Total 1,893 Junior Executive level Administrative / Clerical job vacancies

About This Role

We are seeking a motivated and detail-oriented Administrative Assistant to support a public sector team in the coordination of programmes, events administration, system management and operational processes. This role offers the opportunity to work in a dynamic environment where you will play a key role in supporting day-to-day operations, stakeholder coordination and the administration of critical systems and initiatives.

The ideal candidate is organised, proactive and able to manage multiple priorities while maintaining a high level of accuracy and professionalism.

Key Responsibilities:

• Coordinate and support the assessment and administration of events and programmes

• Prepare, collate and maintain event-related documentation, administrative briefs and supporting materials

• Assist in the development and scheduling of social media and communications content

• Conduct monthly system audits and ensure records are maintained accurately

• Manage system access administration, including account creation, updates and access controls

• Track, monitor and respond to feedback received through various communication channels

• Maintain proper documentation, records and databases to support operational processes

• Liaise with internal stakeholders to facilitate smooth administrative operations and timely completion of assigned tasks

• Provide general administrative support and undertake ad-hoc duties as assigned

Requirements:

• Diploma qualification in any discipline

• Proficient in Microsoft Office applications, particularly Microsoft Excel and Microsoft Word

• Strong organisational skills with the ability to manage multiple tasks concurrently

• Meticulous, resourceful and able to work independently

• Good written and verbal communication skills

• Prior experience in administration, programme coordination, events support or public sector environments will be advantageous

Why Join Us?

• Opportunity to gain experience within the public sector

• Stable 1-year contract with exposure to programme administration and operations

• Collaborative and supportive working environment

• Convenient central location

Job Responsibilities

• Manage the employer's daily schedule, coordinate appointments and meetings, and set reminders.
• Handle phone calls, emails, and correspondence in a professional manner.
• Follow up on pending tasks and ensure timely completion of assignments.
• Arrange business and personal travel, including flight bookings, accommodation, and transportation.
• Organize, maintain, and file documents and records accurately.
• Provide administrative and personal support as required.

Job Requirements

• Prior experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Strong organizational, multitasking, and time management skills.
• Excellent communication and interpersonal skills.
• Proficient in written and spoken English to communicate effectively with clients, stakeholders, and service providers.
• Proficiency in written and spoken Mandarin is required to communicate with Mandarin-speaking stakeholders and business associates.
• Resourceful, detail-oriented, and able to work independently.
• Willing to travel overseas, including Mainland China and Hong Kong, when required for business purposes (all travel expenses reimbursed).

Benefits

• 13th-month bonus.
• Annual leave and sick leave in accordance with Ministry of Manpower (MOM) regulations.

Job Summary

Provide administrative and coordination support to multiple construction project teams to ensure projects are executed efficiently and documentation is properly maintained.

Key Responsibilities

• Support Project Managers and site teams with daily administrative tasks.
• Maintain and organize project documents, drawings, reports, and correspondence.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Track project submissions, approvals, and deadlines.
• Assist with procurement documentation, purchase orders, and subcontractor records.
• Prepare and update project reports, trackers, and records.
• Coordinate with clients, consultants, subcontractors, and internal departments.
• Ensure project files are complete, accurate, and compliant with company procedures.

Requirements

• Diploma in Business Administration, Project Management, or related field.
• 1–3 years of administrative experience, preferably in construction or engineering.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good organizational, communication, and multitasking skills.
• Able to work independently and support multiple projects simultaneously.

About the Company

Founded in 2016, the Car Choice Group is currently the largest pre-owned automotive dealership in Singapore with 10 showrooms islandwide. The Group also operates other related and diversified entities including SK Magic (Singapore), GEM Credit and Auto Infinite.

Mission & Vision: Driving Progress

Mission: Redefine car buying, nurturing long-term relationships, and ownership.

Vision: Be the preferred destination for car buying in Singapore while upholding our commitment to sustainability and social responsibility.

Core Values: Our Pillars

• People-Centric: Elevating customer experiences, empowering staff.
• Transparent & Genuine: Delivering clear, systemic information.
• Ethical Excellence: Upholding the highest ethical standards.

