Total 1,354 Senior Executive level Administrative / Clerical job vacancies

Account cum Admin Executive
Location: Changi
Working hrs: Mon-Fri 8AM -5PM
Salary: $3,000 – $3,500

Job Responsibilities
• Handle full set of accounts and maintain accurate financial records
• Review and process invoices, payments, and supporting documents
• Monitor expenses and handle staff claims
• Perform month-end closing, including journal entries and bank reconciliation
• Reconcile accounts payable and resolve discrepancies
• Liaise with vendors and respond to enquiries
• Prepare monthly financial reports
• Support GST filing and compliance
• Perform ad-hoc accounting and administrative duties

Responsibilities:

• Handle full set of accounts (AP, AR, General Ledger)

• Process supplier invoices, payments, and receipts

• Issue customer invoices, delivery orders (DO), and billing

• Perform bank reconciliation & petty cash management

• Monitor cash flow and outstanding payments (credit control)

• Prepare monthly financial reports & management accounts

• Assist in GST submission and tax filing

• Support year-end closing and audit preparation

• Shipping documentation

Requirements:

• Diploma/Degree in Accounting or related field
  

HOW TO APPLY:

Interested applicants, kindly send your resume in MS WORD format or please click on “Apply Now”.

We regret only shortlisted candidates will be notified.

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Please read our privacy statement on our corporate website.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Tan Sin Yong (Stella)

EA Personnel Reg No: R24124127

Administrative and coordination

• Manage the General Manager’s diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Take minutes at the Executive Committee Meeting
• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager
• Prepare and manage correspondences with internal and external parties for General Manager’s signature
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
• Co-ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, e.g. leave application forms, travel approval forms, expense claims reports, etc.
• Maintain systematic up-to-date filing and tracing systems
• Maintain and update Executive Committee and Department Heads’ personal files kept in the General Manager’s office
• Maintain and update Executive Committee and Department Heads’ leave record
• Maintain and update ‘Manager-On-Duty’ schedule
• Prepare monthly financial data reports
• Maintain confidentiality of sensitive matters/issues
• Manage and upkeep the functionality and cleanliness of the office
• Ensure adequate stock of office stationery
• Maintain a high level of professionalism and project a positive image of the organization.

Other Responsibilities

• Maintain complete knowledge of all F&B services, contents & preparation methods, outlets and hotel services/features
• Be fully conversant with hotel fire & life safety/emergency procedures
• Attend all briefings, meetings and trainings as assigned by management
• Maintain a high standard of personal appearance and hygiene at all times
• Perform other reasonable duties assigned by the assigned by the Management

Job Description

• Preparation of monthly claims and invoices
• Provide general administrative and office support (data entry, filing, record keeping)
• Act as office support / coordination point for daily operations
• Handle incoming calls and correspondence
• Collect and manage mails and documents (including bank errands when required)
• Consolidate service reports/checklists and maintain proper documentation
• Ensure accurate and organised record keeping of all documents
• Liaise and coordinate between internal departments, especially Sales and Operations
• Assist Sales team with follow-ups on outstanding orders and shipment plans
• Provide administrative and secretarial support to Managing Director
• Perform any other ad-hoc duties as assigned

Job Requirements

• Singapore Citizen or Permanent Resident (PR)
• Minimum “O” Level or equivalent
• At least 3 years of relevant administrative experience
• Proficient in Microsoft Word and Excel
• Good telephone etiquette, communication and coordination skills
• Strong organisational skills with ability to handle routine work efficiently
• Able to work in a fast-paced environment and manage multiple tasks
• Good interpersonal skills and able to work with different stakeholders
• Computer literate and tech-savvy (e.g. basic troubleshooting, printer setup, scanning, simple software installation)
• Meticulous, well-organised and detail-oriented
• Customer-oriented with a positive attitude
• Proactive and willing to take initiative

Benefits

• Flexible work arrangements
• Career progression opportunities

Accounts Admin Executive

Mon to Fri 845am-530pm, Sat 845am - 1230pm (Alt Sat work)

Partial Set Account up to $2500, Full Set account up to $3500
Address: Petain Road (Bendemeer)

Job scope:

Do Filling

Prepare AR / Full set account

Other ad-hoc duties

If you are keen to apply, please send me your resume and job applied for on WhatsApp at 9789 3505 or email me at anabel.thesupreme@gmail.com (˶ᵔ ᵕ ᵔ˶)

❄️Anabel Boon Xue Qi | Recruitment Consultant (R25159272) |

Morgan McKinley is hiring for a  Contract Admin Executive (Pricing & Quotation) for a 6-12 month contract assignment with a possibility to extend or to go perm!

Responsibilities:

• Prepare and generate accurate quotations using approved pricing structures and templates, ensuring completeness and proper documentation.  
• Assist in reviewing and verifying pricing data, supporting updates to pricing tables, and identifying discrepancies for review.  
• Maintain organized records of quotations, related documentation, and ensure timely processing of requests.  
• Collaborate with internal teams to gather necessary information for quotation preparation and tracking.  
• Utilize Microsoft Excel to compile, analyze, validate, and report on pricing and quotation data, maintaining structured spreadsheets.  
• Support overall administrative functions related to pricing, including data management, reporting, and documentation organization.

Requirements:

• At least 3 years of relevant experience in administrative, operations, or related roles.  
• Proficient in Microsoft Excel, including formulas, data organization, and basic analysis.  
• Detail-oriented with strong accuracy in data handling and reporting.  
• Well-organized with excellent communication and coordination skills; able to work independently and meet deadlines.  
• Preferred: Experience with quotation systems, pricing databases, and familiarity with insurance, financial services, or corporate environments.

