Total 1,595 Junior Executive level Administrative / Clerical job vacancies

Job Vacancy: Secretary (Administrative Assistant)

Industry: Accounting & Professional Services

Work Location: Tanjong Pagar

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Salary

SGD 2,000 – SGD 3,000
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Working Hours

Monday to Friday, 9:00am – 6:00pm
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Monthly Rest Days

8 days
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About the Company

An accounting firm in Singapore providing professional accounting, tax, and corporate support services to businesses and individuals.
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Key Responsibilities

• Provide administrative and secretarial support for daily office operations

• Prepare documents, reports, and correspondence

• Maintain filing systems and manage office records

• Coordinate appointments, meetings, and internal communications

• Handle general office administration and support tasks
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  Job Requirements

• Diploma or higher qualification in Business Administration or related field

• Prior administrative or clerical experience preferred

• Proficient in Microsoft Office and basic office software

• Strong organizational and documentation skills

• Responsible, detail-oriented, and able to multitask

• Good communication skills
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  Benefits
  Employment terms and benefits in accordance with Ministry of Manpower (MOM) regulations
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  Interview Method
  Video interview or On-site interview

Job Summary

We are an Education Centre at East Coast seeking a contract admin staff who can work independently and collaboratively, handling administrative tasks in an education setting while learning on the job. 3 hours a day

Responsibilities

• Perform administrative tasks to support daily operations within the education centre
• Manage documentation and records accurately to maintain organized office systems
• Communicate effectively with team members to coordinate tasks and support centre activities
• Work independently to complete assigned duties while contributing positively as a team member
• Adapt and learn new administrative processes relevant to the education environment

Key Responsibilities:

• Plan and deploy daily manpower resources according to weekly schedules
• Coordinate both contractual and ad hoc job schedules as part of the Client Success department
• Ensure adherence to internal SOPs and external quality standards (including ISO 9001 QMS)
• Handle and resolve customer complaints via phone and email; conduct follow-up service calls or visits to ensure satisfaction
• Serve as the Quality Management Representative to maintain ISO compliance
• Act as the Single Point of Contact for clients within the assigned zone
• Respond to customer enquiries and provide timely resolutions
• Execute billing-related activities
• Collaborate with Area Managers to meet operational KPIs
• Handle administrative tasks alongside other team members
• Perform any other related duties as assigned by immediate superior

Key Result Areas (KRAs):

• Timely and effective manpower deployment
• High customer satisfaction through proper handling of feedback
• Compliance with ISO 9001 QMS standards
• Accurate job scheduling and billing
• Achievement of operational productivity targets
• Strong coordination and communication within internal teams and with clients

Requirements:

• Minimum 2 years of relevant experience in pest control or a related service industry
• Preferably holds a diploma or tertiary qualification
• Familiarity with ERP systems is an advantage
• Possession of a valid NEA Vector Control Operator (VCO) license is a bonus
• Results-oriented, self-driven, and able to work independently
• Strong interpersonal, presentation, and communication skills
• Sociable and proactive in client engagement

We are looking for a detail-oriented and proactive Administrative Assistant to support our team’s daily operations.

Tasks:

• Oversee the complete order processing workflow, encompassing billing operations such as invoicing, payment processing, and order fulfilment on the e-commerce platform.
• Coordinate with warehouse and logistics teams to ensure timely and accurate order shipments.
• Monitor inventory levels and update product availability on the platform.
• Implement order tracking mechanisms to provide customers with real-time updates on their purchases.
• Resolve any order-related issues or customer inquiries promptly and professionally.
• Monitor and resolve any billing discrepancies or issues promptly.
• Coordinate with the Finance team to ensure seamless billing processes and timely resolution of customer inquiries.

Requirements:

• Excellent organizational skills and attention to detail to ensure accurate order processing and billing.
• Effective communication skills to collaborate with cross-functional teams and address customer inquiries.
• Proficiency in e-commerce platforms, and order management systems.
• Ability to multitask, prioritize tasks, and work efficiently in a fast-paced environment.
• Minimum ITE graduate or equivalent qualification.
• Prior experience in an administrative or office support role preferred.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Good communication and interpersonal skills.
• Ability to multitask and work independently in a fast-paced environment.

What We Offer

• A supportive and collaborative team environment.
• Opportunities for professional growth and development.
• Competitive salary and benefits package.

Dynamic roles handling and coordinating customer requests, supporting operations and administrative activities. Ideally you have a friendly, service-oriented and team player. 

