Job Title: HR Assistant cum Admin

Job Scope / Responsibilities:

1. HR Support

• Assist in recruitment activities (job posting, scheduling interviews, preparing documents).
• Maintain and update employee records (attendance, leave, personal files).
• Prepare HR-related letters (appointment, confirmation, resignation, etc.).
• Support onboarding and offboarding processes.
• Assist in payroll preparation (timesheet collection, data entry, etc.).

1. Administration Support

• Handle office administrative tasks (filing, data entry, stationery, office supplies).
• Assist in arranging meetings, travel bookings, and other logistics.
• Support management in preparing reports and documentation.
• Coordinate with external vendors/service providers when required.

1. General Duties

• Answer phone calls, emails, and general inquiries.
• Ensure proper documentation and record-keeping.
• Any other ad hoc duties assigned by HR Manager / Management.

Requirements (Optional Section):

• Min. Diploma / Certificate in HR / Business Admin or related field.
• Proficient in MS Office (Word, Excel, Outlook).
• Good communication and interpersonal skills.
• Able to multitask and work independently.

• HR Operations: Maintenance of employees' data, preparation of employment documents, employee disciplinary matters, employees' queries, management of full set of work passes in construction sector and preparation of weekly/monthly HR reports (Info-Tech Software).

• Talent Acquisition: Manage the end-to-end recruitment process including advertising, shortlisting, interviewing, and onboarding.

• Learning and Development: Work with department heads to arrange employees for training (CSOC, BCSS, Work at Height and etc.)

• Claim Management: Submission of necessary claims, including but not limited to insurance, work injury and statutory claims.

• Compensation and Benefits: Preparation of salary proposals, support the annual appraisal process

• Employee Engagement: Plan and organise employee engagement activities and/or events.

• Payroll: Manage payroll process (Using Info-tech System), preparation of payroll reports

• Administration: Oversee dormitory and housing renewals, and manage the assignment and registration of new workers into dormitories. Coordinate festive purchases, catering bookings, and other related arrangements.

• Any other ad-hoc duties as assigned

Responsibilities:

• Drive manpower development goals in designated markets through agent expansion and agent management

• Manage the full recruitment process, including applications, interviews, and onboarding arrangements

• Maintain and safeguard company personnel records to ensure completeness and confidentiality

• Draft, review, and manage employment contracts in compliance with legal requirements and company policies

• Assist in developing HR policies and procedures to improve organizational efficiency

• Liaise with government authorities to ensure compliance in foreign worker recruitment

Requirements:

• Minimum of a recognized diploma (Bachelor’s degree preferred)

• At least 2 years of experience in human resources or foreign worker recruitment

• Familiarity with EduTrust (Standard 3) and agent management systems is an added advantage

• Strong ability to build and maintain solid relationships with agents and institutional partners

• Excellent communication and coordination skills

Responsibilities including but not limited to:

• In charge of full spectrum of recruitment cycle including preparing and posting of job descriptions, interviewing, and handling on / off-boarding
• Process employee data in the HRIS system and monthly payroll to ensure its accuracy
• Coordinate the day-to-day workflow of subordinates in the HR department
• Provide advisories to the management with regard to employment issues which includes labour legislations, best local labour practices, company manpower practices and ensure legal compliances with all statutory requirements
• Reviewing human resources policies and procedures
• Hands on with HR issues such as employee relations, grievances, complaints and provide counselling / guidance
• Prepare and discuss on regular HR reports
• Monitor performance, identify and facilitate opportunities to increase productivity and efficiency
• Maintain employee morale by fostering a positive working environment through effective leadership and teamwork
• Main point of contact for all employee relations matters
• Perform any other related duties as and when assigned by the management
• Timely submission of claims and training grants to various government agencies / statutory bodies
• Submission of various statutory surveys

Requirements：

• Bachelor’s degree in Human Resources or related disciplines
• Minimum 5 years of HR experience
• Excellent verbal and written communication skills
• High degree of integrity and discipline
• Ability to create, present and execute ideas, reports, and budgets
• Ability to work both independently and collaboratively in a fast-paced environment
• Proficient with Microsoft Office Suite especially Word and Excel
• Strong knowledge in local employment laws and best practice

