Total 5,043 Administrative / Clerical job vacancies

THE JOB

Account Onboarding & Lifecycle Management

• Documentation & Credit Apps: Facilitate and audit all documentation for client credit account applications, ensuring 100% accuracy prior to submission.

• Approval Workflow: Coordinate the internal approval routing for account creation, liaising with authorized signatories and the Finance team for final setup.

• System Configuration: Perform SCMS (Report Management System) account creation and login setup to enable secure client access to medical reports.

• Modifications & Terminations: Manage the full lifecycle of an account, including UEN updates, company name changes, reactivations, or closures due to cessation or contract non-renewal.

Billing & Pricing Governance

• Account Tagging: Assign relevant packages, service codes, and pricing structures to billing accounts to ensure error-free invoicing.

• CAS Price Vetting: Conduct rigorous vetting of system price adjustments to ensure alignment with formal service agreements.

• Manual Scheme Review: Perform periodic manual audits of pricing schemes and discounts; collaborate with Finance to assess margin impact and validate adjustments.

• Concession Management: Prepare and document scheme forms for clients eligible for discounted à la carte services.

Clinical Operations Support

• HSRF Customization: Create tailored Health Screening Request Forms (HSRF) that capture specific billing instructions and report delivery preferences for corporate clients.

• Appointment Strategy: Manage the appointment web portal in liaison with the Operations team (creation and modification of slots).

• Lab Liaison: Coordinate with lab providers for official quotations regarding new or modified tests and process IT requisition forms to update the Clinical Administrative System (CAS).

Client Engagement & Scheduling

• Appointment Coordination: Manage multi-channel bookings (Phone, Email, Online), ensuring clients have absolute clarity on service types, locations, and timings.

• EDM Campaigns: Execute Electronic Direct Mail (EDM) campaigns to promote upselling opportunities. Responsibilities include database segmentation, lead follow-up, and ensuring 100% compliance with PDPA and branding guidelines.

General Administration & Ad-hoc Support

• Audit Readiness: Assist in preparing documentation and records for internal and external audits to ensure departmental compliance.

• Process Improvement: Proactively identify bottlenecks in the account creation or billing workflow. Prepare and/or update SOP documents.

• Inter-departmental Liaison: Act as a key point of contact between Sales, Operations, and Finance to resolve client-related discrepancies or urgent service requests.

• Reporting: Prepare monthly administrative reports on account statuses, pending approvals, and campaign performance for Management review.

• Ad-hoc Projects: Perform any other duties or special projects as assigned by the Management or Department Head to support the evolving needs of the business.
  

  THE PERSON

  •  ITE / Higher NITEC in Business Administration or above.

  • Minimum 2–3 years of experience in administrative operations, preferably within healthcare or corporate services.

  • Strong command of the oral and written English.

  • Able to converse in Mandarin to liaise with Mandarin-speaking clients.

  • Microsoft Excel at intermediate or advanced level (for price vetting and data management).

  • Proficient in Clinical Information Systems (CAS/SCMS experience is a plus).

  • Familiar with EDM tools and database segmentation.

  • Meticulous attention to detail: Essential for billing configuration and credit documentation.

  • Communication: Able to liaise effectively between Account Managers, Finance, and external Lab providers.

  • Compliance-Minded: Strict adherence to PDPA and internal audit protocols.

Admin Executive

Salary: $2000 - $2500

Job duties:

• Provide administrative support to Sales Department
• Handle purchasing and liaise with customers
• Process delivery orders/ invoices and other ad-hoc duties

Requirements:

• Min. ITE holders or equivalent
• On the job training provided
• With prior relevant administrative experience.

Location: Senoko Road

Working Hours: Monday to Friday: 8.30am to 6.00pm

For interested candidates, please forward your CV to gwen@lightverse.com.sg or WhatsApp to 9630 3439!

EA License No. : 22C0937

EA Personnel No. : R23118390 (Gwen Lim)

Job Scope

• Assist project/site team with daily administrative tasks.
• Record and track project progress, site activities, and reports.
• Renaming QAQC documents.
• Creating transmittals for QAQC doc for submissions.
• Printing A1 drawings and approved shop drawings, together with the transmittal for submission to Site.
• Preparing document cover pages.
• Creating and issuing transmittals via email link.
•  Following up with subcontractors for signed transmittals.
• Ensure proper documentation for safety and compliance

Job Requirements:

• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Good time management and ability to meet deadlines
• 1 year of administrative experience
• Experience in construction/site environment
• Ability to work on-site and handle site conditions

We regret that only shortlisted candidates will be notified.

