Total 197 secretary job vacancies in Hong Kong

Position title: Conveyancing Secretary (Senior x 1) 

Working Days: 5 days
Working Timing: 9:00 am to 6:00 pm
Working Location: Telok Ayer Street
Starting Salary: $3,500 - $4000

Key Responsibilities & Duties:
 
1.    Conveyancing Matters:

• Handle a full range of conveyancing matters, including purchase and sale transactions, development projects, mortgages, transfers, refinance, redemption and leases.
• Prepare legal conveyancing documentation and manage e-lodgment and e-stamping processes.
• Review and proofread documents related to conveyancing.

 
2. Client Communication:

• With clients, banks, and other relevant parties throughout the conveyancing process.
• Provide updates, answer queries, and address any concerns promptly.

 
3. Administrative Support:

• Assist in secretarial work, including conducting searches, billing and maintaining deadlines.
• Manage client appointments and maintain proper records of files.
• Liaise with Banks, CPF Board, Solicitors, and Clients on conveyancing matters.
   

Qualifications and Requirements:

• Education: A diploma or degree in legal studies or a related field.
• Experience: Minimum 2 years of experience as a conveyancing secretary in a law firm. Familiarity with e-litigation processes is advantageous.
• Skills: Proficient in legal conveyancing documentation.

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Dentons Rodyk is seeking an IP Administrator / Secretary to assist the Intellectual Property & Technology department.

Responsibilities:
Successful candidate will be working with a team of professionals in the management of IP matters, including patents, designs and trade marks.

•    Providing administrative support for the filing and prosecution of patent, design and trade mark applications  
•    Providing administrative and billing support to patent, design and trade mark professionals
•    Receiving, sending and reporting correspondence in relation to IP applications, including with clients, partners, and IP offices
•    Working with IP management systems to monitor IP applications, including keeping track of deadlines 

Requirements:
•    Experience in IP prosecution work is preferred but not necessary. Candidates without required educational qualification but who have relevant experience will also be considered.  
•    Good interpersonal skills and able to communicate well with all levels
•    Proficient with MS Office applications
•    Careful and meticulous with initiative and good working attitude

Benefits

• Training & Upskilling opportunities
• Hybrid Work Arrangement
• Competitive Remuneration Package

Who We Looking For

Our secretaries typically support several lawyers and the role may be challenging and fast paced so you will need to be an efficient worker who is organized, meticulous, self-motivated and resourceful. You will also need to be an excellent communicator, a team player and have integrity to handle highly confidential information appropriately.

Job Description

• Provide efficient secretarial and administrative support to the lawyers in the Arbitration / Litigation or General Disputes practices.
• Maintain lawyer’s clients contact list in the firm’s CRM system.
• Prepare and send out bills including bill narrations.
• Track bills status and send out chasers.
• Prepare legal documents and court bundles.
• Open new legal files or close files.
• Any other secretarial duties as assigned by supporting lawyers.

Requirements

• Solid secretarial skills and prior experience in a law firm is preferred.
• Good proficiency in legal documentation and Microsoft Office applications (e.g. Table of Contents in MS Word).

Attributes

• Meticulous, able to multi-task and work within tight timelines.

We offer a competitive and attractive compensation & benefits package and exciting career development opportunities.

Interested candidates are invited to apply online with a comprehensive resume, via the APPLY button. We regret only shortlisted candidates will be notified.

Shangri-La Rasa Sentosa, Singapore

We are looking for a Secretary to Resident Manager to join our team!

As a Secretary to Resident Manager , we rely on you to:

• Provide comprehensive secretarial and administrative support to the Resident Manager
• Manage calendars, schedules, and appointments to optimize time and resource allocation
• Prepare accurate reports, presentations, correspondence, and meeting materials
• Coordinate meetings by setting agendas, recording minutes, and ensuring timely follow-ups
• Act as a liaison to facilitate effective communication and coordination between internal departments and external stakeholders
• Maintain professionalism and confidentiality when handling sensitive information to protect organizational integrity
• Support daily office coordination and administrative processes to enhance operational efficiency
• Assist operations teams when required in aligning activities with management directives to achieve business objectives
• Identify and implement workflow improvements to streamline processes and increase productivity
• Champion the Sustainability, Environmental, Social, and Governance teams and to collaborate the ESG and GSTC initiatives, awareness and engagement across the Singapore hotels
• Track sustainability goals, maintain documentation, and assist in reporting to ensure compliance and progress

