Total 22,021 executive assistant job vacancies in Australia

We are metal stamping manufacturing for automobile industry plant at Telok Panglima Garang looking for the right candidates to join us on the following position. 本公司為一間外資臺灣公司專門制造汽車零件, 供應于國内國產車及日本汽車工業。

Job Descriptions / Requirement 工作述求&要求:

1. 生产主管 / Production Supervisor

2. 助理 / 文员 / Assistant / Clerk

• 拥有 SPM 文凭或以上学历

SPM qualification or above

• 负责安排及协调生产线运作

Plan and coordinate production line operations

• 须能以中文、英文及马来文进行沟通及书写

Able to communicate and write in Chinese, English, and Bahasa Malaysia

• 具备基本分析能力及解决问题能力

Possess basic analytical and problem-solving skills

• 懂得操作电脑

Computer literate

• 有无经验均可申请

Fresh graduates and candidates with or without experience are welcome

• 负责电话接听、邮件收发与回复，记录来访及留言信息

Handle phone calls, emails, and visitor messages professionally.

• 协助执行部门日常沟通，例如整理KPI、跟进项目进度、跨团队协作

Support day-to-day operations: tracking KPIs, monitoring project progress, and collaborating across teams.

• 学习能力强、适应力好，沟通表达顺畅

Strong learning ability, adaptability, and communication skills

How to Apply 应聘方式:

Email resume to account@chaoyuanind.com with the subject line “Production Supervisor / Assistant /Clerk Application – [Your Name]”

We will review your resume shortly.

将简历发送至 account@chaoyuanind.com，邮件标题请注明“生产主管/助理/文员”

我们将尽快安排初步面试.

Perks & Benefits

• Flexible working hours
• Medical insurance 医药保险
• Personal leave
• Daily & OT Meal Allowance 食物津贴
• Other Allowance
• Personal Accident Insurance 意外险
• Group Hospitalization Scheme 住院津贴
• 5 Days Work 五天制

• Arrange sea shipments for import and export taks
• Involve in daily shipment problem solving and follow up
• Assist in declaration for k1, K2, K3 etc
• Liaise with all relevant parties for proper documentation and arrangement of shipments
• Manage and monitor daily shipments and update customers for all deliveries in timely manner
• Handle costing, billing documentation and payment for shipments
• Handle and resolve customer complaints or inquiries via email or phone in timely manner

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Flexible working hours
• Medical insurance
• Open culture
• Personal development opportunities
• Disability benefits
• Paid training and development

Role Overview

We are seeking a reliable, efficient, and multi-tasking Executive to manage our daily accounting records, HR duties, general administration, and office operations. This position is perfect for a quick learner with an exceptional attitude who values a supportive environment over formal degrees. Everything is already organized, structured, and in place; your core responsibility will be to monitor, update, and input daily data. If you have a basic foundation in accounting and possess high integrity, we will provide comprehensive in-house training, step-by-step guidance, and continuous team support to ensure your success.

Summary of Responsibilities

• Accounts & Bookkeeping: Perform basic bookkeeping, input routine daily financial transactions, and update internal sheets.
• HR & Statutory Compliance: Manage payroll data and coordinate directly with statutory bodies including KWSP, LHDN, and PERKESO.
• Office & Admin Management: Oversee daily office operations, monitor administrative tasks, and keep communication channels organized.
• Data Management: Maintain, input, and update company records using existing Excel templates and manual logging systems.
• Client & Partner Liaison: Professionally correspond with overseas clients and external local partners.

Detailed Breakdown of Duties

Note: This list outlines the core functions of the role but is not exhaustive. Responsibilities may evolve, and you will have the opportunity to learn new workflows and handle ad-hoc operational tasks as needed.

Accounts & Bookkeeping Support

• Data logging: Update daily transactions in accounts payable (AP) and accounts receivable (AR).
• Reconciliation: Verify monthly bank statements against company accounting records and receipts.
• Claims tracking and processing: Review, verify, and disburse staff expense claims.
• Invoicing: Generate client invoices, track billing milestones, and send payment reminders.

