Total 1,877 Junior Executive level Administrative / Clerical job vacancies

Job Description:

• Provide friendly and attentive front-desk service to students, parents, and visitors
• Handle enquiries, calls, and messages with clear and timely communication
• Attend to sick or injured students and maintain sick bay records (First Aid knowledge preferred)
• Support general office operations including mail sorting, deliveries, and administrative tasks
• Assist in recording student attendance matters (e.g. late-coming) and checking submitted forms
• Maintain proper records of keys, lockers, and lost & found items
• Monitor and replenish First Aid supplies
• Perform other duties as assigned by school management

Requirements:

• Minimum 3 years’ experience as a receptionist or personal assistant (orrelevant qualifications)
• Strong interpersonal skills with a courteous and professional approach
• Proficient in Microsoft Office (Word, Excel)
• Ability to speak and write an additional local language is an advantage
• Strong multitasking and organisational skills
• Able to work independently with minimal supervision

Job Scope:

• Log extraction from electronics products according to SOP
• Preparation work on electronics products for hardware investigation (Access inside by jig and laptop PC) according to SOP
• Support investigation work
• Data input/uploading work into MHI management system
• Data input/uploading work into authorities management system
• Periodical check on authorities management system and summarize situation
• Packing work in case further investigation at overseas company is needed
• Faulty goods collecting from Automobile Association approved workshops and care centers
• Periodical inventory follow-up of collected faulty goods

Requirements:

• Min Diploma in any Engineering or relevant discipline
• Able to start within a short notice

Interested candidates please send your resume to anna.chen@recruitexpress.com.sg

Anna Chen jiaxin

CEI No: R25157621

Recruit Express Pte Ltd

EA License: 99C4599

Responsibilities

• Provide administrative support across various HR functions, including recruitment, onboarding, and employee records management.
• Assist in coordinating interviews, scheduling meetings, and preparing necessary documentation.
• Maintain and update employee data in HR systems, ensuring accuracy and confidentiality.
• Support onboarding and offboarding processes, including preparation of letters and documentation.
• Handle basic employee enquiries and direct them to the appropriate HR personnel when needed.
• Assist in the implementation of HR policies and procedures.
• Support payroll and benefits administration processes where required.
• Participate in HR projects and initiatives as assigned.

Requirements

• Diploma Human Resources, Business Administration, or a related field.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (e.g., Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• A proactive attitude with willingness to learn and take initiative.
• Able to work independently as well as collaboratively in a team environment.

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

Roles & Responsibilities

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Job Description:

We are looking for an Admin Assistant to support the daily administrative work of the company. The candidate may be assigned to support the Operations, HR, or Accounts department depending on work requirements. Training will be provided.

Responsibilities:

• Maintain office documents, including hardcopy and softcopy filing
• Prepare invoices, delivery orders, claims, and other simple documents
• Handle basic data entry and record keeping
• Support phone calls and email enquiries
• Assist with general administrative duties for the department assigned
• Provide ad hoc admin support as required
  

Requirements:

• Able to use Microsoft Office applications
• Able to communicate in English and Mandarin to liaise with customers and colleagues
• Responsible, organised, and willing to learn
• Able to work independently and take initiative
• Candidates without relevant experience are welcome to apply
• Fresh graduates are welcome to apply

Working Hours:

9:00am to 6:00pm

Working Location:

15 Woodlands Loop

To ensure smooth onboarding process and agency movement process for AIA sales channels, conducting and reviewing agent’s fit and proper assessment.

Be up-to-date and well-versed with regulations pertaining to Agent onboarding, fit and proper requirements.

Support the team in day-to-day tasks (provision of data/reports).

Responsibilities:

Onboarding and Agency Movement

• Manage the end-to-end onboarding process for new agents, including due diligence, reference checks, and successful integration.
• Maintain up-to-date knowledge and compliance with regulations, onboarding requirements, and Fit and Proper guidelines.
• Lead and facilitate onboarding sessions, ensuring timely progress and follow-up on applications in the pipeline.
• Ensure prompt follow-up and resolution for pending applications.
• Oversee timely creation of agency and agent codes and accurate filing of onboarding documentation.
• Consolidate and report agent statistics (e.g., demographics, adverse records).
• Monitor and track agents with adverse records or under observation.
• Provide timely support for processing agent movements within the organization.
• Prepare payment files related to onboarding and representative activities.
• Identify opportunities to streamline and enhance onboarding processes.

Others

• Update agents’ particulars and details accurately and promptly.
• Assist with MAS and GIA license registrations for agents.
• Support the annual Fit and Proper exercise.
• Manage agent code creation and maintenance for other business divisions.
• Generate reports and perform data analysis as required.
• Assist with FC migrations across entities when necessary.
• Conduct gap analysis and ensure SOPs are updated regularly.
• Provide weekend month-end support when the last day of the month falls on a weekend.
• Perform UAT and post-implementation checks for recruitment-related platforms.
• Participate in ad hoc projects and assignments as directed by the Manager.

Requirements:

• Diploma/Degree
• At least 2-5 years of operations related role
• Good knowledge of Microsoft Office (Excel and word)
• Good communication and interpersonal skills
• Good team player
• Independent

Responsibilities

• Support the development of dashboards and reports based on operational needs.
• Organise, clean, and consolidate datasets to improve data quality and usability.
• Assist with transitioning data into updated reporting tools and systems.
• Review and update internal documents to ensure consistency and accuracy.
• Provide general administrative and operational support as required.