Car Choice Group - where tradition meets innovation, fostering trust through transparency. Join a dynamic powerhouse driving careers.

Responsibilities

• Assist in the preparation of invoices & billing transactions.
• Update administrative data in systems and maintain records of such data, including general record keeping and filing duties.
• Provide internal stakeholders with necessary administrative support and undertake any ad-hoc duties as assigned.

Skills Required

• Minimum Diploma holder
• Minimum 1 year experience in relevant fields
• Proficient in MS Office and computerized accounting systems

Other Requirements

• Possess good interpersonal and communication skills
• Team player with positive work attitude
• Meticulous and able to multi-task
• Prior experience in automotive industry is highly advantageous

Job Responsibilities:

• Assist in end-to-end recruitment activities, including job postings, interview coordination, and onboarding.
• Maintain and update employee records, HR databases, and documentation.
• Support HR processes such as leave administration, claims, and performance review tracking.
• Provide general administrative support, including filing, correspondence, and office coordination.

Job Requirements:

• NITEC/Diploma in HR or Business Administration.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office and comfortable handling confidential information

Aaron Teo Yiau Bing

CEI Reg. No. R1103712

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.

Responsibilities:

• Oversee daily operations to assist sales teams, such as order acknowledgment, quotation processing, purchase orders, sales orders, etc.
• To communicate and arrange for the delivery of a customer's request
• To give current clients excellent support and customer care.
• Respond to phone calls and in-person inquiries
• General administrative sales tasks
• Any other ad hoc duties that the management and manager delegate

Qualifications:

• Skilled in using Microsoft Office products, such as Word, Excel, and PowerPoint.
• Having experience with Oracle SAP is advantageous.
• Have a positive work ethic and a strong sense of accountability.
• Resourceful and capable of working on their own in a hectic setting
• Self-reliant, mature, and prepared to work with little direction
• Needs to be upbeat and proactive in problem-solving

Job Description & Requirements

Job Description,

• onboarding new hires for the company
• organizing employee records
• updating employee databases
• creating and distributing workplace documents and policies
• helping to train and develop employees professionally in the workplace.
• Providing office support by sending mails on employees' behalf
• Assisting employees with managing their schedule and sales emails through outlook and company calendars
• Preparing company meetings, video conferences and presentations using effective strategies, decreasing meeting times
• Improved office supply overheard by engaging with employees on their needs and uses of tools and equipment
• Improved office productivity by streamlining communication between departments
• Maintain office, site documents and employee's needs.

Requirements:

Minimum site and office experience

Diploma, secondary or relevant experience

Able to communicate simple English

Class 3Driving License

• Reporting directly to CEO and provide executive support in a one-on-one working relationship for a Single-Family Office
• Complete a broad variety of administrative tasks for the CEO including managing an active calendar of appointments; completing expense reports; composing and preparing confidential correspondences; arranging complex and detailed travel plans and agendas; and compiling documents for travel-related meetings
• Read and analyze submissions, letters, agendas, memos and determine significance; route to appropriate personnel in a timely and efficient manner.
• Prepare reports, collect and analyze information; prepare PowerPoint presentations.
• Coordinate finances and assist with budget preparation.
• Others duties as assigned

Requirements:                                           

• Diploma/Degree with relevant experiences
• At least 5 years of working experience in fast paced admin/customer service or family office  
• Good working attitude, meticulous and eager to learn
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response
• Proficient in MS Office (Outlook, Word, Excel and PowerPoint) and technology savvy
• High sense of urgency and ability to multitask
• Highly adaptable to a loosely structured environment.
• Office location: Near Bukit Merah/Lower Delta |Mon – Fri (9:30am – 6:30pm)
• Candidates available immediately preferred

We invite interested candidates to send in your resume (in MS WordFormat), to theresa@personnellink.com.sg cc Career@personnellink.com.sg.Please indicate the position you are applying in your email subject.

We regret to inform that only shortlisted candidates will be notified.

