Total 392 workforce administration job vacancies in Hong Kong

☑ Good Bonuses

☑ Near MRT

☑ Family Friendly Environment

Job Description:

• Manage user access lifecycle including provisioning, modification, and de-provisioning across systems.
• Handle IAM service requests and incidents, working with IT and business teams to resolve access issues.
• Support access reviews and certification campaigns to ensure compliance with security policies.
• Maintain IAM documentation and audit reports aligned with standards such as ISO/IEC 27001 and guidelines from the Monetary Authority of Singapore.

Requirements:

• Degree in IT, Computer Science, or related field with 3–5 years of IAM or IT operations experience.
• Experience with IAM technologies, such as Microsoft Active Directory and Microsoft Azure Active Directory.
• Knowledge of IAM lifecycle and access control principles.
• Familiarity with ITSM tools and scripting, such as ServiceNow, PowerShell, or Python.

To apply, please include the following details inside your CV for faster processing:

• Reasons for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

Loh Puay Hwee David

EA License | 24C2215

EA Registration Number | R1766892

Administrative Manager

ensures smooth office operations by providing comprehensive clerical and administrative support

. Key responsibilities include managing front-desk inquiries, organizing files, handling correspondence, maintaining office supplies, coordinating meetings, and assisting with reports. They act as the central point of contact for internal staff and external clients, requiring strong organizational and communication skills.

Key Responsibilities

• Office Administration: Maintaining office supplies, coordinating maintenance for office equipment, and managing front-desk duties.
• Documentation & Records: Handling incoming mail, sorting documents, filing, data entry, and updating company records.
• Communication: Acting as the point of contact, answering phone inquiries, and managing email correspondence.
• Scheduling & Coordination: Scheduling appointments, booking meeting rooms, and coordinating travel arrangements for staff.
• Support Services: Assisting with preparation of reports, presentations, and sometimes assisting with HR or financial tasks like processing claims.

About the Role

We are seeking a dependable and experienced full-time Administration Officer to support office operations, basic HR administrative tasks, and employee engagement initiatives. This role contributes to a well‑organised, inclusive, and collaborative workplace by supporting teams across the organisation.

Key Responsibilities

Office & Administrative Operations

• Manage day‑to‑day administrative activities, including document processing, data entry, records management, and procurement of office and pantry supplies.
• Oversee pantry operations (ordering, stock management, and vendor coordination) to ensure a well‑maintained office environment.
• Coordinate meeting schedules, conference room bookings, and travel arrangements.
• Liaise with building management and office vendors to follow up on facilities management and service matters.

HR Administrative Support

• Provide basic administrative support for HR processes as required, such as onboarding coordination (e.g. biometric facial recognition registration for new hires), etc.
• Support compliance with internal policies and procedures through accurate documentation and proper filing.

Employee Engagement & Internal Coordination

• Assist in planning and executing employee engagement initiatives, including staff events, training sessions, and team‑building activities.
• Support internal communication efforts by disseminating updates and coordinating information across departments when necessary.

Finance & Procurement Support

• Assist with basic administrative finance tasks, including organizing invoices and supporting simple tracking of office‑related or employee engagement expenses.

General Duties

• Ensure the office environment remains tidy, orderly, and conducive to productivity.
• Carry out other administrative and support duties as reasonably assigned.

Requirements

Education

• Minimum Diploma in Business Administration, Management, Secretarial Studies, or a related field.

Experience

• 3–5 years of experience in an administrative, office support, or operations‑related role.

Technical Skills

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Professional Skills

• Strong organizational and time‑management skills with attention to detail.
• Good written and verbal communication skills.
• Ability to work independently as well as collaboratively within a team.
• Adaptable and able to manage multiple priorities in a dynamic environment.

Preferred (Non‑Mandatory)

• Ability to communicate in more than one language is a plus, as it supports collaboration in a diverse workforce (not a job requirement).
• Demonstrated collaborative mindset and willingness to support cross‑functional teams.

Fair Employment 

• We are committed to fair and merit‑based employment practices in line with TAFEP and MOM guidelines.
• All employment decisions are based on job‑related skills, experience, and qualifications, regardless of age, gender, nationality, race, religion, marital status, or family responsibilities.
• Applicants must have the legal right to work in Singapore.
• Salary commensurate with experience and responsibilities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, and evaluating employees and taking corrective action when necessary.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
• Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Collecting, organizing, and storing information using computers and filing systems.
• Overseeing special projects and tracking progress towards company goals.
• Building and expanding on skills by engaging in educational opportunities.

BUTLER is seeking a capable and driven HR Administration Officer to support Human Resources operations, recruitment, and organisational initiatives across the company.

