Total 6,921 Junior Executive admin assistant job vacancies in Australia

Job Description:

• Provide essential nursing care to patients, assisting with daily activities and transfers.
• Perform basic housekeeping duties as required.
• Ensure patient comfort and safety during care activities.

Requirements:

• Nil

All qualified applicants, please click “ APPLY NOW”

Or you may send in your resume to:

Whatsapp: https://wa.me/+6597430026

Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

• Ensure clinic's operational and procedural area readiness based on desired service standards.
• Assist with smooth patient journey including accurate and timely registration, discharge, appointment bookings, cashiering and any other enquiries such as insurance provider's information for billing.
• Provide chaperone assistance to doctors/nurses and prepare consultation documents.
• Attend to any requests, emails and phone enquiries.
• Assist clinic manager in administrative duties.
• Perform any other ad-hoc duties and responsibilities that may be assigned from time to time

Requirements

• Min N / O level
• Min 1 to 2 years of Clinic assistant / PSA experience

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

JOB RESPONSIBILITIES:

• Responsible for developing and maintaining of non-ferrous trading business in global scale (both purchasing and sales) of products, metals and materials.

• Use market intelligence to identify new suppliers/ customers in the region and develop new account, by representing the company at conferences, trade shows etc.

• Manages own/ team’s purchasing and selling portfolio, liaise with logistic/ operations and risk management teams to ensure smooth, profitable operations.

• Maintain close relationship with supplier and clients.
  

JOB REQUIREMENTS:

• Diploma and above in any field
• 1 to 2 years experiences as sales in commodity trading.
• Knowledge in shipping and trade payment modes will be advantageous.

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tan Sin Yong (Stella)

EA Personnel Reg No: R24124127

Provide support to the Human Resource department in day-to-day operations to align with company business goals and objectives
Work with site coordinators to manage the general workers administration that will include work permits applications, renewals and cancellations as well as workers training, certifications, security bonds, etc
Liaise with 3rd party sub-contractors in worker supply arrangement including receiving price quotation and coordinate between project teams and the manpower suppliers.
Actively involved in the new ERP system
Support in data entry for certain group level in new ERP system and maintain and update records from the database
Ensure up to date manpower headcounts and organization charts
Coordinate on IT related equipment pertaining to laptop allocation and inventory management
Any other office administrative matters
Fluent in Mandarin speaking (to liaise with Mandarin speaking associates)
Good knowledge and skill in Project Management.
Minimum 2 years of relevant working experience in Project Administration for construction, design or building industry or property / facility management.
Should be highly driven and independent; possess strong analytical, communication and interpersonal skills.
5.5 days’ work
Able to work in a fast-paced environment

Job Description & Requirements

HR Duties

• Responsible for supporting the HR & Operations Department in full spectrum of human resource & administrative duties
• Coordinates the induction/ orientation for new employees and handles exit clearance procedures
• Handle MOM matters including work pass application/renewal/cancellation
• Workers Dormitory arrangement, Coordinate with Training & Development dept on CSOC, Coretrade & Multi-skilling matters
• Purchasing of Security bonds
• Submission of government claims & training grants
• Monitoring & keeping up to date training records
• Assist in Company Audit ISO
• License renewal & preparation of document for submission
• Administering payroll & maintaining employee records
• Monitoring & updating daily attendance of employees, administer leave/MC records and maintain a proper filing system
• Documents signature circulation that is related to Top Management
• Staff activities coordinator
• Assisting with Employee Relations
• Ad hoc HR duties assigned

Admin Duties

• Responsible in admin duties to run business operation smoothly (Emails, phone calls, billings etc.)
• Organize files and documents
• Document drafting and preparation, Data entry and filing
• To perform procurements of general supplies
• Handle reception duties and attend to guests when needed
• Assist in daily office/warehouse needs
• Liaise with warehouse, suppliers, carriers, and freight forwarders to ensure smooth flow of shipments & ensure timely delivery
• Follows company and departmental policies and procedures and internal control to promote and ensure efficient operations
• Supporting ad hoc projects as necessary

• General administrative duties, filing and sorting of documents
• Generate sales orders
• Liaise with Sales Team and Logistics Team for sales order and payment arrangements
• Assist in payment collection arrangements
• Generate and check statement of accounts
• Answer calls and handle enquires
• Medical/Dental benefits

