Total 122 Senior Executive workforce administration job vacancies in Hong Kong

You are invited to join Acclaim, one of the largest national risk advisory, insurance and reinsurance brokers in Singapore. Acclaim is the 1st Corporate Risk and Insurance Consulting Firm to be a winner since inauguration of Enterprise 50 (E50). Acclaim services more than 2000 corporate customers ranging from SMEs to MNCs with reach extending to over 150 countries worldwide.

We are seeking a highly trusted, proactive, and detail-oriented Senior Administration Executive & Personal Assistant to provide executive support to the Chairman & CEO while overseeing the smooth day-to-day operations of the office.

This role requires discretion, sound judgment, strong organisational skills, and the ability to manage multiple priorities in a fast-paced professional environment.

Key Responsibilities:

1. Executive & Personal Support (Chairman & CEO)

• Provide personal and executive support, managing schedules, appointments, travel and ad-hoc requirements with discretion and efficiency.
• Oversee all communications, including screening and prioritising emails, calls, and correspondence.
• Prepare presentations, reports, minutes, and documents accurately and efficiently.
• Proactively plan, coordinate, and manage all travel, itineraries, accommodations, reservations, and event arrangement for the Chairman & CEO, anticipating needs and ensuring seamless execution.
• Handle sensitive and confidential information with the utmost discretion and professionalism.
• Act as the point of contact between Chairman & CEO, internal teams, and external stakeholders.

2. Office Management & Administrative Support

• Oversee day-to-day office operations to ensure a well-run, efficient, and professional environment.
• Ensure office pantries and stationery supplies are adequately stocked and maintained.
• Manage office equipment maintenance, onboarding, and renewal of vendor contracts.
• Support onboarding and offboarding processes for team members.
• Maintain General Office Email box.
• Assist with the coordination and registration of training courses and related administrative matters.
• Liaise with vendors, service providers, and building management as necessary.

3. Event & Internal Coordination

• Assist in planning and coordinating company events, meetings, and internal activities. Support logistics, scheduling, and vendor coordination for corporate functions.

Requirements & Attributes

• Minimum 3 years’ experience in a similar Office Administration & Personal Assistant role.
• Proven experience supporting senior executives with high levels of confidentiality.
• Strong organisational, communication, and multitasking skills.
• High level of professionalism, discretion, and emotional intelligence.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Proficient in Microsoft Office and common workplace productivity tools.

Additional Note

This job description is not exhaustive, and additional responsibilities may be assigned as required to meet organisational needs.

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

About the role

We are looking for a reliable and detail-driven Account & Admin Executive to support daily finance and administrative operations. This role requires someone who is hands-on, organized, and able to manage multiple responsibilities with minimal supervision.
The role will work closely with the Finance Manager and other departments to ensure smooth and efficient operations.

What you'll be doing

Accounting & Finance:

•Handle day-to-day accounting operations, including data entry and reconciliations

•Manage Account Payable (AP) and Account Receivable (AR) functions

•Maintain proper, accurate and timely financial records and documentation

•Prepare payment, update cashbook and monitor cash flow movements

•Process staff business trip claims and corporate credit card

•Assist with other finance-related tasks as required

Administration & Other Duties:

•Perform general administrative and office support duties

•Liaise with external parties such as banks, insurer, etc

•Handle ad-hoc taks and operational support when needed

What we're looking for•

• Diploma or Degree in Accounting, Finance or a related field.
• 3-4 years of relevant working experience preferred
• Proficient in Microsoft Office (especially Excel); knowledge of accounting software such Dynamic is a plus.
• Able to work independently and meet deadlines

What we offer

At UCC HOLDINGS PTE LTD, we value our employees and offer a range of benefits to support your work-life balance, including competitive remuneration, bonus opportunities, and a supportive team environment.

Apply now for this exciting opportunity to join our team!

Senior Executive, Faculty Affairs

Salary: Up to S$3,600 per month
Duration: 6 months (convertible to permanent)
Location: Nanyang Avenue
Working Hours:

• Monday to Thursday: 8.30am – 5.45pm

• Friday: 8.30am – 5.15pm

About the Role

We are seeking a detail-oriented and organised Senior Executive to support the Faculty Affairs team in managing the full spectrum of faculty administration processes. This role plays a key part in ensuring smooth coordination of faculty appointments, appraisal exercises, mentorship programmes, and related academic HR operations.

