Total 1,629 Junior Executive level Administrative / Clerical job vacancies

Key Duties & Responsibilities:

• Handle phone calls, mails and couriers and answer guests' enquiries.
• Attend to all guests’ and determine their nature of visit and alert appropriate party of guests’ arrival.
• Responsible for the upkeeping of meeting rooms, reception area, toilets and pantry.
• Responsible for HR & Admin vendor management and monitoring services.
• Responsible for office facility management and monitoring office supplies.
• Assist in events management, including venue sourcing and ordering of food and beverages.
• Procurement of necessary items for internal, external events and any initiatives.
• Other administrative support or Projects when necessary.
• On the Job Training will be provided.

Skills and Knowledge:

• Minimum GCE 'O' level qualification.
• Minimum 1-year relevant experience.
• Working knowledge in Microsoft Office.
• Positive attitude, polite and cheerful character.
• Able to work independently and a team player.
• Good telephone etiquette and communication skills.

Key Responsibilities

• Review claim submissions and verify supporting documents such as receipts, invoices, and approval forms
• Ensure claims comply with company policies and internal approval procedures
• Maintain proper filing and digital records of all processed claims
• Prepare claim summaries, reports, and reconciliation sheets for finance or management review
• Liaise with finance, payroll, and HR teams on claim-related matters
• Handle data entry and update claim trackers or internal systems

Requirements

• Minimum GCE ‘N’ / ‘O’ Level, Diploma, or equivalent
• Prior experience in administrative, clerical, HR support, or office coordination roles is preferred
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Good organizational and time management skills
• Strong attention to detail and accuracy in documentation
• Able to maintain confidentiality of company and employee information
• Good written and verbal communication skills
• Able to start immediately or on short notice is an advantage
• Comfortable working in a fast-paced office environment
• Positive attitude, dependable, and willing to learn

Preferred Details

• Employment Type: Temporary
• Working Hours: Office hours (e.g., Monday to Friday)
• Duration: Less than 1 month (short-term temporary assignment)

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments and ensure optimal time management
• Send reminders and prepare necessary materials ahead of meetings

2. Administrative Support

• Handle emails, calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials
• Maintain organized filing systems (digital and physical)

3. Meeting & Event Coordination

• Arrange internal and external meetings (venue, logistics, materials)
• Take meeting notes and follow up on action items
• Support planning of team events, client sessions, or workshops

4. Client & Stakeholder Coordination

• Act as a point of contact for clients and internal teams
• Ensure smooth communication and timely follow-ups
• Maintain professionalism and confidentiality at all times

5. Task & Project Support

• Assist in tracking ongoing projects and deadlines
• Coordinate across teams to ensure deliverables are met
• Handle ad-hoc tasks and problem-solving as required

• Preferably with administrative and/or HR experience
• Email knowledge is a must
• 6 days’ work week with flexibility in work-from-home arrangements
• Stationed in the Office and/or Client premises
• Perform general administrative duties and other ad-hoc tasks as assigned
• Supports the day-to-day operations. Proficient in relevant computer applications like MS Word, Excel, and PowerPoint
• Able to work independently with a positive work attitude
• Meticulous
• Liaise with relevant authorities (i.e. SPF, MOM)

Needed to perform administrative duties in the company such as
- Workforce Records and Training needs
-Procurement of Materials & Office supplies
- Collection of Materials
- Coordination with various Project sites
- General Housekeeping in Office
- Assist in HR Matters
- Experience in work permit matters

Should have good knowledge of excel

Must be able to communicate with various parties

Administrative Assistant (Marine Operations)
Working hours : Monday to Friday (830AM - 530PM), Alt Saturday (830AM-12PM)
Working location: Pioneer Sector 1, Singapore 628416 (Transport provided in Jurong)
Salary: $1900 -$2100

Job Description:

• Email enquires, preparation of quotations, billing advice, consolidation of operations document
• Maintain communication and relationships with crew
• Verify qualifications and certificates of potential and/or newly recruited crew (STCW, Manning Licence)
• Support deployment schedule planning and update crew manifests, according to crew availability
• Support vessel manning by identifying seafarers who are qualified, experienced and medically fit, in accordance to current regulations and best practices
• Ensure day-to-day administrative tasks
• Assist in the preparation of monthly ISO Objectives and its designated vessels
• Perform reception duty and office routines as assigned from time-to-time
• Follow-up with Client's emails

Qualifications:

• At least GCE 'O' Level / Higher Nitec (Business Management)
• Minimum 2 years of relevant working experience
• Marine Industry is a plus
• Knowledge of MS Office, UBS software – Inventory Control management, accounting, Netiquette

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Job Summary

You will provide administrative support to process customer orders accurately and efficiently, coordinate with production, delivery, andsales teams to ensure smooth daily operations, and assist with other administrative tasks as assigned by the manager.

Responsibilities

• Prepare sales orders, invoices, and delivery orders accurately to support customer order fulfilment
• Communicate effectively with Chinese and English-speaking customers to clarify order details and resolve inquiries
• Coordinate daily operations by liaising with production, delivery, and sales teams to ensure timely order processing and delivery
• Able to work in high-intensity environment who thrive in rapid-turnaround settings and are comfortable supporting high-volume team.
• Perform assigned administrative tasks to support overall team efficiency and operational goals

Preferred competencies and qualifications

• GCE “N” or “O” Level certification
• Proficiency in computer applications to manage order documentation and communication

Working Hours:

• 5-day work week (choose preferred schedule):
• 8:00 am – 5:30 pm, or
• 8:30 am – 6:00 pm

Flexible Work Arrangement:

• Saturday work from 8.00 am to 12.00 pm or 8.30 am to 12.30 pm (twice every 2 weeks) – Work from Home
• Additional Work from Home arrangements available based on operational needs

ACCOUNTS CUM ADMIN ASSISTANT

Responsibilities:

• Handle basic accounting duties including data entry, invoicing, and payment process
• Assist in accounts payable and accounts receivable functions
• Maintain proper filing and documents of accounting records
• Handle general administrative duties and provide office support
• Assist with preparation of reports and other documentation
• Liaise with suppliers, vendors and internal departments when necessary
• Perform other ad hoc duties as assigned by Superior or Management

Requirements:

• Diploma / LCCI / relevant accounting qualification
• At least 1 year of experience in handling accounts duties; experience in the construction Industry will be an added advantage
• Fresh graduates are welcome to apply
• Proficiency in Microsoft Office application (Excel, Word)
• Knowledge of ACCPAC and Ezy accounting software will be an added advantage
• Meticulous, responsible, possession of a good working attitude and a team player

Job Scope:

• Responsible for processing and verifying grant applications, maintaining accurate records, and communicating with applicants to gather required information.
• Supports outreach through calling and on-site engagements.
• Coordinates with internal teams and external stakeholders to ensure smooth approval workflows and timely grant disbursement.
• Handles enquiries, prepares reports for management, and provides general administrative support to the grant team.

Requirements

• Minimum Diploma or equivalent
• Detail-oriented with strong organizational and follow-up skills
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Good written and verbal communication skills
• Able to work independently and manage multiple tasks in a fast-paced environment

Employment Details

• Work Days: Monday to Friday
• Work Hours: 8.30am – 6.00pm (Monday - Thursday), 8.30am – 5.30pm (Friday)
• Contract Duration: 2–year contract (Renewable)
• Work Location: Kaki Bukit/ Ubi
• Salary Range: Up to $2800

Role Summary

We are looking for a dependable and proactive Office / Admin Assistant to support our day-to-day operations. This is a flexible, part-time role suited for someone who enjoys organizing processes, supporting a team, and contributing to meaningful community initiatives.

You will play a key role in ensuring smooth administrative operations while supporting community events and internal coordination.

Key Responsibilities

·       Provide general administrative support across the organization

·       Track and maintain records of donations

·       Assist in coordination and logistics for community events

·       Assist in liaising with volunteers and beneficiaries

·       Support internal documentation, scheduling, and reporting

·       Respond to ad hoc operational and administrative requests from the team

·       Help improve  workflows and processes where needed

Requirements

·       Some experience in administrative, operations or office support roles

·       Organized, detail-oriented, and able to manage multiple tasks independently

·       Comfortable working remotely and communicating with a small team

·       Tech-savvy with an interest in digital tools(e.g., Google Workspace, spreadsheets, forms, website, simple automation tools)

·       Positive, adaptable, and willing to support where needed

Key Responsibilities

1. Calendar & Schedule Management

• Manage and coordinate daily schedules, meetings, and appointments
• Prioritize commitments and ensure optimal time management
• Send reminders and prepare necessary materials ahead of meetings