This role offers direct exposure to HR execution, recruitment strategy, stakeholder engagement, and internal coordination within a structured and standards-driven organisation.

Key Responsibilities

- Manage and optimise job postings across multiple recruitment platforms

- Maintain a structured and up-to-date database of applicants

- Screen candidates, coordinate interviews, and manage communications professionally

- Support interview processes and candidate selection decisions

- Handle onboarding, offboarding, and employee lifecycle documentation

- Assist with HR operations, payroll coordination, and policy implementation

- Support planning and execution of career fairs, events, and internal initiatives

- Manage communication with external partners, institutions, and agencies

- Leverage digital tools to improve HR workflows and operational efficiency

Requirements

- Strong organisational and time management skills

- Clear and professional written and verbal communication

- Resourceful, proactive, and detail-oriented mindset

- Comfortable working with digital tools and systems

- Able to work independently and within a team

- Diploma / Undergraduate / Fresh Graduates welcome

What We Offer

- Exposure to real-world HR and organisational strategy

- Hands-on experience in recruitment and partner engagement

- Opportunity to work with modern HR systems and tools

- Clear progression pathway

- Hybrid work arrangement

- Structured and professional environment

Get started with BUTLER® today.

This role offers an exciting opportunity to support and lead a high‑performing Corporate Secretarial team delivering services to the Luxembourg Fund CS & CoSec function. Working closely with the Manager – Fund Corporate, you will help drive service excellence by overseeing complex client work, monitoring KPIs, and ensuring quality and timeliness across deliverables. You will play a hands‑on leadership role, guiding, coaching, and developing team members while fostering a culture of continuous improvement. Ideal for candidates who enjoy combining technical expertise with people leadership in a global, collaborative environment.

What you'll do

• You’ll oversee corporate secretarial service delivery for Lux Fund clients in line with SLAs, ensuring accuracy, quality, timeliness, and adherence to all applicable procedures, laws, regulations, and risk controls.
• You’ll monitor, review, and support the Indian Cosec teams by addressing quality and timeline issues, managing escalations with cluster counterparts, and ensuring consistent compliance with agreed standards.
• You’ll coach and develop team members through technical and non-technical guidance, structured feedback on deliverables, and endorsement to appropriate learning and development initiatives.
• You’ll act as a key stakeholder partner by maintaining effective communication, managing crucial conversations, building strong relationships, and developing specialist knowledge of designated client requirements, SOWs, and SLAs.
• You’ll support governance and reporting by validating client requirements, assisting with compliance reporting and root-cause analysis, enforcing process standards, maintaining accurate client databases, and tracking and reporting KPIs.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Join our Lux Fund Corporate Secretariat (FCS) team and play a vital role in supporting international fund structures and global clients based in Luxembourg. In this role, you’ll coordinate day‑to‑day corporate secretarial and administrative activities, ensuring client entities remain compliant and in good standing at all times. You’ll work closely with experienced teams in Luxembourg, gaining exposure to complex client structures and cross‑border operations. This is an excellent opportunity for someone looking to grow their career in a dynamic, international professional services environment.

What you'll do

• You’ll provide end-to-end corporate secretarial support to the Lux Fund CS & Cosec team in line with SLAs, acting as the main point of contact for complex clients, audits, onboarding, and day‑to‑day operational matters.
• You’ll prepare, finalise, and review complex board packs, board and shareholder meeting documentation, and minutes, including reviewing work completed by junior team members.
• You’ll manage regulatory, compliance, and risk-related activities, including RCS, RBO, UBO documentation, Compliance File Reviews (CFRs), transaction monitoring, bank account openings, and adherence to all legal and regulatory procedures.
• You’ll coordinate closely with Luxembourg FCS and Payment teams to ensure accurate and timely execution of payments, deliverables, and client requests with a strong focus on quality and controls.
• You’ll lead and collaborate with a small sub-team, communicate effectively with multiple stakeholders, build strong working relationships, develop client-specific expertise, and actively pursue your own professional growth while minimizing operational risk.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Join our Lux Fund Corporate Secretarial & CoSec team in a role that offers hands‑on exposure to complex international clients and cross‑border collaboration with our Luxembourg operations. You’ll play a key part in delivering day‑to‑day corporate secretarial and administrative support, ensuring client entities remain compliant and in good standing. This role provides the opportunity to work on sophisticated structures, support process reviews and ad‑hoc assignments, and grow your expertise within a global, high‑performing organization.

