Total 7,257 Junior Executive admin assistant job vacancies

Job Description

• Industry/ Organization Type: Manufacturing & Production
• Position Title: Warehouse Assistant/Logistics Assistant
• Working Location: Woodlands
• Working Hours: 5 days, Monday – Friday (9am – 6pm)
• Salary Package: Basic + $100 Transport Allowance + Variable Bonus
• Duration: Permanent

Key Responsibilities

• Receive, unpack, and record incoming raw materials and goods.
• Ensure proper storage, labelling, and documentation of materials and finished products.
• Replenish raw materials for production (Kanban system).
• Pack and record finished goods from production.
• Coordinate with the Sales department to arrange timely shipments.
• Conduct cycle counts to maintain inventory accuracy.
• Report any discrepancies or faulty materials to the Team Leader or Purchasing team.
• Maintain a clean and organized workplace in line with 5S standards.
• Perform other duties as assigned by the superior.

APPLY NOW!!!

• Minimum O-Level or relevant qualification.
• Experience in logistics or warehousing preferred.
• Basic knowledge of MS Office.
• Experience with SAP and material management is an advantage.

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #82528 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Providing support and assistance to the engineer and project team.
• Data entry/report when required.
• Maintain maintenance servicing reports.
• Issue servicing contract for valid PO/ approved quotation.
• Monitor and expedite delivery schedules of suppliers
• Willing to work in Tuas area
• Minimum 1 to 2 years of relevant working experience.

1. Provide general administrative and clerical support to ensure efficient office operations.
2. Answer and direct phone calls; handle inquiries and correspondence.
3. Organize and maintain files, records, and documents.
4. Schedule meetings, appointments, and travel arrangements.
5. Assist in preparing reports, memos, and other documents.
6. Manage office supplies and coordinate with vendors.
7. Support other departments with administrative tasks as needed.

JOB DESCRIPTION

• Issue SO, PO and generate invoices
• Handle phone and email enquiries and orders from customers
• Placing orders and suppliers
• Answering phone calls and calling customers to place orders
• Organizing orders
• Liase with other department regarding orders and deliveries and related queries
• Assist walk in customer
• Other ad-hoc admin duties assigned by the management

Requirements:

• Knowledgeable in Oracle netsuite is an advantage
• Working Schedule:

1. Monday - Friday 9:00am-6:00pm
2. alternate Saturday 8:30am-5:30pm

JOB DESCRIPTION:

• Answer all phone calls and taking orders from customers.
• Follow up with customers regarding delivery / order issues.
• Keying in daily orders.
• Stock checking for daily delivery loading.
• Prepare quotation for all existing and potential customers.
• All administrative jobs such as filing, packing when necessary.

BENEFITS:

• AWS & Performance bonus
• Medical reimbursement

Responsibilities:

- Prepare quotation, design ideas and work schedule.

- Project management: work closely with suppliers, subcontractors, and client.

- Provide administrative support to ensure efficient operation of office

- Process billings to customers and receipts from customers

- Check employee petty cash claims

- Check on reimbursement claims

- Ensure proper recording and filing of documents are maintained

- Filling and submission of Government claims

- Perform any other duties as assigned by Head of Department

Requirements:

- At least 2 to 3 years of working experience in the related field is required for this position

- Must have strong office and administrative skills and strong people skills

- Strong attention to detail

- Ability to work without supervision

- Excellent interpersonal skills

- Ability to multitask

- Knowledge of MS office is required (Word, Excel, PowerPoint)

- Good team player and positive attitude

Provide support to the Human Resource department in day-to-day operations to align with company business goals and objectives
Work with site coordinators to manage the general workers administration that will include work permits applications, renewals and cancellations as well as workers training, certifications, security bonds, etc
Liaise with 3rd party sub-contractors in worker supply arrangement including receiving price quotation and coordinate between project teams and the manpower suppliers.
Actively involved in the new ERP system
Support in data entry for certain group level in new ERP system and maintain and update records from the database
Ensure up to date manpower headcounts and organization charts
Coordinate on IT related equipment pertaining to laptop allocation and inventory management
Any other office administrative matters
Fluent in Mandarin speaking (to liaise with Mandarin speaking associates)
Good knowledge and skill in Project Management.
Minimum 2 years of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.
5.5 days’ work
Able to work in a fast-paced environment

