Manage Front Desk duties with customer service mindset meeting

the realist challenges and demands of a Primary/Secondary School setting

 Answer phone calls, attend to walk-in visitors, takes messages,

responds to enquiries and provide general useful information (in a

dynamic environment where calls are volumous)

 Maintain customer related information when required, eg phone log.

 Communicate with teachers regarding parents’ feedback/ messages

from phone calls or walk-in parents

 Handle daily varied demands and queries from parents/students/

vendors/saff etc

 Render first level assistance to walk-in students’ needs including

sick and injured students. To escalate case to other colleagues in

the office immediately if it is beyond superficial cases

 Handle/support situation when students’ vomit, soiled their clothes

 Assist student in times of need, eg lost & found

[Your next opportunity]

We are seeking a professional and highly organised Receptionist cum Office Administrator to ensure the smooth day-to-day operations of our office. This role serves as the first point of contact for all visitors and plays a vital role in providing administrative and facilities support across departments.

Reporting directly to the Senior HR Manager and working closely with the HR Department, you will oversee office and facilities management, coordinate internal services, liaise with external vendors, and always ensure a professional and welcoming office environment.

[Your Role & Responsibilities]

• Serve as the first point of contact for all visitors, incoming calls, and general enquiries, delivering professional service

• Greet and assist guests, direct them to meeting rooms, and offer refreshments as required

• Manage meeting room bookings, coordinate meetings, and ensure facilities are properly set up before and after use

• Monitor, replenish, and manage office and pantry supplies, ensuring departments’ operational needs are met without disruption

• Handle incoming and outgoing mail, couriers, packages, document scanning, and distribution in a timely and secure manner

• Maintain a clean, tidy, and professional reception area and shared spaces, coordinating closely with cleaners to uphold hygiene and office standards

• Act as the primary liaison with the landlord and building management on all office premises matters, including maintenance issues, access cards, fire drills, inspections, and compliance requirements

• Coordinate with external vendors and service providers (e.g., cleaners, air-conditioning servicing, pantry suppliers, renewal of admin contract) to ensure seamless daily operations

• Digitise, maintain, and organise all office administration records, invoices, contracts, and correspondence within the shared drive; ensure all documentation and emails are filed accurately, consistently, and in a timely manner, in line with internal guidelines

• Ensure proper handover, continuity of operations, and backup arrangements are in place prior to any planned leave, including proactively updating the group chat on ongoing admin matters

[What We Are Looking For]

[Skills & Experience]

• Minimum 2 years of experience as a receptionist, office administrator, or in a similar administrative support role

• Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint)

• Service-oriented with a strong client-centric mindset

• Good verbal and written communication and interpersonal skills

• Ability to work independently, multitask, and prioritise effectively in a fast-paced environment

• Conversational Mandarin required to liaise with Mandarin-speaking cleaner, visitors, vendors, and clients

• Knowledge of Viewpoint software is a plus (not mandatory)

[Working Hours & Attendance Expectations]

• This role requires on‑site presence from 9:00 AM to 6:00 PM, with a fixed lunch break from 12:00 PM to 1:00 PM

• Consistent punctuality and attendance during these hours are essential to ensure uninterrupted front‑desk coverage and office operations

[Traits]

• Accountable & Professional: Demonstrates ownership of responsibilities, punctuality, reliability, and maintains professional communication with all stakeholders.

• Client-centric: Approaches work with a service mindset, ensuring a positive experience for both internal teams and external visitors.

• Proactive & Adaptable: Takes initiative to improve office administration and front-desk processes, adapts quickly to changes, and resolves issues with minimal supervision.

We regret to inform you that only shortlisted candidates will be notified.

Location: East
Industry: Automotive / Service Line

Benefits

• Competitive salary up to $3,000. + Bonus + Incentives

• Training and career development opportunities.

• Supportive work environment.

• Friendly and dynamic team.

Key Responsibilities

Front Desk / Receptionist

• Greet and assist visitors, clients, and staff in a professional manner.

