Position: F&B Management Trainee

• Industry: F&B Quick Services Concept
• 6 Work Days, 60 Hours Per Week | 1 Day Off on Weekday
• Location: Islandwide, Singapore

Requirements:

• Degree holder in any field and keen to work in food and beverages industry
• Shortlisted profiles will undergo training in kitchen duties & service crew in front line
• Able work on weekends / public holidays

Job Scope:

• Prepare and cook menu items in accordance with specifications from recipes
• Maintain highest quality and consistent products standards
• Ensure safe and proper use of equipment at all times
• Maintain a high standard of cleanliness in and around workstation and strictly abide with health/sanitation regulations
• Preparation for opening and closing of shop
• Weekly/ monthly inventory reporting
• Implement, enforce and maintain brand and outlet SOPs to enhance productivity and service quality across all outlets
• Ensure compliance to food safety, hygiene and sanitation standards
• Daily sales reporting to F&B Operation Manager
• Run basic SOP training for untrained part-timers
• Handle staff grievances and staff monthly roster
• Address and resolve customer complaints and issues promptly and professionally
• Any other ad-hoc duties base on operational need

Job Opportunity: Outlet Trainee Manager

Training Provided | No Experience Needed | Young Team

Looking for a fun, people-facing role? Join our energetic team where every day feels different and you get paid to yap

• To perform the coordinating role and focus on specific designated customers of the company and take ownership.
• To participate in customer service reviews, customers satisfaction surveys and making analysis for the designated customers and for Account Management department.
• To proactively providing administrative assistance to the Account Management department.
• To handle designated customer inquiries.
• To work closely with the account managers to uncover customer requirements, qualify opportunities and propose the right solution.
• To work together with the customer account managers to safeguard strategic relationships with the designated key accounts.
• To review and implement process improvement where applicable.
• To be responsible for special projects as deemed necessary by the management

• Attend to pre-sales enquiries on product availability, lead time and price

• Initiate and follow up new item creation/customer creation in system

• Process sales orders and order amendment in system

• Track, expedite and update customers on order status

• Follow up payment, forwarder details with customers

• Work with factories, warehouses and forwarders to arrange dropship, local and export shipment

• Prepare manual, system invoices and other shipping documents and handle documents filing

• Review LC draft, prepare and collate documents from various factories for LC presentation

• Coordinate with related parties on non-warranty claims

• Communicate and provide timely responses between customer, sales, operation and factory

• Generate and update sales order backlog reports

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Senior Property Executive to join their Property Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Senior Property Executive's responsible is:

• Oversee the daily operations and maintenance of a premium residential estate to ensure smooth and efficient site management.
• Coordinate and supervise vendors and term contractors, ensuring service quality, safety compliance, and timely completion of works.
• Conduct regular site inspections, identify maintenance issues, and follow up on rectification works.
• Manage cleaning, maintenance, and estate-related services to maintain high operational standards.
• Support minor works procurement, including sourcing quotations and administering approved works.
• Verify contractors' claims, service contracts, and ad-hoc invoices.
• Handle residents' feedback, enquiries, and operational issues, ensuring prompt resolution.
• Maintain proper documentation, maintenance records, and operational reports.
• Ensure compliance with building regulations, safety requirements, and estate management procedures.
• Assist in emergency response planning and support ad-hoc operational projects as required.

Requirement

• Minimum 3 years of estate management experience
• Diploma in building-related field
• Good stakeholders management skill

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R2198636
EA Personnel Name: Oh Puey Xin

Role Overview
Our client, a well-established asset management firm is looking to fill a Senior Finance Manager to support management, reporting, and portfolio oversight across real estate and renewable energy investments, supporting both asset performance and strategic decision-making.

Key Responsibilities

• Oversee financial reporting, budgeting, and forecasting for property and renewable assets
• Manage portfolio-level performance analysis (IRR, NAV, cash flow, returns)
• Partner with asset management and investment teams on financial insights and deal evaluation
• Support acquisitions, divestments, and financing transactions (incl. due diligence)
• Ensure compliance with accounting standards, tax, and regulatory requirements
• Liaise with auditors, lenders, and external stakeholders
• Drive process improvements and financial controls

Requirements

• Degree in Finance/Accounting; CPA/CA preferred
• 8–12+ years’ experience in asset management, real estate, infrastructure, or renewables
• Strong knowledge of investment structures and project/asset-level finance
• Experience with both income-generating assets and development projects is a plus
• Strong analytical, stakeholder management, and communication skills

Interested candidates kindly forward your CV to ethelsk.tan@peoplesearch.jobs (Ethel Tan Seok Khoon, Reg No: R2096281).Feel free to forward this great opportunity to someone who would be a great fit for this role.

