Total 1,354 Senior Executive level Administrative / Clerical job vacancies

Location: Pioneer

Duration: 1 year contract

Working Hours: 8.30am to 5.45pm (Mondays to Thursdays), 8.30am to 5.15pm (Fridays)

Salary: Up to $4000

Job Responsibilities:

• Support examination invigilation where required.
• Support Strategic Projects encompassing business development support, corporate outreach, and follow-up coordination with potential sponsors, as well as administrative, logistics, and records management for projects, mentors, and evaluation processes.
• Provide administrative and logistics coordination for overseas Business Study Mission (BSM), including records management, preparation of trip logistics.
• Liaise with programme clusters on student inbound and outbound student exchanges and overseas business study missions.
• Organize welcome briefings for incoming exchange students.
• Support finance billings of goods and services related to the department, including ordering and facilitating delivery of items.
• Assist in any other administrative duties as assigned by Management from time to time.

Job Requirements:

• Minimum Degree in any field
• At least 2 years of relevant work experience in student administration within a higher educational institution is preferred.
• Prior exposure to programme coordination, examination administration, or external stakeholder engagement is advantageous.
• Proficient in Microsoft Office applications.
• Willing to work occasionally during evenings and weekends, as required by programme and examination schedules.

Ally

The Outsourcing Team

Recruit Express Pte Ltd

EA: 99C4599

Job Summary

Execute general administrative duties in a timely and efficient manner to ensure seamless day-to-day department operations. The role also supports vendor coordination, documentation, financial tracking and providing logistical support for marketing campaigns, tenant engagement initiatives and events.

Job Responsibilities

• Provide administrative support for mall marketing campaigns, tenant and community engagement activities
• Assist with onsite logistical coordination of events and post-event administration of reimbursement and documentation
• Support administrative processes for revenue-related activities such as preparation of license agreements and tracking of payment for media and promotional spaces
• Perform general departmental administrative duties including processing of quotations and invoices, budget and expense tracking, inventory management, vendor onboarding, and maintenance of records and filing systems

Job Requirements

• Diploma in Business Administration, Marketing, Communications or related discipline
• Preferably 1–2 years of relevant experience in administrative support
• Proficient in Microsoft Office applications
• Organised, meticulous and able to multi-task
• Good communication and interpersonal skills and able to work independently as well as in a team

Requirements

City Developments Limited (CDL) is committed to fostering an inclusive culture that respects the diversity of its employees and stakeholders. As a signatory of the Employers Pledge for Fair Employment with TAFEP since 2008, CDL’s recruitment process adheres to strict guidelines on non-discrimination and fairness, regardless of gender, ethnicity, religion, or age.

Well Established Company
IT Industry
Salary: $2300 - $2400
Working location: East Area
Working hours: Monday - Friday, 9am - 6.30pm

Job Responsibilities:

• Handle general administrative tasks and office operations

• Prepare and maintain reports, documents, and records

• Support day-to-day office activities and coordination

• Maintain organized and up-to-date administrative systems
  
  
  

Requirements:

• Prior experience in administrative roles in a similar IT industry is a plus

• Proficient in Microsoft Office (Word, Excel, Outlook)
  

Candidates are encouraged to apply to this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background
  

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492

✨ Admin Executive (Contract up to 2 Years)

Admin Role Responsibilities:

• Manage the calendar by coordinating meetings and appointments
• Act as a liaison for clients, stakeholders, and internal teams, maintaining professional communication
• Offer support with personal tasks when needed

Requirements:

• Minimally A Levels or a Polytechnic Diploma
• Exceptional organizational skills with the ability to handle multiple tasks at once
• Strong communication and interpersonal skills
• Ability to maintain confidentiality and manage sensitive information discreetly

Benefits:

• Opportunities for career growth and personal development
• A collaborative and supportive workplace environment

Location:

Lorong Chuan

Pay:

$10-15/hr

Admin Role Responsibilities:

• Oversee calendar management, scheduling meetings and appointments
• Serve as the primary point of contact for clients, stakeholders, and internal teams, ensuring clear and professional communication
• Provide assistance with personal tasks when required

HR Role Responsibilities:

• Support the recruitment process by sourcing candidates and tracking their applications
• Write, post, and update job listings
• Act as a liaison between clients, stakeholders, and internal teams, ensuring smooth and effective communication
• Offer help with personal tasks as needed

Requirements:

• Minimum A Levels or a Polytechnic Diploma
• Strong organizational abilities with the capability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and handle sensitive information with care

Benefits:

• Opportunities for career advancement and personal growth
• A team-oriented and supportive workplace environment

Location:

Lorong Chuan

Key Responsibilities:

Administrative Duties:

• Manage office supplies inventory and place orders as needed.
• Coordinate maintenance of office equipment and facilities.
• Handle travel arrangements, meeting schedules, and event planning.
• Maintain proper filing systems and documentation.
• Support HR and Finance teams with administrative tasks when required.
• Ensure compliance with company policies and procedures.

