Total 5,682 Administrative / Clerical job vacancies

About Company:

Our client is a global provider of mechanical seals, sealing systems, and industrial components. Their core product lines include mechanical seals, bellows, cartridge seals, pump parts, industrial lubricants, and seismic isolation devices. They serve a wide range of industries.

Job Description:

- Data entry and database updates

- Document filing and record management

- General administrative support

- Logistics support

- Simple packing and preparation of products and materials

- Other ad-hoc administrative duties as assigned

Job Requirements:

- Basic computer literacy

- Proficiency in Microsoft Word and Excel

- Ability to perform accurate data entry

- Ability to follow instructions and work independently

- Previous administrative / data entry experience is a plus

- Detail-oriented and organized

- Team player with a positive attitude

- Able to commit to a short-term contract assignment

Compensation:

- Work Location: Pandan Loop

- Working Hours: 8:30 AM - 5:00 PM (Monday to Friday)

- Potential contract extension

- Actual transportation expenses will be reimbursed

About the Role

We are seeking an experienced and adaptable Practice Assistant / Legal Secretary to support Partner Indraneil Ghosh and Special Counsel, Esther Yee in our Singapore office. This is an excellent opportunity to join a high-performing, collaborative team within a top tier law firm.

This is a varied role where you will provide high-quality support to eight fee earners across different levels, while contributing to the smooth operation of a close-knit office. You will work alongside a team of three Practice Assistants in a highly collaborative and supportive team environment.

Key responsibilities:

• Proactive and efficient diary and calendar management
• Coordinating travel arrangements and itineraries
• Preparing engagement letters and assisting with minor document processing
• Opening files, assisting with billing and general matter management
• Liaising confidently with internal stakeholders
• Supporting client events
• Participating in a rotating reception roster (1–2 days per week), including meeting coordination, greeting visitors, and managing calls
• Providing team support and holiday cover for other Practice Assistants as required

About You

You are a collaborative, adaptable and positive team player who enjoys working in a dynamic, people-focused environment.

We are looking for:

• Solid experience as a Practice Assistant/Legal Secretary within a law firm environment
• Experience supporting multiple lawyers at varying levels
• Strong organisational skills and a proactive approach to managing competing priorities
• Experience with billing, file opening and matter administration
• A flexible, “can-do” attitude and willingness to step in and support others
• Ability to build strong relationships
• Business Mandarin language skills would be highly regarded

Who are we?

We are Mallesons. The top-tier independent firm with almost 200 years of history in Australia and internationally. Singapore is our Asia hub as we embrace opportunities across the Asia-Pacific region. We combine our top-tier capability in Australia and Singapore with an international network of relationship firms.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

Webuild careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Next Steps

Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience.

If you have any questions or need any further information, please don’t hesitate to reach out to Sophie Larrett at sophie.larrett@mallesons.com.

If you are not a Singaporean Citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Singapore.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Orang Laut and Malay peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages. 

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email careers@mallesons.com.

Job Scope / Responsibilities

Perform general administrative and clerical duties, including data entry, filing, and document management

Handle incoming and outgoing correspondence such as emails, letters, and phone calls

Maintain accurate records and update internal databases and systems

Prepare basic reports, forms, and documents as required

Assist in scheduling appointments and coordinating meetings

Support daily office operations and provide administrative assistance to the team

Liaise with internal departments and external parties when necessary

Carry out ad-hoc administrative tasks assigned by supervisors

Requirements / Qualifications

Minimum secondary school or equivalent qualification

Basic knowledge of Microsoft Office applications (Word, Excel, Outlook)

Good organizational and time management skills

Able to work independently and as part of a team

Attention to detail and ability to handle routine administrative work

Willingness to learn and take on new tasks

Accounts Executive

·        Handle accounts payable and accounts receivable functions, including invoice processing, payment preparation, and collections.

·        Prepare, record, and reconcile accounting transactions accurately and in a timely manner.

·        Assist in the preparation of financial statements, budgeting, forecasting, and management reports, including P&L and cash flow analysis.

·        Managing company ledgers and day-to-day transactions.

·        Process invoices, payments, receipts and reimbursements.

·        Prepare bank reconciliations and monitor cash flow.

·        Prepare and submit quarterly GST returns.

·        Verify balances in accounting records and rectify discrepancies.

·        Liaise with suppliers and internal departments regarding accounting matters.

·        Prepare financial and management reports as required by management

·        Maintain proper documentation and filing of financial records.

·        Ensure compliance with company policies and accounting procedures

·        And any other ad hoc duties that may be assigned from time to time.

Requirements

·        Diploma/Degree in Accounting, Finance, or related field.

·        Minimum2–3 years of relevant accounting experience in construction industry.

·        Proficient in Microsoft Excel and accounting software (e.g., MYOB, Auto Count)

·        Good understanding of accounting principles and financial reporting.

·        Strong attention to detail and accuracy.

·        Able to work independently and meet deadlines.