All information will be kept strictly confidential. We regret to inform that only successful applicants will be contacted.

PeopleSearch Pte Ltd

EA License No: 16S8057

Customer Logistics Management, Dedicated Customer Support; CLM Customer Global Strategy Implementation; CLM Customer Regional Strategy Development & Implementation; Support Customer Profile Analysis; Support Solution Design; Support Supply Chain Strategy; SOP Development; Project Management (Customer Onboarding); Quality Agreement for Implementation; Regular Business Reviews; Structural Issue Resolution (Corrective Actions & Preventative Actions); Escalation Management; Driving Customer Quality; SOP Ownership (Including Change Requests); Customer Improvement of Service Quality; Management of Cost to Serve; Knowledge Management; Reduce Cost of Poor Quality; Engagement with senior leadership (e.g. supply chain/logistics directors including C-suite positions) in customer regional headquarters.

Job Description

Roles & Responsibilities

• Customer Logistics Management,

• Dedicated Customer Support;

• CLM Customer Global Strategy Implementation;

• CLM Customer Regional Strategy Development & Implementation;

• Support Customer Profile Analysis; Support Solution Design;

• Support Supply Chain Strategy;

• SOP Development;

• Project Management (Customer Onboarding);

• Quality Agreement for Implementation;

• Regular Business Reviews; Structural Issue Resolution (Corrective Actions & Preventative Actions);

• Escalation Management;

• Driving Customer Quality;

• SOP Ownership (Including Change Requests);

• Customer Improvement of Service Quality;

• Management of Cost to Serve;

• Knowledge Management;

• Reduce Cost of Poor Quality;

• Engagement with senior leadership (e.g. supply chain/logistics Directors) in customer regional headquarters

Requirements

• Education: Bachelor’s degree or equivalent

• Experience: Six (6) years of relevant work experience at regional level, preferably in logistics field supporting large customers

A line manager has full P&L responsibility and is tasked with enhancing cost efficiency and optimising yield.

Improve the cost aspect of the business:

·      Select ships with optimal intake relative to volume prospects, being mindful on the correlation between vessel size & design and her associated port dues &any physical constraint of any given port of call.

·      Selecta ship with optimal speed and bunker consumption.

·      Close monitoring of daily vessel speed resulting in bunker consumption using the system to ensure the vessel consumption aligns with Time Charter Description(TCD) and cross check against other sister ships previously operated in the trade or region.

·      Secure each port call berth window and negotiate terminal related contracts including discount, rebates and volume incentives.

·      Manage and resolve claims (cargo claims, container damage, vessel damage) in consultation with the legal team when required.

·      Strategize trade routes (existing and new) by understanding the demand & supply conditions of the prevailing market.

Demand:

o  Collaborate closely with the marketing department to consolidate customer demand, including anticipating forward demand because of seasonality or potential changes to MLO mother vessel connection.

o  Acquire, compile, and maintain trade statistics and reports via our business intelligence portal (BI) for analysis and decision-making.

Supply:

o  Understand competitors and the prevailing market tonnage deployed on the trade lane.

o  Awareness of operating conditions in terms of tonnage over or under supply, as this impacts utilization prospects and pricing logic.

o  Carve out a differentiated product or increase sailing frequency by expanding existing service coverage, either via own deployment or slot swaps with another operators.

o  Maintain a high standard of vessel schedule integrity to meet customer feeder-to-mother connections and providing customers with clear and timely vessel updates on actual ETA & ETD.

Improve the income aspect of the business:

·      Manage space and select cargo that delivers the best yield (NTV - Net To Vessel returns).

·      Create a portfolio outlining how slots should be utilized with structured deals vs. open slots (used basis).

·      Work closely with the marketing team for customer and deals selections. Play an active role during customer’s tender exercises.

·      Look for opportunities to implement GRI‘s (general rate increase), RR‘s (rate restoration), CBR (critical bunker recovery) for all trades managed in line with cost increases.