Interested applicants kindly click on apply now or send your updated resume to berlyn.lum@peopleprofilers.com

Berlyn Lum Miao Yu

Registration Number: R1766577

EA License Number: 02C4944

People Profilers Pte Ltd, 20 Cecil St, #08-09, PLUS Building, Singapore 049705

http://www.peopleprofilers.com

Experienced Audit Administrative Support Staff

Singapore | Full-time

We are looking for an experienced and organised Audit Administrative Support Staff to provide administrativeand coordination support to our audit department.

Key Responsibilities

• Provide day-to-day administrative support to the audit team.
• Prepare, format, scan, print, and organise audit documents and reports.
• Maintain proper filing of audit engagement files and supporting documents.
• Follow up with clients on outstanding documents and information.
• Coordinate schedules, meetings, and deadlines for the audit team.
• Assist with engagement letters, confirmations, billing support, and internal records.
• Handle general correspondence, emails, and phone enquiries.
• Ensure proper document control and compliance with internal procedures.

Requirements

• Minimum 2 to 3 years of relevant administrative experience.
• Experience in an audit firm, accounting firm, or professional services environment preferred.
• Proficient in Microsoft Word, Excel, Outlook, and PDF tools.
• Strong organisational skills and attention to detail.
• Able to multitask and work within deadlines.
• Good communication and interpersonal skills.
• Responsible, proactive, and able to work independently.
• Able to handle confidential information with discretion.

To Apply

Please submit your resume statingyour current salary, expected salary, notice period to hr@jcpartners.com.sg

Job Descriptions:

• General data entry & filing
• Answer incoming phone calls and reply to email.
• Ad-hoc administration duties
• Documentation and simple processing duties
• Prepare Invoice and Verify invoices from vendors and facilitate approval processes efficiently
• Maintain good filing practices, both in soft copies within company shared folders and hard copies, to ensure proper record management
• Support additional projects and ad-hoc duties assigned by the HR & Admin Manager

Requirements:

• Min. GCE N / O Levels or ITE qualification
• Entry level are welcome to apply, training provided
• Customer oriented with positive mindset
• Dynamic and good team player
• Meticulous and well-organized
• Proficient in Microsoft word, excel and power point
• Good interpersonal and communication skills

Job Responsibilities

• Process purchase orders, sales orders, and e-commerce orders.
• Prepare invoices and update order status.
• Work with the sales team to ensure smooth order flow.
• Reply to customer enquiries through email, phone, or online platforms.
• Provide product information and order updates.
• Maintain good customer relationships.
• Assist with packing and labelling of goods.
• Arrange courier pickups and delivery schedules.
• Coordinate with warehouse/logistics partners to ensure timely delivery.
• Update sales data, order trackers, and simple reports.
• Assist with quotations and basic documentation.
• Help with general office administrative tasks.

Job Requirements

• Minimum 2 years of experience in a sales administration or related role.
• Diploma or degree in Business, Life Sciences, Supply Chain, or related fields (preferred but not required).
• Good communication and teamwork skills.
• Organised, proactive, and willing to learn.
• Basic computer skills (Excel, Word).

CFL WRITE-UP

Crocodile Foundation Ltd is a grant-giver charity incorporated in Singapore on September 2015 to support registered organisations involved in charitable work.

Role : Grant Admin Manager

Education Qualifications

-      Bachelor’degree in Social Sciences, Non-profit Management, Business Administration or related fields.

Professional certifications are anadvantage:

          -     Grant Management Certificate

           -     Project Management

          -     Financial or Compliance certifications

Professional Experience

-      At least 2 years in grant management.

-       Proven experience in managing government, foundation, or corporate-funded grants.

-       Experience working with community-based organisations or social enterprise.

-       Familiarity with grant life cycles : application, assessment, disbursement, monitoring, reporting, closure.

-      Compliance& regulatory awareness.

IT & Systems

-      Proficiencyin MS Excel, Word, PowerPoint; data management tools.

Communication & Reporting Skills

-      Excellent written and verbal communication.

-       Presentation skills for committees and Board.

-      Documentation and record-keeping.

Personal Attributes

-      High level of integrity and accountability.

-       Organisational and time-management skills.

-       Ability to manage multi-grants and deadlines simultaneously.

-      Problem-solving mindset with attention to detail.

Salary range (depending on qualifications and work experience)

$3500 to $5000

Company Profile:

We are a growing company in the Food & Beverage industry with several outlets across Singapore. As we continue to expand, we are seeking a dedicated and proactive Administrative Assistant to join our team. The ideal candidate will have a "can-do" attitude, be a responsible team player, and play a key role in supporting the team and driving business growth.