• Handle incoming calls, emails, and general inquiries promptly and courteously.

• Manage appointments, meeting room bookings, and front desk administration.

• Maintain records, files, and documentation in an organized manner.

• Assist in customer service tasks, including addressing complaints or requests.

• Coordinate with internal departments to ensure smooth office operations.

Call Centre / Customer Service Executive

• Handle inbound and outbound calls professionally to address customer inquiries, requests, and complaints.

• Provide accurate information on products, services, policies, and procedures.

• Resolve customer issues efficiently while maintaining a high level of customer satisfaction.

• Document and update customer records, interactions, and case details in the system.

• Follow call scripts, quality standards, and company guidelines.

• Escalate complex issues to the relevant departments when necessary.

Requirements

• Prior experience in front desk, reception, or customer service roles is a plus.

• Good communication, interpersonal, and organizational skills.

• Proficient in MS Office and basic office systems.

• Able to commit working on weekends

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Yong Pei Pei (R24124478)

Working Hour

• Mondays to Thursdays: 0830 hrs till 1800 hrs
• Fridays 0830 hrs till 1730 hrs

Key Roles

• Perform general reception duties
• Manage all incoming calls and enquiries
• Handle and log queries from walk-in visitors, contractors, and phone calls
• Manage and record incoming/outgoing correspondence and courier services
• Return calls for recorded messages
• Attend to visitors, register their details, and issue passes
• Coordinate repairs or replenishment of copier ink cartridges/toners
• Maintain cleanliness and tidiness of reception and counter area
• Perform any other ad-hoc administration duties as required

Qualifications & Requirements

• At least GCE ‘O’ Level

• Minimum 1 year of relevant experience in reception or frontline customer service

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Certified in professional and effective telephone handling skills

• Strong communication and interpersonal skills

• Ability to multitask and stay organised

• Professional, polite, and customer-oriented

Job Responsibilites

• Front line patient services by performing the functions of registration, cashiering, handling enquiries, financial counseling, in-flight bill follow up and posting of charges
• Chair side assistance if required
• Ensure that patient enquiries are attended to
• Manage appointment scheduling
• Assist in the retrieval of records and return patient records
• Arrange for follow-ups with patients or doctors when necessary
• Other ad hoc duties

Requirements

• Minimum GCE 'O' Levels
• Able to commit for at least 6 months for temporary roles
• Renewable / convertible based on individual's performance
• Can commence work immediately / within short notice

Interested candidates kindly send in your resume to: wendykhoo@recruitexpress.com.sg

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

Job Scope:

• Assist to book and arrange appointment for patient
• Assist in dispensing of medicines with doctor's prescription
• Assist in managing smooth clinic operations and maintaining clinical & service quality
• Registration of patients and providing customer service
• Process of billing/insurance agency transactions with different stakeholders
• Manage inventory and replenish of medicines and consumable items

Job Requirements:

• At least 2 years of working experience in O&G Clinic
• Min O level

Check Aber Care Website for more details.

Interested applicants may email your updated resume to career@abercare.sg.

Abercare.sg | EA License No. 18C9070 | KOH SU WEN, CLARISSA| Registration No. R24119504

Key Responsibilities

• Welcome visitors and manage reception duties including visitor registration, access passes, and handling incoming calls. Notify relevant staff promptly of visitor or parcel arrivals
• Coordinate meeting room bookings and prepare rooms for meetings, trainings, or events. Ensure the reception area, office, and pantry are neat, organized, and presentable at all times
• Provide general administrative support including filing, data entry, preparing monthly newsletters, processing office and pantry orders, handling invoices, and assisting with reservations
• Assist in organizing internal office events, including coordinating decorations, catering, and logistics
• Manage incoming and outgoing mail, courier services, and packages. Arrange local and international deliveries (e.g., DHL) when required

Requirements

• Proficient in basic computer applications (e.g., Microsoft Office)
• Good communication and interpersonal skills
• Professional appearance with a positive and welcoming attitude
• A proactive team player who is organized, reliable, and eager to learn

Thank you for applying. Only shortlisted candidates will be notified.

