Total 557 Senior Executive administration assistant job vacancies in Hong Kong

Job Summary

We are seeking a proactive and detail-oriented Human Resource Assistant / Executive to support the full spectrum of HR functions. The ideal candidate will play a key role in recruitment, payroll administration, employee lifecycle management, and HR operations, contributing to a positive and efficient workplace environment.

Key Responsibilities

• Support the end-to-end recruitment process, including drafting job advertisements, screening candidates, coordinating interviews, preparing offers, and onboarding new hires
• Conduct orientation programmes for new employees to ensure smooth integration into the organisation
• Track and manage employee lifecycle movements such as confirmations, increments, promotions, and transfers
• Maintain and update accurate employee records, including HR databases, personnel files (P-files), and other HR documentation
• Handle payroll administration, including timesheet verification and ensuring accuracy of payroll data
• Assist in manpower planning and rostering for external projects
• Plan and coordinate employee engagement activities and company events
• Administer government-related claims, grants, and funding applications
• Manage applications, renewals, and cancellations of work passes for foreign employees
• Support HR reporting and ensure compliance with internal policies and regulatory requirements
• Perform any other ad-hoc duties as assigned

Requirements

Diploma or Degree in Human Resource Management, Business Administration, or related field

Minimum 3 years of relevant experience in HR generalist and administrative functions

Meticulous, organized, and detail-oriented with strong administrative skills

Good knowledge of Singapore employment laws and manpower policies is an advantage

Experience handling work passes for foreign employees

Able to work independently and manage multiple tasks effectively

Strong interpersonal and communication skills

Experience with HR systems such as Workday is a plus

Able to work independently and manage multiple stakeholders

Strong attention to detail and problem-solving skills

Only Singaporeans or PR may apply

Job Description & Requirements

The Senior /Medical Social Worker Assistant supports and assists the Senior / Medical Social Worker (S/MSW) to look into the possible interventions (to receive social and financial assistance, renew subvention of healthcare subsidy and eligible funding schemes) to help reduce the burden of the clients and families from incurred social and healthcare costs.

Work Location: Hougang / Pearl's Hill Care Home

Responsibilities:

• Regular liaisons with clients and families to following up on pending assistance – Medifund, Household Means Testing (Subvention) and other funding schemes, etc.
• Be updated with available financial assistance available and provide advice to clients and their families on eligible resources to tap on
• Support and adhere to the care plans developed by S/MSW (Centre Manager) and other healthcare colleagues
• Monitor clients’ social wellness and participation rate in social activities during their stay
• Assist in follow-up and liaisons with community services in the discharge care plan of clients, if any.
• Financial counselling for all clients during assessment
• Closely monitor to ensure the meeting of KPI of 10 days for referral intake
• Provide administrative support by keeping records, filing and update progress reports, etc.
• Perform any other duty as assigned by the Centre Manger or Reporting Manager

Requirements:

• Diploma in Social Work
• Fresh graduate will be considered as well
• At least 1 year of relevant healthcare industry experience
• Pleasant and mature disposition with empathy and patience in liaisons with everyone
• Demonstrate initiatives, good communications and people engagement skills
• Linguistic capability in English, Mandarin and advantageous with the use of local dialects to interact with the local clients
• Good organization ability

We regret to inform that only shortlisted candidates will be notified.

Job Description

We are looking for a responsible and organised Account Executive cum HR Assistant to support our daily accounting operations and HR. The role involves assisting the senior accounts personnel with full set accounting tasks and handling HR matters 

Responsibilities:

• Assist with accounts payable and accounts receivable
• Maintain proper accounting records and documentation
• Support month-end and year-end closing activities
• Prepare financial statements, management reports and cash flow updates
• Assist in GST reports and other tax-related matters
• Handle HR administration & maintain staff records.
• Handle work pass applications, renewals and HR documentation
• Coordinate staff leave records and HR related matters
• Provide general administrative support when required

Requirement

• Diploma/Degree in Accounting or equivalent
• Preferably with experience in accounting or HR roles
• At least 2 years working experience in a similar capacity
• Knowledge of financial and cost accounting principles is essential.
• Effective communication & interpersonal skills and able to interact well with various person and business units.
• Analytical and problem solving skills.