Responsibilities:

• Handle day-to-day administrative tasks and ad-hoc duties as assigned
• Respond to general enquiries via phone and email professionally
• Prepare and manage Stall Tenancy Agreements
• Apply and renew relevant licenses including SFA, HSA, and SPF
• Maintain and update records for all tenancy agreements and licenses
• Update and manage stall rental information
• Schedule and coordinate exhaust cleaning for outlets
• Liaise and coordinate with Operations and Accounts teams to ensure smooth workflow

Requirements:

• Diploma or higher qualification
• Minimum 2 years of relevant administrative experience, preferably in F&B or similar industry
• Strong multitasking skills and the ability to work independently with self-initiative
• Proficient in Microsoft Excel and other Microsoft Office applications
• Excellent interpersonal and communication skills
• A reliable team player with a strong sense of responsibility and ownership

Admin Assistant ( 5 day week/ 44 hours work week – Raffles Place )

Roles and Responsibilities

1. Prepare reports

2. Order Management: Manage order status, track inventory, and coordinate with logistics teams.

3. Customer Communication: Respond to customer inquiries, resolve issues, and provide order updates.

4. Inventory Management: Monitor inventory levels, report discrepancies, and assist with stock management.

5. Returns and Refunds: Process returns, issue refunds, and resolve customer complaints.

6. Support catering operations

Qualification Requirements

• Food Hygiene Cert

• competent and familiar with excel tools and functions such as vlookup, pivot tables, formulas and linkages of data points

• competent in MS Powerpoint graph/slides preparation for management reporting

• independent, proactive and positive attitude

• to provide operations support on need basis when needed

Salary $2000 to $2400 per month,

whatsapp Grace 87952790

Job Description & Requirements

• Responsible for providing timely and professional services to customers through hotline, email, online chat, WeChat/ WhatsApp and other channels
• Handle customer inquiries and report the problems encountered by customers to relevant departments in a timely manner, and work together to solve customer problems.
• Responsible for all customer operations problems and follow up on solutions
• Manage the customer service support center to ensure the accuracy and relevance of customer service information
• Minimum 5 years of experience

MathVision has been operating in Singapore for 18 years, and in that time, we’ve taught over 20,000 students. We are passionate about education and are looking for Administrative Assistant to join us on our growth journey.

The Administrative Assistant plays an important role in the day-to-day operations of the business. The admin team supports teachers, students, and parents to help ensure sessions and office activities run smoothly.

Key responsibilities

• Provide general administrative support to teachers and the team.
• Assist with student records, scheduling, and attendance tracking.
• Monitor and coordinate enquiries from parents and students.
• Support teachers with preparing the materials needed for classes.
• Keep teaching materials organised and up to date.
• Assist with office tasks to support daily operations.

Skills and Experience

• Diploma or equivalent qualification in Business Administration or a related field, or relevant work experience.
• Previous experience in an administrative or office role is helpful.
• Good organisational skills and attention to detail.
• Clear and friendly communication skills.
• Comfortable using basic office software.
• Reliable and able to handle multiple tasks.
  

Job Timings (Non-negotiable)

• 44 Hours Per Week
• Monday - Thursday: 11:30 am - 07:30 pm
• Saturday and Sunday: 09:30 am - 06:30 pm
• Lunch Break: 01:30 pm - 02:30 pm

Overtime

Employees who work more than the stipulated working hours on any day will be paid for any additional hour worked at 1.5 times their hourly basic rate of pay.

Public Holidays

• The Centre will remain closed on all public holidays EXCEPT Labour Day and Vesak Day. The board examinations are held in May/June and we are duty bound to our students to remain open on these two public holidays to assist them in their final examination preparation.
• Employees who work on Public Holidays (9:30AM - 6:30PM) will receive twice their basic rate of pay for work on that day.

Leave Policy

• Annual leave : 18 days
• Birthday Leave: 1 day
• Family Care Leave : 2 days (the above unused leave will be encashed at the end of the year)
• Medical leave: 14 days
• Hospitalisation Leave : 60 days (includes 14 days of medical leave) Unused leaves will lapsed at the end of the year
• Maternity leave :16 weeks (For Singapore Citizens) 8 weeks (For others)
• Paternity leave :2 weeks (If employee has worked for 3 continuous months and child is a Singapore Citizen) For Others, as per mutual agreement between employee and employer.
• Childcare Leave :6 days (if child is less than 7 years, and a Singapore Citizen) 2 days (if child is less than 7 years, for others, as per Employment Act)
• Compassionate Leave: 3 days (can be availed only once in a year)

Insurance

• General Physician (GP) : No Co-Pay (Panel Clinic)
• Specialist (SPL) : $2000 per calendar year (No Panel)
• Hospitalisation (Hosp) : $60000 Annual (Govt Restr, 4 bedded Ward)
• Dental Plan (DP) : $1000 per calendar year, 10% Co-Pay (No Panel)

Resignation Procedure

• Employees are free to resign with just a 1-day notice period. We understand that new opportunities can arise, and we don’t want a lengthy notice period to stand in your way. Our priority is to support your success, whether that’s with us or in your next role.