HR & Payroll Support

• Payroll processing: Compute monthly salaries and deductions.
• Statutory contributions: Process and submit monthly EPF, SOCSO, EIS, and PCB payments accurately.
• Onboarding logistics: Prepare workstations, access cards, and welcome kits for new hires.
• Offboarding tracking: Coordinate exit checklists, return of company assets, and final salary calculations.
• Leave administration: Track staff annual leave, medical certificates (MC), and attendance records.

Client Liaison & Communication

• Client correspondence: Professionally manage email communications and routine inquiries from overseas clients.
• Partner coordination: Act as a reliable point of contact for external local business partners.
• Inbound screening: Screen incoming phone calls, manage corporate mail, and coordinate courier services.

Administrative & Office Management

• Data filing: Maintain digital and physical storage systems for corporate, employee personnel files, and financial records.
• Scheduling: Coordinate company calendars and arrange travel logistics.
• Inventory control: Monitor, order, and restock office supplies, stationery, and pantry goods.
• Vendor management: Coordinate with building management, cleaning services, and IT support technicians.
• Facilities upkeep: Schedule routine maintenance for office equipment, air conditioners, and security systems.
• Event execution: Set up logistics for staff meetings, team lunches, and internal company events.
• Growth & Ad-hoc support: Proactively manage new internal workflows and readily adapt to ad-hoc projects or daily problem-solving tasks as operations scale.

Job Requirements

• Language Proficiency: High proficiency in English (for overseas client communication) and Bahasa Malaysia (for statutory and government body interactions).
• Skills & Software: A basic understanding of bookkeeping or accounting principles is required.
• Experience Over Education: Practical work experience and a positive, proactive attitude are highly preferred over formal educational papers.
• Mindset & Core Values: High integrity to manage highly private and confidential company data.
• Work Style: Comfortable working with manual data-keeping methods (no heavy ERP systems; entirely Excel and manual sheets).
• Personality: A quick learner who is highly organized, adaptive, agile, and eager to pick up new processes.

Nice-to-Have Skills (Not Mandatory)

• Ability to speak Mandarin (to assist with our client based in China).
• Basic or beginner-level familiarity with AutoCount software.

What We Offer

• Full in-house guidance, training, and step-by-step onboarding support.
• Structured, stable, and ready-to-use workflows and tracking systems.
• A trusted environment where good attitude, continuous learning, and hard work are directly rewarded.

Job Responsibilities:

• Generate Sales Invoice via ESnD system and print.
• Perform posting of Sales Invoice and Credit Note via SQL system.
• Cross check daily Sales Invoice vs excel sheet.
• Compile Sales Invoice for filing and records.
• Do checking SQL on Sales Invoice and Credit Note, those running number misplaced need to reprint.  
• Perform ESnD month end closing.
• Key in stock return data due to expiry or damage stock into ESnD and SQL system.
• Generate monthly stock expiry report to FNBM.
• Check and file all Delivery Order (red copy) included misplaced copy.
• Ad hoc tasks delegated from the supervisor or Management as and when required.

Perks & Benefits

• Medical
• EPF
• Sosco

Account Payables

• Handle invoices and maintain proper filing.
• Update and manage administrative accounting tasks.
• Double check details in cheques received are correct before banked in, arrange bank in for post-dated cheques.
• To generate supplier’s aging report, check completeness of documentation.
• Assist in process Principal’s payments, claims.
• Extract and tally Principal’s Claim Report with EPI Aging.
• Extract Credit Note from SQL, Issue DN for subsidized items. Prepare Excel Worksheet before process payment
• Process Transporter record calculation

Account Receivables

• Check & ensure daily Cash collected tally with record (Backup)
• Send Reminder Letter to Customers by Post
• Prepare Credit Note to Principals

General Ledger

• Prepare Journal Entries – Hire Purchase Interest, Term Loan Interest, fixed deposit interest
• To perform any ad hoc assignment as may be required by Management.

