Total 712 administrative clerical job vacancies in Malaysia

To support the sales team and ensuring efficient sales processes.

A) Key Responsibilities

• Order Processing: Entering, verifying, and managing customer orders, ensuring accuracy in pricing, product details, and delivery schedules.
• Customer Support: Acting as the primary point of contact for customer inquiries, addressing order status, delivery, and billing question.
• Database Management: Maintaining and updating customer records and CRM systems to ensure data integrity.
• Coordination: Collaborating with internal departments such as logistics, finance, and marketing to ensure timely order fulfillment and smooth operations.
• Documentation: Organizing contracts, invoices, quotations, and other sales-related documents for record-keeping and auditing purposes.

B) Required Skills and Qualifications

• Attention to Detail: Ensuring accuracy in orders, reports, and customer records.
• CRM and Software Proficiency: Experience with customer relationship management systems and sales software.
• Problem-Solving: Ability to resolve issues related to sales processes or customer service.
• Teamwork and Adaptability: Collaborating effectively with sales teams and adapting to changing priorities.

C) Career Levels

• Junior Sales Administrator: Focuses on basic order entry, customer inquiries, and record maintenance.
• Senior Sales Administrator: Handles complex customer issues, sales reporting, and may lead process improvements or coordinate larger projects

Perks & Benefits

• Nearby public transport
• Medical insurance
• Personal leave
• Paid training and development

Duties & Responsibilities

• Handle day-to-day administrative tasks and office operations
• Maintain and organize company records, documents, and filing systems
• Manage office supplies and coordinate with vendors/suppliers
• Manage correspondence (emails, phone calls, letters)
• Assist in preparing reports, quotations, and invoices
• Handle incoming calls, emails, and general inquiries
• Support other departments when required

Requirements

• Minimum Diploma in Business Administration or related field
• Minimum 1–2 years of relevant working experience (fresh graduates are welcome to apply)
• Conversant in English and Bahasa Melaysia (Mandarin is an added advantage)
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good communication and interpersonal skills
• Able to work independently and as part of a team
• Responsible, detail-oriented, and proactive attitude

Working Condition and Physical Environment

• Working hours from 830am-6pm, Monday to Friday

Job Location

• Petaling Jaya (HQ): 27, Jalan PJU 3/49, Sunway Damansara, 47810 Petaling Jaya Selangor.
• Penang: 59, Jalan Perai Jaya 4, Bandar Perai Jaya, 13600 Seberang Perai Penang.

What We Offer

• Competitive salary
• Career growth and development opportunities
• Training and mentorship program

Job Description

The Purchasing cum Admin Assistant is responsible for supporting the company's procurement and administrative functions to ensure smooth daily operations. This role involves sourcing and purchasing goods and services, coordinating with suppliers, and providing general administrative support to various departments.

The position plays an important role in ensuring timely procurement, cost control, and efficient office administration.

Key Job Responsibilities

1. Purchasing & Procurement

• Prepare Purchase Orders (POs) in accordance with company procedures.
• Source and obtain quotations from suppliers for products, materials, and services.
• Compare supplier pricing, lead times, and product specifications to support cost-effective purchasing decisions.
• Liaise with suppliers regarding order placement, delivery schedules, product availability, and pricing.
• Verify purchase-related documents, including quotations, purchase orders, delivery orders, invoices, and credit notes.
• Coordinate with relevant departments to ensure goods received match purchase orders and required specifications.
• Assist in resolving discrepancies related to quantity shortages, damaged goods, pricing issues, or delivery delays.
• Maintain and update supplier databases, purchasing records, and procurement documentation.
• Source for alternative suppliers and support supplier performance evaluations when required.

2. Administrative Support

• Maintain and organize company records, files, contracts, and administrative documents.
• Manage office supplies and coordinate replenishment to ensure adequate stock levels.
• Coordinate courier services, office maintenance, repairs, and general office administration matters.
• Support company events and internal administrative activities.
• Assist in monitoring inventory levels of office supplies and operational materials.

3. Compliance & Continuous Improvement

• Ensure all purchasing and administrative activities comply with company policies and procedures.
• Maintain confidentiality of company information and supplier agreements.
• Identify opportunities to improve procurement efficiency, administrative processes, and cost savings.
• Perform any other duties and special projects assigned by management from time to time.

