Total 6,152 Administrative / Clerical job vacancies

Job Title: Accounts & Admin Assistant

Detailed Job Description:

Exciting full-time opportunity to grow your career with a rapidly expanding international aviation Company. BIAero is a trading firm specializing in the sale of Engines/APUs and components. The company works with customers in a robust global marketplace providing repair support to fleets and MROs worldwide. Currently a staff of nine in the United States and seven in Singapore to run our global operations and sales – we are looking for an Accounts & Admin Assistant to join our Singapore team, to provide support on finance & administrative matters, located at Seletar Aerospace Park. Learn more at https://www.biaero.com

This position reports directly to the General Manager (APAC) and Chief Financial Officer.

Duties and Responsibilities:

• Provide secretarial and administrative support to GM APAC & CFO.
• Maintain all order documentation, including contracts and orders, to ensure files are accurate, organized and readily accessible.

Accounts Payable (AP)

• Handle Accounts Payable functions, including Data entry of supplier invoices, preparing payment documentation for review, Manage Cash Disbursements (CD) including recording of payments, Liaising with vendors on invoice-related matters
• Staff Claims: Process staff claims including verification and data entry

Accounts Receivable (AR)

• Notifying relevant colleagues via email on customer receipt
• Cash Receipt (CR) including recording of receipts and ensure documentation is complete and accurate.
• Follow up on outstanding receivables, coordinating with colleagues and customers as needed to support timely collections

Bank Reconciliation & Accounting Support

• Perform timely and accurate monthly bank reconciliations
• Investigate and resolve discrepancies between bank statements and internal records
• File and maintain bank correspondence and related documentation
• Assist with updating accounting schedules, and support month-end closing activities
• May support the finance team with data entry of standard journal entries
• Serve as the primary internal contact for our external accounting firm for accounting records, reconciliations, and quarterly reporting requirements

Key Responsibilities for Administration

• General office maintenance - upkeep of office premises and equipment.
• Office supplies, pantry management, and tidiness.
• Insurance renewals, ensure company properties are adequately insured, premium payments and claims.
• Perform ad hoc administrative tasks as and when necessary.

Requirements/Pre-Requisites:

• Must be a Singapore Citizen, or holding “PR” status.
• Preferably Diploma holders – minimum O level qualifications.
• Minimum 2 years of relevant working experience
• Good written and verbal communication skills in English
• Proficiency with PC / MS Office software
• Multitasking and organized
• Ability to work independently and with other colleagues

Desired Characteristics:

• Ability to operate calmly under pressure and establish own work priorities to deliver against deadlines
• Excellent attention to detail, produce accurate work in a timely manner
• Ability to exercise judgement and act on own initiative
• High degree of computer literacy in Microsoft Office applications.

Closing Date for Application: 07/19/2026

Tentative Start Date: 08/01/2026, subject to changes

Administrative

• Provide full managerial and administrative support of a general and confidential nature to the CFO and the wider Finance team as well as Head of Real Estate Solutions and the team
• Coordinate the administrative and logistics aspects of meetings
• Assist in the consolidation of agenda/materials for meetings
• Produce minutes of meetings
• Arrange travel and accommodation & support the expense claims for the CFO and Head of Real Estate Solutions
• Undertake any other function-related duties and tasks assigned.

Regional Function

• Play key role in organization and/or coordination of events within own division as well as those that involve cross-divisional collaborations. e.g. conference, townhalls, etc.
• Assist, provide ad-hoc assistance to the other function Managers where necessary

Coordination

• Liaise for the purpose of information requests, provision, event/meeting coordination &confirmation, and ensuring adherence to company policies and procedures
• Coordinate meetings and arrangements
• Coordinate with other departments’ Coordinators to ensure that administrative office information and procedures are updated and complied with efficiently.