Working Hours

Monday – Friday
9:00am – 6:00pm

Key Responsibilities

• Source and screen candidates
• Conduct initial phone screenings
• Post job advertisements
• Coordinate interviews
• Maintain accurate candidate records
• Perform administrative duties
• Assist with ad-hoc projects

Requirements

• Min GCE 'A' Level, Diploma, or Degree qualification in any discipline
• Interest in Human Resources and Talent Acquisition

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026  

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

About the Role

We are looking for a meticulous and dependable Payroll Executive to manage end-to-end payroll administration. You will handle the full payroll cycle — from processing monthly salaries and CPF submissions to managing statutory claims and coordinating with Finance.

What You Will Do

Payroll Processing & Administration

• Manage end-to-end payroll administration including CPF contributions and tax submissions using SAP payroll software
• Process monthly ESS claims such as flexi benefits, dental, and handphone claims
• Process and verify statutory claims including National Service Leave, Government-Paid Childcare Leave, Maternity Leave, and other applicable leave schemes
• Maintain accurate and up-to-date archival of all payroll records

Reporting & Reconciliation

• Prepare monthly headcount reports, payroll reconciliation reports, and other payroll-related reports
• Coordinate with the Finance Department on monthly treasury provisions for payroll activities
• Ensure timely and accurate general ledger journal generation to Finance upon completion of payroll processing

Stakeholder Support

• Attend to employee queries on salary, payslips, and payroll-related matters promptly and professionally
• Assist with auditor queries during payroll-related audit exercises
• Work closely and proactively with internal teams to resolve payroll issues, system errors, and support system upgrades and enhancements

Ad-hoc Support

• Handle other ad-hoc assignments as directed by the supervisor

What We Are Looking For

• Diploma or Degree in Human Resource Management, Accounting, Business Administration, or a related field
• 0 to 2 years of payroll or HR administration experience.
• Experience with SAP payroll software is an advantage
• Proactive, discreet, and able to handle confidential payroll information with integrity
• Singaporeans Only

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec’s Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.
• Delete personal data as it is not required at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781

Company Overview

Alexis Enterprise Pte Ltd is a trusted logistics partner with 20 trucks and 20 staff. Since 2014, it has grown steadily, delivering innovative solutions to meet client needs in the logistics sector.

Job Summary

Join a logistics company as an HR / Finance Admin Executive supporting daily HR, finance, administrative, and customer service functions to ensure smooth operations.

Responsibilities

• Manage staff leave records, medical certificates, attendance, and related HR documentation accurately to maintain compliance
• Maintain and organize employee records and filing systems for easy retrieval and audit readiness
• Assist with general HR administrative tasks to support the HR team’s daily operations
• Perform basic finance and accounting administrative tasks using the Xero finance application to support financial accuracy
• Track invoices, payments, and finance documents to ensure timely processing and record-keeping
• Provide general office administrative support to maintain an efficient work environment
• Communicate professionally with clients and customers to address inquiries and support service delivery
• Coordinate with internal teams on logistics-related matters to facilitate smooth operations
• Maintain and organize documents using Microsoft Office and Google Drive applications for accessibility and version control

Required competencies and certifications

• Proficiency in Microsoft Office applications including Word, Excel, and Outlook to perform documentation and communication tasks
• Familiarity with Google Drive / Google Workspace applications to manage and share documents effectively

Preferred competencies and qualifications

• Experience using Xero finance application to support finance-related tasks
• Prior experience in logistics, HR, finance, or administrative roles to enhance job performance

Other Information

Working Hours

• Monday to Friday: 8:00am to 5:00pm
• Saturday: Half day until 12:00pm, with option to work from home

Work Location

• Office located at Tagore Lane

Salary

• $2,500 to $2,800, depending on experience

Human Resource Responsibilities

- Handle full spectrum of HR functions including recruitment, onboarding, confirmation, resignation, and

offboarding.

- Prepare employment contracts, HR letters, and maintain employee records.

- Process monthly payroll, overtime, leave records, and attendance.

- Administer employee benefits, insurance, work passes, and medical claims.

- Coordinate training arrangements and maintain training records.

- Support performance appraisal and employee engagement activities.

- Ensure compliance with company policies and Singapore MOM regulations.