·      Manage and coordinate rate quotation and filing with the marketing department.

·      Manage all agencies involved in your service rotation regarding vessel operations, cargo bookings, and customer relationship management in each local location.

·      Play an active marketing role, especially towards key clients brought in by the marketing team. In times of operational crises, dealing directly with key clients, especially those with structured space contracts with us.

·      Stay attuned to market trends through active participation in business travel and events to establish and maintain strong relationships with key clients both locally and internationally.

·      Provide support to your overseas local agent to ensure seamless operations and client satisfaction.

·       Collaborate and communicate effectively within the department and across the relevant departments to ensure they understand the business strategy and how their work contributes to achieving our P&L goals.

·      Assume additional responsibilities within the department occasionally when the need arises.

Business development:

·       Constantly review the viability of the existing trades routes and make suitable changes to improve the efficiency or adapt to changes in the operating environment.

·       Conduct feasibility studies to start new services, either solo or by forming a consortium via a vessel sharing agreement.

Key Performance Indicators

·       Ability to maneuver quickly out from an operational and/or a business crisis involving quick decision making and effective communication of your strategy toward internal and external supporting colleagues.

·       Maintain a professional and good personal relationship with external clients, port & terminal operator and business partners.

·       Be highly aware of the rapidly changing business environment through personal involvement and an effective feedback channel from various sources, including media.

·       Maintain a strong understanding of the current business environment and form long-term outlook of the business prospect & needs to identify opportunities and potential pitfalls.  Be ready with the right assets (ships) to meet future challenges &opportunities.

Job Requirements:

·       Bachelor’s degree in maritime business or business management.

·       Minimum 7 years’ experience in shipping line involving in trade.

·       Effective communication and interpersonal skills to collaborate with colleagues across departments and various internal& external stakeholders.

·       Be available for out-of-hours work.

·       Able to travel overseas as part of business requirements.

·       Independent and result oriented.

·       Strategic thinker.

·       Ability to focus on tasks and analyse situations, systems, and problems.

·       Ability to make quick decisions supported by information and data gathered.

·       Able to work in fast-paced environment.

·       Strong and effective leadership.

·      Proficiency in the English language, both verbal and written.

Our Team 

Mighty Jaxx is the leading integrated future culture platform in Southeast Asia today. With a mission to supercharge future culture phygitally, Mighty Jaxx’s integrated platform will empower future pop culture brands with an end-to-end supply chain of digital and phygital collectibles, including artist development and incubation, proprietary IP operation and providing global consumers access to new D2C experiences.

Mighty Jaxx partners with the greatest creative talents in the world, as well as top global brands such as Netflix, Formula 1, Hasbro, Toei Animation, Cartoon Network, Nickelodeon, Warner Brothers, Adidas and many more to ship millions of phygital collectibles to over 90 countries worldwide. 

We are proud to be an equal opportunity employer with a diverse, inclusive work environment and encourage our employees to bring their authentic, fun-loving, and high-energy selves to the workplace. 

Your Role

As our Account Management (Brands Licensing) Intern, you will assist with the company’s extensive licensing programs by providing support to the team in pursuing business opportunities with artists and Intellectual Property (IP) holders to devise growth strategies for the company.

We are looking for someone who can start from end June/ early July onwards - ideally on a full-time internship.
For part-time internships, we would require an availability of 3 days a week.
Please indicate your internship availability in your application.

Responsibilities

• Deliver high-quality reports analysing sales data and other non-quantitative performance indicators

• Support the various team members on daily account management duties

• Approach prospective out-bound licensing partners to monetize a vast portfolio of intellectual properties

• Support the lead generation of in-bound licensing partners

• Support the cross-department escalation of conflicts between licensors and the company

• Any other tasks to be assigned by the Management and Head of Departments
  

Requirements

• Student in an institute of higher learning

• Highly organised with excellent time management skills

• Meticulous and detail-oriented

• Interested in the process of identifying Intellectual Property owners to work with, and liaising with them on a daily basis
  

To apply, please send an updated copy of your resume to people@mightyjaxx.com 

While we value all submissions, we regret that only shortlisted candidates will be contacted by our People team.

