Total 1,420 Senior Executive admin assistant job vacancies

[Job Order ID:1598052]

Responsibilities:

• Oversee daily operations of allied health service counters, ensuring efficient front-line service delivery and positive patient experience.
• Partner with clinical and allied health stakeholders to resolve operational, system, and workflow issues.
• Ensure compliance with established policies, SOPs, work instructions, and support periodic reviews and updates.
• Analyse patient feedback and PROMs data to identify trends, close service gaps, and recognise service excellence.
• Coordinate and administer Patient-Reported Outcome Measures (PROMs), including patient education and post-procedure follow-ups.
• Review, optimise, and implement workflows for new and existing services to meet evolving operational and clinical needs.
• Monitor service utilisation and support initiatives to improve resource optimisation.
• Manage operational risk assessments, audits, and business continuity measures at service counters.
• Support recruitment, onboarding, training, engagement, and retention of service associates.
• Facilitate effective two-way communication between management and front-line teams, including issue escalation and solution recommendations.
• Manage and maintain clinical and operational data, preparing reports and insights for internal stakeholders.
• Support value-based care, appropriate care, and organisational improvement initiatives.

Requirements:

• Degree in any discipline; a healthcare-related or business management qualification is an added advantage.
• Experience in managing service operations, patient engagement, or clinical outcomes data is an added advantage.
• Proficiency in Microsoft Office applications; experience with EPIC and NBS systems is an added advantage.
• Strong organisational skills with high attention to detail.
• Excellent verbal and written communication skills.
• Strong problem-solving, analytical, and critical thinking abilities.
• Ability to work independently and collaboratively in a fast-paced environment.
• Demonstrated empathy, professionalism, and interpersonal skills when handling patients and sensitive situations.

We regret that only shortlisted candidates will be notified. However, rest assured that all applications will be updated to our resume bank for future opportunities.

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EA Personnel Name: Marcus koo JunJie

EA Personnel Registration Number: R26160924

EA License No.: 07C5771

Job Description:

• Processing of Quick Purchasing (QP)/Invitation to Quote (ITQ) for those with basic procurement knowledge.

• Provide administrative support e.g.: ensure all supporting documents are in place prior to routing to the team for processing.

• Reviewing of all the online purchase requests and to check against the catalog items and direct them to the appropriate channel – via Kyberlife / allowing online purchase.

• Consolidate all the Pcard/Vcard purchase request and work with finance to ensure timely processing.

• Assist Procurement Executive to follow up on the missing documents and to send reminder to requestor.

• Assist in other administrative work within procurement.

Job Requirements:

• Minimum Diploma or Degree in any field.

• Good knowledge of Microsoft Office applications.

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA License No: 99C4599

• Company: Manufacturer for industrial components
• Location: Central

Job Description:

Our client is seeking a proactive and detail-oriented HR & Admin Executive to support their Singapore office’s human resources and general administration functions. This position reports directly to the Senior General Manager and works closely with headquarters in Japan to ensure smooth operations and compliance with local regulations.

Human Resources (approx. 50%)

• Manage full spectrum of HR operations including recruitment, onboarding/offboarding, leave and attendance administration, and payroll coordination.
• Handle Work Pass applications, renewals, and cancellations through EP Online.
• Maintain and update employee records in compliance with Singapore employment laws and company policies.
• Coordinate staff training, performance evaluation, and welfare activities.
• Advise management on HR policies, local manpower regulations, and MOM compliance matters.

Administration & General Affairs (approx. 50%)

• Manage office administrative functions, vendor contracts, and office supplies.
• Support corporate compliance and audit-related documentation.
• Attend meetings with HQ Japan, record and share meeting notes, and ensure follow-up actions are completed.
• Liaise with building management and external service providers (maintenance, insurance, etc.).
• Assist with simple safety, health, and environmental (CSR-related) coordination.
• Support internal and external communication, including coordination for visitors and corporate events.