- Liaise with government agencies and external vendors when required.

Administrative Responsibilities

- Manage office administration and general office maintenance.

- Purchase and maintain office supplies, pantry items, uniforms, and PPE.

- Coordinate company events, meetings, and staff welfare activities.

- Handle incoming calls, emails, courier services, and filing systems.

- Arrange air tickets and hotel bookings for staff travelling overseas for business purposes.

Requirements

- Diploma or relevant qualification in Human Resource, Business Administration, or related field.

- Minimum 1–3 years of HR/Admin experience, preferably in manufacturing or precision engineering

industry.

- Familiar with MOM regulations and payroll processing. Knowledge of Info tech will be added adavantage.

- Proficient in Microsoft Office applications.

- Good communication, organizational, and multitasking skills.

Benefit:

. Annual Leave 14 – 21 days

. Medical Claim $300 per year

. AWS and Performance Bonus

. Stable and Established Company

. Working hours: Monday – Friday 8:30am – 6pm

. Work location: Woodlands

Our client is a local company in the electronics manufacturing industry. Due to their current expansion plan, they are looking for a HRBP to join their HR team, in hopes of developing the current high performing team. They are located in the Central – easily accessible.

Key Responsibilities of HRBP:

Strategic HR Business Partnering

• Partner closely with the founders to develop and execute people strategies aligned with business growth and organizational objectives.
• Design and implement scalable HR frameworks, including organizational structures, job grading, compensation, and performance management.
• Support global business expansion by overseeing HR operations, payroll, compliance, and employment practices across Singapore, the Americas, and other international markets.

Talent Acquisition & Employer Branding

• Manage the full recruitment lifecycle for highly specialized technical and commercial roles, including Physical AI, robotics, power electronics, and business development.
• Leverage AI-powered recruitment tools to enhance candidate sourcing, screening, talent mapping, and engagement.
• Strengthen the company's employer brand by promoting its vision and value proposition to attract top global talent.

Talent Management & Employee Experience

• Foster a high-performance culture centered on ownership, collaboration, innovation, and accountability.
• Develop competitive compensation, benefits, and equity (ESOP) programmes to attract and retain key talent.
• Drive performance management, employee development, and continuous feedback initiatives to support long-term career growth.

HR Operations & Digital Transformation

• Manage and optimize HR systems, including HRIS, ATS, and performance management platforms, while driving HR process automation through AI-enabled technologies.
• Utilize people analytics to monitor workforce trends, improve hiring effectiveness, support retention strategies, and provide data-driven HR insights.

Requirements

• Degree in Human Resources, or a related discipline.
• Minimum 3-5 years of HRBP experience
• Excellent stakeholder management skills

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R25157612 (Lim Yong Kang)

Company Overview

Mossad Services was established in Singapore in 1988 to deliver IT, Structured Cabling, and Telecommunication services. It now offers full IT, Network, Telecommunication solutions, and Strategic IT Outsourcing services.

Job Summary

We are seeking a detail-oriented and organized HR Administrative Assistant to support our Human Resources team. In this role, you will be the backbone of our daily HR operations, handling everything from managing employee records and coordinating onboarding to acting as a welcoming first-point-of-contact for employee inquiries.

Responsibilities

• Maintain accurate and up-to-date physical and digital employee records, including contracts, performance reviews, and PTO logs, to ensure reliable HR documentation
• Enter and verify daily data into the Human Resources Information System (HRIS) to maintain data integrity and support HR processes
• Prepare HR documents such as employment verification letters, onboarding and offboarding forms, timesheets, claim forms, and company announcements to facilitate smooth HR operations
• Manage the HR team’s calendar by scheduling meetings and coordinating internal events or training sessions to optimize team productivity
• Coordinate onboarding activities by scheduling orientation sessions, setting up workstations, and preparing welcome kits to ensure new hires are well-integrated
• Assist new employees in completing required paperwork and provide guidance on basic company policies to support their transition
• Support recruitment by helping recruiters schedule interviews, communicating with candidates, and posting job openings on recruitment platforms to streamline hiring
• Serve as a reliable first point-of-contact for employee inquiries related to staff welfare, benefits, company policies, and time-off requests to enhance employee relations
• Assist with compliance by supporting workplace postings and audits in accordance with local labour laws to maintain regulatory standards
• Support benefits administration and open enrollment logistics to ensure accurate and timely employee benefits management

