Total 391 workforce administration job vacancies in Hong Kong

Job Description:

• Handle engineering and project documentation, including proper filling and record-keeping.
• Prepare quotation, invoice, purchase orders and delivery documents.
• Coordinate with engineers, vendors, and clients on administrative and project-related matters.
• Maintain accurate project records, schedules, and reports
• Support procurement and inventory tracking for materials and equipment
• Assist management with reports and general operational support
• Assist with tender submissions and project filing
• Handle correspondence with clients, authorities, and vendors

Job Requirements

• Diploma or Degree in Business Administration or Engineering related field
• At least 1 year of relevant working experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organized, detail‑oriented, and able to multitask
• Good communication and interpersonal skills
• Comfortable working with technical teams

Preferred (Advantage)

• Experience in SME, construction, engineering, or project‑based environment
  
  
• Interested candidates are invited to email your resume to vicky@onesmart.com.sg

[Your Next Opportunity]

We are seeking a highly motivated and detail-oriented Trust Administration Assistant to join our dynamic Trust Administration team. The Trust Administration Assistant will play a vital role in supporting the efficient and effective trust administration of trust accounts and work closely with and assist the Trust Administrator(s) in ensuring all the data of the clients, the trust structure and its assets are properly recorded and maintained.

[Your Role & Responsibilities]

• Filing of trust related documents – e.g. bank statements, Trust Deeds etc.
• Scanning of trust related documents – e.g. bank statements, Trust Deeds etc.
• Opening and sorting of daily mails
• Assist in storing scanned documents to ViewPoint and shared drive
• Arranging for local / overseas courier
• Archiving of past bank statements / transactions
• Collate and arrange documents for certification as true copies
• Collate and arrange for documents to be signed by authorized signatories
• Arranging for the sealing of Trust Deeds
• Set up files for new trust clients
• Preparing payment instructions (with specific written guidance from the Trust Administrators)
• Verification of monthly invoices for billing of both local & overseas courier charges.
• And any other general day-to-day administrative support to the Trust administrators or as instructed by the Head of Trust or the Managing Director

[What We Are Looking For]

[Education]

• Diploma or Bachelor's degree in Business Administration, Finance, or a related field.

[Skills & Experience]

• Meticulous attention to detail, accuracy, and strong organizational skills.
• Ability to multi-task, organize, and prioritize work effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office 365 suite (Outlook, Excel, Word, Teams, etc.).
• Ability to work effectively in a fast-paced, regulatory and deadline-driven environment.
• High level of integrity, professionalism, and ethical conduct.

[Traits]

• Detail-Oriented & Organised: You excel at managing multiple tasks with precision and care.
• Communicator: Good interpersonal and communication skills to work effectively with internal teams and different stakeholders.

We regret to inform you that only shortlisted candidates will be informed.

Key Responsibilities

Operations & Administration

·  Oversee and implement daily operational processes across the office, showroom, and warehouse.

·  Establish and maintain administrative systems, documentation, and internal operational reporting.

·  Coordinate schedules, meetings, and operational requirements in support of the CEO and management.

·  Ensure effective communication and coordination between departments, vendors, and external partners.

Human Resources Support

·  Implement and oversee HR administrative processes including recruitment coordination, onboarding, and employee documentation.

·  Maintain HR systems for staff records, leave tracking, and internal documentation.

·  Support team coordination and employee engagement initiatives.

·  Ensure HR practices comply with company policies and Singapore employment regulations.

Logistics & Warehouse Coordination

·  Implement systems to manage logistics, inventory flow, and warehouse operationseffectively.

·  Overseedocumentation of incoming and outgoing deliveries with suppliers and logistics partners.

·  Monitor and coordinate inventory movement between the warehouse and showroom.

·  Support stock management systems, shipment tracking, and delivery scheduling.

·  Ensure warehouse processes adhere to operational procedures and safety standards.

Showroom & Retail Operations

·  Implement and oversee showroom operational systems and processes to support daily retail activities.