Admin / Accounts Assistant (Full-Time / Part-Time)

Job Scope

• Provide general administrative support to ensure smooth daily office operations.
• Handle data entry, filing, document management, and record keeping.
• Prepare quotations, invoices, purchase orders, and delivery orders.
• Assist with accounts receivable and accounts payable functions.
• Process and reconcile payments, receipts, and petty cash transactions.
• Maintain accurate accounting records and update accounting systems.
• Assist in monthly financial reporting and account reconciliations.
• Liaise with customers, suppliers, and internal departments on administrative and accounting matters.
• Manage incoming calls, emails, and correspondence professionally.
• Support HR and operational administrative tasks when required.
• Perform ad-hoc duties and special projects assigned by management.

Requirements

• Full-Time and Part-Time positions available.
• Fresh graduates, interns, and candidates with no prior experience are welcome to apply.
• Basic knowledge of Microsoft Office applications (Excel, Word, Outlook).
• Prior accounting knowledge or experience will be an added advantage.
• Knowledge of accounting software is a bonus.
• Detail-oriented, organized, and able to handle confidential information.
• Good communication and interpersonal skills.
• Positive attitude, willingness to learn, and ability to work independently as well as in a team.

Job Summary

Provide comprehensive administrative support to the Property Manager, Building Manager, and operations team to ensure smooth property management operations and effective communication with residents, contractors, and vendors.

Responsibilities

• Provide administrative support to the Property Manager, Building Manager, and operations team to facilitate daily property management activities
• Prepare and process purchase orders, invoices, and payment requests accurately to support financial operations
• Maintain organized filing and documentation of contracts, quotations, warranties, and correspondence for easy retrieval and compliance
• Draft clear and professional letters, notices, circulars, memos, and meeting minutes to support communication and record-keeping
• Handle incoming calls, emails, and residents’ enquiries promptly to ensure effective communication and service
• Assist in coordinating Council Meetings, Annual General Meetings (AGMs), and Extraordinary General Meetings (EGMs) to ensure smooth event execution
• Update and maintain accurate records of residents, contractors, and vendors to support operational needs
• Monitor contract renewals, insurance policies, and statutory inspection schedules to ensure compliance and timely actions
• Track renovation applications, work permits, and access requests to facilitate approvals and access control
• Support budget and finance administration by verifying invoices and following up on payments to maintain financial accuracy
• Manage office supplies and general administrative matters to ensure operational efficiency
• Prepare reports and update information in the property management system to maintain accurate data records
• Perform data entry tasks with accuracy to keep records current and reliable
• Assist with ad-hoc administrative and operational tasks assigned by management to support team needs

Skills

• Use Microsoft Office applications (Word, Excel, Outlook, PowerPoint) proficiently to complete administrative tasks
• Organize and manage time effectively to meet deadlines and handle multiple tasks simultaneously
• Apply strong attention to detail and accuracy in documentation and data entry to minimize errors
• Communicate clearly and professionally with team members, residents, and vendors to foster positive relationships
• Work independently and multitask efficiently to support various administrative functions

INVOICING

Perform the day-to-day function in the timely of invoicing to customers and maintained in an

effective, up to date and accurate manner.

1) Generate invoices to customers on a daily basis for both Service & Maintenance by

Microsoft Dynamics System.

2) Check the data entered tally with customers’ purchase order and quotation and verify

any errors with the relevant department.

3) Printed out invoices and mail it out with SO/MO attached OR emailed with SO/MO

attached to customers.

DEBT COLLECTION

Ensure that the company’s debtor records are maintained in an effective, up to date and

accurate manner.

1) Follow-up on overdue invoices by email or phone calls on a twice weekly basis.

2) Verify with the relevant department for any discrepancies on the invoices.

Requirements:

• Possess at least a Professional Certificate/NiTEC, Diploma, Bachelor’s Degree in Accountancy / Finance.

• At least 1 year of accounting experiences.

• Proficient in Microsoft Word & Excel.

• Familiar with accounting software (e.g., Xero/MS Dynamics 365 Business Central) is an advantage.

• Strong attention to detail and a high level of accuracy.