Preferred Competencies and Qualifications

• 1–3 years of experience in administrative assistant, office coordinator, or HR support roles to demonstrate relevant work exposure
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google apps (Forms, Sheets, Drive) to efficiently handle HR tasks
• Strong interpersonal skills to communicate effectively with employees and team members
• Exceptional organizational skills to manage multiple tasks and maintain order in HR operations
• Proven ability to handle sensitive and confidential information with professionalism and discretion

Our client is a a German Global MNC with an expertise in specialty glass, glass-ceramics, and electronic components. Due to business needs, they are looking to recruit a HR Generalist (Payroll) to be part of their team for ongoing transformation projects. They are located in the North (Admiralty).

The HR Generalist (Payroll) will be responsible for:

• Manage the full recruitment cycle, including job postings, candidate screening, interview coordination, offer management, onboarding, and new hire orientation.
• Maintain accurate employee records and oversee the employee lifecycle, including performance reviews, confirmations, transfers, promotions, and offboarding.
• Process monthly payroll, CPF contributions, tax submissions, employee benefits, and reimbursement claims.
• Ensure compliance with Singapore employment legislation and company HR policies while maintaining accurate HR documentation.
• Serve as the primary point of contact for employee queries, support employee engagement initiatives, and foster a positive workplace culture.
• Coordinate training and development programmes to support employees' professional growth.
• Maintain and update HR Information Systems (HRIS), ensuring data accuracy and generating HR reports as required.
  Participate in HR projects and support process improvement initiatives as assigned.

Requirements

• Diploma or Degree in Human Resources, Business Administration, or a related discipline.
• At least 3–4 years of experience in a full-spectrum HR role.
• Good understanding of Singapore Employment Act, payroll administration, CPF regulations, and HR best practices.
• Proficient in Microsoft Office and HRIS; experience with payroll systems is an advantage.
• A proactive team player who thrives in a dynamic and fast-paced environment.

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.
We regret that only shortlisted candidate will be notified.

Email Address: jobs@recruitpedia.sg

Recruitpedia Pte. Ltd.
EA License No. 19C9682
EA Reg. No. R25157612 (Lim Yong Kang)

HR & Admin Assistant

Job Responsibilities

1. Human Resource Administration

• Assist in work pass application, renewal, and documentation preparation.
• Maintain and update employee records, leave records, and HR documentation.
• Coordinate staff training courses, certifications, and examination arrangements.
• Assist in probation and annual appraisal documentation follow-up.
• Prepare monthly HR reports and KPI data compilation.
• Monitor and update staff attendance and work schedules.
• Prepare HR memos, staff announcements, and internal communications.

2. Administrative & Office Coordination

• Arrange flight bookings, hotel reservations, transport, visas, and Singapore Arrival Cards for staff, customers, suppliers, and overseas visitors.
• Coordinate company events, festive activities, and gift arrangements.
• Arrange flower stands, corporate gifts, refreshments, and meeting support.
• Support exhibition preparation, including catalogue arrangement, packing, and logistics coordination.
• Handle filing, scanning, document control, and office administrative support.

3. Vendor & Procurement Coordination

• Source quotations from vendors and suppliers for comparison.
• Follow up on purchase requests, service renewals, and maintenance schedules.
• Coordinate with vendors for office maintenance, servicing, and project arrangements.
• Prepare supporting documents for management approval.
• Assist in insurance renewal quotation comparison and documentation preparation.

4. Compliance & Documentation Support

• Assist in preparing supporting documents for ISO, BizSafe, audits, and government grant submissions.
• Maintain records for training, certifications, insurance, and compliance-related documentation.
• Coordinate servicing schedules for fire extinguishers, hosereels, air-conditioning, elevator maintenance, and office facilities.
• Maintain and monitor company first aid box and emergency supplies.

5. General Operations Support

• Coordinate courier arrangements and logistics support when required.
• Assist departments with administrative and operational coordination.
• Perform any other ad-hoc duties assigned by management.