REQUIREMENTS:

• Possess at least a Diploma/Degree in Accounting or equivalent.
• Have comprehensive understanding of financial services functions and general accounting knowledge and experience.
• Minimum 2 years working experience with financial accounting.
• Able to work independently with minimum supervision.
• Computer literate, and proficient in Microsoft Excel and SQL Accounting system etc.
• Good communication and interpersonal skills.

Perks & Benefits

• Medical
• EPF
• Sosco

我們正在尋找一位充滿活力、雄心勃勃、渴望成長的人才加入我們的團隊。成功入選者將負責：-

職位描述

• 確保總帳、應收帳款和應付帳款等帳戶資料輸入正確、及時地記錄和編制。
• 確保按時完成每月和年度管理帳目，以便提交審計。
• 分析成本並確保所有成本均被準確識別和記錄。
• 控制和管理帳戶的端到端財務流程，包括收款、付款、每月結算活動和資產負債表核對。
• 協助每月薪資準備，並核實所有法定信函 PCB、EPF、SOCSO、EIS。
• 必要時協助處理人力資源事務，並提供管理階層行政支援。
• 根據管理層的要求，在會議上提交相關文件和報告。
• 對公司資訊謹慎處理，並始終維護公司利益。
• 承擔上級不時指派的臨時專案或其他任務。

要求：

• 應徵者必須至少擁有金融/會計或相關專業的文憑/學士學位/專業學位。
• 至少3年工作經驗
• 具備電腦操作能力，熟練微軟辦公室軟體。
• 能夠獨立工作，無需過多監督
• 守時，擁有積極主動的工作態度，並且能夠尋找創新性的解決方案。
• 優先考慮能夠立即開始工作的人。
• 人際溝通能力強，以結果為導向，具備團隊合作精神。

福利待遇

• 員工權益
• 個人休假
• 開放文化
• 個人發展機會

We are looking for a responsible and motivated Office Administrator /Office Assistant to support daily administrative and office operations.

Key Responsibilities

1. Administrative & Office Support:

•Assist in daily office administrative tasks and general office operations.

•Handle phone calls, emails, courier arrangements, and document distribution.

•Support filing and organization of physical and digital documents.

2. Documentation & Data Entry:

•Assist in preparing quotations, invoices, purchase orders, and other documents.

•Perform data entry and maintain accurate records.

•Support document checking, scanning, and archiving.

3. Finance & Admin Assistance:

•Assist with basic billing administration and payment follow-ups.

•Help prepare simple reports and administrative summaries.

•Support coordination with internal teams and vendors.

4. Help coordinate meetings, internal activities, and company events.

•Support office supply management.

5. Learning & Support Tasks:

•Perform ad-hoc tasks as assigned by supervisors.

•Learn company procedures, office systems .

Requirements:

•Currently pursuing Diploma or Bachelor’s Degree in Business Administration, Management, Accounting, Marketing or related fields.

•Basic knowledge of Microsoft Office (Word, Excel).

•Good communication skills in English.

•Responsible, detail-oriented, and Able to work well in a team.

Perks & Benefits

• Nearby public transport
• Central location
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Open culture
• Personal development opportunities

Responsibilities:

• Handle daily accounting functions, data entry, filing, maintain and update accounting records
• Enter all transactions detail accurately into accounting system
• Preparing payments in the bank portal - maker level
• Run monthly bank reconciliation in system and any discrepancies need to be checked and corrected
• To maintain systematic filing of all accounting records and documents
• Check and record staff claims
• Provide administration support
• Other ad hoc tasks assign from time to time.

Requirements: 

• Primary Language : Mandarin (As require to liaise with Mandarin speaking clients) 
• Secondary Language(s) : English and Bahasa Malaysia. 
• Experience: Fresh Graduates/ At least 1 Year(s) of working experience in the related field is required for this position. 
• Preferably Junior Executive specialized in Clerical/Administrative Support or equivalent. 
• Candidate must possess at least Higher Secondary/STPM/"A" Level/Pre-U, Diploma/Advanced/Higher /Graduate Diploma in Business Studies/ Administration/Management or equivalent. 
• Excel in MS Office (MS Excel and MS PowerPoint, in particular). Good time management skills and the ability to prioritize work.
• Full-Time position(s) available.