Job Summary

Provide comprehensive administrative and receptionist support to ensure smooth office operations, effective communication, and excellent visitor experience.

Responsibilities

• Prepare and distribute internal communications, memos, and reports to support clear information flow
• Organize and maintain electronic and hard copy filing systems for easy document retrieval
• Manage office supplies inventory by monitoring stock levels and ordering replenishments timely
• Coordinate maintenance and repairs of office equipment by liaising with vendors
• Arrange travel bookings including flights, hotels, and transportation for staff and clients
• Schedule appointments, meetings, and conference rooms coordinating with internal and external parties
• Sort and distribute incoming mail and parcels; prepare outgoing mail and parcels for shipment
• Coordinate ordering and distribution of employee name cards
• Plan and organize office events by managing catering, venue bookings, and logistics
• Assist in employee welfare arrangements to support staff well-being
• Provide administrative support to departments such as finance and human resources as assigned
• Perform data entry, classification, filing, and record maintenance ensuring accuracy and confidentiality
• Create and maintain employee files in compliance with company policies and regulations
• Greet visitors, clients, and employees warmly to create a professional reception atmosphere
• Respond to telephone and electronic enquiries, forwarding to appropriate personnel and taking accurate messages
• Handle correspondence including emails and phone calls efficiently
• Maintain a clean and organized reception area reflecting a professional image
• Perform other ad hoc duties as assigned by supervisor

• Process month end closing of fixed asset transactions.
• Prepare journal entries to account for deferred income and any adjustment entries deem necessary.
• Monitor and clear outstanding transactions in Fixed Asset AUC / FA Clearing GL Accounts monthly.
• Prepare monthly PPE/IA/ROU audit schedules.
• Distribute fixed asset listing to institutions’ fixed asset custodians for annual fixed asset verification exercise and review the returns.
• Perform ad-hoc duties assigned by immediate supervisor and/or Management.

Job Requirements:

• Minimum GCE ‘O’ level or Higher Nitec in Accounting or equivalent.
• Experience in Fixed Assets or Accounting is preferred. Candidates without experience are welcome to apply.
• Experience in SAP is preferred.
• Proficient in Microsoft Office.
• Customer service orientated.
• High integrity, meticulous and have positive work attitude.

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Location: Philippines based, Remote

Salary : $1400-1800 per month

Hours : Monday – Friday 9am-5pm (GMT)

About Us

Better is a leading provider of telecommunications solutions, dedicated to delivering exceptional service to our customers. We pride ourselves on our innovative approach and commitment to customer satisfaction. If you want to make a real impact, we want you!

Role Overview

Better is looking for a world-class Executive Assistant who can think ahead, communicate flawlessly, manage sensitive work, and support a fast-moving UK Managing Director. This is not high-volume admin - it is high-importance work that requires judgement, tone, and absolute reliability.

What you’ll be doing

• Act as the Managing Director’s trusted gatekeeper and first point of contact
• Manage diary, meetings, priorities, and follow-ups with 100% accuracy
• Draft flawless, UK-standard emails and communication
• Liaise confidently with senior executives, investors, and gatekeepers
• Secure meetings, solve problems, and anticipate needs before they arise
• Handle confidential information with absolute discretion
• Coordinate travel, logistics, and occasional personal admin
• Maintain organised, efficient systems that “just work”

What you’ll bring to the team

• Proven experience as an Executive Assistant supporting C‑suite or equivalent senior leadership in fast‑paced, high‑stakes environments.
• Exceptional written and spoken English, with a UK-appropriate tone
• Strong judgement, initiative, and attention to detail
• Ability to think three steps ahead and manage shifting priorities
• Tech-savvy with MS Office, CRMs (HubSpot/Salesforce), and modern tools
• Comfortable working UK-aligned hours with flexibility when needed
• Calm, proactive, reliable - someone who doesn’t miss the small things

Who succeeds here

• Someone who loves detail
• Communicates like a pro
• Makes things happen
• Is loyal, discreet, and commercially aware
• Wants to be the Managing Director’s right hand — not an admin robot!
• To confirm you’ve read the full role description, please start your cover letter with the phrase Attention to detail matters.
  