Key Responsibilities

Faculty Appointments & Lifecycle Support

• Provide administrative support for faculty appointments, including Visiting Professors, Adjunct Faculty, and other academic staff

• Assist with documentation, coordination, and tracking of appointment processes in HR systems (e.g. HRIS)

• Support contract administration, including renewals, extensions, and maintenance of faculty records

Faculty Appraisal, Promotion & Tenure (P&T)

• Support the coordination of faculty appraisal cycles and Promotion & Tenure exercises

• Assist with logistics for committee meetings, including preparation of documents, schedules, and records

• Maintain accurate tracking of timelines, submissions, and approval status

Faculty Mentorship Programme Support

• Provide administrative and coordination support for faculty mentorship initiatives at School level

• Assist with mentor–mentee matching, scheduling of activities, and participation tracking

• Support communication with mentors and mentees, including briefings, updates, and follow-ups

• Maintain records and assist in basic reporting of mentorship activities

Stakeholder Coordination

• Liaise with faculty members, School leadership, College, HR, and central offices on faculty-related matters

• Respond to routine queries in a timely, professional, and service-oriented manner

• Support communication and follow-ups to ensure smooth workflow execution

Administrative & Operational Support

• Maintain accurate records, trackers, and filing systems

• Assist in preparing reports, summaries, and presentation materials for internal use

• Provide general administrative support to the Faculty Affairs team as required

Requirements

• Diploma or Bachelor’s degree in any discipline

• Prior experience in a university, research institution, or public sector environment is an advantage

• Strong written and verbal communication skills

• High level of professionalism, discretion, and ability to handle confidential information

• Strong organisational skills and attention to detail

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOL job application platform - GO Mobile

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R25159218 (Teoh Ying Ying)

Location: Marina Bay

Working hours: Mon - Fri, 8.30am - 5.30pm

Salary: Up to $3900 + AWS + performance bonus

Our client is a leading asset management company overseeing some of Singapore’s most iconic Grade A office and retail landmarks in the heart of Marina Bay. They are looking for a detail-oriented Lease Administration Executive to manage lease documentation, tenant administration, and reporting. You will play a key role in ensuring smooth operations, accurate records, and compliance across property management systems and regulatory requirements.

Key Responsibilities

Lease Administration

• Process lease documentation from Letter of Offer to full execution
• Conduct AML checks and ACRA searches on tenants
• Liaise with legal parties and internal teams to ensure timely completion of lease documents
• Maintain proper filing and update systems (e.g. Yardi, internal databases)

Leasing Support & Coordination

• Handle enquiries and coordinate unit viewings
• Manage calendars and scheduling for leasing team
• Assist with space calculations for unit configurations
• Maintain and circulate vacancy listings to agents

Tenant & Arrears Management

• Follow up on rental arrears and ad hoc charges in a timely manner
• Support tenant-related matters and ensure compliance with lease obligations

Compliance & Reporting

• Manage property tax matters, including submissions and follow-ups with authorities
• Ensure tenants’ insurance documents are up to date
• Handle URA occupancy reporting and regulatory submissions

Administration & Operations

• Maintain accurate tenant and contact databases
• Support procurement processes (purchase requests, invoice tracking)
• Ensure proper documentation and adherence to SOPs

Requirements

• 1–2 years of experience in administration or operations
• Proficient in Microsoft Office (Word, Excel, Outlook); knowledge of Pivot Tables or basic macros is an advantage
• Detail-oriented with strong organisational skills
• Good follow-through and ability to meet deadlines
• Pleasant personality with good communication skills

Interested candidates kindly click APPLY NOW to submit your latest CV.

We regret that only shortlisted candidates will be notified.

Search Avenue Pte Ltd

EA License No.: 25C2695

EA Registration No.: R25157669 [Amanda Wee]

Premium Commercial Real Estate Portfolio

About the Company
Join a well-established real estate investment and asset management platform with a strong footprint in Singapore’s prime business districts. The organisation manages a portfolio of high-quality, institutional-grade commercial assets and is recognised for its professional standards, operational excellence, and tenant-focused approach.

About the Role
This role sits at the heart of leasing operations, supporting the full lease lifecycle and ensuring seamless coordination across documentation, systems, and tenant engagement. You will play a key role in maintaining operational accuracy, regulatory compliance, and high service standards across a premium office portfolio.

It’s an excellent opportunity for a meticulous and proactive individual who wants to gain deep exposure to commercial leasing operations within a structured and high-performing environment.

Key Responsibilities

Lease Administration & Documentation
You will manage end-to-end lease administration processes—from due diligence checks (e.g., AML and company searches) to preparation, execution, and tracking of lease agreements. This includes coordinating with legal parties, ensuring proper documentation, and maintaining organised records in line with internal SOPs. You will also ensure accurate and timely updates of leasing data within internal systems.

Leasing Operations Support
You will support leasing activities by coordinating property viewings, managing calendars, and responding to enquiries. This includes maintaining vacancy listings, distributing updates to agents, and assisting with space planning inputs such as unit subdivision calculations.

Tenant & Portfolio Administration
You will act as a key point of coordination for tenant-related matters, including onboarding support, maintaining tenant records, and ensuring compliance with requirements such as insurance documentation. You will also support tenant engagement initiatives and day-to-day administrative needs.

Arrears & Financial Coordination
Working closely with internal teams, you will monitor rental arrears and follow up with tenants in a timely and professional manner, ensuring adherence to internal processes.

Regulatory Compliance & Reporting
You will support compliance-related matters such as property tax administration, regulatory submissions, and occupancy reporting to relevant authorities. This includes tracking deadlines, preparing documentation, and ensuring accuracy in submissions.

Procurement & Systems Management
You will assist with procurement processes, including raising purchase requests and invoice processing, while ensuring databases and contact records are consistently updated and maintained.

What We’re Looking For

• 1–2 years of experience in administration, leasing operations, or property-related roles
• Diploma or Degree in Real Estate, Business Administration, or a related discipline
• Strong proficiency in Microsoft Office (Excel, Word, Outlook); familiarity with tools like Pivot Tables, mail merge, or basic automation is advantageous
• Detail-oriented with strong organisational and follow-through skills
• Able to manage multiple tasks and meet deadlines in a structured environment
• Strong interpersonal skills with a professional and service-oriented approach

Why Join

This is a great opportunity to build a strong foundation in commercial real estate operations within a reputable platform managing premium office assets. You’ll gain hands-on exposure to leasing processes, tenant management, and regulatory frameworks—setting you up for future progression into leasing or asset management roles.

Working Hours: Mon- Fri 8.30am- 6pm
Working Location: Central

To apply, kindly click APPLY NOW to submit your latest CV in Microsoft Words.

We regret that only shortlisted candidates will be notified.

SATT

EA Registration No.: R1219605

EA License No.: 25C2695

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070

Job Scope:

• Manage project documentation, knowledge, and data capture for reporting.
• Respond to enquiries and provide assistance to staff, faculty and stakeholders as needed.
• Provide day-to-day office support including scheduling meetings, coordinating activities and other duties as assigned.

Duration: 9 Months
Location: Nanyang Avenue
Working Hours: Mondays to Fridays (office hours)
Salary: $3350/Month

Requirements:

• A Diploma or Bachelor's degree in any discipline.
• 2 to 3 years’ work experience in a similar role will be advantageous
• Proficient in computer usage and Microsoft Office applications, especially Word, Excel and Outlook.
• Good organisational skills and detail-oriented.
• Good communication skills, both written and oral, and interpersonal skills.

EA License No.: 96C4864

Reg. No.: R22110485 (Shanice Lim Xin Ni)

Company Overview

4S is a Social Service Agency in Singapore dedicated to helping the sick and less fortunate. Established in 1996, it provides holistic, quality services with compassion, commitment, integrity, and professionalism. Visit http: //www.4s.org.sg/

Job Summary

You will support HR operations across multiple service centres by managing HR administration, maintaining accurate records, updating HR systems, and coordinating recruitment activities.

Responsibilities

• Maintain accurate employee records, attendance, and leave data to ensure compliance and operational efficiency
• Prepare HR documents such as contracts and renewal letters to support workforce management
• Update and maintain HRMS data to ensure current and reliable HR information
• Coordinate recruitment activities, including job postings and interview scheduling, to facilitate timely hiring
• Maintain training records and track compliance to support employee development and regulatory adherence
• Assist in compiling HR reports and data to inform decision-making and monitor HR metrics
• Support vendor coordination and general HR administrative tasks to ensure smooth HR operations

Required competencies and certifications

• Diploma in HR, Business Administration, or equivalent qualification
• 2–4 years of experience in HR administration demonstrating meticulousness and organisational skills
• Ability to handle confidential information with discretion and professionalism

Preferred Competencies and Qualifications

• Familiarity with HR systems (e.g. JustLogin or similar HRMS)
• Experience in handling HR administrative processes in a multi-site or service environment
• Basic understanding of Singapore employment practices (leave, contracts, documentation)
• Strong attention to detail and accuracy in handling records
• Good coordination and communication skills
• Able to handle confidential information with discretion
• Proactive and able to follow through tasks independently

Other Information

• Experience in the social service, healthcare, or community care sector will be an advantage
• Able to support multiple stakeholders across different locations
• Comfortable with administrative and process-driven work
• Immediate or short notice candidates preferred

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/ExecutiveSenior-Executive-%28Student-Services-Administration%29/32113-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

The selected individual is required to assist with the educational mission of the Department of Biomedical Engineering (BME), specifically in the areas of graduate studies (lifelong learning programmes and graduate research programmes) as well as certain areas of undergraduate studies (student exchange programme and other student matters).

The required responsibilities include:

•    Lifelong learning programmes: end-to-end management of existing and new graduate certificates and executive certificates programmes.
•    Graduate research programmes: handling student applications (2 intakes per year), interviews, offers, and scholarship matters. Organize orientation talks and other event related to graduate research programmes.
•    Undergraduate Student Exchange Program (SEP): mapping requests, credit transfers, and marks verification.
•    Other student matters. During peak periods, a helping hand may be needed for other student matters that may include answering student queries or organize special events.

Qualifications

•    At least a bachelor’s degree with relevant experience.
•    2 years of relevant experience preferred. 
•    Demonstrates proactive behaviour and multi-task ability. 
•    Values teamwork and able to work independently as required.
•    Strong written and spoken communication skills.
•    Service-oriented. 
•    Effective oral and written communication skills. 
•    Proficient with Microsoft skills.
•    Open to fixed-term contract.

• Coordinate the selection process for the Teacher of the Year Award, including soliciting nominations, obtaining the approvals from the HODs and Assoc. Deans, and organizing the award ceremony.
• Organize and manage the Dean's List Lunch and the Teacher of the Year Award ceremony, ensuring a memorable and meaningful experience for the awardees.
• Organise Faculty Workshops to foster a community of practice by organizing educator “Lunch and Learn” sessions for faculty members.
• Organise UPO Teambuilding and Internal Events (half-yearly reviews).
• Process access applications for UPO existing/ new colleagues and revoke their access when they resigned from their role.
• Administer undergraduate mid-term scholarships, University/ College-level awards and NBS Financial Aid applications.
• Manage the recruitment, scheduling of duty roster, providing guidance to the student assistants and processing of the monthly claim process for the student assistant under the Work Study Schemes.
• Track payments of the case studies and ensures students make the payments for the cases required for the courses.
• Assist the Discipline Officer with students’ disciplinary matters.
• Assist in managing administration duties for Assoc Deans and Deputy Director of the unit.

Interested candidates please send in your resume to:
Rianne Lim Hui Xuan 
Outsourcing Team 
email to: riannelim@recruitexpress.com.sg

EA License No: 99C4599
Recruit Express pte Ltd 

Overview

Microsoft Innovation Hub empowers customers to overcome their business challenges through innovative engagements that integrate multiple areas of expertise. We drive AI transformation by leveraging evolving needs and emerging business opportunities. As the future of technologists and enterprise technical sellers, we guide customers from envisioning solutions to implementation. We deliver the Microsoft value story through immersive experiences, strengthening customer trust through deep engagements in exceptional environments. 

As a Solution Engineer in the Microsoft Innovation Hub, you will merge business and technical requirements to craft comprehensive solutions, working seamlessly with various stakeholders. You will conduct discovery sessions to understand customer needs and provide strategic recommendations and best practices tailored to their specific needs. Implementing robust AI transformation solutions and optimizing the integration of various technologies and services will be key aspects of your role. Additionally, you will leverage consultancy skills to foster collaboration among technical resources and stakeholders, ensuring alignment and effective teamwork. This role is Microsoft onsite only.  

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Delivering customer engagements: Prepare and deliver technical engagements including strategy sessions, envisioning workshops, architecture design sessions and rapid prototyping to demonstrate key capabilities, validate against identified risks and finalize technology choices. 

• AI Transformation Leadership: Be the trusted voice within the business and for customers on the latest AI platform and technology trends, guiding their transformation journeys. By prioritizing AI use cases through design thinking workshops, you will lead these journeys effectively. You will be a valued contributor to Microsoft’s strategy in your area, ensuring the Hub is proactively aligned with the right customers to drive real impact. 

• Strategic Vision and Planning: Own and execute a clear strategic vision for AI transformation initiatives on a set of targeted accounts, aligning with organizational goals and customer needs by collaborating and orchestrating cross-functional teams.   

• Solution Design and Architecture: Develop comprehensive solution architectures based on patterns and practices that are tied to customer requirements and ensure that solutions are scalable, secure and optimized for performance. By utilizing consultation skills, you will uncover and prioritize opportunities, ensuing solutions are addressing real customer needs. 

• Cross Platform Collaboration: Adopt a holistic approach to integrate capabilities across the entire cloud platform, identifying synergies and optimizing cross-platform integration. You will work with your peers and stakeholders to make the Innovation Hub the home of Cross Solution AI Transformation. 

• Technical Depth: Maintain and grow expertise in creating business value on top of the business applications including sales, services and marketing and Microsoft 365 platform, including deep knowledge of Microsoft Copilot to support AI transformation initiatives. Stay updated with the market trends and collaborate with the technical communities. 

• Technical Sales and Sales Leadership: Act as a strategic change agent within the business to shape Microsoft's programs and engineering offerings. Lead the creation of scalable, field-relevant assets through internal communities. Champion Hub engagement success by connecting technical capabilities to sales opportunities and serving as a trusted voice with sales leaders and account teams. 

Qualifications

Required (RQs) 

• 8+ years of technical pre-sales or technical consulting experience 
• OR Bachelor's Degree in Computer Science, Information Technology, or related field AND 8+ years of experience 
• OR equivalent experience 

 Preferred Qualifications (PQs)  

• Enterprise Architect Experience: Proven experience as an Enterprise Architect, designing and implementing large-scale, complex solutions that align with business goals and technical requirements. Ability to integrate various technologies and platforms to create cohesive and scalable architectures. 

• Consultative Selling: Proven experience in a consultancy role, providing expert guidance and strategic recommendations to customers. Ability to navigate complex technical landscapes and deliver tailored solutions that meet specific customer needs. 

• Strategic & Structured Facilitator: Validated customer experience in requirements capture; prioritization; capturing evidence and impact to quantify business value; issue, risk and constraint identification with a focus on strategic goals and outcomes. 

• AI Solution Design Experience: Expertise in designing architectures, building, and deploying AI solutions with Microsoft 365, primarly Microsoft Copilot. Experience with cloud and hybrid infrastructures, adjacent technologies, architecture designs, migrations, and industry standards. Understanding of AI related Azure services. 

• Certification in relevant technologies or disciplines 

• Azure Certifications:  

1. AI-102 Azure AI Engineer Associate or ​ 

2. PL-600 Power Platform Solution Architect Expert  

3. or other domain-relevant certifications from different vendors 

• Design Thinking: Proven experience of delivering design thinking; ‘ideation’; or similar context analysis / problem framing.   

Microsoft is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship, color, family or medical care leave, gender identity or expression, genetic information, immigration status, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran or military status, race, ethnicity, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable local laws, regulations and ordinances. If you need assistance with religious accommodations and/or a reasonable accommodation due to a disability during the application process, read more about requesting accommodations.

Company Introduction
Aviation One Pte Ltd is a premier aircraft management and flight support provider headquartered in Singapore. We specialize in the management and operation of private jets, delivering tailored aviation solutions to our clients.