Celine Chua | EA Reg 26161036 | EA License No. 05C3451

We are looking for a committed person to work in a permanent part time role (shared position) as our Administration / Receptionist with our Physiotherapy Clinic.

Working days would be Thursday, Friday (845am to 6pm) and Saturday 845am to 5pm.

You will need to speak English well, a second language is an advantage, have good customer relations skills, be able to organize and plan appointments for clinicians and have basic computing skills, Excell would be advantageous.

If your keen to work part time we welcome your application.

Job Title: Front Desk Executive / Receptionist (Full-Time)

Location: The Clementi Mall (Directly connected to Clementi MRT)

Koiskin is actively seeking a highly organized and digitally fluent Front Desk Executive to anchor our daily salon operations at Clementi Mall. This role bridges physical front-of-house management with online customer engagement, ensuring a seamless and premium experience for every client from their first digital inquiry to their in-store visit.

Key Responsibilities

1. Omnichannel Customer Engagement

Act as the primary digital touchpoint by promptly managing and responding to customer inquiries across multiple platforms: WhatsApp, WeChat, Facebook.

Convert online interactions into confirmed bookings through timely and professional communication.

2. System & Appointment Administration

Operate BeauteSoft or WESS systems to manage daily appointment schedules, customer check-ins, and billing processes.

Coordinate effectively with the aesthetician team to optimize booking slots, minimize wait times, and ensure smooth operational flow.

Maintain and update accurate client profiles, service records, and package redemptions.

3. Front-of-House Operations

Greet walk-in clients professionally, providing clear consultations on available services, packages, and current promotions.

Facilitate a seamless arrival and departure experience, handling payment collections and issuing receipts.

Maintain the aesthetic standards and hygiene of the reception and waiting areas.

4. Reporting & General Admin

Generate daily operational reports, including sales tally, payment reconciliation, and appointment summaries.

Execute general administrative duties such as filing, inventory checks at the front desk, and updating operational forms.

Requirements

Technical Proficiency: Prior hands-on experience with BeauteSoft or WESS salon management software is highly preferred.

Digital Literacy: Adept at navigating major social media and messaging applications (Red Note, IG, FB, TikTok, etc.) for business communication.

Experience: Minimum 1 year of experience in a frontline customer service, retail, or beauty industry role. (Motivated fresh graduates will also be considered).

Language Skills: Bilingual proficiency in English and Mandarin to manage inquiries and serve a diverse, English- and Chinese-speaking clientele.

Working Hours: Willingness to commit to retail operating hours, including weekends and public holidays (rest days will be scheduled on weekdays).

Attributes: Proactive, detail-oriented, and capable of handling high-volume inquiries in a fast-paced retail environment.

What We Offer

Prime Location: Conveniently located at The Clementi Mall (accessible via Clementi MRT).

Compensation: Competitive base salary paired with performance-based incentives.

Employee Perks: Staff benefits, including complimentary/discounted skincare treatments and products.

Career Development: Comprehensive on-the-job training and long-term growth opportunities within a supportive team structure.

Application Process

To apply, please WhatsApp your updated resume to +65 9858 0286 or submit your application directly via JobsBank.

(Please note: Only shortlisted candidates will be contacted for an interview.)

Contract Period:

• Base period : 29 June 2026 to 31 May 2028

Deployment:
School Term

• Mon to Fri: 6:45am to 3:45pm, inclusive of 30mins lunch break
• Service not required on Sat, Sun and gazetted public holidays

School Vacation

• Required to work during between March, September and December school holiday
• Service not required during school vacation between Sem 1 and 2 (June Holiday)

Scope of Works:

1. Check generic email everyday and forward them to relevant officers within a certain timeframe
2. Incoming Mail Correspondence: Record and distribute incoming correspondence upon receipt.
3. Articles - Stock take Monitoring: Record and track all articles accurately, then submit to AM for end-of-term verification.
4. Calling and confirming the attendance of parent volunteers to help in school events and activities
5. General administrative duties including typing, filing, preparation of documents
6. Printing of monthly CCA Instructors/Contract Staff attendance records
7. Save transport approval (formSG) to shared folder.
8. Ad Hoc Bus Booking Coordinator transport for Students External Activities including Monthly verification of Ad Hoc School Bus payment
9. Filing of documents such as Bus Booking form
10. Recording student injuries that occur during school hours through the Unwell/Injured Student management system and Rendering of First Aid to pupils e.g. issuing of pupils with plasters
11. Assist in packing learning resources i.e. booklet
12. Other administrative duties as assigned by supervisor

Job Description

• Industry/ Organization Type: Healthcare/Medical
• Position Title: Dental Receptionist
• Working Location: Yishun/Seletar
• Working Hours: 5.5 days (Between 9AM – 8.30PM)
• Salary Package: Basic Salary up to $2,500 + VB
• Duration: Permanent

Key Responsibilities

• Perform front counter reception duties
• Answer phone calls and attend to enquiries
• Manage appointment bookings and scheduling
• Register patients and update records
• Prepare and dispense medications as instructed
• Handle cash, electronic payments, and NETS transactions
• Perform general administrative tasks
• Scan and file receipts and documents
• Perform data entry using Excel
• Maintain clinic cleanliness and hygiene standards
• Carry out other duties as assigned by the Dentist

APPLY NOW!!!

• Minimum GCE N-Levels/O-Levels
• Relevant experience in a dental clinic or healthcare setting is an advantage
• Must be willing to work on weekends (Saturday and/or Sunday) based on operational needs

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82702 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

Printing Room Operations

• Perform photocopying, laminating, binding, and shredding of documents.
• Monitor and maintain adequate stock levels of printing supplies such as toner, paper, staples, laminating films, binding rings, and stationery.
• Maintain cleanliness and proper organization of the Printing Room.
• Attend to minor photocopier issues and troubleshoot before escalating to vendor.
• Coordinate and liaise with vendors on preventive maintenance and repair schedules.
• Follow up to ensure timely servicing and rectification of faults.

Customer Service & Front Desk Support

• Perform customer service duties at the reception counter.
• Handle phone calls and attend to walk-in enquiries.
• Provide assistance to students and staff.
• Record and manage incoming and outgoing mails.

Administrative Support

• Sort, distribute, and file documents.
• Attend to staff enquiries.
• Provide basic first aid to students with minor injuries and update parents of such cases.
• Perform general administrative and ad-hoc duties as assigned by the school.

Beauty Salon Receptionist (Full Time)
Location: Westgate Mall (Jurong East MRT)

We are looking for a friendly, well-spoken and customer-oriented Receptionist to join our front-desk team and be the first point of contact for our customers.

Job Responsibilities

Front Desk & Customer Service

• Greet customers warmly and provide a professional, welcoming first impression
• Handle walk-in enquiries and introduce salon services, packages and ongoing promotions
• Answer phone calls, WhatsApp messages and other customer enquiries in a timely manner
• Assist customers with appointment booking, rescheduling and cancellations

Appointment & System Handling

• Manage daily appointment schedules using salon systems / booking software
• Coordinate beautician / therapist schedules to minimise waiting time and avoid clashes
• Support customer check-in and check-out processes
• Issue receipts, collect payments and assist with package redemption
• Use BeauteSoft or WESS system for appointment, customer record and sales-related operations

Social Media & Enquiry Response

• Respond promptly to customer enquiries from social media and messaging platforms
• Follow up on messages from Xiao Hong Shu (RedNote), WeChat, Facebook, Instagram, WhatsApp, TikTok, Lemon8 and other relevant platforms
• Ensure timely and polite replies to support customer conversion and appointment booking

Operations & Administrative Support

• Maintain front desk cleanliness and a neat, presentable reception area
• Assist with simple daily closing reports, including appointments, sales and payment summaries
• Support basic administrative tasks such as form handling, customer record updates and membership details
• Work closely with the salon manager and team members to ensure smooth daily operations