Requisition Management

• Process Travel Request System and Purchase Requisition System
• Obtain necessary approvals for all travel requisitions & expense claims                                                                                             

Requirements:

• Minimum of 1 year of secretarial experience with senior management      
• Excellent Computer literacy, MS Office skills (Word, Excel, PowerPoint, etc.)
• Time management skills: able to prioritise, deal with complexity/ambiguity and organise well
• Preferably with experience in working closely with senior management             

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

Job Responsibilities

1.    Training & Test Administration

• Manage course registrations and candidate enrolment
• Prepare documentation in compliance with BCA / regulatory requirements
• Ensure accurate data entry into internal systems (AMS/TMS/LMS)
• Generate candidate’s summary
• Coordinate with trainers, salesperson and candidates for daily operations

2. Compliance & Documentation Control

• Ensure all records are properly filed and audit-ready
• Maintain strict adherence to SOPs and regulatory protocols
• Perform documentation checks to avoid errors and non-compliance

3. Operational Coordination

● Liaise with salesperson, trainers and operations team

Requirements

• Diploma / O Level or equivalent qualification
• Minimum 1–2 years administrative experience
• Proficient in Microsoft Office (Excel, Word)
• Comfortable with digital systems and data management
• Strong attention to detail and accuracy
• Ability to work in a structured, fast-paced environment
• Location: Shan Road

• Handling correspondence (emails, calls, letters).
• Logistics/Shipping/Freight Forwarding industry.
• Assist sales team on the coordination work.
• Maintain proper records & ensure systematic filing of sales.
• Provide general administrative support or any ad-hoc duties as assigned.

• Requirements:-
• Candidate must possess at least Primary/Secondary School/"O" Level, Higher secondary.
• 2-3 years of work experience required.
• Strong organizational and multitasking skills.
• Communication (written and verbal).
• Proficiency in tools like Microsoft Excel, Microsoft Word, and Microsoft Outlook.
• Able to start immediately.

•   Other information:
• 5.5 days alternate Saturday work week.
• Monday to Friday 8.30am-5.00pm , Saturday8.30am-1.00pm.
• Company transport pick up at Lakeside MRT.
• Medical Benefit.
• Annual Leave.

Job Scope:

• Front desk duties – handling receiving and dispatching
• Manage and monitor pantry stock
• Familiarity with Coupa – vendor onboarding, raising PR, PO creation, Goods Receipt (GR), and invoice submission for payment processing
• Grants administration – PR/PO processes as above
• Provide logistics support for onsite events and meetings
• General administrative and ad hoc duties as required
• Backup support for Sales Admin colleague
• Fire warden responsibilities

Requirements:

• Diploma or Degree in Business Administration or related discipline
• Minimum 2 years of administrative/front desk/reception experience, preferably within an MNC environment
• Experience in handling procurement and invoicing processes, including PR, PO, Goods Receipt (GR), and invoice submission
• Familiarity with Coupa or similar procurement systems will be advantageous
• Good coordination and organizational skills with the ability to manage multiple tasks independently
• Comfortable handling front desk/reception duties and supporting onsite meetings/events
• Good communication and interpersonal skills
• Proficient in Microsoft Office applications such as Excel, Word, and Outlook
• Able to work in a fast-paced environment with minimal supervision
• Meticulous, proactive, and service-oriented mindset
• Prior experience within healthcare, pharma, or MNC environments will be advantageous
• Willing to take on ad hoc administrative and operational support duties as required

Additional Information:

• Contract duration: 12 to 18-month contract, renewable and convertible to perm
• Commencement Date: Immediate
• Working days and hours: Mon to Fri, 9am to 6pm
• Location: Mapletree Business City, Singapore 117372

About This Role

We are seeking a proactive and detail-oriented Operations & Administrative Executive to support operational processes, system administration, and service delivery functions within a Government Sector environment. The successful candidate will play a key role in supporting day-to-day operations, coordinating with stakeholders and vendors, managing system-related matters, and ensuring data accuracy and operational efficiency.

Key Responsibilities

• Provide ticket support for users of internal systems, clarifying and directing queries requiring in-depth technical support to the relevant subject matter experts while tracking requests through to closure.

• Manage and coordinate with system vendors on data-related requests and system matters.

• Verify and investigate data discrepancies identified in reports and systems supporting service delivery operations.

• Provide operational support for payment processing and data interface matters.

• Coordinate and prepare materials to support change management activities.

• Perform administrative and operational duties as assigned.

Requirements

• Degree qualification in any discipline.

• Strong attention to detail and organisational skills.

• Good analytical and problem-solving abilities.

• Able to process and manage large volumes of information accurately.

• Good command of spoken and written English.