Procurement Duties:

• Source and evaluate suppliers and vendors.
• Request and review quotations, negotiate pricing and terms.
• Prepare purchase orders and ensure timely delivery of goods/services.
• Monitor supplier performance and maintain strong vendor relationships.
• Maintain accurate records of purchases, pricing, and inventory.
• Ensure procurement activities comply with internal controls and budget constraints.

Requirements:

• Relevant Certificates / Diploma or Degree in any discipline, preferably in Accounts or Finance.
• Preferably 1 year experience in similar capacity in construction industry. Exposure in Xero preferred.
• Professional with excellent administrative, organizational and follow up skills.
• Able to multi-task in a fast-paced environment & employee strength of around 150-200 people.

About MIJ Hub:

My Inspiring Journey Hub (MIJ Hub) is a leading and rapidly growing private school and non-profit organisation (NPO) dedicated to transforming the lives of individuals aged 4 to 40 with diverse learning needs. Through our comprehensive educational programs, vocational training, and community integration initiatives, we have been creating positive change locally for over 13 years. Our mission is to be the ultimate one-stop centre for the special needs community in the region.

At MIJ Hub, we are pioneers in innovation. By managing multiple for-profit ventures, including a food and beverage (F&B) arm, we generate sustainable income streams that allow us to provide subsidies, ensuring parents and students have access to affordable, high-quality education. Join MIJ Hub and become part of a vibrant, dynamic team committed to driving financial sustainability, fostering inclusivity, and expanding our reach to make a real difference in the community.

About the Admin Executive Role 

About the Role:
As an Admin Executive, you’ll play a key role in keeping daily operations running smoothly while supporting a collaborative team. You’ll gain exposure across administrative, operations, finance, and coordination, allowing you to build well-rounded skills in a dynamic, fast-paced environment.

If you’re organised, proactive, and enjoy creating structure and efficiency, this role offers a great platform to grow and make a meaningful impact.

Key Responsibilities 

• Execute, update, follow up, support, maintain

• Executes day-to-day administrative and operational support duties, ensuring smooth coordination, accurate records, and timely follow-up across assigned functions.

• Manages first-line enquiries through calls, WhatsApp, email, walk-ins, or other channels; provides accurate information, routes matters appropriately, and follows up where needed.

• Supports day-to-day enrolment administration, including form processing, document collection, scheduling, follow-up, data entry, and updating enrolment trackers.

• Maintains records, prepares forms, letters, files, and updates databases, trackers, and administrative documentation accurately and on time.

• Prepares finance-related documents, issues invoices or receipts where applicable, follows up on outstanding documents or payments, and updates finance trackers.

• Logs facilities issues, reports maintenance matters, follows up on routine requests, and supports the coordination of repairs, servicing, and replenishment.

• Tracks stock levels for office or operational use, prepares purchase requests, receives supplies, and updates inventory or replenishment records.

• Coordinates day-to-day transport arrangements, communicates schedules or updates, maintains transport records, and supports transport-related follow-up.

• Supports event preparation and execution, including registrations, logistics coordination, materials preparation, scheduling, venue setup support, and post-event administration.

• Maintains compliance files, prepares supporting documents, updates checklists and trackers, and follows up on outstanding documentation required for audits or reviews.

• Supports daily readiness checks, prepares or updates checklists, flags issues affecting readiness, and follows up on routine matters relating to site operations.

• Assists in coordinating appointments, servicing schedules, quotations, routine follow-ups, and document collection from vendors.

• Supports communication and follow-up with departments for day-to-day administrative and operational matters as assigned.

• Carries out assigned processes according to SOPs and flags issues, delays, or discrepancies for review.

• Updates trackers, prepares basic summaries, flags urgent issues, and escalates exceptions or unresolved matters to the senior role.

• Supports the senior role, carries out assigned responsibilities, and provides timely updates on work progress and issues.

Requirements

• Minimum Diploma qualification

• At least 1 year of relevant experience

• Proficient in Microsoft Excel (important), Word, and PowerPoint

• Strong spoken and written English (important, as the role involves handling parent enquiries)

• Organized, responsible, and detail-oriented

• Able to work in a face paced environment 

• Meticulous 

• Willing to learn and understand MIJ Hub’s operations and services

- Responsible for handling a full-spectrum of HR & Admin functions.

- Prepare and conduct New Employee Orientation Program to all new employees.

- Coordination of various courses/training programmers for employees, submission of training applications, grant applications and follow-up on outcome of applications.

- Maintain & update the Employees’ Training Record.

