Total 1,928 office administrator job vacancies

Job Description

Duties and Responsibilities

We are seeking for an organised and proactive Office Administrator to join our team. Reporting to the Senior Manager, HR, the Office Administrator will be responsible for providing administrative support and ensures smooth administrative processes and maintaining a clean, efficient and welcoming office environment. The Office Administrator will also play a key role in coordinating employee training and development initiatives as well as organising team bonding activities to foster a positive and collaborative workplace culture.

Administrative Support

· Manage office supplies, equipment, insurance and vendor relationships.

· Manage phone calls and correspondence (e-mail, letters, packages (in/out) etc.)

· Maintain digital and physical filing of documents

· Support HR admin and simple bookkeeping procedures

· Create and update records and databases with personnel, financial and other data

· Manage provision/vouchers collection for clients

· Submit timely reports and prepare presentations/proposals as assigned

Office Management

· Manage office supplies, equipment, insurance and vendor relationships

· Ensure the office environment is clean, safe, and well-maintained, including coordination with office sanitation service providers

· Monitor and maintain office cleanliness standards and hygiene protocols

Human Resources & Staff Development

· Coordinate onboarding processes for new hires

· Organise and track employee training and development programmes, including workshops, seminars, and online courses

· Maintain training records and assist in evaluating training effectiveness

· Organise team bonding activities for staff

Event & Logistics Coordination

· Coordinate logistics for events, workshops, and outreach activities, as assigned

· Liaise with external vendors and partners for event support, when necessary

Compliance & Policy

· Ensure compliance with organisational policies and relevant regulations

· Handle ad-hoc administrative duties as assigned

Requirements:

· Minimum Nitec Certificate in services

· Candidates must have at least one year working experience with relevant in office administration in an office setting

· Positive attitude, independent but a good team player

· Proficient in Microsoft Office (Word, Excel and Power Point)

· Ability to prioritise urgent and important tasks

• $2,500 basic

• Established Preschool

• Admin duties

• Clear Growth & Recognition Pathway
  

Our Client, a growing bilingual preschool that empowers its leaders to drive educational excellence, is inviting qualified candidates to fill the position as Centre Administrator.

RESPONSIBILITIES:

• Handling incoming calls

• Data Entry

• Administrative duties

• Photocopying, scanning, filing and faxing correspondences

• Provide general admin supports and ad hoc duties as assigned
  

REQUIREMENTS:

• GCE ‘O’ Level and above

• Well organised and able to work independently

• Proficient in MS office

• Good Interpersonal and communication skills

• Able to start work immediately
  

OTHER INFORMATION:

• Location: River Valley  

• Working Days/Hours: 5 days, Office hours

• Salary: $2,500 basic (salary will commensurate according to experience & qualifications)

• Provide administrative/secretarial support to the Partners, Directors to Managers assigned under his/her portfolio

• Undertake various administrative tasks such as secretarial support, billings, travel bookings, meeting room bookings, upload files onto global in-house software on an ongoing basis etc

• Process billings and managing the billing process

• Carry out recovery activities with due diligence within prescribed standard operating procedures to minimize delinquency and ensuring compliance with the firm’s guidelines

• May be required to prepare statement of accounts, monthly ageing reports and/or any other adhoc reports as requested

• Maintain ‘live’ or up to date status reports, and provide the reports to managers upon requests

• Communicate actively with the respective internal stakeholders

• May be required to prepare simple analytical reports when necessary

• Assist in preparation of presentation materials, reports

• Provide status updates on files and track progress using in-house database

• Ad-hoc admin duties as assigned including support to members of the team

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Executive-%28Temporary%29%2C-MBA-Programmes-Office/32805-en_GB/

We regret that only shortlisted candidates will be notified.

About NUS School of Business

Established in the same year that Singapore gained independence, NUS Business School has grown into one of the world’s leading business schools. It is distinguished by its ability to combine globally relevant business knowledge with deep Asian perspectives, equipping students to lead Asian enterprises on the global stage and enabling international businesses to thrive in Asia.