Basic proficiency in Office applications (e.g., Excel, Word, Outlook). Good attendance and punctuality.

A conducive working environment where you will be guided and trained on the job where required. Progression options may be available subject to performance.

5 Day Work Week. Off on Public Holidays. Addon for Overtime. 

Preferably with at least N, O and Nitec or above Candidates OR with one year of experience in similar role.

 Specific Responsibilities

(Candidate will normally be assigned to only some of the following activities)

• Oversee the day-to-day management of customer requirements.

• Coordinate order process, inventory, and delivery scheduling.

• Manage service complaints and provide solutions in a professional manner

• Perform billing tasks, including invoicing and data entry.

• Liaise with suppliers and transport partners for a smooth flow of goods

• Handle escalations related to stock discrepancies, delays, or damages

• Coordinate with the delivery team and partners to ensure that all scheduled deliveries are fulfilled on time.

• Manage Incoming and Outgoing items. Reflect movement on in-house systems

• Update and Manage Documentation

Job Description

As HR & Admin Assistant, you will support Plain Vanilla’s people operations and administrative functions by assisting with recruitment coordination, onboarding processes, HR documentation, and office administration. Reporting to the HR Business Partner, with secondary reporting lines to the Operations Support Manager and Finance Business Partner on relevant workstreams, you will support the smooth execution of HR processes and ensure that employee records, systems, and internal documentation are accurately maintained.

You will also provide administrative support across multiple teams — including HR, Finance, and Operations — by coordinating day-to-day administrative tasks, maintaining records, and supporting internal processes that keep the organisation running efficiently.

Key Job Duties and Responsibilities

Recruitment & Hiring Support

• Support recruitment activities including candidate sourcing and job postings across recruitment platforms such as JobsBank and Workstream.

• Coordinate interview scheduling between candidates and hiring managers.

• Assist the HR Business Partner in tracking, collecting, and filing completed interview forms and recruitment records to ensure proper documentation of hiring decisions.

• Support the administration of headcount requisition processes (when implemented), including coordination, tracking, and upkeep of related records.

• Lead end-to-end internship engagement administration, including sourcing coordination, liaison with schools and agencies, onboarding logistics, and maintenance of internship records and documentation.

• Support the HR Business Partner in coordinating with recruitment agencies.

• Assist with preparation of employment documentation, including:

• Part-time Key Employment Terms (KET)

• Full-time employment contracts and supporting documentation

• Assist with job description preparation and recruitment-related documentation.

Onboarding & Employee Administration

• Support onboarding processes for new hires, including:

• Sending welcome emails and announcements

• Updating Team PV WhatsApp group

• Updating EBER membership records

• Preparing new employee onboarding checklists (EDF forms, uniforms, name tags)

• Create and maintain employee profiles within StaffAny and other HR systems.

• Assign uniforms and coordinate onboarding materials with relevant teams.

• Maintain FOH onboarding checklists and coordinate with hiring managers to ensure timely completion and proper filing of all onboarding records.

HR Systems & Records Management

• Maintain personnel files (P-files) and ensure employee information is accurately recorded.

• Maintain and update employee organisational structure records where required.

• Serve as Docusign administrator for employment documentation.

• Manage and update the join@plainvanilla.com.sg recruitment email alias.

• Support administration of employee benefits (such as IJOOZ AI access, birthday entitlements) and internal HR systems.

Employee Administration & HR Support

• Maintain employee updates and announcements, including birthday updates and internal notices.

• Maintain and update organisational charts to reflect team structures and reporting lines.

• Assist with probation review reminders and employee confirmation processes.

• Coordinate employee training registrations and maintain the WSQ training certificate tracker.

• Assist with preparation of HR letters, including:

• Certification of Employment

• Internship completion letters

• Letters of recommendation

• Other employment-related letters where required.

Office Administration

• Serve as a first point of contact for general enquiries, including monitoring shared email inboxes.

• Answer incoming phone calls and provide administrative support where required.

• Provide backup administrative support to the sales team where necessary.

• Assist with general office coordination and administrative tasks.

Finance & Documentation Support

• Assist with organising and filing financial documentation, including:

• Supplier invoices

• Service reports

• NETS FlashPay receipts

• Support Zeemart data export for supplier invoices (COGS) where required.

• Maintain organised filing systems for company HR, financial and operational documents.

Operations Support

• Assist with printing and preparation of operational forms and documents for stores (e.g. 3P forms and checklists).