What you'll do

• You’ll provide end-to-end corporate secretarial support to Luxembourg Funds under agreed SLAs, including board and shareholder meetings, finalizing and reviewing complex board minutes and packs, and supporting audit processes.
• You’ll act as a key point of contact for complex clients, manage daily operations, assist with client onboarding, and ensure timely, high‑quality delivery of requests from the Lux FCS team.
• You’ll prepare and review regulatory and compliance documentation (RCS, RBO, UBO), conduct transaction monitoring, review Compliance File Reviews (CFRs), and oversee bank account opening documentation.
• You’ll coordinate closely with the Lux FCS and Payments teams on payment processing, ensuring controls, monitoring, and regulatory adherence to minimize operational and compliance risk.
• You’ll manage and support a small team of junior members (up to three), maintain effective stakeholder relationships, develop client-specific expertise, and pursue continuous professional development while strictly following policies, laws, and regulations.

What we offer 

• Comprehensive remuneration: Competitive financial packages based upon market rates for your role, proportionate to your qualifications, level of experiences and skills profile 
• Pension Scheme: Generous employer contribution with the ability to increase employee contributions 
• Wellbeing: Additional social benefits such as medical insurance & life assurance, discounted gym memberships and the opportunity to engage with our local community via sports activities, charity programmes & environmental initiatives 
• Flexible working: We recognise the value of working flexibly and enable our employees to enjoy an excellent work-life blend 
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day. 

Job Summary

Manage and organize project documentation and administrative tasks to support project teams. Coordinate meetings, track timelines and expenditures, and facilitate communication among stakeholders to ensure smooth project operations.

Responsibilities

• Organize and maintain project documentation, records, and correspondence to ensure accurate and accessible information
• Prepare reports, presentations, and meeting agendas to support project communication and decision-making
• Schedule and coordinate meetings, site visits, and project milestones to align team activities and deadlines
• Record, distribute meeting minutes, and follow up on action items to ensure timely completion of tasks
• Track project timelines and deliverables to support project progress monitoring
• Serve as the primary contact for internal and external stakeholders on administrative matters to facilitate effective communication
• Coordinate with vendors, consultants, and contractors to ensure seamless communication and documentation flow
• Facilitate information exchange among project team members to enhance collaboration
• Process invoices, expense claims, and purchase orders related to project operations to maintain financial accuracy
• Monitor and track project-related expenditures and maintain financial records for budget control
• Manage calendars and appointments for team members to optimize scheduling efficiency
• Ensure compliance with company policies and procedures in all administrative activities to uphold standards

Required competencies and certifications

• Bachelor's Degree with 3-6 years of relevant working experience
• Proficient in MS Office (Excel, Word, PowerPoint) to produce and manage project documentation and reports
• Strong communication skills to effectively liaise with stakeholders and team members
• Strong organizational skills to manage multiple administrative tasks and project timelines
• Ability to work independently with minimal supervision to ensure task completion
• Flexibility to work on a shift basis and weekends as required

Preferred competencies and qualifications

• Positive working attitude and ability to collaborate effectively as a team player

Key Highlights:

• Office Hours: Mon – Thurs: 8.30am – 6pm | Fri: 8.30am – 5.30pm
• Work Location: Ghim Moh
• Contract Duration: 1-year contract
• Salary: $2,200-$3,000
• Support administration of funds, including grant tracking, budget monitoring, and secretarial duties

Key Responsibilities:

• Perform secretariat duties including maintaining document repositories and preparing impact reports
• Support grant administration, including tracking fund disbursements and monitoring utilization
• Manage enquiries via the mailbox
• Assist with general administrative and operational tasks as required
• Ensure accurate documentation and compliance with fund management processes

Key Requirements:

• Diploma / Degree / Degree with Honours in Accountancy, Business, Finance, or related quantitative fields
• Minimum 1 year of relevant experience preferred
• Some knowledge of project and stakeholder management
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Strong numerical ability and attention to detail
• Self-motivated, proactive, responsible, and reliable
• Able to work independently under tight deadlines

Only shortlisted candidates will be notified.

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BGC Group Pte Ltd (Outsourcing)

EA 05C3053

Job Description:

• To review and ensure the sales process for 3rd party products are conducted according to internal guidelines and MAS regulations.
• Client onboarding (Client Risk Scoring, and Name Screening) and to document the rationale/investigation findings
• Complete background checks and prepare case file (includingcorroboration against internal thresholds) for review by 2nd line as required
• Corroborate Source of Funds ("SOF") and Source of Wealth ("SOW") for High-Risk Customers ("HRC") for recommendation and approval.
• Coordinate between business units and Compliance department for AML matters
• To support PFA Operations and IT on daily BAU matters, besides the above as requested by the HOD.

Requirements:

• Some knowledge of AML and Financial Crimes.
• Some knowledge in Insurance / Unit trusts.

Kindly apply online or send your application to andylee@talentedge.com.sg

EA: 15C7572

ID: R1547641