Prerequisite: 

• We are looking for talented people with: 

   * Good time management skills and the ability to prioritize work. 

    * Attention to detail and problem solving skills. 

     * A positive attitude and focus towards achieving success. 

      * Ambitious in building a long-term sales career. 

• Lucrative monthly income, excellent commission system, personal development path and career growth. 
• This position leads to a managerial role as the next career move. 

 # Click "Apply Now" if you are keen to join us.

Benefits: 

• Basic + Incentive!! 
• Attractive bonus 
• Company trip opportunity 
• Friendly and positive company culture 
• Good working environment 
• Work life balance

We are looking for a responsible and detail-oriented Accounts Assistant (Site Costing) to join our growing team.

Key Responsibilities

• Prepare and monitor project/site costing.
• Analyze project costs and identify cost variances.
• Verify supplier invoices, purchase orders, and delivery orders.
• Prepare costing reports for management.
• Monitor material, labour, and subcontractor costs.
• Assist in monthly account closing and account reconciliations.
• Prepare SST reports and assist in SST submission, ensuring compliance with the latest regulations.
• Maintain accurate accounting and costing records.
• Coordinate with Project Managers, Site Engineers, Purchasing Department, and external auditors/tax agents when required.
• Perform other ad hoc duties assigned by management.

Requirements

1. Diploma or Degree in Accounting, Finance, or related field.
2. Minimum 1–3 years of relevant working experience.
3. Experience in the construction industry and project/site costing is an added advantage.
4. Knowledge of SST preparation and compliance is preferred.
5. Proficient in Microsoft Excel and accounting software (AutoCount)
6. Strong analytical, organizational, and communication skills.
7. Responsible, detail-oriented, and able to work independently while meeting deadlines.

Benefits

• Competitive salary
• EPF, SOCSO & EIS
• Annual Leave & Medical Leave
• Career advancement opportunities
• Friendly and supportive working environment

工作範圍：

• 良好的管理技能和領導才能
• 積極主動，能夠承受壓力
• 結果導向，專注於主要任務
• 負責學術部門的日常運作並監督學術人員。
• 確保參與培訓、評估和內部核查的工作人員能夠取得並定期參與持續改進活動。
• 確保為新任和經驗不足的講師以及內部審核人員提供充分有效的支持，以確認其決定。
• 確保學生的專案和準備好的實務作業按時提交
• 確保外部核查機構要求的任何糾正措施均在約定時限內得到落實。
• 具備汽車產業知識者優先考慮
• 精通英語和馬來語
• 最低學歷要求為大專或以上，專業不限。五年以上員工管理經驗。

福利待遇

• 個人休假
• 開放文化
• 個人發展機會

1. Manage daily operations of TikTok Shop, Shopee and company website.
2. Upload and maintain product listings, pricing, stock and promotions.
3. Execute platform campaigns, flash sales, vouchers and promotional activities.
4. Optimize products listings to improve visibility and conversion.
5. Monitor orders, customer enquiries, reviews and issue resolution.
6. Track sales performance and prepare reports.
7. Monitor trends and competitor activities and suggest improvement ideas.
8. Support livestream / affiliate campaign coordination ( if applicable).
9. Prepare reports on sales, traffic, and campaign performance.

Perks & Benefits

• Transparent & Structured Salary Scheme with Annual Increments
• Attractive Annual Bonus & Exclusive Incentive Trips
• Intrapreneurship Partner Programme
• Continuous Learning, Training & Career Development Opportunities
• Working Location : Nilai 3 (HQ)

Job Summary

The Sales Support Executive plays a critical role in supporting the Sales and Operations teams by ensuring smooth coordination between clients, sales personnel, production, procurement, and project execution. This position requires a strong technical background, excellent costing and planning skills, exceptional communication abilities, and a high level of emotional intelligence (EQ) to deliver outstanding customer service and maintain strong client relationships.

