Total 1,497 Junior Executive level Administrative / Clerical job vacancies

Receptionist cum Admin Assistant
BISHAN Region
Administrative Support / Education Industry
Full-Time

Job Responsibilities:

• Greet and attend to students, parents, and visitors in a friendly and professional manner
• Handle incoming calls, emails, and WeChat enquiries
• Assist with student registration, fee collection, and data entry
• Perform daily administrative duties such as printing, filing, photocopying, and mailing
• Support coordination between academic and operations departments
• Manage classroom bookings and office supplies inventory
• Maintain attendance records and assist with exam document preparation
• Prepare and organise basic office documentation
• Carry out other administrative tasks as assigned by management

Requirements:

• Minimum Secondary / N Level / Diploma qualification
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Responsible, detail-oriented, and able to work independently
• Good interpersonal and communication skills
• Bilingual in English and Mandarin (to liaise with Chinese-speaking students and parents)
• Prior experience in customer service or education sector is an advantage
• Fresh graduates with the right attitude are welcome

Why Join Us?

• Fast-growing private education institution
• Friendly and supportive team
• Convenient location – 7 mins walk from BISHAN MRT

Job Overview

We are seeking a reliable and organized Administrative Assistant to support our daily office operations. The ideal candidate will be responsible for handling administrative tasks, coordinating schedules, and ensuring smooth communication within the team.

Key Responsibilities

• Provide general administrative support to the team and management
• Manage emails, phone calls, and correspondence
• Maintain proper filing and documentation (digital and physical)
• Schedule meetings, appointments, and coordinate calendars
• Perform data entry and maintain accurate records
• Assist in preparing reports, documents, and presentations
• Handle basic invoicing and administrative financial tasks
• Support HR-related tasks such as leave tracking and documentation
• Coordinate with vendors and service providers
• Perform ad-hoc duties as assigned

Requirements

• Minimum [Diploma / Degree] in Business Administration or related field
• Proven experience as an Administrative Assistant or similar role
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication and organizational skills
• Ability to multitask and work independently
• Attention to detail and strong time management skills

Preferred Skills

• Experience in construction or related industry (advantage)
• Familiarity with basic accounting or payroll processes

Working Hours: Monday to Friday 8.30m – 6pm

Working Period: Immediate (3 - 6 Months)

Hourly Salary: $13.60 per hour

Responsibilities:

• Handle correspondences via emails or hardcopy letters
• Performing administrative duties such as data entry, filing and processing of records
• Any other adhoc administrative duties as assigned

Requirements:

· Minimum GCE ‘A’ Level and above

· Proficient in English

· Possess initiative and positive attitude

· Proficient in Microsoft Office and has Good Excel Skills

· Must be able to commit for at least 3 Months and above

Interested candidates, please forward a copy of your resume to: vivien.khaw@tg-hr.com

We regret to inform that only shortlisted candidates will be notified

SINGAPOREANS ONLY

• Over 25 years reputable company

• Salary: Up to $3,200

• Entitled to AWS & Variable Bonus

• Working location: Sin Ming Road

Responsibilities

• Assist office manager in general office documentation & administrative duties

• Receive all incoming calls

Requirement

• Administrative experience

• Bilingual in English & Mandarin to liaise with mandarin speaking counterparts
  

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

Kindly email your resume in a detailed Word format to

roy.yeo@peopleprofilers.com

We regret that only shortlisted candidates will be notified

People Profilers Pte Ltd

20 Cecil Street, #08-09 PLUS Building Singapore 049705

EA License Number: 02C4944

Registration Number: R1217882

Posting Personnel: Yeo Yi Rong

Tel: 6950 9757

Job Description:

• Provide friendly and attentive front-desk service to students, parents, and visitors
• Handle enquiries, calls, and messages with clear and timely communication
• Attend to sick or injured students and maintain sick bay records (First Aid knowledge preferred)
• Support general office operations including mail sorting, deliveries, and administrative tasks
• Assist in recording student attendance matters (e.g. late-coming) and checking submitted forms
• Maintain proper records of keys, lockers, and lost & found items
• Monitor and replenish First Aid supplies
• Perform other duties as assigned by school management

Requirements:

• Minimum 3 years’ experience as a receptionist or personal assistant (orrelevant qualifications)
• Strong interpersonal skills with a courteous and professional approach
• Proficient in Microsoft Office (Word, Excel)
• Ability to speak and write an additional local language is an advantage
• Strong multitasking and organisational skills
• Able to work independently with minimal supervision

Job Scope:

• Log extraction from electronics products according to SOP
• Preparation work on electronics products for hardware investigation (Access inside by jig and laptop PC) according to SOP
• Support investigation work
• Data input/uploading work into MHI management system
• Data input/uploading work into authorities management system
• Periodical check on authorities management system and summarize situation
• Packing work in case further investigation at overseas company is needed
• Faulty goods collecting from Automobile Association approved workshops and care centers
• Periodical inventory follow-up of collected faulty goods

Requirements:

• Min Diploma in any Engineering or relevant discipline
• Able to start within a short notice

Interested candidates please send your resume to anna.chen@recruitexpress.com.sg

Anna Chen jiaxin

CEI No: R25157621

Recruit Express Pte Ltd

EA License: 99C4599

Responsibilities

• Provide administrative support across various HR functions, including recruitment, onboarding, and employee records management.
• Assist in coordinating interviews, scheduling meetings, and preparing necessary documentation.
• Maintain and update employee data in HR systems, ensuring accuracy and confidentiality.
• Support onboarding and offboarding processes, including preparation of letters and documentation.
• Handle basic employee enquiries and direct them to the appropriate HR personnel when needed.
• Assist in the implementation of HR policies and procedures.
• Support payroll and benefits administration processes where required.
• Participate in HR projects and initiatives as assigned.

Requirements

• Diploma Human Resources, Business Administration, or a related field.
• Strong organisational skills and attention to detail.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (e.g., Word, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• A proactive attitude with willingness to learn and take initiative.
• Able to work independently as well as collaboratively in a team environment.

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

Roles & Responsibilities

Responsibilities

• Efficiently handle documentation and filing tasks.
• Regularly check and replenish office supplies such as stationery and pantry items.
• Assist in the completion of daily administrative tasks.
• Manage incoming phone calls and greet visitors professionally.
• Support other tasks as assigned by the superior or Director.

Requirements

• Minimum Diploma in the related field.
• Proficient in speaking and writing in English.
• Demonstrated ability to meet deadlines and deal with competing priorities.
• Excellent attention to detail, including proofreading and editing skills.
• Ability to independently resolve routine problems and issues.

Job Description:

We are looking for an Admin Assistant to support the daily administrative work of the company. The candidate may be assigned to support the Operations, HR, or Accounts department depending on work requirements. Training will be provided.

Responsibilities:

• Maintain office documents, including hardcopy and softcopy filing
• Prepare invoices, delivery orders, claims, and other simple documents
• Handle basic data entry and record keeping
• Support phone calls and email enquiries
• Assist with general administrative duties for the department assigned
• Provide ad hoc admin support as required
  

Requirements:

• Able to use Microsoft Office applications
• Able to communicate in English and Mandarin to liaise with customers and colleagues
• Responsible, organised, and willing to learn
• Able to work independently and take initiative
• Candidates without relevant experience are welcome to apply
• Fresh graduates are welcome to apply

Working Hours:

9:00am to 6:00pm

Working Location:

15 Woodlands Loop

To ensure smooth onboarding process and agency movement process for AIA sales channels, conducting and reviewing agent’s fit and proper assessment.

Be up-to-date and well-versed with regulations pertaining to Agent onboarding, fit and proper requirements.

Support the team in day-to-day tasks (provision of data/reports).

Responsibilities:

Onboarding and Agency Movement

• Manage the end-to-end onboarding process for new agents, including due diligence, reference checks, and successful integration.
• Maintain up-to-date knowledge and compliance with regulations, onboarding requirements, and Fit and Proper guidelines.
• Lead and facilitate onboarding sessions, ensuring timely progress and follow-up on applications in the pipeline.
• Ensure prompt follow-up and resolution for pending applications.
• Oversee timely creation of agency and agent codes and accurate filing of onboarding documentation.
• Consolidate and report agent statistics (e.g., demographics, adverse records).
• Monitor and track agents with adverse records or under observation.
• Provide timely support for processing agent movements within the organization.
• Prepare payment files related to onboarding and representative activities.
• Identify opportunities to streamline and enhance onboarding processes.

Others

• Update agents’ particulars and details accurately and promptly.
• Assist with MAS and GIA license registrations for agents.
• Support the annual Fit and Proper exercise.
• Manage agent code creation and maintenance for other business divisions.
• Generate reports and perform data analysis as required.
• Assist with FC migrations across entities when necessary.
• Conduct gap analysis and ensure SOPs are updated regularly.
• Provide weekend month-end support when the last day of the month falls on a weekend.
• Perform UAT and post-implementation checks for recruitment-related platforms.
• Participate in ad hoc projects and assignments as directed by the Manager.

