Total 557 Senior Executive administration assistant job vacancies in Hong Kong

Job Summary

Act as the key liaison supporting senior management by managing schedules, coordinating staff, and ensuring quality control through regular on-site inspections to verify compliance with cleaning standards and safety hygiene regulations.

Responsibilities

• Coordinate and manage scheduling support to senior management to optimize time and resource allocation
• Facilitate effective communication and coordination among staff to ensure smooth operations
• Conduct regular on-site inspections to verify adherence to cleaning standards and safety hygiene regulations
• Implement quality assurance measures to maintain high standards in workplace cleanliness and safety

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

Corporate secretary executive 

Location: Marymount
Working Days: Mon-Fri , 5 days
Working hours : 9am to 6pm
Salary: $2500 - $3000 

Job Description

• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Prior relevant corporate secretarial experience will be an advantage

✅Interested personnel kindly send your CV to WhatsApp: https://wa.me/65 88567364(Ethan)

Han Meng Zhuo | Reg No: R25138931

The Supreme HR Advisory Pte Ltd | EA No: 14C7279

About the Role

We are looking for a highly organised and detail-driven Executive Assistant (Finance & Operations Support) to work directly with our COO and support high-level executive operations.

This role is primarily focused on C-level executive support, requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks.

This is a critical role that ensures both executive efficiency and operational continuity across the business.

Key Responsibilities

Executive Support (Primary Focus)

• Provide high-level administrative support to the COO
• Manage schedules, priorities, and executive communications
• Handle confidential information with a high level of discretion
• Support strategic and operational initiatives as needed
• Assist in coordination across teams and stakeholders

Finance & Bookkeeping Support (Secondary)

• Manage and maintain day-to-day financial records and smaller books
• Support the preparation of financial reports and documentation
• Ensure accuracy and organization of financial data across systems

Corporate & Compliance Support

• Assist with corporate filings, registrations, and compliance documentation
• Support legal and administrative documentation across entities

Basic Qualifications:

• Strong Executive Assistant experience supporting C-level leadership (non-negotiable)
• 3+ years of experience in executive support, operations, or administrative roles
• Background in finance, bookkeeping, or accounting support is highly preferred
• Strong organisational, communication, and prioritisation skills
• High level of discretion, reliability, and accountability
• Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
• Must be willing to travel on short notice if needed
• Must have a valid passport

Preferred Qualifications

• Experience supporting high-growth or eCommerce businesses
• Exposure to multi-entity or international operations

The COMO Group represents an integrated approach to living well, grounded in a celebration of diversity and a deep respect for authenticity. The Group’s businesses extend across hospitality (COMO Hotels and Resorts), fashion (Club21, Kids21, Dover Street Market Singapore), wellness (COMO Shambhala), organic living and specialty foods (COMO Dempsey, Culina and SuperNature) and philanthropy (COMO Foundation).

Culina is a leading purveyor of specialist epicurean foods and wines, a choice distributor to hotels, restaurants and cafes in Singapore. Culina runs a Bistro and Gourmet boutique, an Organic retail store SuperNature in Dempsey as well as a chain of butcheries in Major Supermarkets island-wide.

Job Summary:

The Costing Assistant/Executive will review and validate price lists, perform accurate data entry, and consolidate costing informationinto the master spreadsheet for Manager’s approval.

Key Responsibilities:

• Create and maintain stock codes, PLU IDs, and barcodes in the system
• Develop, update, and ensure accuracy of the costing master spreadsheet in a timely manner
• Input all required information for cost tabulation and analysis
• Perform comparisons between GRN and costing prices, and initiate corrective actions where necessary
• Execute timely price uploads across systems in coordination with Purchasing and Retail teams
• Handle daily incoming email enquiries and perform general administrative duties (e.g., filing).
• Upload and maintain PLU, barcode, stock code, and RSP information in the PLU master
• Support monthly campaign setup and price configuration
• Participate in ad‑hoc projects and duties as assigned

Requirements:

• Diploma in Accounting, Business Administration, Finance, or a related field
• Able to work independently with minimal supervision, as well as collaboratively within a team, including meeting tight deadlines
• Proficient in Microsoft Office applications, including Outlook
• Possesses good interpersonal and communication skills
• Fresh graduates are welcomed to apply, training will be provided

Menicon is a contact lens specialist embracing precision craftsmanship to see life in detail. Join our family in Singapore, the first manufacturing facility outside Japan for daily disposable contact lens and a base for developing technologies and products with advanced, value-added features.

