Total 197 secretary job vacancies in Hong Kong

Roles & Responsibilities

We are a Corporate services firm supporting high-net-worth individuals in their residency planning, and corporate structuring needs.

We are seeking a meticulous and proactive DIRECTOR SECRETARY to join our growing team. This role offers exposure to end-to-end client servicing across immigration, corporate setup, and ongoing compliance matters. Structured training and close mentorship will be provided to support your professional development.

Key Responsibilities

• Provide administrative and operational support to managers/executives across various projects, including:
• -- Support Client’s company incorporation processes and corporate bank account opening
• -- Employment Pass (EP), Dependant’s Pass (DP), Long-Term Visit Pass (LTVP) applications Permanent
• -- Residency (PR) and Singapore Citizenship applications
• Liaise with clients to collect and organize required documents in timely and accurate manner
• Monitor application and project timelines, ensuring smooth execution and timely follow-up
• Coordinate and host weekly internal meetings, including preparation and documentation of meeting minutes
• Maintain efficient office administration and ensure operational readiness
• Collaborate with internal and external stakeholders to ensure seamless workflow across departments
• Provide administrative support to senior management, including calendar coordination and time management
• Respond to client enquiries professionally and ensure timely follow-up
• Support ad-hoc projects and assignments as required

Qualifications & Requirements

• Degree or higher qualification in any discipline
• Strong command of both Mandarin & English, speaking, writing and comprehensive (to liaise with Mandarin-speaking clients via WeChat)
• Experience in serving high-net-worth clients is an advantage
• Prior experience with: MOM pass applications (e.g., EP, DP, LTVP), or ICA applications (e.g., PR, Singapore Citizenship, visas); Company incorporation and corporate bank account opening
• Strong interpersonal and communication skills
• Highly organized with strong attention to detail and ability to manage multiple tasks
• Self-motivated, resourceful, and able to work both independently and collaboratively
• Able to work in a fast-paced environment and meet deadlines
• Proficient in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)
• Willing to reply client messages after office hours and weekends if urgent.

Why Join Us

• Exposure to high-value clients and cross-border projects
• Structured training and mentorship from experienced professionals
• Opportunity to develop expertise in Singapore corporate and immigration advisory
• Collaborative, professional, and growth-oriented environment
• Clear progression pathway within a boutique, high-performance team

Job Summary

Assist lawyers by managing deadlines, organizing files, drafting documents, conducting basic legal research, handling receptionist duties, and coordinating courier services to support smooth legal operations.

Responsibilities

• Track and monitor deadlines according to Court rules and judges' timelines to ensure timely legal processes
• Organize and maintain paper and electronic files for easy access and efficient case management
• Manage calendars and schedule meetings to support lawyers’ workflow and client appointments
• Prepare and draft documents including bills, basic letters, and other legal correspondence accurately
• Use eLitigation and legal research platforms to perform basic legal research and gather claimant information
• Greet and attend to clients and visitors professionally while performing receptionist duties
• Manage new legal files, matters, and cases with proper documentation and record-keeping
• Coordinate with courier partners to send and receive letters, maintaining accurate records of all correspondence

Preferred competencies and qualifications

• Good organisation skills
• Good time management
• Ability to multi-task when need to
• Ability to perform legal writing and research (preferable)

Company Overview

CNQC (South Pacific) is an integrated construction and real-estate enterprise active in Singapore, Malaysia, and Southeast Asia. Established in 1999 and listed on the Hong Kong Stock Exchange, it focuses on engineering contracting, construction industrialization, and property development.

Job Summary

Provide comprehensive secretarial and administrative support to the Chairman & CEO, managing communications, scheduling, travel, and documentation to enable effective leadership and business growth.