Job Description & Requirements

HR Duties

• Responsible for supporting the HR & Operations Department in full spectrum of human resource & administrative duties
• Coordinates the induction/ orientation for new employees and handles exit clearance procedures
• Handle MOM matters including work pass application/renewal/cancellation
• Workers Dormitory arrangement, Coordinate with Training & Development dept on CSOC, Coretrade & Multi-skilling matters
• Purchasing of Security bonds
• Submission of government claims & training grants
• Monitoring & keeping up to date training records
• Assist in Company Audit ISO
• License renewal & preparation of document for submission
• Administering payroll & maintaining employee records
• Monitoring & updating daily attendance of employees, administer leave/MC records and maintain a proper filing system
• Documents signature circulation that is related to Top Management
• Staff activities coordinator
• Assisting with Employee Relations
• Ad hoc HR duties assigned

Admin Duties

• Responsible in admin duties to run business operation smoothly (Emails, phone calls, billings etc.)
• Organize files and documents
• Document drafting and preparation, Data entry and filing
• To perform procurements of general supplies
• Handle reception duties and attend to guests when needed
• Assist in daily office/warehouse needs
• Liaise with warehouse, suppliers, carriers, and freight forwarders to ensure smooth flow of shipments & ensure timely delivery
• Follows company and departmental policies and procedures and internal control to promote and ensure efficient operations
• Supporting ad hoc projects as necessary

• General administrative duties, filing and sorting of documents
• Generate sales orders
• Liaise with Sales Team and Logistics Team for sales order and payment arrangements
• Assist in payment collection arrangements
• Generate and check statement of accounts
• Answer calls and handle enquires
• Medical/Dental benefits

Admin / Accounts Assistant (Full-Time / Part-Time)

Job Scope

• Provide general administrative support to ensure smooth daily office operations.
• Handle data entry, filing, document management, and record keeping.
• Prepare quotations, invoices, purchase orders, and delivery orders.
• Assist with accounts receivable and accounts payable functions.
• Process and reconcile payments, receipts, and petty cash transactions.
• Maintain accurate accounting records and update accounting systems.
• Assist in monthly financial reporting and account reconciliations.
• Liaise with customers, suppliers, and internal departments on administrative and accounting matters.
• Manage incoming calls, emails, and correspondence professionally.
• Support HR and operational administrative tasks when required.
• Perform ad-hoc duties and special projects assigned by management.

Requirements

• Full-Time and Part-Time positions available.
• Fresh graduates, interns, and candidates with no prior experience are welcome to apply.
• Basic knowledge of Microsoft Office applications (Excel, Word, Outlook).
• Prior accounting knowledge or experience will be an added advantage.
• Knowledge of accounting software is a bonus.
• Detail-oriented, organized, and able to handle confidential information.
• Good communication and interpersonal skills.
• Positive attitude, willingness to learn, and ability to work independently as well as in a team.

Job Summary

Provide comprehensive administrative support to the Property Manager, Building Manager, and operations team to ensure smooth property management operations and effective communication with residents, contractors, and vendors.

Responsibilities

• Provide administrative support to the Property Manager, Building Manager, and operations team to facilitate daily property management activities
• Prepare and process purchase orders, invoices, and payment requests accurately to support financial operations
• Maintain organized filing and documentation of contracts, quotations, warranties, and correspondence for easy retrieval and compliance
• Draft clear and professional letters, notices, circulars, memos, and meeting minutes to support communication and record-keeping
• Handle incoming calls, emails, and residents’ enquiries promptly to ensure effective communication and service
• Assist in coordinating Council Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs) to ensure smooth event execution
• Update and maintain accurate records of residents, contractors, and vendors to support operational needs
• Monitor contract renewals, insurance policies, and statutory inspection schedules to ensure compliance and timely actions
• Track renovation applications, work permits, and access requests to facilitate approvals and access control
• Support budget and finance administration by verifying invoices and following up on payments to maintain financial accuracy
• Manage office supplies and general administrative matters to ensure operational efficiency
• Prepare reports and update information in the property management system to maintain accurate data records
• Perform data entry tasks with accuracy to keep records current and reliable
• Assist with ad-hoc administrative and operational tasks assigned by management to support team needs

Skills

• Use Microsoft Office applications (Word, Excel, Outlook, PowerPoint) proficiently to complete administrative tasks
• Organize and manage time effectively to meet deadlines and handle multiple tasks simultaneously
• Apply strong attention to detail and accuracy in documentation and data entry to minimize errors
• Communicate clearly and professionally with team members, residents, and vendors to foster positive relationships
• Work independently and multitask efficiently to support various administrative functions

INVOICING

Perform the day-to-day function in the timely of invoicing to customers and maintained in an

effective, up to date and accurate manner.