The successful candidate must be detail-oriented, proactive, capable of handling multiple priorities, and committed to providing a professional and seamless experience for every client.

Key Responsibilities

1. Sales & Client Support

- Provide comprehensive administrative and technical support to the Sales and Operations teams.

- Prepare quotations, costing sheets, proposals, and project documentation accurately.

- Ensure all sales documents are complete before processing.

- Follow up closely with clients regarding quotations, confirmations, project schedules, and outstanding matters.

- Build positive relationships with clients and ensure they receive prompt, professional, and courteous service.

- Handle customer enquiries and resolve issues efficiently while maintaining high customer satisfaction.

2. Costing & Technical Support

- Prepare detailed product costing, pricing calculations, and profit margin analysis.

- Possess strong technical knowledge of furniture products, materials, hardware, manufacturing processes, and installation requirements.

- Review drawings, specifications, and project requirements to ensure accurate costing.

- Assist in value engineering and recommend cost-effective alternatives where appropriate.

- Verify material quantities, measurements, and production requirements before project commencement.

3. Planning & Project Coordination

- Coordinate project schedules with internal departments to ensure timely delivery.

- Assist the Operations Manager in monitoring project progress and ensuring deadlines are met.

- Follow up with internal teams on outstanding tasks, approvals, and project updates.

- Coordinate with procurement, production, logistics, installers, and external suppliers to ensure smooth project execution.

- Monitor project timelines and escalate potential delays proactively.

4. Operations Support

- Assist the Operations Manager in tracking project status and ensuring all departments meet their commitments.

- Follow up with internal teams and clients for confirmations, approvals, drawings, materials, delivery schedules, and site readiness.

- Ensure information communicated between departments is accurate and timely.

- Prepare weekly project progress reports and update management regularly.

5. Communication & Customer Experience

- Serve as one of the primary points of contact between clients and the company.

- Communicate professionally with clients, consultants, contractors, suppliers, and internal teams.

- Demonstrate excellent interpersonal skills and emotional intelligence when handling customer concerns or project challenges.

- Maintain a calm, solution-oriented approach under pressure.

- Ensure every client feels valued, supported, and confident throughout the project lifecycle.

6. Documentation & Administration

- Maintain accurate project records, quotations, purchase information, costing files, and correspondence.

- Ensure all project documentation is properly filed and updated.

- Assist in preparing reports, presentations, and management summaries as required.

Performance Expectations

- Accurate costing and quotation preparation.

- Timely follow-up on all client and internal confirmations.

- Effective coordination between departments.

- High level of customer satisfaction.

- Strong project planning and execution support.

- Minimal project delays due to communication gaps.

- Professional, responsive, and solution-focused service to both internal and external stakeholders.

Perks & Benefits

• Medical
• EPF
• Sosco

We are looking for a highly experienced Printing Assistant with extensive expertise in offset printing operations and exceptional color accuracy skills to be part of our dynamic team.

Job Responsibilities:-

• Lead and supervise offset printing operations (Ryobi / RMGT).
• Ensure printing quality meets company and customer standards.
• Monitor machine setup, color matching, registration, and troubleshooting.
• Coordinate daily production schedules to meet production deadlines.
• Train, guide, and monitor printing operators.
• Troubleshoot machine and printing issues.
• Ensure compliance with safety and quality procedures.

Qualifications:

• Minimum 3–5 years of experience in offset printing.
• Hands-on experience with Ryobi and/or RMGT offset printing machines.
• Strong knowledge of printing processes, color control, and printing materials.
• Leadership skills with the ability to manage and lead a team.
• Able to work independently and perform well under pressure.
• Good communication and problem-solving skills.
• Willing to work overtime or shifts when require

Perks & Benefits

• Flexible working hours
• Casual dress code
• Personal leave
• Open culture
• Personal development opportunities
• Remote work flexibility

Responsibilities:

• Conceive and develop efficient and intuitive marketing strategies.
• Manage and oversee advertising/communication campaigns (social media, TV etc.), exhibitions and promotional events.
• Conduct market research and analysis to evaluate trends, brand awareness and competition ventures.
• Initiate and control surveys to assess customer requirements and dedication.
• Write copy for diverse marketing distributions (brochures, press releases, website material etc.).
• Maintain relationships with media vendors and publishers to ensure collaboration in promotional activities.
• Oversee the progress of campaigns using various metrics and submit reports of performance.
• Work with managers in preparing budgets and monitoring expenses.