Requirements:

• Minimum SPM/Diploma or equivalent recognized qualification.
• At least 1 year of experience working in an administrative role.
• Proficient in Microsoft Word and Excel to prepare and manage project documents and reports.
• Ability to work independently and meet targets in a fast-paced environment while contributing effectively as part of a team.
• Proficient in using Wechat and Taobao as part of the sourcing tools.
• Organized and detail-oriented with the ability to multitask, prioritize, and meet deadlines consistently.

Perks & Benefits

• Open culture
• Personal development opportunities

Job Responsibilities :

• Coordinate and schedule service jobs, maintenance, and repair activities.
• Act as the main contact between customers, service team, and management.
• Prepare service reports, job orders, and necessary documentation.
• Monitor service progress to ensure timely completion and customer satisfaction.
• Handle customer inquiries, complaints, and provide solutions.
• Maintain proper records of service activities and parts used.
• Support service team with administrative tasks and resource planning.

Job Requirements :

• Posses at least SPM or Fresh graduate are encourage to apply.
• Experience in customer service, service coordination, or administrative support is an advantage.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Able to work independently and as part of a team.
• Required Languages in Bahasa Malaysia , English & Mandarin ( Preferred )

Perks & Benefits

• Personal leave
• Overtime & Bonus
• Personal development opportunities
• PA insurance

 Finance manager's job description includes overseeing an organization's financial health, which involves creating and managing budgets, conducting financial analysis, preparing financial reports, and developing strategies for long-term financial benefit and growth. Key responsibilities also include ensuring regulatory compliance, managing financial risks and overseeing a finance department's operations. 

Job Responsibilities:

• Oversee the company's financial operations, accounting, and administrative functions.
• Prepare monthly, quarterly, and annual financial reports and management accounts.
• Manage budgeting, forecasting, cash flow, and financial planning activities.
• Ensure compliance with tax regulations, statutory requirements, and company policies.
• Coordinate audits and liaise with external auditors, bankers, and government authorities.
• Monitor accounts payable, accounts receivable, and general ledger activities.
• Develop and improve administrative procedures and internal controls.
• Supervise administrative staff and support overall business operations.
• Assist management in financial analysis and strategic decision-making.
• Maintain accurate financial and administrative records.

Job Requirements:

* Bachelor's Degree in Accounting, Finance, or related field.

* Professional qualification (ACCA, CPA, CIMA, or equivalent) preferred.

* Minimum 5 years of experience in finance and accounting, with managerial experience preferred.

* Strong knowledge of financial reporting, budgeting, cash flow management, and taxation.

* Experience in trading businesses is an advantage.

* Proficient in accounting software and Microsoft Excel.

* Strong analytical, leadership, and communication skills.

* Ability to ensure compliance with statutory, tax, and audit requirements.

* High level of integrity, accuracy, and attention to detail.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities

Grow your administrative and sales career with a leading refrigeration part supplier offering competitive pay and work-life balance.

Responsibilities :

• Answer incoming phone calls.
• Provide necessary support to the Sales Team.
• Respond to customers’ inquiries on Company products.
• Perform data entry, sales order, and follow-up the shipment.

Requirements :

• The candidate must possess at least a SPM/Diploma.
• Fresh graduates are encourage to apply.
• At least 2years of working experience.
• Basic computer knowledge.
• Willing to learn attitude.
• Training will be provided.
• Good command of spoken/written English & Mandarin.

Perks & Benefits

• Personal leave
• Open culture
• Personal development opportunities
• Bonus & Yearly Increment
• Medical Claim
• EPF / SOCSO / EIS / PCB / Annual Leave / Medical Leave

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Employee equity
• Commission and bonus
• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Personal leave
• Personal development opportunities

職位描述

採購兼行政助理負責協助公司進行採購和行政工作，確保日常營運順暢。該職位涉及商品和服務的尋源和採購、與供應商協調以及為各部門提供一般行政支援。

該職位在確保及時採購、成本控制和高效的辦公室管理方面發揮著重要作用。

主要工作職責

1. 採購與供應

• 根據公司流程準備採購訂單（PO）。
• 尋找供應商並取得產品、材料和服務的報價。
• 比較供應商價格、交貨時間和產品規格，以做出具成本效益的採購決策。
• 與供應商溝通訂單下達、交貨時間表、產品供應狀況及價格等事宜。
• 核實與採購相關的單據，包括報價單、採購訂單、送貨單、發票和貸項通知單。
• 與相關部門協調，確保收到的貨物與採購訂單和所需規格相符。
• 協助解決與數量短缺、貨物損壞、價格問題或交貨延遲相關的差異。
• 維護和更新供應商資料庫、採購記錄和採購文件。
• 尋找替代供應商，並在需要時協助進行供應商績效評估。