Requirements:

• Diploma/Degree
• At least 2-5 years of operations related role
• Good knowledge of Microsoft Office (Excel and word)
• Good communication and interpersonal skills
• Good team player
• Independent

Responsibilities

• Support the development of dashboards and reports based on operational needs.
• Organise, clean, and consolidate datasets to improve data quality and usability.
• Assist with transitioning data into updated reporting tools and systems.
• Review and update internal documents to ensure consistency and accuracy.
• Provide general administrative and operational support as required.

Requirements

• Relevant qualification or experience in a related field will be an advantage.
• Strong organisational skills with good attention to detail.
• Good analytical and problem-solving abilities.
• Proficient in Microsoft Excel, including advance data functions (e.g., sorting, filtering, vlookup, pivot table and formulas).
• Familiarity with data visualisation or reporting tools is a plus.
• Minimum diploma in and field or equivalent

All qualified applicants, please send in your resume to:

medicalhealth@recruitexpress.com.sg

Tricia Celestine Goh (R1981653)
Recruit Express Pte Ltd | Company Reg. No.199601303W | EA License Number: 99C4599

HR & Admin Assistant

Salary: $2,200 – $2,600

Working Hours: 8am - 5pm (Mon to Fri)

Location: Ang Mo Kio

Benefits: AWS, Bonus

Job Responsibilities:

• Handle calls and general administrative duties (filing, documentation, courier)
• Manage insurance, permits, and company certifications renewal
• Liaise with vendors and raise Purchase Orders (SAP)
• Maintain staff records (attendance, leave, employee data)
• Support recruitment and onboarding process
• Assist in HR documentation, policies, and reports
• Support company events, training, and staff welfare activities
• Perform ad-hoc duties as assigned

Requirements:

• Minimum Diploma in HR / Business Management
• At least 1 year of relevant experience
• Experience with HR systems (e.g. Infotech) is an advantage
• Able to handle confidential information
• Good communication and interpersonal skills
• Organized, detail-oriented, and able to work independently

Company Name: Talent Recruitment Pte Ltd

EA License No: 24C2338

EA Personnel Name: Loke Sai Lye (Loke)

EA Personnel No: R24123366

Email: loke.dexter@talentrecruitmentsg.com

Contact Number: 8168 8648

Responsibilities

• Coordinate shipments with suppliers, freight forwarders, and customers

• Ensure compliance with international regulations and standards

• Prepare and manage import/export documentation

• Maintain accurate records of all shipments and transactions

• Monitor shipment status and track delivery schedules

• Resolve any issues or delays during the shipping process

• Communicate with various internal departments to align import/export activities

• Assist in the preparation of reports and metrics for management review

Skills

• Previous experience in import/export operations or logistics

• Knowledge of international trade regulations and compliance

• Strong organizational and record-keeping skills

• Excellent communication and interpersonal skills

• Attention to detail and ability to multitask in a fast-paced environment

Admin Assistant 

5 days & 1 half Sat per month 

Working hours: 8.30am - 5.50pm (Mon to Fri); 8.30am – 12.50pm (1 Sat per month)

Salary: $2000 -$2500

Location: Pioneer Sector Walk, Singapore 627897 (Transport pickup at West area)

Job Description:

• Responsible for the purchases and upkeep of factory/ warehouse/ office related supplies, maintenance and repairs (cranes, air-con, vehicles, timber, stone, safety shoes, stationery, pantry supplies)
• Issue Purchase Order, check Delivery Order, match Invoices
• Responsible for creating, maintaining and updating of equipment, vehicles maintenance records
• Responsible for arranging payment for all maintenance, servicing & miscellaneous purchases
• Perform day-to-day office duties, such as handle telephone call, mail, visitors, etc.
• Perform & liaise with stakeholders for renewal of BCA Licenses, ISO Cert, NEA, LTA, SCDF, and all the necessary authorities for licenses for company
• Maintain records in database (e.g. SAP and/or Excel)
• Inspect and perform reconciliation for discrepancies
• Any ad-hoc projects, duties and assignments as assigned

Requirements:

• Min 1 year of working experience in the related field is required for this position.
• IT literacy and proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• SAP Knowledge in Accounts preferable.

Cheong Yeat Long | R25145358

The Supreme HR Advisory Pte Ltd | EA 14C7279