We are looking for someone who:

• Is passionate about supporting senior leadership and contributing to business success
• Strong interpersonal skills with the ability to engage effectively across all levels
• Has a background in hotel operations to understand industry-specific processes and standards
• Is familiar with Opera PMS to support property management system tasks
• Has excellent organisational and time management abilities
• Has strong written and verbal communication skills
• Is proficient in Microsoft Office
• Has an understanding of ESG principles and GSTC standards to effectively contribute to sustainability initiatives

We Offer

• 5-day work week
• Learning and Development opportunities for career development
• Medical and insurance coverage
• Special employee discount within Shangri-La Group
• Duty Meals and shuttle bus provided

If you are the right person, what are you waiting for? Click the apply button now!

SECRETARIAL/ADMINISTRATIVE SUPPORT

·       Prepare expense reports and purchase orders.

·       Arrange meetings, including organizing equipment requirements, ordering of food and beverages.

·       Support the administration teams of other customer sector groups.

·       Administrative support is provided to the department and other departments/areas in an effective and timely manner. 

·       Work very closely with Document controls lead along with EPCM for smooth documentation flow

·       Typing of correspondence for internal and external clients.

·       Typing of memos, letters, faxes and proposals.

·       Effective interpersonal style to establish good interpersonal relationships by helping people feel valued, appreciated, and included in discussions.

·       Clear communication that follows a logical sequence, stresses the major points and seeks input from the audience.

·       Able to attend to messages from others, correctly interpreting the message and responding appropriately.

·       Take prompt action to accomplish objectives and implement new ideas or potential solutions independently.

·       Manage time and resources to ensure work is completed efficiently, through prioritisation of tasks and scheduling of activities.

·       Use of time effectively to prevent irrelevant issues or distractions from interfering with work completion.

·       Set high standards of performance, assume responsibility and accountability for successfully completing high quality tasks.

DOC CONTROL

·       Takes on a central role in the project team on site. Oversees the correspondence filing of all team stakeholder: Engineering office, integrators, vendors, with a focus on especially HSE and QC.

·       Assures that the overall document flow for the project is clear between all stakeholders and there are no bottlenecks which impact the performance of the project.

·       Will install a clear strategy which describes the project communication and the hand over of all documentation (legal, GMP, EHS, …) towards the client.

·       Manage project documents and drawings.

·       Collect project comments from the team and communicate them to the external team via transmittals, monitoring timelines. Distribute communication from external team to internal team and communicate them via transmittals, monitoring timelines.

·       Provide administrative support of the project team.

·       Upload documents, drawings, TDS in document control system.

·       Keep master file master punch list up to date.

·       Report document status.

·       Keep control over document flow (pending documents, documents in review/approval, etc).

·       Minute meetings, follow up action/decision list.

TRAINING COMPLIANCE

·       Manages the training compliance of the team (GSK and external partners) in line with the training standards.

·       Sets the meetings to manage the training compliance of the internal and external team members

·       Provides a dashboard which can report the compliance in a fast and clear way.

Basic Qualifications:

·       Secretarial or Office Administration qualifications & Administration experience

·       Experience within large CAPEX projects, at the client side

·       Experience of being in a team with the client, EPCM, Integrators, other stakeholders

·       Strong administrative background, experience as document controller / technical clerk or technical assistant.

·       Strong knowledge of Excel, Powerpoint, Word, Visio

·       Good knowledge of Document management systems (Documentum, Acconex, ...)

·       Good knowledge of English: written and spoken

·       Proven time management and organizational skills

·       Demonstrated verbal and written communication skills.

·       Ability to work with and maintain confidential information.

·       Able to work with details and complex documentation.

·       Work autonomously whilst contributing to the team.

We are looking for a dedicated and highly organized Secretary to provide comprehensive secretarial support for the Directors/HODs.

Core Responsibilities

• Provide administrative / secretarial support to the HODs and Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc.
• Ensure meetings are effectively organized and record minutes of meeting.
• Handle and draft correspondences to business associates.
• Research, prepare and handle confidential-related matters.
• Maintain efficient filing system of internal, external and confidential documents.