Be part of a collaborative finance team where you’ll take ownership of the accounts payable cycle, support month-end closings, and enhance vendor partnerships while contributing to ERP improvements and exciting digitalization initiatives.

Responsibilities:

• Responsible for accounts payable process, including invoice verification against purchase orders, confirmation of goods and services received, and resolution of discrepancies.

• Accurately document invoices and employee expense claims into the accounting system, ensuring compliance with company policies.

• Reconcile vendor statements, handle payment inquiries, and resolve any discrepancies in a timely manner.

• Perform monthly bank reconciliations and support month-end/year-end closing activities.

• Keep accounting records systematically organized and assist with customer invoice posting and ad-hoc tasks (e.g., fixed asset tagging).

Requirements:

• Diploma in Accounting, Finance or other professional accounting certificate or equivalent

• At least 2 years of Accounts Payable experience

• Experience in Navision or Microsoft Dynamics NAV/Dynamics 365 Business Central or any relevant ERP systems.

• Passionate about tackling challenges, improving processes, and creating structured, effective solutions in dynamic environments.

• Strong attention to detail, excellent organizational skills, and ability to meet deadlines.

• Team player with good communication and interpersonal skills.

• Only Singaporeans/Singapore Permanent Resident will be considered.

1. Key Qualifications & Experience

• Education: Minimum N Level above in Business, Marketing, or a related field.
• Industry Experience: At least 1–3 years of experience in sales or account management, specifically within the FMCG or food sector. 

2. Core Skills & Competencies

• Relationship Management: Skilled at maintaining strong, long-term partnerships with existing retail partners
• Communication: Strong interpersonal, negotiation, and presentation skills.
• Language Proficiency: Ability to communicate effectively is often preferred to serve a diverse client base.
• Technical Proficiency: Experienced with Microsoft Excel for tracking sales targets, inventory, and performance reporting and MS Dynamic an Advantage. 

3. Operational Requirements

• 5-day work week.

4. Key Responsibilities to Highlight

• Developing and executing sales plans to achieve monthly targets.
• Managing the sales process, from lead generation to post-sales support.
• Monitoring market trends and competitor activities to identify growth opportunities. careers.
• Track and manage the Advertising & Promotion budget for specific accounts to ensure a high Return on Investment (ROI) for marketing activities.
• Ensure Market Execution, Strategic Account Growth and Monitor Planogram

Job Description

Provide support in full spectrum of HR function including recruitment and selection, on-boarding and off-boarding, training, performance management and employee relations

Recruitment and interview process

Process work pass applications and renewals

Prepare appointment letters, confirmation letters, and other related HR letters

Maintain & upkeep on employee P-File (hardcopy & softcopy)

Assist annual performance appraisal process

Maintain leave and attendance records

Responsible for registration & renewal of Coretrade, Multi-Skill, CSOC and other training courses

Benefits and welfare administration

Liaise with payroll vendor on payroll matters

Assist in review of HR policies and procedures

Process claim reimbursement

Any other matters as required by Management

Job Requirements

At least 1 – 2 year(s) of working experience in the related field

Experience with Times Software will be advantageous

Strong knowledge of the labour law and other statutory requirements

Possess good interpersonal skills and can communicate effectively while ensuring confidentiality

Working Hours

Accounts Executive

Roles & Responsibilities:

-         Assist manager in overseeing Accounts department functions, such as monthly and year end closing.

-         Assist manager with yearly financial audit.

-         Bank reconciliation and GST submissions.

-         Accounts Payable functions – process supplier invoices into accounting system and arrange bank transfer for payment.

-         Accounts Receivable functions– update customer payment, prepare monthly statement of accounts, aging report and assist in sales commission system.