Responsibilities:

• Prepare Payment Voucher for payment purpose;
• Responsible for process and issue payments to suppliers, customers, contractors, and third-party vendors;
• Handling for prepare, send and filing of invoices and documents;
• Assist for input data into accounting system;
• Manage cheque receipts and deposits, assist on payment process to supplier;
• Manage foreign workers’ accommodation including check-in to, and check-out from dormitories, including arrangement upon workers' arrival in Singapore;
• Administer benefits programs such as insurance and medical enrolment;
• Responsible for overall office administration duties;
• Assist in day-to-day financial transactions and operations;
• Assist for accounts payable and accounts receivables functions including data entries;
• Assist in preparing of quotation, tax invoices, PO, DO as and when required;
• Responsible in other admin & accounting related works when assigned by the superior or management.

Requirements:

• Minimum Diploma in Accountancy / Business Administrative or its equivalent;
• Minimum 2 years of relevant working experience;
• Proficient in MS Words & Excel;
• Strong analytical, self-motivated, good communication and interpersonal skills, meticulous, organized, multi-tasker, able to work independently and a pro-active team player;

Only shortlisted candidates will be notified.

Responsibilities:

• Source and procure raw materials, packaging materials, factory supplies, and trading products to support operational requirements.

• Prepare and issue purchase orders, ensuring timely and accurate processing.

• Liaise with local and overseas suppliers on quotations, orders, deliveries, and product availability.

• Compare prices, evaluate quotations, and assist in sourcing cost-effective suppliers.

• Monitor inventory levels and coordinate with warehouse and production teams to ensure adequate stock availability.

• Track delivery schedules and follow up with suppliers to ensure on-time delivery of goods and services.

• Maintain and update purchasing records, supplier information, and procurement data in ERP systems and Excel.

• Support the Purchasing Manager and other departments with procurement-related activities and ad-hoc assignments.

Requirements:

• Relevant working experience in purchasing, procurement, or supply chain

• Basic understanding of procurement processes, inventory control, and supplier management.

• Proficient in Microsoft Excel and other basic computer applications.
  

  AngelineMah

  Reg No: R2096146

  One Vogue Pte Ltd

  EA License: 19C9629

Responsibilities:

• Prepare Payment Voucher for payment purpose;
• Responsible for Purchase Order administration and procurement activities including coordinating activities with suppliers, engineers, supervisors and liaise with all party involved in the project;
• Assist for sourcing and purchasing of materials and related products needed for company projects as well as prepare material catalogue for submission;
• Co-ordinate and establish good working relationship with project team, customers, consultants and sub-contractors to facilitate effective co-ordination of work activities;
• Responsible for process and issue payments to suppliers, customers, contractors, and third-party vendors;
• Handling for prepare, send and filing of invoices and documents;
• Assist for input data into accounting system;
• Responsible for overall office administration duties;
• Assist in preparing of quotation, tax invoices, PO, DO as and when required;
• Responsible in other admin related works when assigned by the superior or management.

Requirements:

• Minimum Diploma in Business Administrative or its equivalent;
• Minimum 2 years of relevant working experience;
• Proficient in MS Words & Excel;
• Strong analytical, self-motivated, good communication and interpersonal skills, meticulous, organized, multi-tasker, able to work independently and a pro-active team player;

Only shortlisted candidates will be notified.

We are looking for a motivated and detail-oriented Account & Admin Assistant to join our team.

Responsibilities

• Assist with daily administrative and office support tasks.
• Perform basic accounting and bookkeeping duties.
• Prepare and process invoices.
• Handle data entry and maintain accurate records.
• Draft correspondence, letters, and simple documents.
• Organize and maintain filing systems and documentation.
• Provide administrative support to the Director.
• Assist with other ad hoc duties as assigned.

Requirements

• Entry-level candidates are welcome to apply.
• Basic knowledge of accounting and bookkeeping is an advantage.
• Proficient in Microsoft Office applications (Word, Excel, Outlook).
• Good organizational and time management skills.
• Detail-oriented, responsible, and able to work independently.
• Positive attitude and willing to learn.
• Strong team player with good communication skills.

What We Offer

• Friendly and supportive work environment.
• On-the-job training and career development opportunities.
• Exposure to administrative and accounting functions.
• Opportunities to learn and grow within the company.