·  Implement and manage sales systems for showroom operations, including documentation and tracking of orders and transactions.

·  Maintain systems to document product movement between warehouse and showroom.

·  Support operational coordination related to retail sales and showroom requirements.

Compliance & Management Systems

·  Oversee compliance with company policies, operational procedures, and regulatory requirements.

·  Implement and maintain management systems, SOPs, and operational workflows.

·  Ensure proper documentation, tracking, and adherence to established operational processes.

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable applications for the position of Executive, Student Services Centre and Admissions in the Office of Academic Administration & Services.

The Student Services Centre (SSC) delivers high-quality, integrated services that support students from admission through graduation and beyond. We are looking for a motivated and service-oriented individual to join our SSC. The successful candidate will play a key role in supporting students and alumni by delivering efficient, accurate and high-quality services.

Responsibilities

You will oversee a comprehensive suite of student-facing services, ensuring seamless operations, high service standards, and a consistently positive experience for students, alumni, and faculty. You will lead process improvements, champion service innovations, and guide the team to deliver accurate, timely, and student-centric solutions across admissions, scholarships, financial assistance, insurance schemes, and other key service areas.

• Attend to a wide range of student and alumni enquiries via counter, email and phone, providing timely and accurate assistance.

• Deliver quality frontline services such as fee collection, issuance of status letters, and replacement of certificates and transcripts.

• Process payments received via bank transfer and at the SSC counter, and update records in the SAP system.

• Maintain and update SSC-related information in the NIE Student Portal.

• Support student admissions and matriculation exercises, including student pass processing, student concession card applications and document verification.

• Support the SSC Manager in preparing the SSC annual budget.

• Assist the Budget Manager with departmental budgeting matters.

• Participate in ad hoc projects and initiatives.

• Undertake any other duties as assigned.

Requirements

• A Polytechnic Diploma.

• At least 3 years of relevant experience in providing a broad range of student services within a university or similar educational environment.

• Service-oriented, with a strong passion for delivering excellent customer experiences to students and alumni.

• Excellent interpersonal and communication skills, with the ability to build and maintain positive working relationships.

• Strong organisational skills with the ability to multi-task, prioritise effectively, meet deadlines, and produce accurate, high-quality and detail-oriented work.

• Possess strong analytical and problem-solving abilities, with sound judgement and the ability to make timely decisions.

• Proficient in Microsoft Office applications

• Experience with process automation or Robotic Process Automation (RPA) tools will be an advantage.

• Demonstrates professionalism, discretion, and adherence to institutional policies and confidentiality requirements.

• Able to support overtime duty once a week; flexibility to adapt to varying work schedules is required.
  

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus.  This is subject to the availability of seats.

Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Assistant Executive Officer (1-year contract) at our General Administration, Finance Office.

Main Roles and Responsibilities 

In this pivotal role within the General Administration function, you will support the smooth day-to-day operations of administrative and procurement services across the organisation. You will play a key role in ensuring efficient frontline services, financial processes, and administrative coordination, contributing to a well-organised and responsive operational environment.

The key responsibilities of the incumbent include managing the reception counter and handling public telephone and walk-in enquiries, while maintaining the overall upkeep of the reception area. You will support procurement and vendor management processes, including preparing Purchase Requisitions, Purchase Orders, and Payment Vouchers, processing invoices, tracking approvals, liaising with suppliers, and ensuring compliance with procurement policies. You will also oversee mail and courier operations, ensuring timely sorting and distribution of incoming and outgoing correspondence across campuses.

In addition, you will coordinate hotel accommodation arrangements for guests and artists-in-residence, including rate negotiations and payment processing, and manage administrative duties such as name card printing and preparation of payment vouchers for utilities, subscriptions, and services. You will support vendor performance tracking and undertake other ad-hocresponsibilities as assigned by the supervisor to ensure the overall effectiveness of the Finance and administrative functions.