• Proficient in Microsoft Excel.

• Able to work independently and collaborate effectively with multiple stakeholders.

Preferred Experience

• Experience in operations, administration, programme coordination, business support, or customer support functions.

• Experience handling data verification, reporting, records management, or operational support activities.

• Experience liaising with vendors and stakeholders.

• Familiarity with ticketing systems, workflow systems, or case management platforms will be an advantage.

Employment Details

• Salary: $3,100 – $3,300 per month

• Contract Duration: 12 Months

• Industry: Government Sector

• Working Arrangement: Office-based

Job Summary

You will manage inventory and stock movements in a cold storage environment, ensuring accurate records, timely dispatch and receipt of goods, and compliance with safety protocols to support efficient warehouse operations.

Responsibilities

• Update inventory lists to maintain accurate and current stock records
• Receive and dispatch goods while verifying stock movements against inventory records to ensure accuracy
• Check purchase orders against stock levels to confirm order correctness before processing
• Prepare delivery schedules to coordinate timely shipments and meet customer deadlines
• Coordinate maintenance and repairs of the storage facility to ensure operational readiness and safety
• Enter data accurately into the database to support real-time inventory tracking and reporting
• Maintain optimal stock levels to minimize storage costs and avoid stockouts
• Follow Occupational Health & Safety (OH&S) protocols to maintain a safe and compliant work environment
• Calculate storage and clearance costs to support effective cost management and budgeting
• Manage incoming and outgoing invoices to ensure accurate financial record-keeping and payment processing

Required competencies and certifications

• Ability to work comfortably in a cold room environment to perform daily tasks safely
• Minimum 2 years of logistics or warehouse experience to handle inventory and stock operations effectively
• Willingness to perform shift work to support continuous warehouse operations
• Physical fitness to handle loads up to 20kg, to safely move and manage stock items
• Ability to read and write in English to understand instructions and communicate effectively
• Advanced computer skills to operate inventory management systems and databases.
• Able to speak Mandarin preferred.

By submitting any application or resume to us, you will be deemed to have agreed and consented to us collecting, using, retaining, and disclosing your personal information to the prospective employer for their consideration.

We regret to inform you that only the shortlisted candidates will be notified.

Ruby Ng
R1106066

Position: HR cum Admin
Salary: $3000-$3800
Working Day: 5 Days
Working Hour: 8.30am-5.15pm
Working Location: Jurong East

Job Responsibilities:

• Offering complete administrative assistance, including data entry, document management, and filing.
• Respond to calls, forward them to the appropriate department, and take messages.
• Work with suppliers to arrange for the purchase, upkeep, and replacement of equipment and services such floor mats, indoor plants, water filtration, cleaning services, and employee transportation.
• Prepare and process monthly meal voucher distribution for eligible staff.
• Keep an eye on and restock stationery and pantry supplies.
• Assistance with monthly payroll, including processing overtime and verifying attendance.
• Find and handle training requirements (sourcing, administration, and registration).
• Help with work pass applications, renewals, and cancellations.
• Communicate with vendors about problems in the dorm.
• Plan and coordinate company events as well as staff engagement and wellness initiatives.
• Any sporadic tasks assigned by the HR Manager in the administrative and HR departments.

Qualifications & Requirements:

• Diploma in Human Resource Management or its equivalent.
• Relevant working experience.
  

To Apply:

• You may email your resume to jj@alignrecruitment.com.sg for more information.
• Regret to inform that only shortlisted candidates will be contacted by our consultants.

Align Recruitment Pte Ltd (20C0253)
JJ Tan (Reg No. R23112681)

Sales Clerk | Memorial Products

• Office Location: Jurong East, Singapore
• Working Hours: Mon – Fri 9am – 6pm
• Monthly Salary: Base up to $2800 + AWS
• Employment Type: Full time, Permanent Contract
• Fast-paced environment

Company Overview
The company is recognized for its dedication to quality and continuous improvement. With a supportive work environment and a focus on employee development, it offers stable career opportunities and growth in a dynamic industry.

Responsibility

• Purchase & Billing Management – Prepare and process Purchase Orders (PO), Delivery Orders (DO), and invoices accurately and on schedule.

• Documentation Control – Maintain proper filing and record keeping of purchasing, billing, and related documents.