- Maintain and update personal files and leave records of all employees and ensure easy reference by HR and Admin department.

- Handle MOM surveys and government subsidies which include foreign worker levy waiver application and grant applications.

- Manage and co-ordinate new employee’s orientation and onboarding process by sharing onboarding packages and explaining company policies and ease them into new working environment.

- Administer relevant documents pertaining to employees’ employment, resignation, termination, confirmation, contract renewal, appraisal and etc.

- Handles whole process of final settlement & exit-clearance of Indirect staffs.

- Involves in grievance and disciplinary issues

- Manage the staffing needs of the organization

- Liaise with relevant department for yearly training requirement

- Handle end-to-end work passes related issues such as application, renewal, cancellation, appealing, expiration, follow up with medical check-ups, updating personal particulars to MOM, visa application etc.

- Prepare all HR documents, such as Employment Contracts, Onboarding Schedules, Confirmation Letters, etc.

- Processing and timely submission of all forms and claims from government.

- Handle monthly payroll administration / monthly preparation.

- Prepare and submit government bodies and statutory board related surveys.

- Ensure that newly hired employees are properly on-boarded to the company.

- Ensure complete, up-to-date, accurate and accessible records are kept for all employees.

- Assist in the co-ordination of social and recreational activities to promote the general welfare of all employees.

- Source and recommend training and professional development courses for the staff.

- Be the first point of contact for employees on any HR related queries.

- Maintain & update the Employees’ Training Record.

- Maintain and update personal files and leave records of all employees and ensure easy reference by HR and Admin department.

- Manage and co-ordinate new employee’s orientation and onboarding process by sharing onboarding packages and explaining company policies and ease them into new working environment.

**To apply, kindly submit your comprehensive CV to bc@banchoncorp.com

(only write-in)**

Highly anticipated senior personal assistant and lifestyle management/concierge role for a CEO of a conglomerate. This role requires a very high caliber individual to serve as a proxy to the CEO as he travels out of Singapore at least 6 months in a year.

Responsibilities
You will be the key point of contact for all life outside of actual work-related matters for the CEO and his wife. This includes household management, all relevant external parties' engagement related to investment/banks, and the bridge between him and his visitors from Singapore/overseas. This includes preparing gifts and light touch hosting/interactions where necessary.

As a lifestyle manager/concierge, you will have to be on the ball with top end dining options, reservations and familiarize yourself with the preferred arrangements. You will be liaising with an on-site residential concierge already in place.

The CEO has residences across countries, and you'd have counterparts in those respective countries that you may have to correspond with. However, no travelling is necessary.

Requirements
Due to the extent of proxy-work to CEO that this role entails, we would need someone of high functioning skills and ideally at least 10 years onwards in a similar environment providing extensive PA support to a high profile or UHNW individual.

High level of attention to details, accuracy and getting things right majority of the time (without having the CEO to double check/spot mistakes) would be a very favorable quality.

As you'd have to deal with lawyers, bankers, investment professionals on behalf of the CEO, someone who is familiar with the proper etiquette of such duties would be ideal.

To Apply
Interest and referrals to co@kerryconsulting.com
Reg: R1544641 Lic: 16S8060

Job Duties:

• Provide secretarial support to the Investment banking team
• Handle extensive complex travel management, visa applications, that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims, travel claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Company Overview

NPR Singapore Pte Ltd is a wholly-owned overseas sales subsidiary of NPR-RIKEN Corporation, specializing in manufacturing and selling automotive-related products.

Job Summary

We are looking for a candidate to support sales administrative work. The role acts as a crucial link between the sales team, customers, and logistics, focusing on order processing, coordination, and customer service.

Responsibilities

• Use in-house software to check, quote, and process customer orders accurately to support sales operations
• Coordinate logistics activities including shipping documents and delivery schedules to ensure timely order fulfillment
• Handle sales-related inquiries from customers and suppliers via phone and email to maintain clear communication
• File documents, answer phone calls, and sort correspondence to support general administrative functions
• Consolidate and generate sales reports to provide accurate sales data for management review
• Prepare documentation required for sales visits to facilitate effective client interactions
• Manage travel logistics for staff, including booking flights, hotels, and arranging visas to support business travel needs
• Assist managers with ad hoc tasks to support various business functions

Required competencies and certifications

• Proficient in Microsoft Excel at an intermediate level, including the use of Pivot Tables
• Familiarity with Incoterms 2026 and preparation/checking of shipping documents, particularly Letter of Credit (LC) documents

Preferred competencies and qualifications

• Diploma in relevant fields or minimum 'A' level certificate with equivalent working experience
• Minimum 3–5 years of relevant work experience, preferably with a background in logistics
• Strong organizational skills to prioritize workloads effectively and manage multiple tasks
• Core interpersonal skills including emotional intelligence to manage relationships and client moods
• Active listening skills to understand unspoken needs and business challenges
• Empathy to build rapport and trust with customers, fostering long-term loyalty
• Effective communication skills to articulate product value clearly across verbal, written, and non-verbal channels without jargon