Requirements

• Relevant qualification or experience in a related field will be an advantage.
• Strong organisational skills with good attention to detail.
• Good analytical and problem-solving abilities.
• Proficient in Microsoft Excel, including advance data functions (e.g., sorting, filtering, vlookup, pivot table and formulas).
• Familiarity with data visualisation or reporting tools is a plus.
• Minimum diploma in and field or equivalent

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

HR & Admin Assistant

Salary: $2,200 – $2,600

Working Hours: 8am - 5pm (Mon to Fri)

Location: Ang Mo Kio

Benefits: AWS, Bonus

Job Responsibilities:

• Handle calls and general administrative duties (filing, documentation, courier)
• Manage insurance, permits, and company certifications renewal
• Liaise with vendors and raise Purchase Orders (SAP)
• Maintain staff records (attendance, leave, employee data)
• Support recruitment and onboarding process
• Assist in HR documentation, policies, and reports
• Support company events, training, and staff welfare activities
• Perform ad-hoc duties as assigned

Requirements:

• Minimum Diploma in HR / Business Management
• At least 1 year of relevant experience
• Experience with HR systems (e.g. Infotech) is an advantage
• Able to handle confidential information
• Good communication and interpersonal skills
• Organized, detail-oriented, and able to work independently

Company Name: Talent Recruitment Pte Ltd

EA License No: 24C2338

EA Personnel Name: Loke Sai Lye (Loke)

EA Personnel No: R24123366

Email: loke.dexter@talentrecruitmentsg.com

Contact Number: 8168 8648

Responsibilities

• Coordinate shipments with suppliers, freight forwarders, and customers

• Ensure compliance with international regulations and standards

• Prepare and manage import/export documentation

• Maintain accurate records of all shipments and transactions

• Monitor shipment status and track delivery schedules

• Resolve any issues or delays during the shipping process

• Communicate with various internal departments to align import/export activities

• Assist in the preparation of reports and metrics for management review

Skills

• Previous experience in import/export operations or logistics

• Knowledge of international trade regulations and compliance

• Strong organizational and record-keeping skills

• Excellent communication and interpersonal skills

• Attention to detail and ability to multitask in a fast-paced environment

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Our client is a machinery manufacturing MNC.

About the Role:

• Basic: $2,400 – $2,800
• Working Hours: Mon – Fri, 8.30am - 5.45pm
• Duration: 6 Months contract
• Location: West

Responsibilities:

• Perform data entry for purchase order creation, shipping documentation, and vendor invoices; scan and file timesheets in the internal system.
• Provide general administrative support and assist with ad-hoc tasks as assigned.

Requirements:

• Good in IT skills, especially Microsoft Office
• Experience in data entry / admin

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No: 19C9682
EA Personnel No: R25157233 (Loh Pooi Keng)

Contract Period:

• Base Period: 1 May 2026 to 31 Dec 2026
• Optional Period: 1 Jan 2027 to 31 Dec 2027

Deployment:

• Mon to Fri: 8.30 am to 6 pm
• Service not required on Sat, Sun and PH's

Scope of Works:

1. Welcome visitors professionally and keep reception area clean and welcoming
2. Answer phone calls and help walk-in visitors
3. Keep records of phone calls and visitor information
4. Handle paperwork, data entry, and letters to staff, students, parents, and suppliers
5. Manage incoming and outgoing mail and deliveries
6. Do filing, scanning, photocopying, and other office tasks
7. Give out keys, stationery, and teaching materials to staff
8. Help with school events and programmes
9. Help students find lost items, get spare uniforms, or locate teachers and classrooms
10. Contact parent on student related matters
11. Keep records of lost and found items and spare uniforms
12. Complete other tasks as assigned

Admin Assistant (Memorial Products)

• Office Location: Jurong East, Singapore
• Working Hours: Mon – Fri 9am – 6pm
• Monthly Salary: Base up to $2800 + AWS
• Employment Type: Full time, Permanent Contract
• Fast-paced environment

Company Overview
The company is recognized for its dedication to quality and continuous improvement. With a supportive work environment and a focus on employee development, it offers stable career opportunities and growth in a dynamic industry.

Responsibility

• Prepare and process Purchase Orders (PO), Delivery Orders (DO), and invoices accurately and on time.

• Maintain proper documentation and filing of purchasing, billing, and related records.

• Coordinate with suppliers, vendors, and internal teams to track orders, deliveries, and resolve discrepancies.

• Verify billing details, reconcile inconsistencies, and support payment processing.

• Provide administrative support, including data entry, reporting, and correspondence.

• Manage enquiries and follow-ups to ensure smooth workflow between operations and finance.

Requirement

• Minimum ITE education level in any field
• Minimum 1 year of relevant administrative experience in operations
• Compassionate, empathetic, and good at building rapport with customers
• Candidate who can start immediately or within short notice will be preferred

We regret to inform you that only shortlisted applicants will be notified.

Recruit Lync Pte Ltd | EA License Number: 22C1000

Chen Hoe Nam | EA Personnel License: R25158678