Interested candidates may apply through the application system or send it to sg-rscontracting@morganmckinley.com. Shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to Morgan Mckinley Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.morganmckinley.com/sg/privacy-policy. You acknowledge that you have read, understood, and agree with the Privacy Policy.

Morgan McKinley Pte Ltd
Koh Boon Sien
EA Licence No: 11C5502
EA Registration No. R1110345

St Joseph's Home, a Person-centred residential healthcare facility located in Jurong West, is redefining the way we take care of our elderly, and would like to invite suitable candidates to apply for the position of:

Admin Executive, Operations

Key Responsibilities:

· Asset Management

- Maintain asset inventory and conduct stock takes

- Tagging of assets for audit purposes

- Monitor asset movement and utilisation

- Manage the purchase, servicing and disposal of assets, and ensure proper documentation

- Coordinate with vendors and contractors on servicing, repairs and replacement of assets

- Plan for asset renewal/budgeting based on lifespan

- Liaise with vendors and internal departments on asset-related matters

Vendor Contract Management

- Manage contractor contracts, including monitoring expiry and renewals

- Review the need to retain or change contractors

- Propose new contractors/vendors for approval, with reasons, cost comparison, and performance review

Estate Management & Operational Support

- Oversee estate upgrading, maintenance and repairs

- Ensure safety and regulatory compliance

- Handle space planning and allocation

- Conduct routine inspections

- Coordinate with contractors to address any issues

- Manage security and access control

- Plan maintenance schedules

- Respond to estate issues and emergencies

Scheduling and Roster Management

- Consolidate monthly rosters from all teams within Operations Services

- Track leave and overlaps

- Track and submit overtime records for HO, HGO, FM, Laundry and kitchen teams

- Update rosters and leave records (by 25th monthly)

Fire Safety Management & Incident Reporting

- Liaise with fire safety inspectors and submit assessment reports to the Reporting Officer

- Coordinate with relevant departments to ensure any non-compliance issues are addressed and resolved

- Promptly submit incident reports

Donor Management

- Liaise with donor to ensure timely monthly replenishment of rice for kitchen

- Liaise with donors for perishable and non-perishable items for the Home

ADHOC AND COVERAGE

Goods Handling Support

- Assist with goods receiving in the absence of the front desk officer

Medical Store Support

- Assist in receiving and distributing medical and housekeeping supplies in the absence of the Admin Assistant (Medical Store)

Access Control & Key Management

- Issue access cards and manage key press system

Conference Room and Venue Requests

- Handle conference room and venue arrangements

SOP Review and Other Administrative Duties

- Assist in SOP review and perform other assigned duties by the Reporting Officer/Operations Lead

- Handle filing, scanning, laminating, and binding of documents, etc

- Ensure proper organisation and upkeep of records and materials

Training & Development

- Attend training to maintain and enhance competencies

PRINCIPAL ACCOUNTABILITIES

- Ensure a safe and conducive environment

- Ensure proper inventory and asset management

- Perform all duties responsibly and independently

QUALIFICATIONS, KNOWLEDGE & EXPERIENCE

Educational Qualifications

Diploma/Degree in:

· Business Administration

· Operations Management

· Healthcare Administration (for nursing home / healthcare setting) Or any relevant qualifications

Experience Requirements

· 1–3 years of experience in:

o   Administrative or operations support roles

o   Coordination of workflows, scheduling, or logistics

· Experience in healthcare / nursing home / service operations is a plus

· Exposure to procurement, vendor coordination, or reporting is advantageous

Core Competencies

· Strong organisational and coordination skills

· Good communication (written & verbal)

· Problem-solving and ability to handle multiple tasks

· Attention to detail

· Ability to work independently and as part of a team

Personal Attributes

· Responsible and dependable

· Proactive and willing to learn

· Able to handle fast-paced environment

· Good interpersonal skills (important when working with multiple departments)

Salary will be commensurate with experience and qualifications.

Applicants are invited to apply with comprehensive resume, current and salary expected and state why you would like to take up this position to:

careers@stjh.org.sg

We regret that only shortlisted candidates will be notified.

Responsibilities

• Coordinate research grant calls with University Colleges and Schools to facilitate smooth grant application processes
• Assist researchers and faculty in preparing and submitting grant proposals according to agency guidelines
• Manage post-award grant activities including timely reporting submissions and compliance monitoring
• Support researchers in interpreting and applying grant agencies’ guidelines to ensure adherence
• Organize and coordinate review panel meetings to evaluate grant applications effectively
• Execute ad-hoc initiatives and projects as assigned by the Research Support Office
• Manage multiple assignments and diverse information sources simultaneously to meet deadlines
• Apply strong analytical skills to review grant documents and identify key details for accuracy
• Communicate clearly and professionally in writing and interpersonal interactions to support stakeholders
• Plan and organize work efficiently to optimize time management and meet operational goals
• Adapt quickly to new tasks and learn independently to enhance work performance

Preferred competencies and qualifications

• Degree in any discipline
• Demonstrated ability to learn quickly and work independently
• Highly motivated with strong adaptability and learning skills

For interested candidates, please send your updated resume:

Email: angelateh@recruitexpress.com.sg

Telegram: @Angie_TL

Whatsapp: +65 96272860

Angela Teh Ling Wei

(CEI No.R1104464)

Recruit Express Pte Ltd

EA License No. 99C4599

Admin Executive (6-Month Contract)