-         To review and monitor the work of outsource accounting company, which undertakes the functions of management reports, GST, and annual tax returns.

-         To ensure the accounting process complies with the law.

-         To assist with preparation of any other regulatory submissions.

-         Any other ad hoc duties assigned.

Education and experience:

-         Experience in manufactory industry is an advantage.

-         Experience in MYOB/ABSS/Quickbook Online accounting system is an advantage.

-         Candidate must possess at least a Diploma in Business / Accountancy or equivalent

-         Proficient with MSOffice, Google Office.

-         Able to commence immediately or with short notice

Salary Component:

-         Basic Salary from S$2,600- $$ 3,100

-         Work hours: Monday to Friday 8:30AM – 5:30PM

We are looking for a HR Assistant / Executive is responsible for all aspects of leave processing, staff health insurance, support staff recruiting and onboarding and supply faculty. They ensure that all aspects of the applications to the Ministry of Manpower are running smoothly and efficiently. This role will manage the relationships with our staff and external providers. A successful candidate will be an experienced team player who brings enthusiasm and a proactive mindset.

Main Responsibilities:

1. Support and manage recruitment activities including, ensuring job descriptions are kept up-to-date, job posting on the school website and job websites, coordinating the shortlisting of applicants, scheduling interviews and ensuring reference checks are completed.

2. Supporting day-to-day administration of Supply Teachers and staff.

3. Attend and answer regular recruitment and HR-related enquiries by phone and email in a timely and professional manner.

4. Responding to internal and external HR related inquiries or requests and providing assistance.

5. Coordinate the new staff arrival and onboarding process which includes the organisation of IT equipment,, email account provisioning and staff access cards as well as ensuring all relevant agreements and policies are reviewed and signed.

6. Processing leave and attendance records for all staff.

7. Register and ensure that all staff and contractual dependents (where applicable)  are covered by the School’s medical insurance and that information surrounding the School’s medical insurance cover is communicated clearly when necessary. 

8. Support and assist on the Committee of Private Education (CPE) / EduTrust license process.

9. Act in accordance with relevant legislation in Singapore, as well as UK guidelines, particularly with regards to educational provision, health and safety initiatives and child safeguarding and ensure that all students and staff maintain these standards

10. Assist in ad-hoc HR projects and any other HR tasks assigned by the team lead.

Safeguarding

11. Abide by the school safeguarding policy and keep abreast of any changes.

Job Requirements:

1. Minimum 2 years of HR administrative or support experience.
2. Strong attention to detail, organization, and professional communication skills.
3. A team player with a proactive and problem-solving mindset.

Job Responsibility:

• Handle of HR and administrations, including Recruitment, Compensations and Benefits, Performance appraisal, Payroll Processing, implementation of policies, staffs' discipline/disputes, and other HR-related functions
• Assist in recruitment process (including recruitment, on-boarding, off-boarding and orientation)
• Handle & resolve employee queries / issues in a timely manner
• Work pass matters (New applications, renewals, cancellation)
• Maintain, approve & update all employee leave record.
• Claim submission for NS, Maternity, Paternity, Childcare leaves
• Monthly payroll processing
• Submission of Monthly CPF Contribution
• Tax Clearance IR21 for foreign employees
• Provide support to the HR Manager for all HR matters
• Sound knowledge in permit application and using of WPOL, EPOL, and MyMOM Portal
• Assist in any other daily administrative duties to ensure smooth running of the office operations
• Any adhoc duties assigned by the management

Requirements:

• Willing to learn
• Must be able to commit deadlines given
• Familiarity with related labour laws (e.g. Employment Act, CPF act etc...)
• Good knowledge of prevailing employment regulations
• Independent team player with the ability to multi-taskA hands-on person who is proactive, driven, and resourceful