• Provide occasional administrative support to the Store Operations team where requested.

General

• Complete other tasks as assigned by management.

Qualifications & Experience

• Diploma or equivalent qualification in Business Administration, Human Resources, or a related field.

• 1–3 years of experience in HR administration, office administration, or recruitment support.

• Strong organisational skills with attention to detail.

• Comfortable managing multiple administrative tasks in a fast-paced environment.

• Proficiency in Google Workspace and basic HR or administrative systems.

Success Traits

• Highly organised and detail-oriented

• Strong coordination and communication skills

• Flexible and adaptable, with a willingness to support administrative needs across teams as required

• Strong team player mindset, with a collaborative and supportive approach to work

• Comfortable managing documentation and administrative processes

• Able to work collaboratively in a fast-paced environment

Responsibilities:

· Provide admin support to the lawyers

· Data entry and submission of various forms to relevant government agencies.

· Preparation of legal documents

· Filing of paperwork

· Liaising via phone or email with clients, banks, government agencies and other law firms

· Delivery of documents on an ad-hoc basis

Requirements:

· SINGAPOREAN & PR ONLY

· Computer literate and competent with Microsoft Office applications.

· Good typing speed and accuracy

· Able to work with little supervision & effective under tight deadlines

· Decent command of written and spoken English

· Bilingual (english and mandarin)

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Responsibilities:

1. Provide administrative assistance and support to manager.

2. Data entry, organizing, archiving, filings and/or retrieving sensitive and confidential documents and files for both physical and digital records.

3. Correspond, coordinate and follow up for meetings, discussions and any ongoing matters with internal and external stakeholders and vendors.

4. Organize for courier-related tasks both locally and overseas.

5. Ensure timely follow up on outstanding matters and with relevant parties for efficiency.

6. Ad-hoc assignments – as and when assigned.

Requirements:

1. Able to communicate via phone calls comfortably.

2. Able to work independently and meticulously.

3. Proficient in English.

4. Good understanding of Teams / Zooms functions.

5. Proficient in Microsoft Office applications.

• Well Established Company
• Basic $2500 - $3000 + Variable Bonus
• Excellent Welfare and Benefits + Career progression
• Working location: Tuas
• Working day: Monday to Friday
• Working hours: 8.15am to 5.30pm

Job Responsibilities:

• Responsible for employment & work permit related pass applications, cancellations, renewals, and updates
• Registration of workers’ courses
• Submit claims and update claim record
• Assist in monthly payroll computation
• Provide administrative support to the Management
• Any other ad-hoc duties as assigned

Job Requirements:

• Possess minimum Diploma in Business Administration / HR or relevant qualification
• Training Provided for those lesser/without experience

Candidates are encouraged to apply this position via Apply Now button with the following information in the resume

• Work experiences and job responsibilities
• Current and Expected salary
• Reason for leaving
• Date of availability
• Education background

We regret that only shortlisted candidates will be contacted.

LIONG ZHAO GUAN (R22107632)

EA Recruitment Pte Ltd

EA License No: 21C0492

Company Name: IAMSTILLHUNGRY PTE. LTD.

We are looking for an Admin Staff to join our team.
Both experienced retirees and enthusiastic fresh graduates are welcome to apply.

Job Requirements

[Job Responsibilities]

• HR Support: Assist in recruitment, onboarding/offboarding, work pass administration (EP/SP/WP), and maintaining employee records.

• Administrative Tasks: Provide general admin support, including document filing, office supplies management, and liaison with vendors.

• Data Management: Utilize MS Excel, Word, Presentation for payroll support, attendance tracking, and various HR reporting.

• Communication: Communication between Korean-speaking stakeholders and local staff.

[Requirements]

• Education: Bachelor’s Degree (4-year university graduate) is required.

• Technical Skills: Advanced proficiency in MS Excel (VLOOKUP, Pivot Tables, etc.) is a must.

• Language: Proficiency in English. Must Korean speaking report to management in Korea.

• Attributes: Detail-oriented, proactive, and able to work independently in a fast-paced environment.

[Benefits & Conditions]

• Annual Leave: 7 days per year (Increases by 1 day per year of service as per MOM regulations).

• Probation Period: 3 months.

  • Note: Probation may be extended for an additional 3 months if performance criteria are not met.

• Salary: Commensurate with experience (Please state your expected salary in your CV).