Responsibilities

• Manage daily email communications and coordinate meeting schedules and agendas for the Chairman & CEO to ensure efficient time management
• Prepare accurate reports, documents, and presentation materials to support executive decision-making
• Arrange and coordinate internal and external meetings to facilitate stakeholder engagement
• Organize comprehensive travel arrangements including flight bookings, hotel accommodations, and visa applications to support business activities
• Handle personal administrative tasks for the Chairman & CEO as required to maintain smooth operations
• Travel as needed to support business initiatives and explore new opportunities
• Execute additional duties assigned by the Chairman & CEO to meet evolving business needs

Required competencies and certifications

• Bachelor Degree in Business Studies, Administration, Management, Marketing, Secretarial, or equivalent
• Minimum 4–6 years of experience providing executive-level secretarial or administrative support
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) to produce professional documents and presentations
• Strong organizational and time management skills to prioritize tasks and meet deadlines independently
• Excellent interpersonal and communication skills to liaise effectively with internal and external stakeholders
• Ability to multitask and work proactively with minimal supervision
• Availability to work 5.5 days per week to meet business demands

Benefits

• Competitive salary
• Annual health check-ups
• Outpatient and inpatient insurance coverage
• Opportunities for learning and career development

Junior Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 1-2 years of corporate experience
• A good understanding of conveyancing matters, including the process of property transactions and related legal documentation
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

Job Responsibilities

1. Provide secretarial and administrative support to the Executive Vice President, including calendar management, meeting coordination, travel arrangements, visitor reception, and follow-up on key matters.
2. Assist the Executive Vice President in drafting, translating, compiling, reviewing, and polishing emails, official correspondence, reports, speeches, meeting materials, and other written documents in Chinese, French, and English.
3. Support the Executive Vice President in internal and external communication and coordination to ensure management instructions are accurately conveyed and effectively implemented.
4. Organize and coordinate senior management meetings and other important meetings, including pre-meeting preparation, agenda arrangement, minute-taking, preparation of meeting notes, and post-meeting follow-up.
5. Classify, organize, monitor, and follow up on tasks assigned by the Executive Vice President, ensuring timely progress updates and proper closure of action items.
6. Communicate instructions, assignments, and work requirements from the Executive Vice President to the management team and department heads, and coordinate with relevant parties to facilitate execution.
7. Assist the Executive Vice President in consolidating key business information, management updates, and project progress, summarizing critical points to support management review and decision-making.
8. Coordinate domestic and international business travel arrangements and, when required, accompany the Executive Vice President on global business trips, providing itinerary coordination, interpretation, and on-site support.
9. Be responsible for the organization, safekeeping, circulation, and filing of confidential and sensitive documents as well as important management materials, while strictly observing confidentiality requirements.
10. Properly handle ad hoc, urgent, and highly sensitive matters to ensure the efficient, orderly, and professional operation of the Executive Vice President’s office.
11. Perform other related duties as may be assigned by the Executive Vice President from time to time.

Job Requirements

1. Bachelor’s degree or above, preferably in Administrative Management, International Business, Business Administration, Human Resources, or related disciplines.
2. Proficiency in spoken and written Chinese, English, and French is required, with the ability to use all three languages effectively for communication, coordination, translation, meeting support, and document handling in a multilingual business environment. A DALF C1 or C2 French language certificate is required.
3. At least 10 years of relevant working experience, preferably in administrative support, personal assistant, executive assistant, or HR-related roles. Experience in supporting senior executives or management will be an advantage.
4. Experience in cross-cultural working environments, international operations, or overseas project coordination will be an advantage.
5. Willingness to travel internationally and to be deployed overseas, including Africa, based on business needs, is required.
6. Strong business writing, meeting minute-taking, translation, communication, and coordination skills.
7. Mature judgment, strong execution ability, and the ability to work independently in a fast-paced and demanding environment.
8. High level of professionalism, confidentiality, responsibility, and attention to detail.

Company Overview

The client is a boutique law firm specializing in Litigation & Arbitration, Family Law, Corporate Law, Criminal Law, Medical Negligence, Legacy Planning, General Solicitors Work.

Job Summary

Office Manager cum Legal Secretary supporting daily legal operations and office administration in a fast-paced law firm environment.