For over five decades, NUS Business School has delivered a rigorous, relevant, and enriching education to exceptional students from around the world. This success is driven by a dedicated community of professionals committed to fostering a supportive environment that nurtures and develops future business leaders. We are now looking to welcome new talent into our BIZ family.

To learn more about NUS Business School, please visit: https://bschool.nus.edu.sg/

Job Description

Reporting to the Head, EMBA Programme Management, the successful candidate will support a range of functions, including but not limited to:

• Faculty and Teaching Support:

• Coordinate course scheduling and confirm teaching assignments
• Follow up on course materials, including procurement, pre-segment online schedules, case studies (including copyright clearance), readings, SA/TA requirements, and Canvas setup
• Manage class groupings
• Support TA recommendations and appointments
• Process payments for internal and external faculty, including rewards and incentives
• Provide assistance with grading, quizzes, and examinations
  
  

• Course Registration Support:

• Coordinate nominations across faculties and programmes
• Manage elective allocation
  
  

• Curriculum Development and Support:

• Assist in the development of new courses
• Conduct market research and data analysis to support curriculum review and enhancement
  
  

• Administrative Support:

• Provide administrative support for both online pre-segment courses and residential segments
  
  

• Additional Responsibilities:

• Undertake other ad-hoc projects and duties as assigned

Qualifications

• A minimum of a bachelor’s degree from a recognized university
• Ability to work independently and proactively in a cross-cultural environment, with strong multitasking capabilities
• Excellent communication skills, including presentation, writing, interpersonal, and project management abilities
• Willingness to work flexible hours, including weekends and public holidays
• Digitally proficient, with strong skills in Microsoft applications (e.g., Word, Excel, PowerPoint, Power Automate) and online meeting platforms (e.g., Zoom, Microsoft Teams), and comfortable adopting AI tools

Our client is a leading Real Estate company. They are looking for a Building Manager to assist their Building team for the next phrase of their business. They are located at Central of Singapore– easily accessible.

Duties

• Lead and Manage Operations – Oversee a team of Executives and vendors to ensure smooth building and facilities management, covering M&E, cleaning, security, landscaping, and pest control services.
• Quality and Compliance Oversight – Conduct regular inspections, supervise maintenance works, and ensure all services meet contractual, safety, and regulatory standards.
• Vendor & Contract Management – Handle tendering, evaluation, and performance reviews of vendors; recommend improvements and ensure cost-effective, high-quality service delivery.
• Budgeting & Reporting – Prepare and manage annual budgets, operational reports, and expenditure tracking to support strategic decision-making.
• Sustainability & Safety Initiatives – Champion Green Mark and sustainability projects, and ensure compliance with SCDF requirements through fire drills, CERT training, and safety audits.
• Stakeholder & Tenant Relations – Build strong relationships with tenants and authorities, manage tenancy matters, and maintain all required licenses, documentation, and correspondence.

Requirements

• Min Degree in Building Management, or equivalent
• With at least 5 years of working experience in a similar capacity
• Experienced in managing business commercial building

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.

EA License No: 19C9682

EA Reg. No. R23115141 (Tan Su Yee)

Job Description

• Industry/ Organization Type: Construction
• Position Title: Site Administrator
• Working Location: Choa Chu Kang
• Working Hours: 5.5 days (Mon - Fri 8.00am - 6.00pm; Sat 8.00am - 12.00pm)
• Salary Package: Basic salary up to $3,500 + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Handle correspondence, calls, courier, stationery, and general office upkeep.
• Submit DSTA security pass clearance for site/project access, as required.
• Collect and verify attendance/timesheets; support onboarding, site passes, and induction records in line with PDPA.
• Raise purchase requests/POs, track deliveries, maintain registers for materials, equipment, and site facilities.
• Schedule meetings, prepare agendas and minutes, compile weekly/monthly site reports and trackers.
• Manage site access, visitor logs, and communication with subcontractors and suppliers on schedules and documents.
• Assist in preparing progress claims, variation documentation, photos, and evidence for audits.
• Maintain files to meet ISO/company standards; prepare for internal and external audits.
• Propose process improvements to streamline site administration.