Requirements & Qualifications

• You should possess minimally a Diploma in Business Admin, Finance, or a related discipline.
• Proficiency in Microsoft Office applications is required, with experience in accounting software considered an added advantage.
• To excel in this role, you should be meticulous with a strong attention to detail and the ability to manage tasks accurately.
• A team player with good communication and interpersonal skills to collaborate effectively with stakeholders is essential.
• The ability to demonstrate a systematic and responsible approach to work, with the ability to maintain accuracy in financial and administrative processes.

If you have a passion for the arts, we encourage you to apply. This is your opportunity to be part of NAFA in our season of global recognition and to shape the future of arts education in Asia.

Budgeting: Supports the preparation of the annual budget that aligns with the company’s strategies goals and objectives.

Steering Committee: Prepares materials for use in the steering committee with the Japanese parent company.

Consolidation: Collaborates with the financial/administration team in preparation of the monthly consolidated financial data for the Japanese parent company.

Operation of Annual General Meeting, Board of Directors: Manages and handles matters related to the operation of the meetings such as coordination of schedule, notification of convocation, and preparation of minutes.

Point of Contact for Japanese Clients: Provides sales opportunities for the company by conducting interviews to clarify the issues faced by Japanese clients.

Governance: Installs the necessary policies and procedures established by the Japanese parent company for subsidiaries by communicating in Japanese with the relevant departments.

Job Summary

You will manage comprehensive HR and administrative functions for a mid-sized office (100+ employees), driving operational efficiency, compliance with Singapore employment laws, and fostering a positive employee experience.

Responsibilities

• Manage end-to-end HR operations including recruitment, onboarding, and employee lifecycle management to support workforce needs
• Administer payroll processes, statutory submissions (CPF, IR8A), and government claims to ensure timely and accurate compliance
• Prepare, update, and maintain employment-related documentation to support HR and legal requirements
• Ensure adherence to Singapore employment laws and regulatory standards to mitigate compliance risks
• Administer employee benefits programmes to enhance employee satisfaction and retention
• Liaise with statutory authorities such as MOM, CPF, and IRAS for reporting, audits, and compliance matters
• Coordinate international employee transfers and mobility processes to support global workforce movements
• Oversee office administration including facilities management, lease coordination, and workspace planning to maintain a productive environment
• Plan and manage company events and daily administrative operations to foster employee engagement and smooth office functioning
• Provide targeted HR and administrative support to management to facilitate decision-making and operational effectiveness

Required competencies and certifications

• Strong understanding of Singapore employment legislation to ensure compliance with local laws

Preferred competencies and qualifications

• Minimum 8 years of relevant HR and administration experience
• Degree in Human Resources or related discipline
• Excellent communication and interpersonal skills
• Team player with a flexible approach

Company Overview

CITY SATAY (FOOD INDUSTRIES) PTE LTD manufactures satay, yakitori, and BBQ food products, serving local and export markets with quality frozen meat products and related food items. We have started a new company (CITY PRIME PTE LTD) to manage the distribution, export and warehousing of products from City Satay and other companies.

Job Summary

Manage administration and collaborate with the Factory Manager and Managing Director to supervise operations at a new 2500ft facility. Oversee inventory, logistics, and distribution to support local and export food manufacturing customers.

Responsibilities

• Develop and implement core operating procedures for HR, accounts, inventory management, product check-in/check-out, and export management
• Prepare daily sales orders and coordinate timely, accurate dispatch of frozen meat products for driver pickup
• Collaborate with production teams to monitor stock levels and adjust daily inventory to meet operational demands
• Supervise company operations 5-6 days per week, ensuring smooth workflow and adapting to operational needs
• Lead and support growth of the logistics and export company through effective administration management and process improvements

Required competencies and certifications

• Minimum 3 years of administration experience, preferably in Manufacturing or Food and Beverage sectors
• Proficient in basic administration tools including Microsoft Word, Microsoft Excel, and Email
• Valid Singaporean PR, Singaporean Citizen status, or valid Work-pass to comply with employment regulations

Preferred competencies and qualifications

• Completed secondary school equivalent education
• Competent in understanding basic related Government organisations including SFA and SCDF
• Experience with HR and Accounts processes for Singapore Government systems such as Singpass and Corepass

Other Information

• Available to start immediately or in the coming weeks

We are seeking a detail-oriented Insurance Operations Executive to support policy administration and documentation processes for commercial insurance business. The role involves ensuring accuracy in documentation, handling service requests, and supporting operational improvements.