Benefits

Be part of a company where the benefits are designed to elevate your experience - making your journey with us as dynamic and rewarding as the work you’ll do. You can look forward to:

• Hybrid work (with flexible start timing, ranging from 8.30am - 10.30am)

• Attractive staff discounts on MJ products

• Well-stocked pantry filled with a variety of snacks and beverages

Role description:

You will be supporting the management in managing a portfolio of prime property assets in the central core region with the opportunity to be at the frontline of the action. Mentorship and guidance will be provided throughout while you explore and gain an understanding of the various functions below:

Sale/Acquisition

• Assist in performing analysis of property transactions and market data
• Provide assessments/proposals of possible property acquisitions
• Participate in the negotiations of the price and other details related to the transaction

Leasing

• Perform physical evaluation of properties
• Conduct research and market analysis to provide proposals on rental rates
• Facilitate rent negotiations, renewals, and handover processes

Project management

• Assist the project manager in property improvement projects
• Support the project manager in evaluating, identifying and minimizing operational risks

Facilities management

• Collaborate with various stakeholders (investors, tenants, authorities, professionals) to resolve issues of the properties
• Provide proposals for cost optimization to ensure cost management initiatives align with overall business objectives
• Handle emergencies promptly and professionally to ensure minimal disruptions

Requirements:

• Bachelor’s Degree in Business, Facilities or Real Estate Management
• Good working attitude and show willingness to learn
• Possess great interpersonal, presentation and communication skills
• Resourceful and have strong analytical skills
• Thrive in ambiguity and able to adapt to a dynamic work environment
• Enjoys working in a team environment

Job Highlights

· Good Career Advancement

· Positive Working Environment

Job Responsibilities

· Fully responsible for the day-to-day operations of the assigned condominium

· Lead and supervise the site staff and term contractors

· Carry out maintenance functions to the highest standard expected for the client and the subsidiary proprietors

· Ensure all contract works/ routine servicing are carried out accordingly as specific in their contracts agreement

· Review all contracts, agreements and insurance before their expiry and recommend renewal or call for quotation/ tender

· Ensures timely and prompt responses to all feedbacks and complaints following management rules and regulations

· Ensure compliance with BMSMA, relevant laws, government rules and regulations and company’s policies

· Recommend a sound budget for each year to determine the amounts to be collected for the Maintenance Fund and Sinking Fund

· Coordinate Council Meetings and General Meetings including preparation of documents/reports and minutes taking

· Perform other duties as assigned by the Management

Job Requirements

· Minimum O Level, Diploma or Degree in Estate Management or related discipline

· 4 years’ of Condominium Manager experience preferably with at least 2 years of experience in managing a condo more than 500 units

· Good communications and interpersonal skills

· Able to hand complaints & grievances in a professional way

· Conversant in BMSM Act

· Proficient in MS Office and IT Savvy

· Meticulous and able to multi task

Our client is a multinational company in the Facilities Management industry. Due to their current expansion plan, they are looking for an Senior Property Executive to join their Property Management team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

The Senior Property Executive's responsible is:

• Oversee the daily operations and maintenance of a premium residential estate to ensure smooth and efficient site management.
• Coordinate and supervise vendors and term contractors, ensuring service quality, safety compliance, and timely completion of works.
• Conduct regular site inspections, identify maintenance issues, and follow up on rectification works.
• Manage cleaning, maintenance, and estate-related services to maintain high operational standards.
• Support minor works procurement, including sourcing quotations and administering approved works.
• Verify contractors' claims, service contracts, and ad-hoc invoices.
• Handle residents' feedback, enquiries, and operational issues, ensuring prompt resolution.
• Maintain proper documentation, maintenance records, and operational reports.
• Ensure compliance with building regulations, safety requirements, and estate management procedures.
• Assist in emergency response planning and support ad-hoc operational projects as required.

Requirement

• Minimum 3 years of estate management experience
• Diploma in building-related field
• Good stakeholders management skill

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

EA License No: 19C9682
EA Personnel No: R2198636
EA Personnel Name: Oh Puey Xin

ALTEN Group is a world leader in Engineering and Technology consulting services providing outsourced Engineering, R&D, and IT Services for different industries such as Transportation, Defence, Energy and Security with 55,000 engineers in nearly 35 countries. ANOTECH is the subsidiary of the Group delivering ALTEN's Engineering Services in Singapore.