Job Requirements:

• Diploma or Degree in Business Administration, Human Resources, or related field.
• Minimum 2 years of HR and Admin experience in a similar role, preferably in an SME or Japanese manufacturing/trading company.
• Strong understanding of Singapore Employment Act and local HR practices.
• Proficient in MS Office (Excel, Word, PowerPoint).
• Japanese language proficiency (spoken & written) is required to liaise with Japan HQ.
• Independent, organized, and able to handle confidential information with integrity.

Interested applicants please apply directly for further shortlisting review.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Jeffrey Koh Kok Ann
EA Registration No: R1770345
Pasona Singapore Pte Ltd
1 FINLAYSON GREEN ＃09-02 SINGAPORE 049246
EA License No:90C4069

Role Overview

The Admin & Foreign Worker Payroll Executive is responsible for managing payroll processing for foreign workers and supporting administrative and HR operations. This role ensures compliance with Singapore MOM regulations, accurate salary computation, and proper handling of Work Permit tax clearance matters, while maintaining efficient office administration.

Key Responsibilities

1. Foreign Worker Payroll Processing

• Process bi-monthly payroll for foreign workers accurately and on time
• Compute basic salary, overtime (OT), allowances, incentives, and deductions
• Ensure payroll cut-off and OT submission are properly applied
• Handle special payroll cases (new hires, home leave, no-pay leave, termination)
• Prepare bank files and cash payment summaries where applicable
• Ensure final salary payment complies with MOM requirements

2. MOM Compliance & Work Pass Administration

• Ensure salary and deductions comply with MOM regulations
• Support levy tracking and reconciliation with payroll
• Ensure proper documentation for audit and inspections

3. Attendance, OT & Leave Management

• Verify worker attendance, OT records, and site deployment details
• Ensure accurate reflection of MC, annual leave, unpaid leave in payroll
• Liaise with Operations team on discrepancies or missing data

4. Claims & Worker Payments

• Process worker-related claims (transport, advance salary, etc.)
• Maintain proper records for advances and deductions
• Ensure all payments are properly documented and acknowledged

5. Administrative & HR Support

• Maintain proper filing of worker records (contracts, permits, payroll, warnings)
• Support onboarding and offboarding of workers
• Assist in dormitory records.

6. Payroll Reporting & Reconciliation

• Prepare monthly payroll summary and cost reports
• Reconcile payroll accounts (salary payable, levy, deductions)

7. System & Data Management

• Maintain employee and payroll records in ERP system (e.g., Synergix)
• Ensure accuracy, completeness, and confidentiality of data
• Assist in resolving payroll system issues

Requirements

• Diploma and/or ITE in HR, Business Administration or related field
• Minimum 1-2 years of payroll experience (construction/manpower industry preferred)
• Familiar with MOM regulations, Work Permit handling, and payroll compliance
• Experience with ERP systems (e.g., Synergix) is an advantage
• Proficient in Microsoft Excel

Key Competencies

• Strong attention to detail and accuracy
• Good understanding of foreign worker payroll structure
• Ability to meet tight payroll deadlines
• Strong coordination skills with Operations and HR teams
• High level of integrity in handling confidential information

Salary Range - $2,800 – $3,200

Job Description:

· To assist with day-to-day operations in administrative and HR department

· To assist with manpower planning recruitment cycle (job posting, selection, arranging interviews, onboarding and off-boarding process)

· Preparing Letter of Appointment, Confirmation, Employment contracts, etc.

· Process monthly payroll, leave management, medical record, attending to employee queries on all HR matters.

· Responsible for statutory submission/claims (CPF, IR8A, IR21, NS pay, maternity and childcare claims)

· Responsible for the updating and maintenance of the database in the payroll system

· Liaise with Ministry of Manpower for work pass issues (Process work pass applications, renewal, cancellations, etc.)