• Work in a dynamic, supportive team.
• Competitive salary, paid in PHP or USD.
• UK bank holidays off.
• Fully remote working environment.
• Access to Perkbox for discounts and rewards.
• Participate in our employee referral scheme.
• Monthly staff awards to celebrate achievements.

If you’re ready to become the trusted right hand to a fast-moving UK Managing Director and play a key role in driving a growing telecoms business forward, we’d love to hear from you.

Working Hours

Monday to Friday
Office Hours

Employment Type

Contract (6 Months)

Job Summary

Provide administrative and operational support to the department, ensuring smooth coordination of clinical and operational activities within a fast-paced healthcare environment.

Job Responsibilities

• Support onboarding and administrative processes for new staff and medical officers
• Assist in tracking and managing medical reports and related documentation
• Manage clinical administrative matters such as claims, leave, and roster coordination
• Support audits and ensure proper documentation compliance
• Maintain and update department intranet and internal resources
• Assist in data collation, reporting, and preparation of presentations
• Support departmental communications and coordination activities
• Monitor and ensure adequate stock for daily operational needs
• Perform general administrative duties and support department initiatives

Requirements

• Min GCE ‘A’ Level, Diploma or equivalent qualification

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

At Citi, we get to connect millions of people across hundreds of cities and countries every day.  And we've been doing it for more than 200 years.  We do this through our unparalleled global network.  We provide a broad range of financial services and products to our clients – whether they be consumers, corporations, governments or institutions – to help them meet their biggest opportunities and face the world's toughest challenges.

We’re currently looking for a high caliber professional to join our team as a Senior Associate Banker, based in Singapore.  Being part of our team means that we’ll provide you with the resources to meet your unique needs, empower you to make healthy decision and manage your financial well-being to help plan for your future.  For instance:

• Citi provides programs and services for your physical and mental well-being including access to telehealth options, health advocates, confidential counseling and more. Coverage varies by country.

• Citi provides access to an array of learning and development resources to help broaden and deepen your skills and knowledge as your career progresses.

• We have a variety of programs that help employees balance their work and life, including generous paid time off packages.

In this role, you’re expected to :

• Provide complete service support to client, including solving complex client inquiries

• Provide day to day support to Banker on documentation such as account opening and closing, loan disbursals, etc.

• Client/prospect meetings - Organize the pre-call planning, organizing post-meeting notes, and maintain all client call records including call reports

• Assist the Banker in profiling, qualifying and converting prospects into Citi Private Bank clients.

• Assist the Banker in deepening the existing client relationship through deep-dive analysis

• Assist the Banker in the creation of sales and marketing strategies designed to generate revenue growth and to acquire new target clients, with a focus on Investments

• Assist the Banker with prospecting - conduct new client/prospect research, generate leads and develop prospects, network to identify referrals to new clients/prospects, and coordinate client events

• Provide accurate and timely revenue tracking and deal pipeline reports and other relevant information to the Banker

• Ensure appropriate documentation related to KYC/ AML from the client and ensure all aspects of client records and documentation are completed and updated

• Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.​

As a successful candidate, you’d ideally have the following skills and exposure:

• At least 5-8 years of experience

• CACS 1 and 2 required

• Knowledge of investments is required; banking and credit products desirable

• Ability to manage relationships both internal and external; Ability to multi-task

• Bachelor's/University degree or equivalent experience

Responsibilities:

Team 1 Underwriter A will be given a panel of intermediaries and will assist the Team 1 Lead Underwriter. The principal accountabilities are as below:

• Underwrite new Motor business in accordance with the underwriting guidelines and objectives.
• Liaising, advising and servicing (Including rapport building) intermediaries/insureds on motor insurance matters.
• Reviewing renewal policies with claims record.
• Monitor and review own portfolio to ensure profitable growth in line with company targets.
• Provide guidance and coaching to junior underwriters and administrative assistants.
• Assist Team 1 Lead Underwriter for Team 1 matters.
• Provide support to other Team Underwriters as required.
• Contingency back up to Team 4, Team 2 and Team 3 as listed in order of priority.
• Any other responsibilities as assigned by Team Lead 1 Underwriter and/or Head Motor Underwriter.