2. 行政支持

• 維護和整理公司記錄、文件、合約和行政文件。
• 管理辦公用品並協調補貨，以確保庫存充足。
• 協調快遞服務、辦公室維護、維修和一般辦公室行政事務。
• 協助公司活動和內部行政工作。
• 協助監控辦公用品和營運材料的庫存水準。

3. 合規與持續改進

• 確保所有採購和行政活動均符合公司政策和程序。
• 對公司資訊和供應商協議保密。
• 找出提高採購效率、優化行政流程和節省成本的機會。
• 執行管理層不時分配的其他任何職責和特殊項目。

要求：

• 最低學歷要求為SPM/文憑或同等認可資格。
• 至少一年行政工作經驗。
• 熟練使用 Microsoft Word 和 Excel，能夠準備和管理專案文件和報表。
• 能夠在快節奏的環境中獨立工作並完成目標，同時能夠作為團隊成員有效做出貢獻。
• 熟練使用微信和淘寶等採購工具。
• 做事有條理，注重細節，能夠同時處理多項任務，合理安排優先級，並始終按時完成工作。

福利待遇

• 開放文化
• 個人發展機會

Responsibilities:

• Maintain payroll information by directing collection, preparing calculation, and presenting data.
• Update payroll records and review and approve changes.
• Prepare listings on earnings, taxes, deductions, leave, and nontaxable wages.
• Determine payroll liabilities by checking the calculations.
• Balance the payroll accounts by resolving payroll discrepancies.
• Liaise with statutory bodies such as EPF, SOCSO, LHDN and EIS for any claim or ad-hoc issue
• Reconcile payroll related GL accounts.

Requirements:

• Must have minimum 2 years of payroll processing experience.
• Must possess at least a Diploma in Business Studies/Administration/Management, Human Resources Management, or any relevant field.
• Proficient in MS Office, Excel, government payroll system.
• Good knowledge of Malaysia Labor Legislation.
• Good analytical skills, attention to details, problem solving skills.
• Ability to work effectively in a fast-paced environment.

Perks & Benefits

• Employee equity
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Personal leave
• Open culture
• Personal development opportunities
• Paid training and development

財務經理的職責包括監督組織的財務狀況，具體涉及製定和管理預算、進行財務分析、編制財務報告以及製定長期財務收益和成長策略。其主要職責還包括確保合規性、管理財務風險以及監督財務部門的運作。

工作職責：

• 負責公司的財務營運、會計和行政職能。
• 編制月度、季度和年度財務報告和管理帳目。
• 管理預算、預測、現金流和財務規劃活動。
• 確保遵守稅務法規、法律要求和公司政策。
• 協調審計工作，並與外部審計師、銀行家和政府部門聯絡。
• 監控應付帳款、應收帳款和總帳活動。
• 制定和改進行政程序和內部控制措施。
• 監督行政人員並支援整體業務運作。
• 協助管理階層進行財務分析和策略決策。
• 保持準確的財務和行政記錄。

職位要求：

* 會計、金融或相關領域的學士學位。

* 具備專業資格（ACCA、CPA、CIMA 或同等資格）者優先考慮。

* 至少5年財務會計工作經驗，有管理經驗者優先。

* 具備紮實的財務報告、預算編制、現金流量管理和稅務知識。

* 有貿易業務經驗者優先考慮。

精通會計軟體和微軟Excel。

* 具備較強的分析能力、領導能力及溝通能力。

* 能夠確保遵守法律、稅務和審計要求。

高度誠信、準確、注重細節。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會

Job Responsibilities:- 

• To assist in monitoring project's progress and claims / variation order to specific requirements and datelines of project;
• To assist in project documentations and filing;
• To assist in preparing pre & post contract activities;
• To assist in correspondence of internal & external clients;
• To assist and follow-up with production on cut list / delivery order status & liaise with project team.
• Work closely with internal teams such as Production / Site Personnels for project coordination and cost estimation.