Responsibilities

• Support lawyers by managing daily operational tasks to ensure smooth legal processes
• Perform office administration and reception duties to maintain efficient office workflow
• Track disbursements and process billing by issuing bills and receipts accurately
• Manage payments and banking transactions to maintain financial accuracy
• Conduct legal and property searches to support case preparation
• Organize and maintain electronic and hard copy cause papers and legal documents for easy retrieval
• Prepare monthly accounting reports to assist financial oversight
• Execute other assignments as delegated to support firm operations

Preferred competencies and qualifications

• GCE “A” Level or Law Diploma or higher educational qualification
• Proficient in eLitigation, Microsoft Office, CoreMatter, and PDF applications for legal and administrative tasks
• Prior experience working in a law firm environment is advantageous

We have an opening for the following position:

Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 2 years’ working experience as a Legal Secretary
• A good understanding of conveyancing matters, including the process of property transactions and related legal documentation
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

Responsibilities:

• Provide comprehensive administrative support including calendar management, scheduling, travel arrangements (including tax-related travel tracking), expense reporting, and email/task coordination.
• Support the VP and team with travel bookings and expense claims.
• Maintain departmental correspondence, records, and filing systems.
• Take meeting minutes and assist in follow-up actions as needed.
• Design and prepare high-quality PowerPoint presentations for internal and external meetings, including C-suite level engagements.
• Create departmental reports, charts, graphs, and tables to support business reviews and decision-making.
• Monitor departmental budgets and expenditures, raising alerts when necessary.
• Maintain and update contact lists, group email distributions, and task trackers for the team and Singapore-based staff.
• Coordinate onboarding activities for new or transferring team members (e.g., laptop setup, mobile phone and AMEX card requests).
• Assist in organizing conferences, team functions, and dinners.
• Perform other administrative duties as assigned.

Requirement:

• Bachelor’s degree in Marketing, Business Administration, or a related field.
• Minimum 4–5 years of experience in a Team Assistant or Executive Secretary role.
• Proven ability to manage multiple tasks independently with precision and discretion.
• Excellent organizational, time management, and communication skills.
• Professional and tactful in interactions with internal and external stakeholders.
• Advanced proficiency in Microsoft PowerPoint is essential, with the ability to create visually compelling, executive-ready presentations.
• Experience drafting email announcements and internal communications for senior leadership.
• Familiarity with other Microsoft Office tools is a plus.

Interested Applicants, please email your resume to rupa.kankariya@manpower.com.sg (R1441955), stating the position as the subject title in the email. All Applications will be handled with strict confidentiality.

Role Overview

The Personal Assistant (PA) provides high level administrative, organisational, and coordination support to the Managing Director (MD) within a private healthcare group.

Operating in a fast paced and highly confidential environment, the PA acts as a trusted gatekeeper and coordination point for the MD, supporting complex schedules, sensitive communications, and priority matters across both medical and corporate functions.

Key Responsibilities

Executive Support

• Manage and coordinate the MD’s calendar, including scheduling of meetings, appointments, and travel arrangements

• Act as a gatekeeper for the MD, prioritising meetings, requests, and information to optimise time management and decision making

• Anticipate upcoming commitments, deadlines, and matters requiring the MD’s attention

• Prepare briefing materials, reports, and presentations for meetings and business engagements

• Handle confidential and sensitive information with a high degree of discretion

Communication & Correspondence

• Draft, review, and respond to emails, memos, and other correspondence on behalf of the MD

• Ensure consistency, professionalism, and alignment in all written and verbal communications

• Act as a communication bridge between the MD and internal and external stakeholders

Meeting & Event Management

• Organise and coordinate meetings, including agenda preparation, logistics, and follow ups

• Take minutes and track action items to ensure timely completion

• Support planning and execution of leadership meetings, business reviews, and selected company events

Healthcare & Governance Support

• Support MD level governance matters, including preparation of briefing materials and coordination relating to Board, management, or leadership meetings

• Liaise with Legal, Compliance, Risk, or Corporate Secretariat teams as required

• Handle highly sensitive matters relating to clinical operations, patient issues, medico legal, or reputational topics with care and discretion

Project & Business Support

• Participate in and support assigned company projects and initiatives through coordination, progress tracking, and preparation of updates

• Conduct basic research and information collation to support MD level discussions and decision making

• Assist in monitoring key initiatives and ensuring alignment with organisational priorities

Stakeholder Management

• Build and maintain effective working relationships with senior management, medical leadership, clinicians, and corporate teams

• Facilitate smooth communication and coordination across departments

• Support engagements with external parties, including business partners, vendors, and senior visitors

Requirements

• Degree or Diploma in Business Administration or related discipline

• Minimum 4 years of experience supporting senior executives (C suite preferred)

• Experience in a regulated or professional services environment; healthcare experience is an advantage

• Strong written and verbal communication skills, with the ability to draft professional correspondence independently

• Highly organised with strong attention to detail and ability to multitask

• Strong judgement and ability to handle sensitive or ambiguous situations independently

• Proactive, resourceful, and able to work independently in a fast paced environment

• High level of discretion and professionalism

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

We regret that only shortlisted candidates will be notified.