Requirements

• Minimum Diploma in Secretarial Studies or related discipline.
• At least 5 years experience in similar capacity.
• Prior experience in F&B / Hospitality industry would be advantageous.
• Possess a “can-do attitude” and eager to learn.
• A gastronomist who enjoys different cuisines.
• A high degree of resilience, perseverance, focus and commitment is essential.
• Excellent written and verbal communication skills.
• Independent, meticulous and maintain high level of professionalism.
• Must be efficient and confident to work in fast paced environment.
• Positive work attitude, team player, good interpersonal skills and ability to multi-task.
• Mature, responsible and hard working with pleasant personality.
• Organised, confident, self-motivated, resourceful and able to work under minimum supervision.
• Resides in the West area preferred.

Kelvin Chia Partnership is a medium-size law firm headquartered in Singapore with a regional presence in South East Asia.  We are looking for dynamic and motivated individuals to join us as Litigation Secretary in our Insolvency Department.

Responsibilities:

• Provide full secretarial and administrative support to the lawyers in the Insolvency Department.
• Responsible for legal documentation as well as document tracking, filing and management.
• Drafting and preparation of Court documents.
• Other ad-hoc secretarial and administrative duties.

Requirements:

• Preferably 1 to 2 years relevant experience in Litigation work.
• Proficient in Microsoft office, Outlook, Adobe and eLitigation.
• A team player with positive working attitude, meticulous and able to work independently.
• Good command of written and spoken English.

Interested applicants are invited to email their full resume stating their current and expected salaries, together with a recent photograph to kcpcareers@kcpartnership.com.

Only shortlisted candidates will be notified.

Corporate secretary executive 

Location:  Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

About the role

We are looking for a driven and detail-oriented Corporate Secretary (Executive & Senior) to join our growing team. You will manage a diverse portfolio of corporate secretarial matters across multiple jurisdictions including Singapore, Hong Kong, and offshore entities. This role suits a proactive professional who thrives in a fast-paced CSP environment and is looking to build or deepen expertise in international company secretarial practice.

We welcome applicants at both the semi-senior and senior levels. Responsibilities and scope will be calibrated to your experience.

What you will do

• Manage end-to-end corporate secretarial matters for a portfolio of Singapore, Hong Kong, and offshore (BVI, Cayman, etc.) entities
• Prepare and file statutory documents, annual returns, resolutions, and board papers in compliance with the relevant Companies Acts and regulatory requirements
• Maintain statutory registers, minute books, and corporate records accurately and up to date
• Liaise with clients, directors, legal counsel, and regulatory bodies (ACRA, Companies Registry HK, offshore registries)
• Support corporate actions including incorporations, restructurings, share allotments, transfers, and strike-offs
• Assist with or lead KYC/AML onboarding for new clients and entities in line with MAS requirements
• Identify process improvements and contribute to team knowledge sharing

What we are looking for

• Min 1 year and above of corporate secretarial experience, ideally within a CSP or professional services firm]
• Hands-on experience with Singapore entities (ACRA); exposure to Hong Kong and offshore jurisdictions (BVI, Cayman, etc.) is a strong advantage
• Degree in Business, Law, or a related field; ICSA/CGI qualification, SAICSA membership, or equivalent is preferred but not mandatory for the right candidate
• Strong grasp of the Companies Act (Singapore) and relevant cross-border regulatory frameworks
• Meticulous attention to detail, good client management skills, and the ability to manage multiple portfolios under tight deadlines
• Good written and spoken English; proficiency in Mandarin or Cantonese is an advantage for HK client liaison

What we offer

• Exposure to a broad range of international structures across Singapore, HK, and offshore jurisdictions
• Clear progression pathway toward manager and associate director level
• Support for professional qualifications (ICSA/CGI study leave and sponsorship)
• Collaborative and dynamic team culture
• Competitive remuneration package commensurate with experience

Interested candidates are invited to apply with a full resume, current and expected salary, and availability to enquiry@chengco.com.sg. Only shortlisted candidates will be notified.