Key Responsibilities

• Issue new business, renewal, and endorsement documents for commercial insurance policies
• Ensure accuracy and completeness of policy documentation in line with service standards
• Manage policy documentation and perform related administrative duties
• Respond to enquiries from customers, intermediaries, and internal stakeholders via email and phone
• Support system enhancements and participate in User Acceptance Testing (UAT) to improve operational efficiency
• Perform other ad-hoc duties as assigned

Interested applicants may email resume to kellychooi@recruitexpress.com.sg

Chooi Kelly (CEI Registration No: R25136207)

Recruit Express Pte Ltd (EA: 99C4599)

We regret only shortlisted candidates will be contacted

Job Description

• Prepare reports for management, statutory and investor reporting.
• Prepare GST filings, invoicing, claims processing and corporate tax calculations.
• Perform NAV computation and closing of monthly accounts.
• Perform finance activities such as posting journal entries, bank accounts monitoring and reconciliations.
• Assist with audit, month-end and year-end closing activities.
• Trade processing for equities, bonds, structured products and Corporate actions event.
• Manage the processing of payments and preparation of billing documents.
• Assist in regulatory and client reporting.
• Liaise with key stakeholders, including fund administrators, custodians, investors, brokers and auditors.
• Provide support for ad-hoc administrative tasks as required.

Requirements

• Possess a Degree in Accountancy/ACCA/CPA/CA or equivalent.
• Approximately 1–3 years of relevant experience in accounting, fund administration.
• Proficiency in Microsoft Excel.
• Meticulous with an eye for figures and details.
• Team player with good communication and interpersonal skills.
• Experience with accounting systems such as Dynamics 365 Business Central, SharePoint, Azure and Sage 300 is an advantage.

Job ID: 20179

• Location: Tanjong Pagar
• Working hours: 9am - 6pm
• Salary: up to $6,500 (Depending on experiences)

Job Description

• Support the General Manager (Administration & Finance) in daily operations and strategic initiatives
• Coordinate with HQ in Japan and group companies on various business requests
• Organize and manage key meetings, including Board Meetings and Shareholders’ Meetings
• Lead and support HR and General Affairs planning and execution
• Prepare and manage the annual budget and financial tracking
• Assist in accounting operations and liaise with external vendors
• Handle communication with government authorities (licenses, submissions, compliance matters)
• Coordinate with outsourcing partners (accounting, corporate services, etc.)
• Support audit processes and prepare necessary documentation
• Manage recruitment activities and employee working environment improvements
• Oversee HR matters for Japanese expatriates
• Handle general administrative tasks such as documentation and record management

Job Requirement

• Minimum qualification: High School Diploma or GCE ‘A’ Level and above
• At least 3 years of working experience in a Japanese company
• Minimum 3 years of experience in corporate functions, such as:
• ①Administration (General Affairs)
• ②Human Resources
• ③Accounting / Finance
• Able to communicate in Business level Japanese (Equivalent to JLPT N2 or above) to communicate with Japanese speaking stakeholder for reporting
• Able to communicate effectively and collaborate with team members to drive tasks forward
• Demonstrates a positive and proactive attitude toward new and unfamiliar challenges
• Enjoys working as part of a team and contributing toward achieving shared goals
• Finds motivation in work that contributes to and supports others
• Has a strong interest in playing a bridging role between Japan and Southeast Asia

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for "20179, Administration＆ Finance".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Responsibilities:

• Manage daily administrative duties such as filing and data entry, ensuring accuracy and maintaining accurate records.

• Prepare and issue invoices, manage billing queries, and manage correspondence with clients in a timely and professional manner.

• Coordinate and liaise with clients and technicians on repair and replacement works.