As a Network Architect, you will play a key role in designing and modelling complex, safety-critical ATM solutions within the organisation’s advanced portfolio (e.g., TopSky ATM, digital towers, and SWIM-enabled platforms). This role sits at the intersection of system engineering, network architecture, and operational aviation environments, supporting end-to-end lifecycle delivery in alignment with the organisation’s V-cycle engineering model and Agile (SAFe) practices.

Responsibilities

·        Requirements Analysis and Operational Understanding

Ø  Analyze and synthesize customer and operational needs across ATM environments (ACC, approach, tower).

Ø  Leverage simulations, prototypes, and real operational scenarios to define robust solution requirements.

Ø Ensure alignment with ICAO,SESAR, and customer-specific regulatory frameworks.

·        Solution Co-Engineering(Multi Domain Integration)

Ø  Collaborate across software, hardware, cybersecurity and IVV (Integration, Verification and Validation) engineering domains.

Ø Co-engineer end-to-end ATM network solutions (e.g., surveillance data distribution, voice communications, SWIM integration).

Ø Balance performance, safety, cost, and delivery considerations in system design

·        System Specifications and Interface Design

Ø  Define and formalize:

v  Network architectures (IP/MPLS, secure communications)

v  System and subsystem specifications

v  Interfaces between ATM components (radar, VCS, flight data processing systems)

Ø Ensure interoperability across legacy and next-generation in-house solutions

·        Functional Architecture Modelling

Ø  Develop functional and logical architectures using UML/SysML modelling techniques.

Ø  Support architecture governance within the organization’s engineering frameworks.

Ø  Contribute to system decomposition, data flow design, and service-oriented architectures(SOA/SWIM).

·        Technical Leadership and Liaison

Ø  Act as the technical focal point between:

v  Development teams

v  IVV teams

v  Program managers and customers

Ø  Provide technical clarity on system integration challenges and design decisions.

Ø  Support design reviews and customer workshops

·        Verification, Validation& Lifecycle Support

Ø  Support definition of test strategies, procedures, and validation plans.

Ø  Ensure full traceability from requirements to validation within DOORS.

Ø  Contribute to system acceptance and deployment activities

·        Process Improvement &Innovation

Ø Drive continuous improvement aligned with the organization’s engineering excellence initiatives.

Ø Promote best practices in:

v Model-based systems engineering (MBSE)

v Agile (SAFe) delivery

v Knowledge sharing within global teams

Requirements

·        Bachelor’s degree in Information Security, Computer Science, Engineering, or related discipline.

·        7+years of experience in:

Ø  Air Traffic Management (ATM) systems OR

Ø  Safety-critical system engineering / network architecture

·        Experience working in complex, multi-stakeholder environments (ANSPs, aviation authorities).

·        Proven exposure to end-to-end system lifecycle delivery (V-cycle).

·         Strong experience with:

Ø  ATM systems & concepts (e.g., surveillance, FDP, VCS, SWIM)

Ø  Requirements management tools (DOORS preferred)

Ø  Version control systems (Git, SVN)

Ø  Architecture modelling (UML / SysML)

·        Familiarity with:

Ø  Test procedure specification and validation processes

Ø  Agile (SAFe) and V-cycle methodologies

Ø  Network technologies (IP networking, secure communications)

·        Basic scripting / programming:

Ø  Python / Shell scripting

Ø  Java

·        Systems thinking in complex, safety-critical environments

·        Strong stakeholder communication and influencing skills

·        Structured, analytical, and detail-oriented approach

·        Ability to operate within regulated aviation frameworks

·        Proactive mindset with focus on innovation and continuous improvement

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Manager%2C-Research-Grant-Management-Operations/33246-en_GB/

We regret that only shortlisted candidates will be notified.

About Us

We are building AI-enabled operating systems to support research translation, venture building, grant administration and commercialisation workflows. 

We work across university teams, researchers, startups, corporate partners and public funding agencies to turn complex manual processes into structured, auditable and scalable workflows.

The Role

As Manager, Research Grant Management Operations, you are responsible for the operational integrity of three funding streams: MOE De-GAP, Central GAP and Technology Development Agreement (TDA) funding.

You ensure that grant finances, claims, procurement, project progress and grantor reporting are tracked accurately, followed through consistently, and supported by reliable data.

This is a hands-on ownership role. You will lead weekly operating cadence, keep dashboards accurate, drive stakeholder follow-up, and help move grant administration away from manual work into an integrated AI-driven grant management solution.