Responsibilities (how we will measure success):

• Provide full spectrum of corporate secretarial matters ensuring full compliance under the relevant laws pertaining to registrations of Company / LLP / Sole proprietorship / or any other type of entities.
• Shareholding and Director related transactions, Strike off and document drafting in accordance with the Companies Act, Singapore.
• Coordinating, monitoring and ensuring statutory and regulatory compliance requirements are met and adhering to timelines.
• Assist with ACRA filings with utmost attention and relevant documentation.
• Responsible for maintenance of statutory registers and other relevant forms as per the requirement of ACRA and Companies Act, Singapore (Example: Register of Controller, Register of Nominee Shareholder, or Director, etc).
• Engage with third parties such as Auditors as and when required in order to complete client’s transactions.
• Have understanding of KYC (Know Your Customer) requirements for onboarding clients from different countries.

Tasks (what does the role do on a day-to-day basis):

• Officer changes (appointment, resignation, removal and change in particulars).
• Alteration of Capital and Transfer of Shares.
• Convertible Notes / SAFE / ESOP adoption and issuance.
• Strike off / Redomiciliation.
• Registration of all forms of legal entities.
• Declaration of Dividend.
• Annual filing.
• Redenomination of Shares / Consolidation of capital / Sub-division of shares.
• Preparation of Director and Member resolution based on requirements.

Key behaviours we expect to see:

In addition to demonstrating Osome core values (Care for customers and teammates, Continuous improvement, Transparency, Attention to detail), you are expected to demonstrate the following:

• Relationship building
• Multi-tasking
• Flexibility and Adaptability
• Goal oriented
• Team player
• Responsible

Required Experience:

• Minimum of 2 years of experience in corporate secretarial work.
• Minimum Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law.
• CSIS qualification would be advantageous.
• Strong interpersonal and communication skills; team player.
• Driven and capable of working independently with attention to details and maintaining high performance under tight deadlines

We are recruiting a proactive and detail-oriented candidate to support our Corporate Advisory Practice Group.

 Salary Range: S$2,800 – S$3,800

JOB DESCRIPTION

 Administrative/Secretarial Duties:

• Monitor assigned timelines, ensure timely filing and documentation of File opening & closing;

• Billings & collection;

• Conducting KYC (customer due diligence checks);

• Time entry and claims submissions;

• Preparing corporate secretarial documents and filing with the relevant government authorities;

• Providing general administrative support as required, such as preparing fee quotes and engagement letters; maintaining a database of templates, records and correspondences; preparing invoices; managing calendars, scheduling appointments and monitoring deadlines.

 Paralegal/Legal Support Duties:

• Proofread and format legal documents;

• Conduct litigation searches, desktop research and prepare summaries or reports;

• Assist with the preparation of documentation for notarization;

• Perform any other applicable ad-hoc duties/projects as and when required;

PRE-REQUISITES 

• Diploma in Law & Management or Paralegal Studies;

• Strong organizational, communication, time management and interpersonal skills;

• Meticulous, good work attitude and able to work independently and as part of a team in a fast-paced environment;

• IT savvy and proficient in Microsoft Office, Excel applications;

• Good command of spoken and written English; and

• 1 to 5 years of relevant work experience in a law firm is preferred.

If you think you meet the above criteria and you are willing to rise to the challenge, please submit details of your educational background, career experience and also your personal aspirations to hr@cnplaw.com.

By doing so, you agree to CNPLaw collecting and using your personal data in accordance with its privacy policy, which can be accessed at http://www.cnplaw.com/en/privacy.asp.