• Assist in planning maintenance schedules and processing clients work orders.

• Monitor and follow up on outstanding payments to ensure timely collection.

• Support general office operations and perform other ad-hoc duties as assigned.

Requirements:

• Minimum GCE ‘O’ level / Nitec / Diploma in any field, preferably in Business Administrative or related business discipline from a recognised institution

• At least 2 years of experience in administrative roles or relevant field

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Self-motivated and ability to work in a team or independently with minimum supervision

• Meticulous, organized and great interpersonal skills.

• Able to start immediately will be a plus.

Company Overview

Practical Mediscience Pte Ltd, established in 2000, is a leading distributor specializing in life sciences, research, and medical equipment and consumables. We provide specialized sales, technical support, and aftersales services to meet modern customer needs efficiently.

Job Summary

Join Practical Mediscience as an Administration Manager to lead administrative, accounts, and logistics functions, ensuring smooth daily operations and supporting business growth in a dynamic environment.

Responsibilities

• Oversee daily administrative operations to ensure efficiency and compliance with company policies
• Manage documentation, filing systems, and data records accurately and confidentially
• Supervise and guide administrative staff to complete tasks effectively
• Implement process improvements to enhance administrative workflow
• Process and oversee invoices and delivery orders accurately to ensure timely product/service delivery
• Plan delivery schedules and coordinate with warehouse, logistics teams, and customers to ensure smooth delivery
• Monitor inventory availability and liaise with warehouse or procurement teams as needed
• Coordinate deliveries ensuring all documentation (e.g., delivery orders, invoices) is complete and accurate
• Perform data entry, filing, and document management tasks efficiently
• Support administrative duties assigned by the Finance Admin Director, including ad-hoc tasks
• Provide excellent customer service by maintaining positive client relationships and updating on order status or shipment issues
• Manage purchase orders by creating, tracking, and following up with suppliers to ensure timely procurement
• Coordinate incoming and outgoing shipments to guarantee timely delivery
• Verify goods received and perform goods receipt processes accurately
• Liaise with vendors and logistics providers to ensure cost-effective and efficient operations

Preferred competencies and qualifications

• Diploma Certificate
• Previous experience in an administrative or secretarial role
• Proficient in Microsoft Office suite, particularly Excel and Word
• Strong organisational and time management skills to prioritise tasks effectively
• Excellent communication and interpersonal skills with a customer-focused approach
• Ability to work independently and collaboratively as part of a team
• Keen eye for detail and ability to maintain accuracy under pressure

Other Information

Interested candidates, please send your comprehensive resume with current and expected salary via email clpsingapore@singnet.com.sg to:

The Manager

Practical Mediscience Pte Ltd

998 Toa Payoh North #05-11 Singapore 318993

Company Website: www.practicalmediscience.sg

Keeping Operations Moving

• Manage project support activities and key milestones
• Monitor project financials and relevant processes
• Manage billing and payment collection
• Manage the digital e-services available on the website and app

Turning Data into Insights

• Manage reports and dashboards for management update
• Analyze trends to spot issues, opportunities, and improvement areas

Supporting Projects & Teams

• Support the management team with project coordination and day‑to‑day tasks
• Work with internal and cross‑functional teams to ensure deliverables are aligned and on schedule

Governance and Process Improvement

• Provide support on billing processes
• Develop and ensure timely update of SOPs that support the business
• Contribute ideas that improve processes, controls, and ways of working

What You’ll Need:

Experience

·      3 years of experience in relevant scope of work

·      Strong IT and system capability, with experience developing dashboards, tools, and digital solutions that support business operations

·      Proven leadership and influencing skills, with ability to drive change across diverse team

·      Excellent analytical, problem-solving and critical thinking skills

·      Familiarity with workplace tools (e.g. MS excel, MS powerpoint, Power BI, CRM systems)

Interested candidates please send in your resume to:
Topaz Liang Huimin (CEI No. R1104500), email to: west1@recruitexpress.com.sg
EA LicenseNo.:99C4599