• Supplier & Team Coordination – Work with vendors and internal teams to track orders, monitor deliveries, and resolve discrepancies.

• Payment Verification – Verify billing details, reconcile inconsistencies, and support payment processing activities.

• Administrative Support – Provide assistance with data entry, reporting, and correspondence to ensure smooth office operations.

• Workflow Management – Handle enquiries and follow‑ups to maintain effective communication between operations and finance.

Requirement

• Minimum ITE education level in any field
• Minimum 1 year of relevant administrative experience in operations
• Compassionate, empathetic, and good at building rapport with customers
• Candidate who can start immediately or within short notice will be preferred

We regret to inform you that only shortlisted applicants will be notified.

Recruit Lync Pte Ltd | EA License Number: 22C1000

Chen Hoe Nam | EA Personnel License: R25158678

Working hours:  Monday - Friday 8:30am - 6pm

Location: Senoko, Woodlands

Full time

Job Description

• Shipment coordination (local and cross borders)
• Preparation of daily/monthly report
• Prepare internal reconciliation billing report
• Attend to customer’s daily operation meeting
• Any other ad-hoc duties

Requirements

• Minimum 1 year relevant experience
• Experience in SAP & WMS function will be added advantage
• Computer Literate & Proficient in MS Office

Ho Ming Jie (Edmund) Reg No: R1987094

The Supreme HR Advisory Pte Ltd EA No: 14C7279

• Develop materials (both hardcopy and digital) to support delivery of Health Plans and Grow Well Sg, e.g. health plan booklets, tokens, information pamphlets, playbooks, PG letters, briefing videos, teacher toolkits etc.
• Develop materials (both hardcopy and digital) to support the delivery of YPS programmes and the function of a School Health Service Relationship manager.
• Train and familiarise YPS staff with materials as they develop in their roles as relationship manager and health plan prescribers, maintaining regular engagement to ensure alignment on programme goals and priorities.
• Build and sustain strong working relationships with nursing leaders, HPB departments, and partner agencies as needed to facilitate smooth programme delivery.
• Provide guidance and resources to schools and other stakeholders as needed on the application of health plans and programme playbooks.
• Track and document programme progress, flagging issues and recommending improvements where necessary.

2.     SchoolHealth Administrative Support

• Support the planning, coordination, and execution of school health activities aligned with Grow Well SG priorities.
• Coordinate with schools and relevant agencies to facilitate the delivery of health programmes, including vaccination, health screening, and health promotion initiatives. Monitor the implementation of school health activities and ensure adherence to established protocols and timelines.
• Serve as a key point of contact for school health queries, feedback, and escalations.
• General administrative tasks such as scheduling meetings and minutes taking.
• Assist in the preparation of reports and updates on school health programme performance for internal and external stakeholders.

3.     ResourceProcurement

• Provideprocurement support such as seeking and comparing quotations in compliance withHPB's Procurement Guidelines, prompt issuance ofpurchase orders, processing of Finance related materials such as invoices,credit notes, etc.
• Identifyand assess resource needs to support the delivery of Grow Well SG programmesand school health tasks.
• Collaboratewith internal HPB and external partners as needed to ensure accurate resourcedevelopment and procurement.
• Ensuretimely and cost-effective acquisition of materials, equipment, and services inaccordance with procurement guidelines.
• Maintainaccurate records of procurement activities and track the status of resource requests.

4.      Phone Surveys Design andMonitoring

• Support thedesign and development of phone survey instruments to gather data on programmereach, participant experience, and health outcomes.
• Ensure surveyquestions are clear, relevant, and aligned with programme evaluation objectives.
• Oversee theadministration of phone surveys, including coordinating with survey teams andmanaging survey timelines.
• Monitor datacollection processes to ensure consistency, accuracy, and completeness.
• Conduct simpleconsolidation of survey findings and prepare clear, actionable reports toinform programme improvements

Requirements:

• Minimum a Diploma or GCE “A” level
• Min 1-2 years of experiences administrative support
• Strong project, stakeholder, and time management skills
• Proficient in handling procurement related projects
• Proficient knowledge of Microsoft programmes (e.g., Excel, PowerPoint, Word, Outlook etc) and preferably Canva, Photoshop and/or Adobe Illustrator
• submit Monthly Service Report to HPB