• Working Location : Suntec Tower
• Working Day : 5 Days 9 – 6 PM 
• Salary Budget : Junior :$4000 - $5,000 + AWS / Senior : $5,000 - $6,800+ AWS

Summary:

• To perform this job successfully, the individual is expected to handle highly sensitive and confidential information while exercising professionalism and discretion.
• Reporting and supporting the Executive Director and will work closely with and supporting the principal.
• Ideal candidate from trust consultancy firm, law firm, banking industry or accountancy firm.
• Preferred working experience as legal secretary, trust specialist, corporate secretary.
• Experience in handling trust administrative, legal documents or fund investment are highly preferred.
•  Assist manager in going through legal documents from law firm and reply to outsource lawyer if have any omission.

Job Duties:

1. Assist in providing administrative support / services as well as solutions meeting the needs for the Company and the Group.
2. Assist in creating, formatting, and proofread documents, including letters, reports, memos, and presentations to ensure accuracy and professionalism in all written materials.
3. Transcript of voice recording of meetings / phone conferences.
4. Draft, review & comments emails / agreements / documents for Executive director’s consideration.
5. Comfortable to identifying and evaluating legal and compliance risks within the company and the group.
6. Monitor and report on regulatory changes and developments.
7. Record and monitor deadlines, update status and tracking internal database / reports of relevant tasks / project assigned.
8. Administer and maintain databases / files; renaming, reorganizing, and maintaining files, folders, documents, and internal database (spearhead converting largely to digitally).
9. Assist in office management.
10. Carry out other ad-hoc tasks / projects assigned by Executive Director

The Supreme HR Advisory Pte. Ltd || 14C7279

Chua Jie Ying (Cai Jie Ying), Evelynn || EA Personnel License R24120580

Responsibilities:

• Japanese language proficiency is required to communicate with native Japanese‑speaking clients and stakeholders from Japan.
• Manage executives’ schedules, coordinate meetings, and arrange travel.
• Provide support for both internal and external communication efforts.
• Conduct research and prepare materials for internal use.
• Oversee office management, including procurement and supply management.
• Handle expense management and preparation of financial reports.
• Plan and manage various events for the department.
• Manage and support internal systems effectively.
• Propose and implement improvements for business processes.
• Undertake additional ad-hoc tasks as assigned.

Requirements:

• Recognized diploma or degree in a relevant field.
• Minimum of 3 years of experience in general affairs or secretarial roles.
• Japanese speaking ability in order to communicate professionally with native Japanese‑speaking clients and internal stakeholders from Japan.
• Capable of responding flexibly and agilely to changing demands.
• Strong communication skills and a collaborative team spirit.
• Basic knowledge and skills in IT systems are preferred.

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (Persol Singapore PTE LTD)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Persol Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy

Responsibilities:

The successful candidate will work very closely with our lawyers in various practice areas. Your responsibilities will include but not limited to:

• Providing full secretarial support to our lawyers
• Preparing correspondences and legal papers
• Assisting in specialised tasks unique to the legal profession.

Requirements:

• Higher Nitec, GCE 'O', 'A' levels or Diploma
• At least 2 years of legal secretarial experience
• Competent in Microsoft Word, Excel, PowerPoint and Outlook software applications
• Good typing speed and accuracy
• Good command of written and spoken English
• Possess initiative and ability to thrive in a team-oriented environment
• We welcome applications from entry level candidates

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at https://www.wongpartnership.com/ for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available https://www.wongpartnership.com/personal-data-policy. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Corporate Secretarial Executive ( Company Secretary )

We are looking for bright individuals who are energetic, having or showing a strong desire and determination to succeed, and thrive in a fast-paced tech savvy work environment. We have various open positions and are looking for partners and associates who can be part of our dynamic team of corporate secretarial, HR, admin, customer services, accounting and taxation professionals.

Job Scope

• Manage and handle companie portfolios
• Perform corporate and secretarial duties (i.e. incorporation, prepare board resolutions and minutes, etc.)
• E-Meet clients and provide general advice on compliance requirements
• Perform other admin or secretarial ad-hoc duties as and when required

Job Requirements

• Good interpersonal and communication skills
• Able to work independently, multi-task and is meticulous
• Fast pace working environment

What we do to make you successful?

• Strong and conducive working environment
• Opportunities for career advancement within the company
• Attractive remuneration that commensurate with skill and experience
• Convenient location accessible to public transports
• Flexible work arrangement