APPLY NOW!!!

• Diploma/Degree in Business Administration, Construction/Building, or related field; equivalent experience considered.
• 2+ years in site administration in construction preferred
• Proficiency in Microsoft Excel applications

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #79899 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Industry/ Organization Type: Construction
• Position Title: Project Administrator / Coordinator
• Working Location: Kaki Bukit
• Working Hours: 6 days (Mon – Sat, 9.00am – 6.00pm; Sat WFH)
• Salary Package: Basic salary up to $3,500 + AWS + Variable Bonus
• Duration: Permanent Role

Key Responsibilities

• Prepare, organize, and maintain project documentation (files, drawings, correspondence) and ensure proper filing/record-keeping.
• Assist with submissions of permits, drawings, and documents to consultants, architects, and relevant authorities (e.g. BCA, SCDF, HDB).
• Track and follow up on quotations, purchase orders (PO), delivery orders (DO), and invoice approvals; verify invoices against delivery records and site usage prior to submission for payment.
• Source suppliers/subcontractors, obtain price quotations, and maintain an updated list of vendors/subcontractors and materials used for each project.
• Coordinate material orders and deliveries, and support timely delivery of materials to site.
• Maintain project schedules, materials tracking lists, progress reports, and project progress photo records for management reporting.
• Support tender and contract documentation, including quotations, work orders, and variation orders.
• Coordinate with consultants and follow up to ensure timely submission of required reports and certifications.
• Liaise between office, site supervisors, and clients to coordinate project activities; arrange site access and ensure key documents are available on-site.
• Assist in preparing progress claims, monthly progress billing, completion reports, and defect lists; track claim submissions and maintain budget/cost tracking sheets.
• Support the Project Manager in coordinating meeting schedules, preparing minutes, following up on action items, and monthly reporting.
• Coordinate with the accounts team on supplier payments and reimbursements.
• Perform other administrative or operational duties as assigned.

APPLY NOW!!!

• 1–3 years of relevant experience in construction or the interior design industry is preferred.
• Proficient in Microsoft Excel, Word, and project tracking tools.
• Strong coordination and communication skills with internal teams and external parties.
• Basic accounting knowledge (PO, DO, invoicing) is an advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #81794 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

Job Description

• Provide sales support to customers, sales personnel and engineering department
• Generate DO / PO / Quotation / Shipping Document
• Attending to customer inquiry
• Perform ad-hoc duties if necessary

Requirements:

• ‘O’ , ‘A’ Level, Diploma in related discipline or equivalent
• Be resourceful, problem-solving, meticulous, organized and close attention to details
• No experiences needed
• Good knowledge & familiar in MS Office such as Words & Excel is a must

We regret that only shortlisted candidates will be notified

- 2 years contract (renewable/convertible)

- Up to $2,500

- Mon – Fri: 8:30am–5:30pm

- Ang Mo Kio/Jalan Boon Lay

Job Responsibilities:

• Set up and run HASS to qualify the modules under testing conditions.
• Conduct a Functional Acceptance Test to complete the module test process. 
• Maintaining the operations of the ATE stations 
• To generate test reports
• Integrates continuous improvement concepts and techniques into work
• Performs other duties as assigned​

Period:

• 2 years contract (renewable/convertible)
   

Location:

• Ang Mo Kio (Jalan Boon Lay after 2 years if no more project in AMK)

Working hours:

• Mon – Fri: 8:30am–5:30pm (May change to shift hours) 

Salary:

• Up to $2,500

Job Requirements:

• ITE Certificationin Engineering, Mechatronics, Electronics, or relevant fields 
• Experience in electronics, mechanical parts, or manufacturing environment 
• Candidates without experience may be considered 
• Good communication (written & verbal).
• Good documentation, report writing, and data entry skills.
• Strong sense of responsibility, discipline, and teamwork.
• Good problem-solving skills and ability to work independently.
• Able to work shifts, weekends, or OT when required