· Updating MOM on changes to the personal data of foreign workers, especially change of address

· Any other ad-hoc duties as assigned

Qualifications & Requirements:

· Minimum 3 years of related working experience

· Preferably Diploma in Human Resource or equivalent

· Preferably with hands-on experience of Info-tech payroll software

Up to $4,000 Basic Salary + AWS + VB
Nearest MRT: Tanjong Pagar

Key Responsibilities:

• Day to day administration including office management and travel arrangements
• Maintain proper filing of documents for internal and external documents required by the office
• Perform HR and accounting admin duties which includes bookkeeping and liaising with corporate secretary and accounting company
• Plan and organize celebrations and events, including hosting the visitors from Japan office
• Assist and support Managers on our HR events
• Update of company’s website information, press releases and social media platforms as and when required
• Other administrative and support assignment/duties as and when required

Requirements:

• Min. Professional Diploma and above with at least 1 year of relevant work experience in similar roles
• Highly motivated and proactive
• Good communication, interpersonal skills and resourceful
• Must be independent and able to multi-task
• Great attention to details and team player
• Japanese language skill (Basic conversation level) is required as you need to communicate to Japanese speaking stakeholders


We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Khoo Tiffany

EA Registration No: R22107626

Pasona Singapore Pte. Ltd.

EA License No: 90C4069

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

WhatsApp me your resume for quicker processing! ☺️

WhatsApp: https://wa.me/6584067823 (Shiro)

SHEE YOKE RU|R26161758 | The Supreme Hr Advisory Pte Ltd EA No: 14C7279

Admin Role Responsibilities:

• Manage and coordinate calendars, including scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking the status of their applications
• Develop, publish, and update job advertisements
• Act as a liaison between clients, stakeholders, and internal teams, ensuring effective and professional communication
• Provide support with personal tasks as needed

Requirements:

• At least A Levels or a Polytechnic Diploma
• Strong organizational skills, with the ability to manage multiple tasks simultaneously
• Excellent communication and interpersonal abilities
• Capacity to maintain confidentiality and handle sensitive information with discretion

Benefits:

• Opportunities for career advancement and personal growth
• A collaborative and supportive work environment

Location:

Lorong Chuan

Play a key role in supporting customer service and administrative operations in a fast-paced and collaborative environment.

Job Description

We are seeking a proactive, organised, and enthusiastic individual to join our team. You will work closely with the Managers to support the smooth day-to-day operations of our studios and contribute to creating a positive experience for our students and parents.

Key Responsibilities

- Assist in the overall management and daily operations of the studio.

- Handle front desk duties and attend to general enquiries from parents and visitors.

- Support parents with enrolment enquiries and administrative matters.

- Provide administrative support across various departments.

- Assist in the planning, coordination, and execution of programmes, activities, workshops, and events.

- Oversee general administrative functions and ensure efficient office operations.

- Support employee engagement and staff welfare initiatives.

- Assist with photography, videography, and content creation for marketing and social media purposes.

- Other administrative and operational duties as assigned.

Requirements

Excellent customer service and interpersonal skills.

Pleasant personality with strong communication skills.

Comfortable interacting with parents and members of the public.

Organised, detail-oriented, and meticulous in following up on enquiries and requests.

Enjoy planning and coordinating events and activities.

Strong problem-solving, organisational, and time management skills.

Able to multitask effectively in a fast-paced environment.

Positive attitude with a willingness to learn and take initiative.

Familiarity with social media platforms, photography, videography, or content creation is an advantage.

Position Details

Part-Time / Internship opportunities available.

Flexible working days and hours.

Minimum commitment of 6 months.

Weekend availability required.