Requirements

• Preferably with at least 1 year of experience in reception, customer service, retail or beauty industry
  (Candidates with the right attitude and willingness to learn are also welcome to apply)
• Pleasant, well-groomed and customer-focused
• Familiar with BeauteSoft or WESS salon system
• Comfortable using WhatsApp, social media platforms and basic computer systems
• Able to respond to customer messages in a timely and professional manner across multiple platforms
• Able to work retail hours, including weekends and public holidays
  (Off days will be scheduled on weekdays)
• Positive team player with willingness to learn and recommend suitable beauty services to customers

Working Hours & Benefits

• Working location: Westgate Mall, Jurong East MRT (direct link)
• Basic salary + performance incentives
• Staff discounts on treatments and products
• Friendly team environment
• Training provided

How to Apply

Please WhatsApp your resume to +65 9858 0286 or apply directly through JobsBank.

Only shortlisted candidates will be notified.

Front Desk Executive / Receptionist (Full-Time)

Location: Paragon Shopping Centre, Orchard Road
(Directly connected to Somerset MRT)

Key Responsibilities

1. Client Experience & Front-of-House

• Welcome walk-in clients warmly and professionally, in line with the premium brand standards of Shugar Prestige
• Introduce available services, packages, and ongoing promotions with confidence and clear product knowledge
• Manage smooth check-in and check-out experiences, including payment collection, receipt issuance, and package redemption
• Maintain the cleanliness, organisation, and presentation of the reception and lounge areas at all times

2. Omnichannel Enquiry Management

• Act as the first point of contact across all digital channels, responding promptly and professionally to enquiries via WhatsApp, WeChat, Xiaohongshu (RedNote), Facebook, Instagram, TikTok, and Lemon8
• Follow up on inbound enquiries and convert them into confirmed appointments through attentive service and strong product knowledge
• Maintain a consistent, brand-aligned tone of communication across all customer touchpoints, both online and offline

3. Appointment & System Administration

• Use BeauteSoft or WESS salon management systems to handle appointment scheduling, client records, billing, and package tracking
• Coordinate closely with the therapist team to optimise booking flow, minimise waiting time, and support seamless daily operations
• Ensure client profiles, service histories, and membership records are accurate and kept up to date

4. Admin & Operational Support

• Prepare daily operational summaries, including appointment volume, sales records, and payment reconciliation
• Assist with general administrative duties such as filing, front desk inventory checks, and updating operational documents
• Work closely with the salon manager to highlight operational issues and maintain service standards

Requirements

• Minimum 1 year of experience in a customer-facing role within the beauty, wellness, retail, or hospitality industry
• Fresh graduates with strong communication skills, a positive attitude, and willingness to learn are welcome to apply
• Hands-on experience with BeauteSoft or WESS is highly preferred
• Comfortable handling a high volume of enquiries across social media and messaging platforms, including Xiaohongshu, WeChat, Instagram, Facebook, TikTok, Lemon8, and WhatsApp
• Able to communicate in English and Mandarin to serve both English- and Chinese-speaking clients
• Well-groomed, professional, and customer-oriented, with the confidence to represent a premium brand in an Orchard Road setting
• Willing to work retail hours, including weekends and public holidays
  (rest days will be scheduled on weekdays)
• Detail-oriented, organised, and able to remain calm under pressure while managing both front desk and digital enquiries

What We Offer

• Prime Location: Paragon Shopping Centre, Orchard Road
  (direct access to Somerset MRT and within walking distance of Orchard MRT)
• Compensation: Competitive basic salary with performance-based incentives
• Staff Benefits: Employee privileges, including discounted and complimentary treatments at Shugar Prestige
• Career Growth: Structured on-the-job training and development opportunities within an established multi-brand beauty group

How to Apply

Please WhatsApp your updated resume to +65 9858 0286 or submit your application directly via JobsBank.

Only shortlisted candidates will be contacted for an interview.