·        Good communication and interpersonal skills.

Preferred Qualifications

·        Experience handling full sets of accounts.

·        Knowledge of GST regulations and tax compliance.

·        Experience in payroll processing is an advantage.

We are looking for a self-motivated Finance and HR Executive. You have the chance to be one of our core team to implement systems and procedures to corporatise our business.

Our business includes a retail segment with 2 retail chains selling fast moving consumer goods and religious products, a property rental segment and a direct selling segment.

Responsibilities including but not limited to:

Accounting, General Admin Functions

• Responsible for the full set accounts and day-to-day accounting.
• Perform bookkeeping general ledger, AP, cash management, and bank reconciliation
• Ensure all accounting records are kept up-to-date and maintained promptly and accurately
• Handle all regulatory submissions including GST returns
• Process payments to suppliers
• Liaise with the external auditor and tax agents
• Report to the Directors and handle ad-hoc assignments.

HR Functions

• Responsible for full spectrum of HR function
• Responsible in payroll process, claims expenses, and other related matters
• Manage recruitment cycle including sourcing, arrange for interview, and salary proposal
• Process Work pass application, renewable and cancellation
• Coordinate with insurance agents with regards to cancellation, renewal, new coverage of insurances

Requirements:

• ACCA/Diploma in Accounting or equivalent with 2 years of relevant work experience
• Possess knowledge in GST, Local Tax Regulations, and Singapore Financial Reporting Standards (FRS)
• Self -motivated. well organized, meticulous, and able to multi-task
• Ability to converse and liaise with external vendors and suppliers

Responsibilities:

• Provide general administrative support to Maintenance Department.
• Maintain records of maintenance activities in the appropriate logs.
• Support preparing documentation and reports.
• Assist in regular maintenance inspection and liaise with the vendor for the schedule arrangement.
• Perform other general administrative duties assigned by Superior.

Requirements:

• Superior organizational skills and multitasking abilities.
• Strong communication skills.
• Attention to the little details.
• Problem-solving skills.
• Basic qualification or sufficient experience as an Admin in Construction Sector.

Bayfront Law LLC is seeking a meticulous and organised Administrative Executive to support our client onboarding and Know-Your-Client (KYC) compliance team. Key responsibilities will include conducting client due diligence and KYC checks, reviewing identification documents, corporate records and ownership information and liaising with clients to obtain the necessary information, assisting with preparation of onboarding materials (such as letters of engagement), monitoring and following up on ongoing KYC requirements, and supporting ongoing compliance and administrative functions as required. You will gain good exposure to compliance requirements in a supportive working environment.

Candidates must meet the following requirements:

• Diploma, degree or equivalent qualification

• Strong attention to detail

• Responsible 

• Proficient in Microsoft Office applications and open to learning new applications

• Good organisational and communication skills

• Teamplayer

Applicants are to send their detailed resume by email to enquiries@bayfrontlaw.sg. Please state relevant working experience, and current and expected salary.

We seek your understanding that only shortlisted candidates will be contacted.

Job Descriptions:

• Handle full spectrum of HR administrative functions, in compliance with HR Policies, Audit requirements and legal obligations

• Coordinate with HQ on work pass application, cancellation and renewal

• Manage the end-to-end recruitment and selection process

• Support onboarding & off-boarding of staff, e.g. Orientation, Issue of Contract, Uniform, Locker, Name tag

• Perform an array of administrative tasks, e.g. airport pass application, security clearance for sensitive areas, arrange for foreign workers’ medical check-up, issue of employment contracts and letters, maintain employee record and personnel files etc.)

• Data entry of employee data, training records…etc.

• Prepare attendance report with supporting documents and assist in managing payroll.

• Track staff movement from hiring to resignation and assist with the staff deployment plan

• Work on initiative and exercises like performance appraisals, incentive packages, the nomination of good performers to Client

• Preparation of monthly/Ad hoc reports.

• Assist in conflict resolution

• Purchase stationery items, ensuring all office equipment are working and well maintained

• Any other duties as assigned.

Job Requirements:

• Diploma in HRM or related discipline

• Knowledge of Employment Act

• Proficient in MS Office Applications

• Good interpersonal and communications skills

• Able to commence work immediately

• 5-day work week, 8am to 5:30pm

• Able to commit full time work at Changi Airport

Logistics & Purchasing Admin

Working Days: 5 days, Mon to Thurs 8:30am-6pm &  Fri 8:30am-5:30pm

Working Location: One-North

Salary: $2,800 ~ $3,300

Responsibilities

• Manage phone calls and email enquiries professionally and promptly.
• Attending to office visitors.
• Maintain organised filing systems, both digital and physical.
• Processing of Purchase Requisitions and issuance of Purchase Orders.
• Booking of Customers’ Purchase Orders and coordinate with Finance team for invoicing.
• Responsible for coordinating shipping, receiving deliveries, conducting stock checks, documenting records, and storing inventory.
• Ensure outgoing and incoming shipments are completed on time, within budget and to the exact location.
• Prepare shipping documents (eg. Airway bills, bills of landing, purchase orders, delivery orders, certificate of beneficiary, etc)
• Familiar with shipping incoterms and apply them accurately as required.
• Update, monitor and generate regular reports related to administrative and logistics operations.
• Liaise and negotiate with vendors, suppliers and contractors to ensure service quality and cost efficiency.
• Collaborate and communicate with other departments and regional offices.

