Total 34 Internship admin assistant job vacancies in Australia

Job description:

Roles & Responsibilities

The Administration Intern will support day-to-day administrative coordination across the business. This role provides hands-on exposure to maritime operations and cross-functional workflows, while assisting with documentation, data management, and general coordination tasks.

Responsibilities

• Assist in preparing and updating operational documents, including Delivery Orders (DOs), using standard templates
• Perform data entry and maintain accurate records and supporting documentation for various functions like HR and Operations
• Support filing, document organisation, and maintenance of structured records and trackers
• Assist in obtaining quotations from vendors and coordinating basic administrative follow-ups
• Support scheduling and coordination of office activities and internal tasks
• Assist with general HR and administrative support, including record keeping, information gathering, and documentation
• Provide general office and administrative support as required

Requirements

• Currently pursuing or recently completed a Diploma or Degree in any discipline
• Strong attention to detail and organisational skills
• Comfortable working with data, documentation, and administrative tasks
• Proficient in Microsoft Office (Excel, Word)
• Good communication and coordination skills
• Able to multitask and work in a fast-paced environment
• Willing to learn and take initiative

Learning Outcomes

• Exposure to maritime operations
• Understanding of operational workflows across multiple functions, such as HR, Operations, and Finance
• Hands-on experience in documentation, coordination, and process execution

Work Location: In person

WhatsApp: +65 90820021 (Kyler)
Email: kylergan.supreme@gmail.com

• Salary : SGD2,300 - SGD 2,800
• Working hours: Monday - Friday 830am to 6pm
  (once a month half Saturday 9am to 12pm)
• Location: Nearest MRT (Sembawang / Admiralty) 

Job Responsibilities

• Manage shipment documents (e.g., invoice, packing list, bill of lading) to facilitate seamless customs clearance
• To co-ordinate with warehouse team for export/import shipment preparation (i.e. cargo pick up, shipping marks)
• Liaise with freight forwarder on cargo space and shipment arrangement
• Resolving any issue or discrepancies that may arise during the shipping process
• Handle order modifications, cancellations, and requests for returns or exchanges
• Monitor and follow up on shipment status
• Advise and provide freight cost to sales department
• Monitor shipping costs and implement cost-saving measures without compromising service quality

Job Requirements

• Relevant working experience 
• Experience with import/export regulations and customs procedures

The Supreme HR Advisory Pte. Ltd | 14C7279
Gan Kai Le | R23112683

Job Requirements

• Self-motivated, goal-oriented, and able to work collaboratively as a team player   

• Strong negotiation skills, with ability follow-through on candidates

• Excellent verbal and written communication skills

• Proficiency in MS Office Suite: (Word, Excel, PowerPoint) is a must.

• Familiarity with LinkedIn or other job boards is a plus

Job scope

• Assist in identifying suitable candidates: This could involve using job boards, LinkedIn, and other platforms to find potential candidates.

• Conduct initial resume screenings: Shortlist candidates based on their qualifications and experience.

• Perform phone screenings: Conduct initial phone interviews with candidates to assess their skills and experience.

• Update and maintain the recruitment database: Ensure accurate records of candidates and their progress in the hiring pipeline.

• Organize candidate profiles: Keep candidate information organized and easily accessible.

• Schedule and coordinate interviews: Arrange interviews between candidates and hiring managers

Start Your Career Shaping Our Workplace and Culture

Are you a "people person" who enjoys organizing and helping others? Do you want to build a career that focuses on supporting a team and fostering a positive work environment? Join us and discover the world of Human Resources.

At Acestes Pte Ltd, a social enterprise empowering local workers, our people are everything. We are offering a recent graduate the opportunity to launch their career through our Career Starter Programme in HR & Administration. We will equip you with the skills to become a vital part of our team.

Your Role: The Heart of Our Operations

You will be at the center of our daily operations, learning the core functions of HR:

• Recruitment & Onboarding: Help us find and welcome new talent by posting jobs, scheduling interviews, and coordinating orientation.
• HR Support: Be a go-to person for staff enquiries and help maintain our personnel records with care and confidentiality.
• Training & Development: Coordinate training sessions and see how we invest in our team's growth.
• Admin Excellence: Learn the essential administrative tasks that keep an organization running smoothly.

Is This You?

• You are a recent graduate with a Diploma/Degree. (HR or Business is a bonus, but your attitude is more important).
• You are empathetic, a great listener, and have strong communication skills.
• You are detail-oriented, trustworthy, and handle confidential information with integrity.
• You are excited by the idea of building a career that empowers others and supports our social mission.

Why Start Your Career with Acestes?

• A Launchpad, Not a Stopgap: We are committed to training you for a long-term role in our organization.
• Learn from the Ground Up: Gain a holistic understanding of HR that you can't get from a textbook.
• Make a Direct Impact: Your work will directly contribute to the well-being of our team and our community.
• Find Your Niche: Explore different aspects of HR to discover what you're truly passionate about.

How to Apply for All Roles:

If you're a recent graduate ready to explore a rewarding career path, we would love to hear from you.

Please send your updated resume and a short letter telling us which role you're interested in and why you want to start your career with Acestes to contact@acestes.sg.

Application Note: We are specifically encouraging applications from recent graduates looking to start their professional journey.

Launch Your Career: Where Numbers Meet Purpose

Do you have an analytical mind and a knack for details? Are you looking for a career that is both challenging and meaningful? Explore the vital role of finance in driving a social enterprise forward.

At Acestes Pte Ltd, financial health is what allows our mission of empowering workers to thrive. We are offering a recent graduate a Career Starter Programme to learn the ropes of finance and operations. This is your chance to build a solid career foundation with a company that cares.

Your Role: The Operational Backbone

You will get hands-on experience with the financial and administrative engine of our business:

• Practical Finance: Manage daily transactions, assist with invoicing and payments, and help create financial reports.
• Procurement & Inventory: Take charge of ordering office supplies, managing stock levels, and finding the best deals with suppliers.
• Business Administration: Support management by organizing meetings, maintaining files, and learning about payroll processes.

Is This You?

• You are a recent graduate with a Diploma/Degree. (Finance, Business, or Accounting is beneficial, but not essential).
• You are numbers-savvy, highly organized, and have a strong eye for detail.
• You are proficient with MS Excel and eager to learn new software.
• You want to understand how a business runs from the inside out and are motivated by our social mission.

Why Start Your Career with Acestes?

• From Learning to Earning: This paid internship is designed to transition into a stable, full-time role.
• Mentorship You Can Count On: Our experienced team will guide you through every aspect of the role.
• Develop a Versatile Skillset: Gain a unique blend of financial, operational, and administrative skills that are valuable in any industry.
• See the Big Picture: Learn how sound finances directly enable social impact and community development.

How to Apply for All Roles:

If you're a recent graduate ready to explore a rewarding career path, we would love to hear from you.

Please send your updated resume and a short letter telling us which role you're interested in and why you want to start your career with Acestes to contact@acestes.sg

Application Note: We are specifically encouraging applications from recent graduates looking to start their professional journey.

We’re Hiring! Part-Time Admin /Intern 招聘兼职文员 / 实习生
五金店Hardware Store @ Kaki Bukit

Looking for aflexible part-time job or internship? Join our growing hardware business andgain real hands-on experience! 想找一份时间灵活的兼职或实习？加入我们，一起在真实的商业环境中学习与成长！

What you’ll Do:  工作内容
• Data entry & basic editing数据录入与简单整理
• Product photography 产品拍照
• Assist with website updates协助网站更新

What we’reLooking For: 我们希望你
• Students / interns / Part timer welcome在读学生 / 实习生/兼职者 欢迎申请
• Basic skills in Excel, Word & PowerPoint会使用 Excel、Word、PowerPoint
• Detail-oriented and responsible做事细心、有责任感
• Interest in photography 对拍照或内容整理有兴趣

Bonus (Good toHave): 加分项
• Able to communicate in both English & Chinese可使用中英文沟通
• Business or digital-related background商科或数码相关专业背景

Why Join Us? 为什么加入我们
• Flexible working hours工作时间灵活
• Friendly working environment工作氛围轻松友好
• Real exposure to business operations可接触真实业务运作，累积经验

Pay薪资:S$10 – S$12/hour (based on experience视经验而定)
Commitment:  3 months preferred可工作 3 个月优先

Interested? Contact us at: 有兴趣请联系： 8373 2238

• Daily Monitoring Support
• Assist in daily monitoring of customer systems using monitoring platforms
• Identify basic system status (normal / offline / low performance)
• Record monitoring findings accurately in tracking sheets
• Data Entry & Updates
• Update customer system data in Google Sheets / internal databases
• Maintain organised and accurate records for monitoring and service follow-ups
• Assist in preparing simple monitoring summaries when required
• Customer Service Assistance
• Support the customer service team by providing updated system information
• Assist in drafting basic customer updates (under guidance)
• Help follow up on pending monitoring-related cases
• Admin Support
• Organise monitoring records, reports, and screenshots
• Support other administrative tasks related to monitoring and customer service
• Perform ad-hoc duties assigned by the supervisor

• Diploma / Degree students in:
• Business Administration
• Engineering (Electrical / Renewable Energy – advantage)
• Customer Service or related fields
• Proficient in Excel / Google Sheets
• Comfortable working with data and repetitive monitoring tasks
• Able to follow instructions and standard procedures
• Attention to detail and good time management

-Responsible to logout and sending SL completed (checked) reports to client using E-lims, via email

-Monitoring the report due dates everyday

-Updating the monitoring file after sending using the Excel monitoring sheet

-Coordinating with the internal team for the reports to be released each day

Support in formulating SOPs to streamline processes and procedures

Extract data from system

General office functions such as filing and data entry

Customer Service

Handling of queries 

Other duties as assigned

Requirements:

All Qualifications welcome

Willing to Learn and Adapt

Responsible, Positive, Good Work Ethics and Pleasant personality

Accounting certificates and qualifications preferred

Our office location: Vertex Building (Ubi). 5 days work Week (in office).

Working hour: 10 am to 7 pm

1.Financial - Maintain and manage the full set accounts of companies of ERI:
ERI SECRETARIAL SERVICE PTE LTD (ESS),ERI ACCOUNTING SERVICE PTE LTD (EAS),ERI PENGSHENG PAC(EPP)，including-

1.2  Prepare month-end closing such as AP, AL, GL. Annual financial report,

1.2 Quarterly GST reparation & submission for ESS & EAS, and annual tax filing.

1.3 Monitor suppliers' invoices and ensure payments are up-to-date and maintain proper documentation and filing systems for financial records and transactions.

1.4 Invoicing statistics and bank transaction in & out inspection, intercompany transactions and bank reconciliation.

2.Admin- General administrative work，including-

2.1 Office works, Letters & couriers receiving and sending, other office job like scanning, data entry, office rental management, liaise with the management office and landlord.

2.3 Check and verify employee claims for disbursement

2.2 Prepare, calculate CPF & payroll (including commission) of staffs.

2.3 Maintenance of the HR document, recruitment, staff files. Meeting, event arrangement. Visitor reception & registration. Attendance sheet and leaves records updated.

2.4 Work pass (EP & DP/SP/WP) application and renew for staffs if any.

3.   Other jobs- arranged and authorized by the General Manager

Accounting Duties:

Use of AutoCount Accounting Software

Prepare and issue invoices to clients and track payments

Perform monthly bank reconciliations

Assist in payroll computation, CPF submissions, and IRAS reporting

Maintain accurate records of expenses and revenue

Prepare financial reports for management

Handle accounts receivable and accounts payable

Update of Inventory and create new item code in system.

Undertake any ad hoc duties as may be assigned.

Administrative Duties:

Perform general administrative tasks such as filing, data entry, and document management

Responsible for HR workflow, processes and system implementation

Recruitment, Onboarding, Offboarding

Maintaining employee personnel files, letters administration (appointment, confirmation, increment, etc.)

Requirements:

Min Nitec/Diploma / LCCI in Accounting / Human Resources

At least 1-2 year of working experience in related field

Proficient in Microsoft Office

Meticulous, responsible, initiative, independent & good team player

Able to multitask, work under pressure and fast-paced working environment

Able to commence work immediately preferred

• Welcome visitors in a polite and professional manner while ensuring the company security policy on visitor handling
• Handle calls to the company in a professional manner
• Handle mails, couriers, etc. and deliver accordingly
• Manage meeting room booking
• Manage company taxi cards and parking services
• Manage stationery for the office
• Check and verify bills, expenses; make payment request to the suppliers
• Support internal staff-sales and other events of the company.

UroMedTech is seeking a meticulous and detail-oriented Accounts & Admin Intern to support our accounting functions and assist in data migration efforts relating to our new electronic Quality Management System (eQMS). 

This role offers hands-on experience in accounting and administrative operations, alongside valuable insight into documentation systems and processes across accounting, finance, and quality functions. 

Key Responsibilities: 

Accounting & Finance

• Organize and maintain proper filing of financial and administrative documents.
• Assist with bookkeeping and data entry of accounting transactions into accounting system.
• Update accounts receivable (AR) and accounts payable (AP) transactions and feedback to sales team for follow up action.
• Participate in financial audit preparations, including compiling and organizing audit documentation.
• Provide support during financial audits.
• Assist in the review of quarterly financial submissions to ensure accuracy, compliance, and consistency.
• Liaise with external accountants on tax matters and company accounts.
• Help improve accounting processes to enhance accuracy and workflow efficiency. 

Quality Management

• Assist in the implementation and deployment of the electronic Quality Management System (eQMS). 
• Support system design, configuration, and workflow setup for QMS processes. 
• Support data mapping, data migration, and document transfer from legacy systems into the eQMS.

Qualifications:

• Fresh graduates, or students pursuing a Bachelor’s degree in Accounting or equivalent. 
• Knowledge of MS Office, IFRS, Companies Act, ISO or any relevant regulatory requirements will be an added advantage. 
• Detail-oriented, meticulous, dependable and trustworthy.