Other Information

• Location: Pioneer Crescent (Office)
• Working Days: 5 Days
• Working Hours: 8:15am to 5:45pm

• Process premium collection and payments
• Evaluates and processes post-inception transactions like nomination of beneficiary, policy alteration, assignment, fund switch, top-up, update of personal details, GIRO application, reinstatement, preparation of quotation, etc
• Conduct user acceptance testing on error rectification, new initiatives and product launches
• Collaborates with both department, inter-department users and external parties
• Perform any other duties or projects assigned by Section Head or Head of Department

Requirements:

• Work experience in insurance operations / insurance administration
• Able to work till End Dec 2026

To apply, please email a detailed copy of your resume in Ms. Words format to west4@recruitexpress.com.sg

Linus Yeo Yong Boon
CEI No: R1104497
EA License No: 99C4599

We regret that only shortlisted applicant will be notified.

Job Description:

Customer Operations (70%)

1. Customer Renewals Management

• Proactively track upcoming contract renewals and reaching out to customers at least 60-90 days before expiration
• Process renewals including quotations and contracts from start to completion
• Maintain renewal pipeline and provide renewal updates on a regular basis
• Maintain customer contracts and records in a timely and organized manner
• Coordinate between customers and internal teams (tech support, billing, sales)
• Achieve renewal targets of at least 80%

2. Customer Relationship Management

• Regular check-ins via email and phone with install base customers
• Address feedback and basic enquiries of install base customers appropriately
• Assess and route customer issues to respective ENX sales & technical team as required
• Identify Upsell/ Cross-sell opportunities based on customer usage, growth or needs
• Qualify leads and pass them on to Sales team for follow up
• Organize customer training sessions, including onboarding of new user/s from install base customers for training of ENX Sustainability Suite platform.
• Support Marketing Head in customer engagement initiatives to drive customer success function – identify opportunities for case studies, testimonials and organize customer events.

ADMINISTRATIVE DUTIES (30%)

3. Vendor & Supplier Management

• Manage vendor & supplier database and pricing list
• Support procurement needs of ENX projects, working closely with sales and field engineer teams
• Handle RFQs and pricing, issue PO, track inbound deliveries
• Maintain inventory, record material drawdowns
• Track and record requests and termination of SIM cards for customers’ project deployment

4. Office and Facilities Management

• Manage office supplies and services related contracts, including facilities, cleaning and others
• Assist to organize company events or team activities when required
• And any other ad hoc tasks assigned

Role Requirements

• Diploma in Business Management/ Marketing or related field.
• 3-5 years of working experience, preferably in a customer relationship management capacity
• Self-starter who thrives with autonomy and decision making within established guidelines
• Comfortable to work independently with minimal supervision
• Meticulous with very strong organizational skills to manage operations and administrative duties
• Excellent communication skills to engage with customers
• Strong interpersonal skills to work with multi stakeholders internally and externally
• Able to work with tight deadlines and perform under pressure with multiple priorities

What We Offer

• Competitive salary and performance incentives.
• Opportunities to work on high-impact sustainability projects.
• Collaborative and innovation-led team culture
• Training & development opportunities

• Well Established Company
• Salary: $3800 to $4200
• Working location: West Area
• 5 days’ work week (Mon to Fri) 9am to 6pm
• Training Provided

Job Responsibilities:

• Manage daily accounting operations including data entry, invoicing, and maintaining accurate financial records.
• Handle accounts payable and accounts receivable, including preparing invoices, processing payments, and following up on outstanding balances.
• Assist in preparing monthly financial reports, bank reconciliations, and supporting documents for accounting purposes.
• Maintain proper documentation and filing of invoices, receipts, purchase orders, and other financial records.
• Coordinate with suppliers, customers, and internal departments regarding billing, payments, and account-related matters.
• Perform general administrative duties such as managing emails, answering phone calls scheduling appointments, and maintaining office supplies.
• Assist in preparing quotations, purchase orders, and other administrative paperwork when required.
• Ensure office records and company documents are organized and updated properly.
• Support management with ad-hoc administrative and accounting tasks as assigned.

Job Requirements:

• Diploma / Degree in Accounting, Finance or related discipline.
• Minimum 5 years of relevant accounting experience.
• Hands-on experience in Accounts Payable and Accounts Receivable functions.
• Familiar with Netsuite Accounting Software or similar accounting software.
• Proficient in Microsoft Excel and MS Office applications.

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

Barry Ang Ze Xin (Reg No : R26159529)

EA Recruitment Pte Ltd

EA License No: 21C0492