1) Generate invoices to customers on a daily basis for both Service & Maintenance by

Microsoft Dynamics System.

2) Check the data entered tally with customers’ purchase order and quotation and verify

any errors with the relevant department.

3) Printed out invoices and mail it out with SO/MO attached OR emailed with SO/MO

attached to customers.

DEBT COLLECTION

Ensure that the company’s debtor records are maintained in an effective, up to date and

accurate manner.

1) Follow-up on overdue invoices by email or phone calls on a twice weekly basis.

2) Verify with the relevant department for any discrepancies on the invoices.

Requirements:

• Possess at least a Professional Certificate/NiTEC, Diploma, Bachelor’s Degree in Accountancy / Finance.

• At least 1 year of accounting experiences.

• Proficient in Microsoft Word & Excel.

• Familiar with accounting software (e.g., Xero/MS Dynamics 365 Business Central) is an advantage.

• Strong attention to detail and a high level of accuracy.

Responsibilities:

• Prepare Payment Voucher for payment purpose;
• Responsible for process and issue payments to suppliers, customers, contractors, and third-party vendors;
• Handling for prepare, send and filing of invoices and documents;
• Assist for input data into accounting system;
• Manage cheque receipts and deposits, assist on payment process to supplier;
• Manage foreign workers’ accommodation including check-in to, and check-out from dormitories, including arrangement upon workers' arrival in Singapore;
• Administer benefits programs such as insurance and medical enrolment;
• Responsible for overall office administration duties;
• Assist in day-to-day financial transactions and operations;
• Assist for accounts payable and accounts receivables functions including data entries;
• Assist in preparing of quotation, tax invoices, PO, DO as and when required;
• Responsible in other admin & accounting related works when assigned by the superior or management.

Requirements:

• Minimum Diploma in Accountancy / Business Administrative or its equivalent;
• Minimum 2 years of relevant working experience;
• Proficient in MS Words & Excel;
• Strong analytical, self-motivated, good communication and interpersonal skills, meticulous, organized, multi-tasker, able to work independently and a pro-active team player;

Only shortlisted candidates will be notified.

Responsibilities:

• Source and procure raw materials, packaging materials, factory supplies, and trading products to support operational requirements.

• Prepare and issue purchase orders, ensuring timely and accurate processing.

• Liaise with local and overseas suppliers on quotations, orders, deliveries, and product availability.

• Compare prices, evaluate quotations, and assist in sourcing cost-effective suppliers.

• Monitor inventory levels and coordinate with warehouse and production teams to ensure adequate stock availability.

• Track delivery schedules and follow up with suppliers to ensure on-time delivery of goods and services.

• Maintain and update purchasing records, supplier information, and procurement data in ERP systems and Excel.

• Support the Purchasing Manager and other departments with procurement-related activities and ad-hoc assignments.

Requirements:

• Relevant working experience in purchasing, procurement, or supply chain

• Basic understanding of procurement processes, inventory control, and supplier management.

• Proficient in Microsoft Excel and other basic computer applications.
  

  AngelineMah

  Reg No: R2096146

  One Vogue Pte Ltd

  EA License: 19C9629

Office Administrator / Admin Executive

• Support daily office operations and provide administrative support to the GM and team.
• Coordinate meetings, manage schedules, arrange travel bookings, and handle expense claims.
• Assist with office supplies, employee activities, and general admin duties to ensure smooth office operations.

Requirements:

• Diploma in Business Administration or related field.
• 1–3 years of admin experience (fresh graduates with relevant internship experience are welcome to apply).
• Basic Microsoft Office skills, organised, and willing to learn.