Pay: Up to $3850
Location: Tampines

Duration: 1 month or longer
Work hours: Monday – Friday, 7:45am - 4:45pm

 Job Scope

• Provide a full spectrum of secretarial support such as calendar management, travel arrangements, business claims and managing all official correspondences from the Vice Principal to staff/students/parents.

• Coordinate recruitment for teaching staff and process claims for reimbursements.

• Ensure consistency of support practices between grade levels.

• Develop, organize and maintain an office filing system for all school records.

• Oversee the venue bookings of various meeting rooms and classrooms for Middle School events.

• Maintaining an updated SOPs for all Middle School events and work processes.

• Participate in the planning, management and organisation of events.

• Provide secretarial and administrative support to Vice Principal, Heads of Grade, Mentors and Teachers.

• Implementation of all Middle School standard operating procedures linked to daily administration of the grade.

• Data entry onto college database.

 Requirements:

• Minimum 3 years of secretarial and administrative experience

• Minimum Diploma in any discipline

• Available to start immediately

If interested, please email me at pharmascience@recruitexpress.com.sg or telegram @alexgohhl

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599).

We have an opening for the following position:

Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 2 years’ working experience as a Legal Secretary
• A good understanding of conveyancing matters, including the process of property transactions and related legal documentation
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

Our client is an American multinational semiconductor company that develops computer processors and related technologies for business and consumer markets.

With their current expansion, they are looking for Secretary to assist on their daily operation.

Would this be the next career for you?

• Calendar management and schedule calls/ meetings in various geographies and time zones.

• Assist with meetings and technology set-up details.

• Support certain aspects of marketing.

• Resolve routine day-to-day requests from internal departments.

• Manage international travel, including visa preparation

• Manage expense report coordination and submissions 

• Coordinate the onboarding and offboarding processes of new sales hires in collaboration with the hiring manager 

• Perform other administrative duties as needed

If you are someone with the following, lets chat!

• Minimum diploma

• Minimum with 1 year of relevant experience

• Experience in travel bookings and calendar management is crucial

Working Details

• East, Changi

• Monday- Friday, Office hour

• Renewable contract

Next Steps

Apply today or contact us to discuss this exciting opportunity.

Do note that we will only be in touch if your application is shortlisted.

Re Source Partners Pte Ltd | 202021170E | 20C0279

Tan Kee May R23116520

CIVIL LITIGATION SECRETARY/PARALEGAL

Our firm is looking for an experienced Civil Litigation Secretary/Paralegal with knowledge in Civil Law. One who is punctual, organized, and has stellar time management doing the following tasks:

• Organize and maintain case files ensuring they are updated
• Answering phone calls, re-directing calls, and taking call notes
• Conducting conflict checks and client onboarding
• Updating the firm’s practice management software and other data bases in a timely and accurate manner
• Providing secretarial support to one or more lawyers at the Firm
• Maintain the teams’ calendar by scheduling Court diaries and client’s meeting
• Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders
• Filing documents via E-Litigation
• Perform other administrative duties such as organizing, filing, scanning, photocopying, bundling, transcribing, and faxing of legal documents in a timely manner

Corporate secretary executive 

Location:  Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

Interested applicants can also send your resume to WA:+65 83472904 (Mr Samuel) and allow our Consultant to match you with our Clients.

No Charges will be incurred by Candidates for any service rendered.

Samuel Siaw

The Supreme HR Advisory Pte Ltd

EA No: 14C7279

Reg No: R2412474

• Provide comprehensive secretarial and administrative support to senior management, managing schedules, priorities, and daily executive operations with a high level of discretion.
• Serve as the primary contact for the executive office, coordinating with board members, investors, senior management, and external stakeholders.
• Prepare and manage executive communications, presentations, and materials, as well as organize board meetings and corporate engagements.
• Support talent acquisition and HR-related initiatives, including sourcing, recruiter coordination, onboarding, and special confidential projects.

Requirements:

• Diploma or Degree in Business Administration, Human Resources, or equivalent.
• At least 5 years of experience in executive support, office management, or HR administration, preferably supporting senior leadership.
• Hands-on exposure to recruitment processes and familiarity with Singapore employment practices.
• Highly organized, professional, and independent, with strong communication skills and the ability to operate in a fast-paced environment.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to hr@recruit-expert.com

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R1326740