Job Requirements:-

• Candidate must possess at least Diploma or Degree in Quantity Surveying.
• Prefer candidate who have min. 1 year of experience, fresh graduates are welcomed to apply.
• Willing to attend site visit occasionally.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Free snacks / Happy hours
• Company trips
• Medical insurance
• Personal development opportunities

加入領先的冷凍零件供應商，發展您的行政和銷售事業，公司提供具有競爭力的薪資和工作生活平衡。

職責：

• 接聽來電。
• 為銷售團隊提供必要的支援。
• 回答客戶關於公司產品的諮詢。
• 進行資料輸入、銷售訂單處理，並跟進出貨情況。

要求 ：

• 應徵者必須至少擁有SPM/文憑。
• 歡迎應屆畢業生申請。
• 至少2年工作經驗。
• 具備基本的電腦知識。
• 樂於學習的態度。
• 我們將提供培訓。
• 具備良好的英語和普通話口語/寫作能力。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會
• 獎金和年度加薪
• 醫療索賠
• 公積金/社保/就業保險/工傷保險/年假/病假

1. Customer Services

• To handle incoming calls and walk-in enquiries.
• To screen enquiries and calls, providing information as needed.
• To assists Education Counselor, make calls to students/ parents for follow-up and appointments.
• To assists Education Counselor process student’s application.

2. Office Organization

• To maintain office tidiness, ensuring a clean and organized workspace.
• To restock and tidy bookshelves, ensuring prospectuses are readily available.
• To keep the recycling area clean and well-arranged.

3. Documentation and Research

• To assist in researching, updating and upkeeping information in various files, including scholarship, professional recognition, application forms, and institution fees.
• To perform data entry and updates.

4. Event Management

• To assist in event planning, including pre-event preparations, during-event assistance, and post-event cleanup.

5. Any other tasks as assigned

Requirements:

1. Language: Fluency in English
2. Detail - oriented

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Free snacks / Happy hours
• Regular team activities
• Medical insurance
• Personal leave
• Open culture
• Paid training and development

職責：

• 編制每日銀行對帳單。
• 保持檔案系統的良好記錄和組織。
• 負責日常財務和會計管理工作。
• 每週進行完整的銀行對賬，以確保銀行賬目沒有任何差異。
• 檢查各分行零用現金回饋狀況，並開立報銷支票。
• 核對員工費用報銷申請，並將資訊輸入員工報銷範本。
• 每月進行銀行對帳單核對，並解決任何差異。
• 其他任何臨時性任務。

要求：

• 擁有會計、金融或相關領域的學士學位及專業資格證書。
• 有會計助理或會計文員經驗。
• 具備良好的基本簿記程序知識。
• 熟悉會計準則、稅法和申報程序。
• 優秀的數學技能和發現數字錯誤的能力。
• 精通微軟Excel，並具備良好的會計軟體知識。
• 組織能力和多任務處理能力。
• 能夠處理敏感、機密資訊。

福利待遇

• 員工權益
• 佣金和獎金
• 附近公共交通
• 中心位置
• 休閒著裝要求
• 免費小吃/歡樂時光
• 公司旅行
• 個人休假
• 個人發展機會

1. 客戶服務

• 負責接聽來電和接待來訪諮詢。
• 篩選諮詢和來電，並根據需要提供資訊。
• 協助教育顧問，致電學生/家長進行後續跟進和預約。
• 協助教育顧問處理學生的申請。

2. 辦公室組織

• 保持辦公室整潔，確保工作區域乾淨有序。
• 整理書架，確保招生簡章隨時可用。
• 保持回收區清潔有序。

3. 文獻資料和研究

• 協助研究、更新和維護各種文件中的信息，包括獎學金、專業認可、申請表和機構費用。
• 執行資料錄入和更新。

4. 活動管理

• 協助活動規劃，包括活動前的準備工作、活動期間的協助工作、活動後的清理工作。

5. 任何分配的任務

福利待遇

• 津貼（旅費、交通費等）
• 附近公共交通
• 中心位置
• 免費小吃/歡樂時光
• 定期團隊活動
• 醫療保險
• 個人休假
• 開放文化
• 有薪培訓和發展