Location

East Singapore

Company Location

Woodlands

Working Hours

Mon - Thurs 8:30am - 6:30pm
Fri 8:30am - 5:00pm

Job Responsibilities

• In charge of full spectrum HR operation, recruitment and administration
• Maintain and upkeep of HR database accurately, all employee personal files records are complete and treated in strictest confidence
• Good knowledge of Application, renewal and cancellation of work passes (WP/SP/EP) & MOM matters
• Handle general HR administration, such as preparation of Letter of Appointment, confirmation letter and HR related document
• Preparing of new join staff orientation kit such as sitting arrangement, IT/email setup, stationery, mobile phone, name card, laptop
• Handling of company insurances (Group Medical, Workmen Injury Compensation, Vehicle Insurance)
• Responsible to manage and update Time Attendance for payroll processing
• Process monthly payroll
• Prepare submission to government agencies, such as CPF, IRAS, FWL, NS claims, Government Paid leave claims and etc.
• Perform other responsibilities and tasks as assigned

Requirements:

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Human Resource Management/ Business Administrative or equivalent.
• At least 3 Year(s) of working experience in the related field is required for this position, preferably with Construction industry background
• Well versed with Singapore Employment Act

Sophia Lu (Reg No. R1100200)

Senior Associate, Recruiter

Executive Assistant to the CEO (Senior / Strategic Role)

About Us

East Coast Podiatry is internationally recognised as one of Asia’s leading podiatry practices, with clinics in Kembangan, Orchard, Novena, Bukit Timah, and Marine Parade. We specialise in the conservative management of foot, ankle, and lower limb conditions, treating a wide range of patients locally and internationally. Our head office is located at Lower Delta Road.

The Opportunity

This role goes beyond traditional administrative support and is ideal for a seasoned Executive Assistant who thrives in a high-trust, high-impact environment. You will work closely with the CEO on strategic, operational, and confidential matters, supporting business execution across the organisation.

The role includes accompanying the CEO on overseas business trips, sometimes on short notice, and therefore requires flexibility, maturity, and comfort working closely with senior leadership in a professional setting.

Key Responsibilities

Strategic & Executive Support

• Act as a strategic partner to the CEO, supporting planning, execution, and follow-through of key initiatives

• Anticipate priorities and proactively manage deadlines, risks, and deliverables

• Prepare executive-level briefs, presentations, reports, and correspondence

Stakeholder & Leadership Coordination

• Serve as a key liaison between the CEO and senior management, internal teams, and external partners

• Attend selected meetings on behalf of the CEO, track action items, and ensure timely execution

• Handle highly confidential and sensitive matters with discretion and professionalism

Business Operations & Oversight

• Track strategic and cross-functional projects to ensure alignment with organisational goals

• Assist in reviewing proposals, contracts, and business documents

• Support governance, compliance, and internal processes where required

Overseas Travel & Executive Support

• Accompany the CEO (male) on solo overseas recruitment and business trips, typically lasting one week or longer

• Provide on-the-ground logistical, scheduling, and administrative support during travel

• Assist with meeting coordination, documentation, and itinerary management

• Be comfortable with occasional short-notice travel; all travel-related expenses will be covered by the company

Calendar, Travel & Priority Management

• Manage complex scheduling across multiple stakeholders and time zones

• Coordinate business travel arrangements, itineraries, and logistics

• Ensure the CEO’s time is optimised for high-impact activities

Executive Social Media & Personal Branding

• Manage the CEO's professional social media presence across relevant platforms (e.g. LinkedIn, Instagram)

• Develop and schedule content that reflects the CEO's voice, thought leadership, and business vision

• Monitor engagement, respond to relevant interactions, and identify opportunities to grow reach and influence

• Collaborate with the CEO to craft posts, articles, and updates that elevate the organisation's brand and profile

• Recommend strategies to strengthen online presence over time

Ad-hoc & Special Projects

• Support leadership initiatives, expansion plans, and time-sensitive projects

• Act as a problem-solver in fast-moving or high-pressure situations

Requirements

• This role is open to Singapore Citizens only.