EA Personnel Name: Sharmila

EA Personnel No: R23113352

EA License No: 95C5411

Onboarding timeline:

2 weeks to interview after being contacted

Start work after 8-12 weeks upon successful interview

Job Description

• Provide HR administrative and corporate services.
• In charge for the on boarding and off boarding of staffs
• Applications for various types of claims, grants and courses for employees
• Updating of employees' personal particulars
• Managing of employees' leave and claims.
• Assist with promotion/demotion process and awards.
• Conduct gift valuation and manage welfare grants for personnel.
• Other ad-hoc duties assigned by management.

Skills & experience needed:

• Diploma in Human Resource or relevant discipline or A-level with minimally one year of relevant experience
• Strong service excellence mindset

Other Information:

• Location: Bukit Gombak and Hillview
• Salary: $2,400 - $3,000
• Performance Bonus
• 18 Days Annual Leave
• Duration: Contract until Jan 2029 (Extendable)
• Working hrs: Monday to Friday: 8.30am to 6.00pm (Hours might be staggered subjected to team lead)

"This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”). e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions. e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’s PDPA and e2i’s PDPA."

Our client is a Germany MNC . Due to business needs, they are now recruiting a Key Account Manager to be part of their Team for ongoing transformation projects. They are located in the Central - easily accessible.

Responsibilities:

• Drive overall sales performance by achieving sales targets while ensuring budget control and profitability
• Partner closely with retailers and distributors to formulate and implement long-term business growth strategies
• Plan and execute effective sales and trade marketing initiatives
• Work collaboratively with the marketing team to align trade and above-the-line activities with business objectives
• Lead negotiations on contracts, pricing structures, and trading terms
• Evaluate and analyze the effectiveness and ROI of sales and marketing campaigns
• Prepare and monitor sales forecasts to support market demand planning
• Oversee demand planning and inventory movement to ensure smooth operations
• Prepare monthly sales reports and provide insights on sales performance
• Identify business opportunities and gaps to drive continuous growth

Requirements:

• 5 years of relevant sales experience
• Experience in FMCG or pharmaceutical industry is bonus
• Experience working with distributors/modern trade channels

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No: 19C9682
EA Personnel No: R25157233 (Loh Pooi Keng)

Job Summary

You will lead end-to-end recruitment efforts by developing strategies, managing the full recruitment cycle, and collaborating with hiring managers to attract and onboard top talent effectively.

Responsibilities

• Develop and implement recruitment strategies to attract qualified candidates aligned with business needs
• Manage the full recruitment cycle including sourcing, screening, interviewing, and onboarding candidates
• Collaborate with hiring managers to clarify staffing needs and define job specifications
• Utilize diverse recruitment channels such as job boards, social media platforms, and networking events to source candidates
• Screen resumes and conduct initial interviews to evaluate candidate qualifications and fit
• Coordinate and schedule interviews between candidates and hiring managers efficiently
• Maintain and update recruitment databases and applicant tracking systems to ensure accurate candidate records
• Provide regular reports and updates on recruitment progress and metrics to stakeholders
• Ensure recruitment processes comply with Singapore employment laws and company policies
• Build and sustain relationships with external recruitment agencies and partners to expand talent pipelines

Required competencies and certifications

• Knowledge of employment laws and regulations in Singapore
• Proficiency in using recruitment software and applicant tracking systems

Preferred competencies and qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field
• Minimum of 2 years of experience in recruitment or talent acquisition
• Strong understanding of recruitment processes and best practices
• Excellent communication and interpersonal skills
• Ability to work independently and collaboratively within teams
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and prioritize effectively

Other Information

Job benefits:

• Competitive salary package
• Opportunities for professional development and career advancement
• Comprehensive health and wellness benefits
• Supportive and collaborative work environment
• Annual leave and other statutory benefits
• Employee recognition programs

Jobscopes of the position Includes:

1) Customer Service

2) Arrange Servicing Schedule with customer

3) Arrange Installation Schedule with customer

4) Keep track contract renewal

5) Keep and maintain records (Data Entry)

6) Provide Quotation

7) Ordering of stocks

and Any Ad-hoc Duty assigned when required.