Job Description

• Provide support in full spectrum of HR function including recruitment and selection, on-boarding and off-boarding, training, performance management and employee relations
• Recruitment and interview process
• Process work pass applications and renewals
• Prepare appointment letters, confirmation letters, and other related HR letters
• Maintain & upkeep on employee P-File (hardcopy & softcopy)
• Assist annual performance appraisal process
• Maintain leave and attendance records
• Responsible for registration & renewal of Coretrade, Multi-Skill, CSOC and other training courses
• Benefits and welfare administration
• Liaise with payroll vendor on payroll matters
• Assist in review of HR policies and procedures
• Process claim reimbursement
• Any other matters as required by Management

Job Requirements

• At least 1 – 2 year(s) of working experience in the related field
• Experience with Times Software will be advantageous
• Strong knowledge of the labour law and other statutory requirements
• Possess good interpersonal skills and can communicate effectively while ensuring confidentiality

Working Hours

5 Days' workweek

Job Description

• Assist in the full spectrum of AR duties which includes invoice preparation, sales verification, month end closing and reconciliation.
• Prepare and process documents such as Invoices (Credit Terms & Cash Terms) & Credit Notes.
• Perform tracking & monitoring of collections & payments including updating of Aging list for dissemination to Sales team for follow up.
• Reconcile outstanding payments, billing disputes, discrepancy.
• Prepare & process Purchase Order (PO).
• Assist in the full spectrum of Stock duties which includes daily stock movement, monthly and year-end stock take.
• Ensure AR/AP/GL transaction into the accounting system timely and accurately

Job Requirements

• LCCI Certification or Diploma in Finance or Accounting
• Proficient in MS office applications
• Highly organised, strong time management with the ability to prioritise
• Ability to work independently and is a good team player

Working Hours

Monday to Friday 08.30am to 5.30pm
Saturday 08.30am to 12.30pm
Sunday Rest Day

Location: One-north

Working Hours:

Office hours

Mon-Thur : 830am - 6pm, Fri : 830am - 530pm

Job details:

• Provide comprehensive administrative and operational support to the Learning & Development (L&D) and Benefits teams within HR Group Shared Services.
• This role focuses on high-volume processing, documentation, and data accuracy to ensure timely delivery of HR services across the cluster.
• Support critical HR operations including training programme coordination, leave administration, claims processing, and audit documentation.
• Training and standard operating procedures will be provided.

Job requirements:

• Min Diploma in Human Resources or any related fields.
• Strong attention to detail and ability to manage high volume tasks.
• Proficient in Microsoft Office and comfortable with HR systems.

Interested candidates, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA License No: 99C4599

Our esteemed client in the Manufacturing industry is seeking an Accounts Assistant/ Junior Accounts Executive to join their dynamic team:

• Employment Type: Permanent
• Position: Accounts Assistant/ Junior Accounts Executive
• Location: North (Nearest MRT: Admiralty)
• Working Hours: Monday to Friday, 8.30am to 5.30pm
• Salary Package: Up to $3,200 + AWS + Bonus

Job Responsibilities:

• Assist the Manager in overseeing daily Accounts functions, including monthly and year-end closing
• Support annual financial audit and regulatory submissions
• Perform bank reconciliations and GST submissions
• Handle Accounts Payable: process supplier invoices and arrange payments
• Manage Accounts Receivable: update payments, prepare statements, aging reports, and support commission tracking
• Review and monitor outsourced accounting activities (management reports, GST, tax)
• Ensure compliance with accounting standards and legal requirements
• Perform ad hoc duties as assigned

Job Requirements:

• Diploma in Accountancy, Business, or a related field
• At least 1 year of relevant working experience, preferably in a manufacturing environment
• Familiarity with accounting systems (e.g. MYOB/ABSS) is an added advantage
• Proficient in MS Office and Google Workspace.

Ready to apply? Here’s how: 

• Click the APPLY button, or 
• Email your resume (in MS Word or PDF format) to adelin@intuitrecruitment.com. Include the job title in your email subject line for prompt processing. 

Only shortlisted candidates will be notified. 

By submitting your application, you consent to the collection and use of your personal data under Personal Data Protection Act (PDPA). 

Adelin Chong | EA Personnel Reg No.: R1875641 

Intuit Recruitment Pte Ltd | EA License No.: 25C2793