• Provide general administrative support to the team and management.
• Maintain company policies, procedures, and records.
• Preparing GST report and filling every quarter.
• Preparing job completion certificates, claim summaries and invoices to respective clients.
• Enter and manage data in systems and databases.
• Maintain documents, reports, and records.
• Have relevant work experience in payslip creation and time sheet.
• Proficiency in Microsoft Excel, Word, and PowerPoint
• Ability to multitask and good communication skills
• other admin adhoc duties
• Administrative and general support to the Managers.

Job Summary

The Personal Assistant (PA) to the Director provides high-level administrative and executive support to ensure the smooth and efficient management of the Director’s daily operations and priorities. This role requires strong discretion, exceptional organisational skills, and the ability to anticipate needs while managing a fast-paced and dynamic workload.

Key Responsibilities

• Manage calendars, schedule appointments, and coordinate meetings.

• Handle emails, phone calls, and correspondence on behalf of CEO.

• Prepare documents, reports, presentations, and meeting materials.

• Organise travel arrangements, accommodation, and itineraries.

• Support the CEO in tracking projects, deadlines, action items, and follow-ups across departments.

• Handle basic office administration such as procurement, logistics, and vendor coordination.

• Liaise with internal departments and external stakeholders professionally.

• Handle confidential and sensitive information with the highest level of discretion.

• Any adhoc duties required by the CEO

Requirements

• Degree or equivalent experience in business administration or related field.

• Class 3 Divers license required.

• Strong organisational skills with the ability to multitask and prioritise.

• Proficiency in Mandarin is preferred as the role involves regular communication with Mandarin-speaking clients and stakeholders.

• Singaporean Citizen.

• High level of professionalism, discretion, and integrity.
  

Preferred Attributes

• Proactive and resourceful problem-solver.

• Able to work in a fast-paced environment.

• Strong interpersonal skills and positive attitude.

Job Duties:

• Manage and maintain accurate records related to personnel onboarding and offboarding processes.
• Prepare and distribute required forms and documentation to applicants.
• Follow up to resolve any missing or incorrect information during the application process.
• Support verification procedures and report any concerns to the appropriate parties.
• Communicate outcomes of application reviews through official correspondence.
• Coordinate the production and distribution of access credentials or identification materials.
• Maintain updated logs for tracking and reporting purposes.
• Provide general administrative support for additional tasks as needed.

Requirements

• Prior experience in administrative functions

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

"Build the Future of Automotive with Us."

Vantage Automotive Limited, a proud member of Sime Motors Singapore, is the exclusive retail partner of electrical vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. We’re not just about cars—we’re about people, innovation, and service excellence. Our Quick Lane Service Centre delivers fast, reliable roadside assistance and aftersales care, backed by a team that puts customers first.

As part of Sime Group, ranked No. 25 in the Fortune Southeast Asia 500, we’re connected to a powerful network across nine markets in the Asia-Pacific region. With over 13,900 employees, Sime Motors is a leader in automotive assembly, importation, distribution, retail, and after-sales services.

What You’ll Be Doing

As an Admin Assistant, you’ll support insurance claims processing and administration duties in Body & Paint department. This role manages end‑to‑end claim submissions, coordinates with insurers and surveyors, monitors repair progress, and ensures timely and accurate documentation while delivering excellent customer service.

• Assist customers with GIA reporting and insurance claim documentation.

• Prepare repair quotations and all required paperwork.

• Coordinate with insurance companies to schedule surveyor assessments and secure repair approvals.

• Arrange rental vehicles for customers when needed.

• Track parts availability and monitor the progress of repair works.

• Process reimbursement claims such as loss‑of‑use or rental vehicle claims.

• Review and finalize invoices and prepare discharge vouchers.

• Follow up with insurers on outstanding payments, surveyor appointments, and other claim matters.

• Liaise with independent service providers on claim‑related activities.

• Prepare various monthly reports

• Support Customer Service Advisors and reception by answering calls within 3 rings using professional telephone etiquette.
  

Who We’re Looking For

• This is a 12-Month Contract position

• Minimum GCE ‘O’ Level or equivalent education.

• At least 2 years of experience handling insurance claims submissions and related administrative tasks.

• Strong network and working relationships with insurance surveyors and insurers.

• Customer‑focused with strong interpersonal skills.

• Able to work independently with minimal supervision.
  

Why Join Us at Sime Motors?

• Be part of a trusted brand with a regional footprint.

• Work with cutting-edge automotive technology.

• Grow your career in a supportive, performance-driven culture.

• Enjoy structured training, career progression, and employee benefits.