Requirements

• Preferably at least 2 years of underwriting experience in motor insurance.
• Passed the papers required by MAS to advise on general insurance matters.
• Good technical knowledge of motor underwriting factors.
• Knowledge of various types of motor vehicles and its characteristics.
• Good communication skill, tact and patience needed in handling clients for this very competitive class of business.

The joReports to: Principal / Head of School / Director
Department: Administration

Summary:

The Executive Assistant provides high-level administrative supportto the school leadership team while also supporting academic operations. Thisrole combines executive-level assistance with academic support functions,ensuring smooth communication, efficient scheduling, and effective coordinationof academic and administrative tasks.

Key Responsibilities:

Executive Support

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Draft correspondence, reports, memos, and presentations.
• Coordinate travel arrangements and itineraries.
• Serve as the point of contact between leadership and internal/external stakeholders.

Academic Administrative Support

• Assist in the preparation and distribution of academic schedules, timetables, and calendars.
• Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.
• Help manage academic records, including attendance, student reports, and faculty documentation.
• Liaise with academic departments to support communication and follow-up on academic matters.
• Assist in compiling and formatting data for academic reporting.

General Administration

• Handle sensitive information with confidentiality and discretion.
• Maintain organized digital and physical filing systems.
• Support onboarding processes for new faculty/staff.
• Assist in the preparation and proofreading of school publications and communications.
• Provide administrative support for school accreditation and compliance requirements.

Qualifications and Skills:

• Bachelor’s degree in Business Administration, Education, or a related field (preferred).
• 3–5 years of experience as an Executive Assistant or in academic administration.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• High level of discretion and professionalism.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Ability to multitask, work independently, and adapt in a fast-paced environment.

Preferred Experience:

• Prior experience in a school or academic institution.
• Familiarity with student information systems and academic databases.

Additional Skills and Attributes:

• Proven experience working in a multicultural environment with staff, students, or stakeholders from diverse nationalities and cultural backgrounds.
• Strong interpersonal skills with the ability to communicate effectively and respectfully across different cultures.
• Demonstrated resilience and the ability to remain calm, focused, and solution-oriented when managing multiple tasks, tight deadlines, or high-pressure situations.
• Adaptable and resourceful, with a proactive approach to problem-solving and decision-making in dynamic academic or administrative settings.

Interest applicants, pls email updated resume to jessie@recruitexpress.com.sg

Jessie Hoe Huey Miin

CEI Reg No. R1103861

EA Lic: 99C4599

Responsibilities

• Projects ranging from commercial, industrial, institutional, mixed-development, residential, healthcare, infrastructure, MRT etc
• Work on and actively contribute to the design and development of architectural projects with opportunity to carry through the project through various phases of the project cycle (from concept design, schematic design, design development, construction)
• Coordinate with consultants from various disciplines and clients/stakeholders, and find creative and workable solutions for the project together with the project team
• Be a part of a team for design competitions or design, design presentation packages, design development package and tendering
• Attend and participate in meetings, technical discussions and coordination with contractors/consultants
• Follow-up on project and construction activities as well as to carry out contract administration responsibilities

Requirements

• Architectural degree/masters recognised by Board of Architects Singapore
• Min 2-7 years post graduate professional experience
• Competency in BIM/Revit, Archicad, Autocad, Sketch-up, In-Design as well as basic rendering, graphics publishing software program

Interested and suitable candidate kindly click quick apply. Resume will be routed to Jasmine Chin Yan Min. We regret that only suitable candidate will be notified.

GEMS Recruit/EA License: 23C1459 (https://gemsrecruit.com/)

EA Personnel No: R1442379 (Jasmine Chin Yan Min)

Pay: Up to $2,600
Location: Queenstown
Work hours: Monday – Friday, office hours

 Job Scope

• Support onboarding and off boarding process of clinicians and department staff, including access applications.

• Prepare and verify claims for overtime, night allowances, leave and petty cash for department staff.

• Manage and plan rosters of clinicians, with uploading into system.

• Co-ordinate meetings, book venues, collate agenda and arrange for catering requirements when necessary.