Job Description & Requirements

Responsibilities:

• Provide HR business partnering support to assigned divisions and departments.
• Manage recruitment activities for specialist and non-specialist positions, including candidate sourcing, screening, and coordination.
• Support talent acquisition initiatives and candidate management processes.
• Coordinate employee engagement activities and onboarding programs.
• Process medical manpower listings and maintain accurate staffing records and reports.

Requirements:

• Min Degree In HR /Business or related field
• Min 4 years of relevant HR experience in Healthcare environment
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with database management systems will be advantage

To submit your application, please apply online to apply@rn-care.com or call +(65) 6513 5697 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd
EA License No: 17C8900

Our client is a prominent Singapore-headquartered organization and a leading player in its field.

Here is an opportunity to join them to head the HR Shared Services function and be part of their dynamic HR team. This role will lead a team to provide HR operational support across the entire employee life cycle.

Some of the key responsibilities will include:

• Provide strong leadership to the team to deliver quality and timely HR services including payroll, onboarding, work pass, benefits & awards administration, learning and development support and handling employee queries
• Build solid partnerships with the broader HR team to allow greater collaboration and enhance service delivery
• Drive continuous process improvement and HR projects to achieve operational excellence
• Ensure compliance with HR policy and regulatory requirements while meeting service deliverables

To be eligible for this role you will require:

• Degree qualified with solid understanding of HR Operations and Service Delivery, preferably from a Shared Services environment
• Proven leadership experience especially mentoring large teams in complex organisations will be beneficial
• Solid understanding of local labour laws and legislations
• Experience in driving process improvement and change initiatives
• Good organizational skills with the ability to multi-task to manage multiple projects while maintaining a close attention to detail.
• Excellent stakeholder management skills and the ability to influence at the senior level

Please contact Lucy James by emailing your cv directly in word format with job reference no. JOB-15565 to hrcareers-sg@theedgepartnership.com

Please note that due to the high number of applications only shortlisted candidates will be contacted. If you do not hear from us in the next 5 business days we regret to inform you that your application for this position was unsuccessful.

EA License Number: 16S8131

Recruiter License Number: R24125836

Location: Tai Seng (North East)
Position: HR Executive (Payroll) - CK (JobID: 20280)
Salary: basic up $4,500 + AWS + VB (5-7 months) + allowances

Responsibilities:

Key Responsibilities

-Manage and process payroll accurately and timely, including compliance with statutory requirements and Personal Income Tax (PIT) regulations. Candidates with experience in Singapore, Malaysia, Vietnam, and/or Thailand payroll and tax regulations are preferred.

-Support corporate tax (CIT), personal income tax (PIT), withholding tax, and other tax-related matters, ensuring compliance with local regulations.

-Assist with basic accounting functions, including financial record maintenance, reconciliations, and coordination with finance stakeholders where required.

-Maintain accurate and up-to-date employee records, ensuring data integrity and confidentiality.

-Review, update, and administer HR policies, procedures, and employee documentation to ensure compliance with company and regulatory requirements.

-Compile, analyze, and maintain HR and business-related data for reporting, statistical analysis, and management reporting purposes.

- Monitor changes in employment legislation and regulatory requirements, ensuring HR practices remain compliant with applicable Employment Acts and labor regulations.

- Provide administrative support and handle ad-hoc HR and administrative duties as assigned.

Requirements:
-Minimum Diploma in Human Resource Management, Business Administration, Accounting, Finance, or a related discipline, with at least 2 years of relevant HR, payroll, administration, or accounting experience.

-Knowledge of payroll processing and statutory requirements, including personal income tax, corporate tax, withholding tax, and related compliance matters.

- Basic knowledge in Accounting

-Familiarity with Singapore MOM regulations, Employment Act requirements, and HR best practices.

-Experience with Infotech payroll and HR systems will be an advantage.

-Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.

-Strong attention to detail, analytical skills, and the ability to handle confidential information with discretion.

-Positive attitude with the ability to work independently, manage multiple priorities, and perform effectively under pressure.

- Good interpersonal, communication, and stakeholder management skills.

-Willingness and flexibility to travel when required.

Interested applicants please send your resume to  Calista@pasona.com.sg  with email subject header "Job Application for HR Executive (Payroll) - CK ".

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Pasona Singapore Pte. Ltd.

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