We are currently seeking a dedicated Crew Training Administration Executive to join our growing team. In this role, you will oversee crew training schedules, maintain compliance records (including licenses and recurrent training), coordinate with training providers, and ensure alignment with aviation regulations such as EASA, FAA, SMAR, and CAACI.

Job Description
The Crew Training Administration Executive is responsible for the scheduling, documentation, and regulatory compliance of flight crew training. This includes managing crew records (licenses and recurrent training), booking training facilities, maintaining databases, and ensuring adherence to aviation safety standards (e.g., EASA, FAA, SMAR, CAACI) to guarantee crew readiness at all times.

Key Responsibilities

• Training Coordination: Plan, schedule, and arrange initial and recurrent training for flight crew, including booking training facilities.
• Record Maintenance: Maintain accurate and up-to-date training records and crew documentation in both digital systems and physical files, ensuring full regulatory compliance.
• Data Management: Ensure accuracy and integrity across all training systems and databases.
• Compliance Control: Monitor license expirations, safety training deadlines, and recurrent training requirements to meet all regulatory obligations.
• Communication: Act as the main point of contact between crew members, instructors, and the planning team regarding training schedules.
• Reporting: Prepare reports and documentation related to training activities.
• Onboarding Support: Compile training packs and required documentation for new hires.

Job Description:

• Handle engineering and project documentation, including proper filling and record-keeping.
• Prepare quotation, invoice, purchase orders and delivery documents.
• Coordinate with engineers, vendors, and clients on administrative and project-related matters.
• Maintain accurate project records, schedules, and reports
• Support procurement and inventory tracking for materials and equipment
• Assist management with reports and general operational support
• Assist with tender submissions and project filing
• Handle correspondence with clients, authorities, and vendors

Job Requirements

• Diploma or Degree in Business Administration or Engineering related field
• At least 1 year of relevant working experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Organized, detail‑oriented, and able to multitask
• Good communication and interpersonal skills
• Comfortable working with technical teams

Preferred (Advantage)

• Experience in SME, construction, engineering, or project‑based environment
  
  
• Interested candidates are invited to email your resume to vicky@onesmart.com.sg

Responsibilities:

• Manage confidential student and assessment data in the student and learning management systems.
• Prepare and coordinate all assessments, including quizzes, class tests, and exams, ensuring proper planning and documentation.
• Liaise with faculty and module leaders to review and finalize assessment materials before administration.
• Plan and allocate resources, including booking venues and assigning staff for assessment support.
• Maintain accurate assessment schedules and ensure all materials are prepared for on-campus or online assessments.
• Brief and coordinate staff to ensure smooth administration of assessments.
• Oversee the conduct of assessments, ensuring procedures are followed and addressing any issues that arise.
• Manage post-assessment processes, including tracking marking timelines, liaising with faculty for moderation, and updating student records.
• Prepare and coordinate meetings with relevant boards or committees, ensuring all required documentation is complete.
• Handle assessment-related administrative tasks, procurement, and finance matters according to timelines.
• Support the launch of new programs by planning initial assessments and drafting operational workflows.
• Liaise with internal and external stakeholders to establish clear processes and timelines for assessments.
• Coordinate with outsourced partners to monitor and track operational processes.
• Assign and deploy staff for online and on-campus assessment support.
• Perform any other duties as assigned by the reporting officer.

Qualifications:

• Bachelor’s degree in any field.
• 1–2 years of relevant experience is a plus; entry-level candidates are welcome to apply.
• Experience in examination management, academic operations, or a similar administrative environment is preferred.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills to liaise effectively with various stakeholders.
• Detail-oriented with the ability to maintain accurate records.
• Capable of prioritizing workload and meeting deadlines.
• Able to work under pressure during peak assessment periods.
• Willing to work 1–2 hours beyond regular working hours on weekdays or Saturdays when requested.

We regret only shortlisted candidates will be contacted. All applications will be handled confidentially. By submitting your application, you agree to the collection, use, retention, and disclosure of your personal information to prospective employers.

Wecruit Pte Ltd

EA License No: 20C0270

EA Personnel: Nyon Hock Sen (Aden)

EA Personnel Reg No: R24124070