• Collation of data required by the department for purposes of cost management and improvement.

• Procurement of common items used by the department, maintaining a master inventory list.

• Manage mailbox for the department, including dispatch to respective clinics.

• Manage the Director’s/ Clinical leads’ calendars as required.

• Perform any other duties assigned by supervisor.

 Requirements

• Minimum GCE ‘A’ or Diploma in any field

• Minimum 2 years of experience in clerical and administrative duties.

• A good understanding of accounting and figures.

• Good computer skills in Word, Excel and Power Point.

If interested, please email me at pharmascience@recruitexpress.com.sg or telegram @alexgohhl

Alex Goh Hock Leong

(CEI.No: R1763413 l Recruit Express Pte Ltd (Healthcare & Life Science) | 99C4599).

Location: Bukit Timah

Summary:

The Executive Assistant provides high-level administrative support to the school leadership team while also supporting academic operations. This role combines executive-level assistance with academic support functions, ensuring smooth communication, efficient scheduling, and effective coordination of academic and administrative tasks.

Key Responsibilities:

Executive Support

• Manage calendars, appointments, and meetings for the Principal or senior leadership.
• Prepare agendas, take minutes, and follow up on action items for leadership meetings.
• Draft correspondence, reports, memos, and presentations.
• Coordinate travel arrangements and itineraries.
• Serve as the point of contact between leadership and internal/external stakeholders.

Academic Administrative Support

• Assist in the preparation and distribution of academic schedules, timetables, and calendars.
• Support the coordination of academic events, including exams, parent-teacher conferences, and professional development days.
• Help manage academic records, including attendance, student reports, and faculty documentation.
• Liaise with academic departments to support communication and follow-up on academic matters.
• Assist in compiling and formatting data for academic reporting.

General Administration

• Handle sensitive information with confidentiality and discretion.
• Maintain organized digital and physical filing systems.
• Support onboarding processes for new faculty/staff.
• Assist in the preparation and proofreading of school publications and communications.
• Provide administrative support for school accreditation and compliance requirements.

Requirements:

• Bachelor’s degree in Business Administration, Education, or a related field (preferred).
• Minimum 3–5 years of experience as an Executive Assistant or in academic administration.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

salary up to $3800++ 

( Junior /Senior / Supervisor warehouse with experience welcome apply ) 

Warehouse assistant / Senior Warehouse / Logistic Specliast / Junior / Entry level / can apply 

( Jurong ,Tuas , serangoon , tai seng, Jurong East , Woodlands ) Company transport provided 

5 days work week + OT + Good Bonus (Permanent role) 

• Ensure inventory accuracy for warehouse 

• Weekly/monthly stock count and random stock check 

• To support general warehouse operations 

Requirements: 

◾with forklift license or without forklift license welcome apply 

Full Training provided 

Good Pay + OT + Good allowance + High Bonus( Permanemt role ) 

Interested candidates please send an updated Resume / CV in Ms Word format WhatsApp’s your resume to 98332779 (No Calls) 

Consultant in-charge : Quah Li Lian (Lilian) ( Registration No: R1983286 ) 

Key Responsibilities

• Support and supervise production line operations while performing hands-on tasks
• Cover operators when required to maintain production flow and targets
• Monitor line performance, quality, and food safety standards (GMP, hygiene, temperature)
• Conduct routine quality checks and basic corrective actions
• Ensure workplace safety, sanitation, and proper equipment usage
• Train and coach operators on procedures, quality, and safety standards
• Complete production records and support basic inventory and 5S practices
• Escalate operational or quality issues to the Team Leader when needed

Requirements

• Experience in food production or manufacturing environment preferred
• Comfortable working in a chilled/cold environment
• Basic understanding of GMP, food safety, and quality checks
• Able to operate basic production equipment and perform minor troubleshooting
• Good communication, teamwork, and time management skills
• Reliable and detail-oriented

Interested candidates who wish to apply for the above positions, please click "Apply now" 

We regret that only shortlisted candidates will be notified. 

JAC Recruitment Pte. Ltd. 

EA License No: 90C3026

EA Personnel No: R23113652

EA Personnel Name: Wong Yi Lei