• Bachelor’s Degree in Business Administration / Management, Marketing, Mass Communication, Finance, or a related field

• Minimum 2–5 years of experience supporting C-suite or senior leadership

• Prior experience in a senior Executive Assistant, Chief of Staff–like, or strategy support role is highly preferred

• Comfortable with frequent overseas travel and working closely with a senior male executive in a professional capacity

• Experience managing executive or corporate social media accounts is an advantage

• Strong business judgment, organisational skills, and attention to detail

• High level of discretion, maturity, and professionalism

• Excellent written and verbal communication skills

• Proficient in Microsoft Office / Google Workspace; strong presentation skills

What We Offer

• Direct exposure to executive leadership and strategic decision-making

• Opportunity to operate at a senior level and influence organisational outcomes

• Collaborative, high-trust working environment

• Well Established Company
• Salary: $2800 to $3200 + AWS + VB
• Working Location: Northeast
• Working hours: 5 days – 8:30am to 5:30pm
• TRAINING PROVIDED
  

Job Scope:

• To provide administrative support to project teams, ensures efficient project operations, and maintain communications among stakeholders.
• Assist with scheduling, meeting minutes, and logistics.
• Manage project documentation and reports.
• Act as a liaison between project teams and stakeholders.
• Handle emails, phone calls, and update.
• Help develop and track project schedules.
• Monitor progress and coordinate resources.

Requirement:

• Higher NITEC in Business Administration, Project Management or equivalent

• Minimum 2 years of relevant experience preferred

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume:

• Work experience and job responsibilities

• Current and expected salary

• Reason for leaving

• Date of availability

• Education background

We regret that only shortlisted candidates will be contacted.

YEOW CHANG FU (R23118759)

EA Recruitment Pte Ltd

EA License No: 21C0492

Job Summary

This role provides administrative and customer service support, including managing systems, handling mail and courier coordination, and responding to customer enquiries while ensuring timely follow-up and case routing. It also supports day-to-day operations by maintaining records and assisting internal processes.

Responsibilities

• Provide administrative support, including maintaining systems, managing access/roles, and updating records
• Assist with coordination of corporate gifts and billing contact updates
• Prepare and manage outgoing mail (local and overseas)
• Coordinate courier pickups and deliveries, ensuring timely completion and proper tracking
• Provide customer service support by responding to enquiries across service channels within service standards
• Handle enquiries, provide clarifications, and route or escalate cases to relevant teams when required

Requirements

• Minimum GCE ‘O’ Level
• Prior customer service or administrative experience is an advantageGood verbal and written communication skills
• Basic computer skills (e.g. Microsoft Office, Excel) and able to learn new systems

Other Information

• Location: Buona Vista
• Working Schedule: Mon - Thu (8.30am – 6pm/9-630pm), Fri (830am – 530pm/9-6pm)
• Salary: $2,650

Yana Norzamry | Personnel Registration No: R26160959 | EA Licence No.91C2918

Key Responsibilities
1. Accounts payable and receivable management. 

2. Assist in prepare month-end/year-end financial closing and management report.

3. Perform monthly bank, petty cash, and intercompany reconciliations.

4. Process payments, monitor collections, and follow up on outstanding receivables.

5. Assist in audit preparation. 

6. Process staff claims, reimbursements, and monitor company expenses, ensuring accuracy and adherence to company policies.

7. Prepare quarterly GST returns.

8. Provide administrative support to the management team, including travel arrangements and meeting coordination.

9. Provide administrative support and assist with ad-hoc finance or operational duties as assigned.  

Requirements
1. Diploma/Degree in Accounting, Finance, Business Administration or related field

2,Minimum 3 years of experience in a similar accounting and administrative role

3.Proficient in SAGE 300 (preferred).

4.Proficient in Microsoft Office applications.

5.Ability to work independently and as part of a team.

6.Excellent organizational and time management skills, with the ability to multitask and priorities effectively

7.Attention to details and a high level of accuracy in your work

8. A proactive and problem-solving mindset and willing to take initiative

9.Good communication and interpersonal skills.

10. Able to Start Immediately Preferred.

What We Offer

Opportunity to work with world-renowned watch brands in an MNC environment.

Career progression in a specialized and growing field.

Attractive remuneration and employee benefits.

Working Hours : Monday to Friday , 9am to 6pm

Location : Bugis, Singapore

Interested candidates are invited to apply with their updated resume, current and expected salary to email:sheila@citizen.com.sg