2. Administrative Support

• Handle emails, calls, and correspondence on behalf of the manager
• Prepare documents, reports, and presentation materials
• Maintain organized filing systems (digital and physical)

3. Meeting & Event Coordination

• Arrange internal and external meetings (venue, logistics, materials)
• Take meeting notes and follow up on action items
• Support planning of team events, client sessions, or workshops

4. Client & Stakeholder Coordination

• Act as a point of contact for clients and internal teams
• Ensure smooth communication and timely follow-ups
• Maintain professionalism and confidentiality at all times

5. Task & Project Support

• Assist in tracking ongoing projects and deadlines
• Coordinate across teams to ensure deliverables are met
• Handle ad-hoc tasks and problem-solving as required

Responsibilities:

• Attend to visitors & phone call

• Receive material for delivery to office

• Liaise with suppliers to obtain quotes, negotiate pricing, material order and follow up on deliveries

• Verify supplier invoice quantity, unit rates

• Pantry item upkeep and purchase of pantry and stationary items when required

• Purchase requisition & update rental equipment status

• To manage new asset purchase

• Arrange equipment/ site tools for calibration and keep record of calibration upon return.

• To prepare Certificate of Payment to Subcontractor.

• To assist in company event

• Perform filing, administrative and any other ad hoc duties assigned by superior

Requirements:

• Proficient in using Microsoft Office applications

• Team player and able to work independently

• Able to adapt to fast-paced environments

Working hours:

Mon to Fri, 8:30am to 5:45pm

Alt. Sat, 8:30am to 12:30pm

Job Description

- Organize Company/branch events and meetings
- Keep track of Company SOPs and documentations
- Prepare and keep track of agreements, letters, memos
- Manage Tenancy matters
- Perform Medisave, CHAS and AIA/IHP claims online, tally payments and present report on monthly basis
- Prepare reports for analysis and planning
- Prepare fee statements for doctors
- Process invoices and claims
- Calculation of staff working hours and management of leave records for staff
- Handle queries from accountant and branch staff
- Filing/scanning
- Other projects or administrative duties as assigned

Requirements
- Required traits: meticulous, organized, responsible, willing to learn, high integrity
- At least 2 years of experience preferably in admin and accounting
- Basic accounting knowledge and experience
- Proficient in MS Office especially MS Excel skills and comfortable learning new software
- Work well with deadlines
- Good time management
- Able to work with a sense of urgency
- Good interpersonal and communication skills
- Able to work well both independently and as a team player

Benefits
- 5 Days work.

- Convenient working location, office at Sunset Way.

- Team Performance Bonus

- Medical/Dental Benefit

- Annual Leave

Personal Assistant to Director

Location: woodlands
Employment Type: Full-time

Job Responsibilities

• Provide comprehensive administrative and coordination support to the Director
• Manage calendar, appointments, meetings, and travel arrangements
• Prepare reports, documents, and presentation materials
• Liaise with internal departments and external stakeholders
• Track and follow up on tasks assigned across teams
• Assist in personal and business-related matters when required
• Handle confidential information with discretion
• Perform ad-hoc duties as assigned

Job Requirements

• Strong organizational and time management skills
• Able to work independently and handle multiple tasks efficiently
• Good communication and interpersonal skills
• Comfortable managing both business and personal arrangements
• High level of integrity and professionalism
• Possess a valid Class 3 driving licence and willing to drive when required

What We Offer

• Competitive salary package (commensurate with experience)
• Opportunity to work closely with senior management
• Dynamic and fast-paced working environment
• Career growth and exposure
  
  Company Information
  EA Personnel Name: ZOE ZHANG ZIJUN
  EA Personnel Registration No.: R23116173
  EA Licence No: 13C6639

• Work Pass & Employment Legalization: Handling Work Pass (WP) applications, renewals, and cancellations via MOM (Ministry of Manpower) systems (e.g., WP Online).
• Candidate Management: Recording and updating candidate data, screening resumes, formatting resumes to meet company templates, and coordinating interview schedules.
• Client & Employer Liaison: Answering enquiries, preparing employment contracts, service agreements, and sending quotations to employers.
• General Administrative Support: Managing mail, filing documents, answering phone calls, scanning, printing, and ordering office supplies.
• Onboarding Coordination: Coordinating worker onboarding arrangements, bookings, and flight bookings for foreign workers.
• Invoicing & Payroll: Preparing invoices, tracking payments, and assisting with payroll preparation.
• CEI Certification and also KAH certification