Total 197 secretary job vacancies in Hong Kong

Raffles Place

12 Months Contract

9am to 6.30pm Monday to Thursday, and 9am to 5.30pm Friday

Responsibilities

• Provide secretariat support for monthly and ad hoc meetings across the department
• Prepare and circulate meeting minutes promptly for review and approval
• Track and follow up on action items to ensure timely closure before subsequent meetings
• Send out meeting invites and agendas in advance to all stakeholders
• Coordinate presentation materials and manage presentation flow in line with committee expectations
• Liaise with stakeholders across different teams to ensure alignment and readiness for meetings
• Support ad hoc administrative and coordination tasks as assigned by the team
• Utilise MS Teams and CoPilot to support meeting management, documentation, and coordination

Requirements

• Minimum 5 years of relevant experience in secretariat in Financial Institutions
• Experience supporting large teams or departments; comfortable handling high-volume coordination and multiple stakeholders
• Meticulous with strong attention to detail, especially in minutes taking and tracking action items
• Proficient in Microsoft Office applications, especially Outlook, Excel, PowerPoint, and MS Teams; familiarity with CoPilot is an added advantage

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Location: Raffles Place

Duration: 1 year contract

Working Hours: 9AM to 6.30PM Monday to Thursday, and 9AM to 5.30PM Friday with 1 Hour meal break

Salary: Up to $6500 + 1 month completion bonus

Job Responsibilities:

• Provide secretariat support for monthly and ad hoc meetings across the department
• Prepare and circulate meeting minutes promptly for review and approval
• Track and follow up on action items to ensure timely closure before subsequent meetings
• Send out meeting invites and agendas in advance to all stakeholders
• Coordinate presentation materials and manage presentation flow in line with committee expectations
• Liaise with stakeholders across different teams to ensure alignment and readiness for meetings
• Support ad hoc administrative and coordination tasks as assigned by the team
• Utilise MS Teams and CoPilot to support meeting management, documentation, and coordination

Job Requirements:

• Minimum 5 years of relevant experience in secretariat in Financial Institutions
• Experience supporting large teams or departments; comfortable handling high-volume coordination and multiple stakeholders
• Strong organisational and time management skills; able to manage multiple priorities independently
• Meticulous with strong attention to detail, especially in minutes taking and tracking action items
• Strong communication skills; clear, professional, and able to manage expectations effectively
• Proficient in Microsoft Office applications, especially Outlook, Excel, PowerPoint, and MS Teams; familiarity with CoPilot is an added advantage

Ally
The Outsourcing Team
Recruit Express Pte Ltd
EA: 99C4599