Requirements

• Higher Nitec or Diploma in Business Administration, Logistics, Procurement or equivalent.
• At least 2-3 years of relevant work experience is preferred.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Admin & Account Executive

• Working days: 5 days (Mon-Fri, 8am-5pm)
• Location: Tuas
• Basic: $2,900 - $3,400 + AWS

Job Requirements:

• Min. Diploma in Accounting 
• Min. 2 years’ finance/accounting and/or reporting experience

Job Scope:

Finance

Be responsible for the day-to-day transaction processing of the Sales, Purchase and Nominal Ledger and Accounting to ensure the completeness and accuracy of the accounting records, including the following:

• Handling bank receipts and payments & petty cash payments.
• Handling Supplier invoice , delivery order
• Processing expense claims after review.
• Preparing Quotation to customer 
• Update the material cost & labour cost
• Update the accounting entry ( Accounting software : Peachtree )  
• Preparing the report for month end closing
• Handling opening job file 
• Preparing sales invoices 

Admin 

• Manage general communications such as posts, deliveries, couriers, etc. 
• Manage worker dormitory matters.
• Manage supply of stationery and other office supplies   
• Apply and update for Safety Course , Yard entry permit , etc 
• Update for staff personnel information, etc 
• Cover for the Finance & Admin Manager in case of absence
• Carry-out other tasks that can be reasonably expected from this role 

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279

Job Description

• Industry/ Organization Type: Construction and Landscaping
• Position Title: General Admin / Admin Assistant
• Working Location: Ang Mo Kio
• Working Hours: 5 days (Monday – Friday, 9 AM – 6 PM; Friday 8:15 AM – 5:00 PM)
• Salary Package: Basic Salary + AWS + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Perform basic admin tasks (data entry, email replies).
• Answer and route incoming calls.
• Coordinate goods receipt and dispatch.
• Handle document binding, photocopying, and filing.
• Monitor stationery inventory and place orders.
• Prepare courier shipments and documents.
• Assist with hospitality duties and pantry upkeep.
• Any ad hoc duties assigned.

APPLY NOW!!!

• 1 year of relevant administrative experience is an advantage.
• Basic proficiency in office administrative tasks and document handling
• Candidates without relevant experience are welcome to apply (training will be provided).

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #83107 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Angel Lim | EA Reg No.: R1769781

• Provide day to day support of HR and administrative functions

• Strong administrative skills with high attention to detail
• Ability to handle confidential information with discretion and integrity
• Effective communicator across internal teams and external vendors

• Location: 3 Depot Close
• Working Hour: Mon-Fri : 8.30am to 6pm

Working Location: Tuas

Working Hours: 8.30am- 6pm

Salary: $2000 - $3000

Responsibilities

• Collate vehicle registration documents such as VPC, Insurance, TCOE, and ACRA from customers or finance companies to prepare for vehicle registration

• Issue invoices and delivery orders, and compile them into delivery pouches for Sales Consultant distribution

• Prepare Vitas documentation for vehicle inspection and submit to LTA

• Prepare and submit documentation for new vehicle registrations accurately and timely

• Prepare and process sales documentation including sales contracts, quotations, and invoices to support sales transactions

• Organize and maintain filing systems for easy retrieval of sales-related documents

• Maintain detailed records of all sales transactions and vehicle registrations

• Manage multiple tasks efficiently in a fast-paced environment to support sales operations

• Perform other ad hoc tasks as assigned to support the sales team

Requirement:

• Strong organizational skills with attention to detail to ensure accuracy in documentation and record keeping

• At least 2 years of experience in sales administration or support, preferably in the automotive industry

By submitting any application or résumé to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
We regret to inform you that only shortlisted candidates will be notified. All applications will be treated with the strictest confidence.

EA Personnel Name: Lian Ching Huey (Joanne)
EA Personnel No: R25130004
EA License No: 16C8004

· Support quarterly GST submission and receivables

· Perform Accounts Payable function (i.e process invoices and payments)

· Manage month end close process and ensure all journals, bank reconciliations & etc

· Prepare monthly management reports

· Preparing documents for annual audits and liaising with auditors

· Ensuring compliance with current accounting standards

· Assist in any other ad-hoc duties as assigned

· Prepare software Skills MYOB Software , IFCA ,Others

. Respond to vendor and customer inquiries regarding billing and payment status

. Handle general office administration and provide ad‑hoc support for finance and administrative activities

· At least 3 years of working experience in Building & Construction

Key Responsibilities: