices and prepare payments for approval

• Handle monthly bank transactions, including remittances and GIRO

• Liaise with banks and external stakeholders on finance-related matters

• Monitor and verify expenses to ensure accuracy

• Support audit activities and documentation

Office Administration

• Manage incoming mail and general office coordination

• Order and maintain office supplies and pantry items

• Coordinate insurance renewals and handle claims

• Liaise with vendors including IT support for office systems

• Organise company events (e.g. annual dinner, company activities, festive events)

• Maintain proper filing of documents and records

• Provide administrative support to management

• Assist with ad-hoc administrative duties as required

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format to leo.tang(at)trustrecruit.com.sg

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tang For Farn (Leo)

EA Personnel Reg No: R24121981