Walk-in interview

Monday Tuesday, Wednesday, Thursday, Saturday and Sunday at 2:30PM at MathVision Campus, Tekka Place, Annex Block, #01-51 to #01-54 and #01-55 to #01-59, 2 Serangoon Road, Singapore.

1. Coordinate daily site operations and liaise with Project Manager, Site Supervisor, and subcontractors.
2. Prepare and submit project documents such as:QuotationsPurchase OrdersDelivery OrdersInvoicesProgress Claims
3. Monitor project schedules and follow up on work progress with site team.
4. Apply and coordinate work permits, gate passes, and other required site documentation.
5. Prepare workers’ documents such as:Work Permit renewalSafety course certificatesInsurance documentsMedical check-up records
6. Handle material orders and coordinate delivery to site.
7. Maintain proper filing of project documents (hardcopy and softcopy).
8. Assist in tender preparation and submission of required documents.
9. Coordinate with suppliers and subcontractors for pricing and availability.
10. Support accounts department in tracking project expenses and payments.
11. Prepare reports for management on project status and operational matters

Job Description:
· HR Duties such as payroll and employment documents.

· Submit monthly cpf.

· Reporting to insurance and follow up necessary action

· Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents.

· Coordinating and managing appointments and meetings.

· Performing bookkeeping tasks such as invoicing, monitoring accounts receivable, and budget tracking.

· Maintaining general office files related to the company’s operations.

· Liaising and coordinating with subcontractors, suppliers & clients on assigned projects.

· Prepare & arrange for tender submission and any upcoming works.

· Keep track of quotations, invoices, delivery orders, purchase orders, receipts and payments.

· Perform administrative activities such as document filing and the preparation of documents to support sales and purchase activities, e.g. delivery order and service order forms.

· Maintain office facilities to support the company’s operation.

· Prepare and keep track of important work schedules allocated to Operations Managers.

· Liaise with the external auditor for the annual auditing exercise

· Preparing payment to suppliers.

· Follow up payment from clients.

· Keep records of rental houses and monthly payments

· Preparing monthly operation report such as pest control and cleaning report.

· Tabulate the expenses for the subcontractors and arrange payment for them.

· Any other duties as may be assigned by the Directors

· Performing other relevant duties when needed.

Job Requirements:

· 2 or more years’ office administration experience or handle company account preferable

· Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Powerpoint)

· Proficient in spoken & written English.

· Good communication & coordination skill

· Comfortable handling confidential information.

· Multi-tasking and time-management skills, with the ability to prioritize tasks.

Job Description

• Industry/ Organization Type: Toy Distributor
• Position Title: Admin Assistant / Clerk (Warehouse)
• Working Location: East – Macpherson
• Working Hours: 5 Days / Mon – Fri: 8.30am – 6pm
• Salary Package: SGD 1600 + Performance Bonus
• Duration: Permanent

Key Responsibilities

• Move and organize toy boxes (items are light and easy to handle)
• Check returned goods and verify quantity and condition
• Enter return details into the computer system
• Repack items into boxes and apply labels

APPLY NOW!!!

• Comfortable using computers for routine tasks

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job@anradus.com.sg. Please indicate #77236 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Rachael Lee | EA Reg No.: R2093131

The scope of works

(a)  Provide receptionist duties;

(b)  Handle all incoming phone calls and enquiries;

(c)  Handle and record all queries from walk in visitors/contractors and via phone calls;

(d) Handle and record all incoming and outgoing correspondences /couriers services;

(e)  Provide call back for recorded messages;

(f)   Attend to all visitors, administer registration of visitors and issuance of passes;

(g)  Arrange for repair or replenishment of ink cartridges/toners for copiers;

(h)  Upkeep the tidiness of the counter and reception area; and

(i)   Any ad-hoc administration duties as needed

Qualifications & General Requirements

(a) At least GCE 'O' Level qualification, including passes in English and Mathematics;

(b) Singapore Citizen;

(c)  At least one (1) year of relevant experience in receptionist/frontline customer service;

(d)  Proficient in usage of Microsoft Office Software Suite such as Word, Excel and Outlook;

(e)  Possess certified skills on handling all telephone calls effectively and professionally to generate the confidence and respect of callers;

(f)   Possess effective communication and interpersonal skills;

(g)  Be able to attend to Mandarin-speaking customers whenever required;

(h)  Able to multi-task and possess good organisation skills;

(i)Professional, polite and customer-orientated; and

(j) Mature, courteous and have a cheerful disposition.