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

faiza@successhrc.com.sg (Reg No: R24124163)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)

160 Robinson Road, #13-07/08/09 SBF Center, Singapore 068914

T: 6337 3183 | W: www.successhrc.com.sg 

Job Summary

The Administrative Personnel will be responsible forhandling administrative support tasks with a primary focus on preparing,sending, and following up on enquiry emails to clients, suppliers, andbusiness partners. The role requires strong communication skills, attention todetail, and basic administrative competence to support daily office operations.

Key Responsibilities

• Draft, send, and manage enquiry emails to customers, suppliers, vendors, or external parties
• Follow up on sent enquiries and track responses in an organised manner
• Maintain accurate records of correspondence, quotations, and responses
• Coordinate with internal departments to gather information required for enquiries
• Handle basic administrative duties such as data entry, filing, and document preparation
• Make entry and update spreadsheets, ERP systems, or internal trackers as required
• Assist with general office administration and ad-hoc tasks assigned by management
• Ensure all email communications are professional, clear, and timely

Requirements & Qualifications

• Minimum N-LEVEL / ITE / Diploma in Business Administration or related field
• Prior experience in an administrative or clerical role or supply chain or logistics is an advantage
• Basic written communication skills in English is an advantage
• Familiar with email platforms (e.g. Outlook) and basic MS Office (Word, Excel)
• Well-organised, detail-oriented, and able to manage multiple tasks
• Responsible, punctual, and able to work independently

Skills & Competencies

• Professional email writing and communication
• Time management and follow-up skills
• Basic data management and record keeping
• Teamwork and interpersonal skills

Description

✨ Join a growing team in the collectibles & e-commerce industry! ✨

General Office Admin Assistant for Logistics Company (Full-Time)

Working Hours:

5.5 days / week

8.30am - 5.30pm (1 hour lunch break)

Salary:

$1,800 / month

Location:

Jurong East

Singaporeans/PRs are welcome to apply. No agents

Please contact Jacob at 9654 8466

Job Description

• Responsible for the construction, testing, installation, operations & facility management of client platforms to meet agreed business needs & service levels.
• Perform troubleshooting for client platform related problems.
• Respond promptly to incident, investigate & provide temporary &/or permanent resolution of incidents escalated. Provide timely status updates to relevant parties.
• Perform service request related to client platforms
• Monitor the agreed service level, document & maintain the configuration of the systems; provide regular reporting to relevant parties.
• Involve in client platform implementation/upgrade project.
• Manage client platform implementation/upgrade project.
• Perform on research/evaluation of client platform tools.
• Provide systems related technical advice to customers or project team.
• Manage client platform management systems. - Manage systems changes through change request process & provide status reports to the relevant parties
• Perform client platform related presales tasks.
• Gather business &/or application requirements on the infrastructure to perform the infrastructure requirement analysis & design.
• Ensure service level meet requirement. Propose and implement action plan when required. - Established facility management standards/best practices to ensure operation consistency across project/facility management teams.

Responsibilities

• Provide safe, professional, and patient-centered nursing care.
• Monitor, assess, and document patients' clinical conditions and progress.
• Administer medications and treatments in accordance with established protocols.
• Collaborate with doctors and multidisciplinary healthcare teams to ensure quality patient care.
• Educate patients and caregivers on treatment plans, medications, and follow-up care.
• Maintain accurate and timely nursing documentation.

Requirements

• Minimum Diploma or Degree in Nursing.
• Registered Nurse with a valid Singapore Nursing Board (SNB) Practising Certificate
• Valid Basic Cardiac Life Support (BCLS) Certification

Apply now by sending your resume to: temphc@recruitexpress.com.sg

Esther Lim Suk Hui

EA Personnel No: R1872808

Recruit Express Pte Ltd (Healthcare &Lifesciences Division)

EA License: 99C4599