Separately, you will support new programme reviews from an operational, overseas compliance and financial sustainability perspective, ensuring programmes are administratively workable and at minimum financially neutral unless otherwise approved.

What You'll Do

Own Grant Finance & Claims

• Monitor grant budgets, commitments, utilisation and remaining balances across De-GAP, Central GAP and TDA.
• Coordinate claims submission, supporting documents, WBS tracking and claims-related queries.
• Reconcile approved budgets, actual spend and remaining balances, and flag under-utilisation, overspend or budget risk early.
• Maintain clear, reliable financial views to support management decisions and grantor reporting.
• Manage grant audits.

Lead Procurement Coordination

• Lead the procurement follow-through for grant-funded activities, from request initiation to PO, vendor follow-up and closure.
• Coordinate with project teams, procurement, finance and vendors to resolve delays or documentation issues.
• Ensure procurement is aligned with approved budgets, grant requirements and internal policies.
• Maintain procurement status as part of the overall project dashboard.

Track Progress & Report to Grantors

• Maintain updated project milestones, deliverables, timelines and reporting commitments.
• Lead the weekly cadence to ensure project updates are current, complete and accurate.
• Prepare progress updates, management reports and grantor reports with supporting documentation.
• Flag delays, risks, changes in scope or reporting gaps early for management attention.

Maintain Dashboard Accuracy

• Maintain a single source of truth for project status, budget utilisation, procurement progress, claims and reporting.
• Ensure dashboards are updated before management reviews and reflect actual project status, not outdated inputs.
• Follow up on open actions, overdue items and missing updates across stakeholders.
• Escalate issues that require decisions, approvals or intervention.

Build the Future Grant Management Solution

• Map current manual workflows across De-GAP, Central GAP and TDA and identify bottlenecks, duplication and control gaps.
• Translate operational requirements into system requirements for an in-house AI-driven grant management solution.
• Support integration across Monday.com, Jedox, Slack, iRIMS and other relevant systems.
• Design and test workflow logic for reminders, approvals, claims tracking, reporting and dashboard updates.
• Contribute as a process owner and product user, ensuring the solution is practical, auditable and scalable.

Integrate the Three Grant Streams

• Bring De-GAP, Central GAP and TDA into one coherent grant management framework.
• Standardise tracking, reporting, claims and dashboard logic where possible.
• Document the differences in funding mechanics, approval routes, milestone tracking and reporting obligations.
• Avoid separate manual workflows by building a common operating model that can support different grant types.

Support New Programme Review

• Support new programme review as a separate scope from grant administration.
• Assess whether new programmes are administratively workable and financially neutral at minimum, unless otherwise approved.
• Check overseas compliance considerations, funding source, cost recovery, claims process and reporting obligations.
• Flag unfunded, non-compliant or operationally unsustainable commitments before programme launch.

Partner Across Functions

• Work closely with Principal Investigators, project leads, grantors, finance, procurement, vendors, automation teams and internal management.
• Translate operational issues into clear actions, owners and timelines.
• Follow up firmly and professionally to keep work moving.
• Keep management informed of risks, delays and decisions required.

Please be informed that only shortlisted candidates will be notified.

Qualifications

• 5+ years of strong project, programme or grant administration experience.
• Experience managing budgets, claims submission, procurement tracking and reporting.
• Good financial literacy and comfort with WBS structures, budget monitoring and claims documentation.
• Strong follow-through and ability to lead weekly operating cadence.
• Ability to maintain accurate dashboards, trackers and reporting views.
• Strong stakeholder management skills across finance, procurement, project teams and management.
• Attention to governance, compliance, audit trail and reporting discipline.
• Comfort operating in an environment where processes are still being built.

Bonus Points For

• Experience working with AI tools to improve process efficiency.
• Experience supporting automation, workflow redesign or systems implementation.
• Experience integrating multiple workflows into one operating model.
• Experience with grant administration, research funding, public funding or commercialisation funding.
• Experience with systems such as Monday.com, Jedox, Slack, iRIMS, SAP, BMC Helix, Submittable or Xero.
• Exposure to overseas programme administration, compliance checks or cost recovery models.

Why Join Us?

This is a chance to help build the operating backbone for research translation and venture creation. You will sit close to the work, the data and the decisions — supporting grants today while helping build the AI-enabled system that makes the function more scalable tomorrow.