Requirements:

• Proven experience as a marketing executive or similar role.
• Thorough understanding of market research techniques, data analysis and statistics methods.
• Use AI for basic automation; reimagine marketing workflows to increase campaign speed and precision. Act as a "pilot" for AI tools, using them to generate content, optimize ad spend, and personalize customer journeys
• Proficiency with design tools: Hands-on experience with simple design platforms like Canva, Figma, or Vista Create.
• Good knowledge of strategic planning principles and marketing best practices.
• Excel in MS Office and marketing software (e.g. CRM).
• Proficient with social media and web analytics (e.g. WebTrends).
• Outstanding communication and people skills.
• Excellent organizational and time-management abilities.
• Creativity and commercial awareness.
• Possess at least a Bachelor's Degree in Marketing, Business Administration or a relevant discipline.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Personal leave
• Paid training and development
• Remote work flexibility

We are seeking an experienced, analytical, and hands-on Accounts professional to manage our company's full set of accounts. Because our business involves high-volume biomass trading and manufacturing, the ideal candidate must have solid experience in trade financing facilities—specifically Banker’s Acceptance (BA), Invoice Financing (IF), and Letters of Credit (LC). You will be responsible for keeping our financial records spotless while optimizing our trade facilities and cash flow.

Key Responsibilities:

• Full Set Accounts: Independently handle the complete cycle of full set accounts (AP, AR, GL) and prepare timely monthly closing, financial statements, and management reports using the SQL Accounting System.
• Trade Financing & Cash Flow: Manage and process trade finance instruments including Banker’s Acceptance (BA), Invoice Financing (IF), and Letters of Credit (LC) with banks to support trading operations.
• Compliance & Tax: Ensure full compliance with Malaysian tax laws, handle audit and tax queries, and manage the deployment/maintenance of LHDN e-Invoicing workflows within our SQL system.
• Reconciliation & Monitoring: Conduct strict regular bank, debtor, and creditor reconciliations; track factory inventory valuations and intercompany transactions between HQ and factory sites.

Job Requirements:

• Experience: Minimum 3–5 years of working experience handling full set accounts. Direct experience in managing trade finance facilities (BA, LC, Invoice Financing) is strictly required.
• System Skills: High proficiency in SQL Accounting Software is a must.
• Industry Background: Experience working in trading, manufacturing, logistics, or biomass/commodities sectors will be highly prioritized.
• Qualifications: Professional Certificate, Advanced/Higher/Graduate Diploma, or Bachelor's Degree in Finance/Accountancy or equivalent.
• Attributes: Detail-oriented, possess strong commercial awareness of banking facilities, and able to work independently to meet tight closing deadlines.

to manage our company's full set of accounts. Our business consists of two main operations (our manufacturing plants in Kapar, Klang and Ayer Hitam, Johor) alongside our trading arm.

In this role, you will oversee the financial health of both operations and manage our trade financing facilities. You will not be working alone—you will be supported by an Accounts Admin who will assist you with data entry, basic documentation, and daily administrative tasks, allowing you to focus on full set management, bank facilities, and compliance.

Benefits & Remuneration

• Statutory Contributions: Full EPF, SOCSO, and EIS compliance.
• Annual & Medical Leave: Provided strictly in accordance with the Malaysian Employment Act.
• Cultural Festive Leave: Additional or flexible leave allocation to celebrate your respective race/religious festival (e.g., Hari Raya, Chinese New Year, Deepavali, Christmas).
• Career Growth: Opportunity to work directly with the management team in a leading, stable 10-year-old biomass company.