EA License: 90C3627

EA Reg No: R1108020

Job Scope:

• Register and verify patient details using MS Office
• Provide administrative support to medical staff
• Perform ad-hoc duties as required
• Assist with smooth patient flow across the medical centre

Requirements:

• Able to commit to 6-month duration or longer term
• Able to commence on immediate notice

Interested candidates are invited to email your resume to:

jen.ooi@recruitexpress.com.sg

Jenalyn Ooi Huai Sian (R1765551)

Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

• Submit the loan cases to bank for processing.

• Record loan cases into Salesforce.

• Liaise with Banks for update on loan status.

• Monitor and update Salesforce with loan approval advice from the Banks.

• Convey the loan status to Sales Consultants.

• Release loan amount into Salesforce for registration.

• Check loan documents submitted by Sales Consultants before releasing loan amount into Salesforce for registration.

• Liaise with Sales Consultants for outstanding documents before & after registration.

• Check the Tax Invoices, LTA logcard and Insurance Cover Note from Vehicle Admin before despatch to Banks.

• Check the HP Agreement and other required forms are duly signed before despatch to Banks.

• Generate despatch batch in Salesforce and prepare documents to Banks for disbursement.

• Update and record outgoing documents into Salesforce.

• Liaise with Banks and arrange for daily collection of documents.

• Other daily admin duties include photocopying, archiving of loan cases into ParaDM, etc

• Other ad hoc duties as assigned.

Interested candidates, please email your resume to annasee@recruitexpress.com.sg

Anna See Sing Yee

CEI Reg R25157535

Recruit Express Pte Ltd

EA License No: 99C4599

We regret that only shortlisted candidates will be contacted

Join Our Fun, Vibrant & Dynamic Team!

Up to $25/hour + Incentives + Travel Opportunities

On behalf of our client, we’re looking for a responsible and organised Personal Assistant to support daily administrative tasks, scheduling, coordination, and general office needs. Training and clear guidelines will be provided.

What We Offer:

✔ Flexible Work Hours — Work 2 to 5 days a week, you decide.

✔ Attractive Remuneration — Competitive hourly rate + incentives.

✔ Bonus — Over $1600 company bonus!

What We’re Looking For:

• Singaporeans or PRs
• Pleasant personality, friendly communicator & team player.
• Strong command of English & confident speaking skills.
• Min. Qualification: Full A-Levels, Local Diploma, or Degree.
• Experience as a Personal Assistant is a plus, but not required — we’ll train you!
• Undergrads are welcome to apply.

We are a licensed maid agency in Singapore looking for a responsible and organized Admin Assistant to join our team. The successful candidate will assist with administrative duties, documentation, and daily office operations. Training will be provided. We welcome candidates with a positive attitude and good communication skills.

1. Job Description:

This position reports to the Account Supervisor. Need to support accounting department with data entry, processing, and recording transactions, updating the ledger, assisting with audits, budgets and reports. The primary work focus is on accounts receivable, tenders and registration. In addition, they help with issuing invoices, collections, billing, filing and journal entries.

2. Role & Responsibilities:

a. Providing support to the Accounting Department.

b. Performing basic office tasks, such as filing, data entry, handling daily emails, processing the mail, etc.

c. Handling inventory & Assisting in stocktaking.

d. Processing transactions, registration, tenders, and updating ledgers, budgets, etc.

e. Assisting with audits, fact checks, and resolving discrepancies.

3. Requirements:

a. at least Diploma in any field.

b. Hardworking and fast learner

c. Good math skills and the ability to spot numerical errors

d. Positive attitude, meticulous and someone with initiative

Job Summary

Provide comprehensive administrative and clerical support to ensure efficient office operations, including managing communications, maintaining records, preparing documents, scheduling meetings, coordinating supplies, and supporting ad hoc tasks.

Responsibilities

• Manage incoming phone calls, emails, and correspondence to facilitate timely communication
• Maintain accurate filing systems and documentation to ensure easy retrieval of records
• Prepare reports, letters, invoices, and other documents to support business operations
• Schedule meetings and manage appointments and calendars to optimize time management
• Perform data entry and update company records to maintain current information
• Coordinate office supplies and manage inventory to ensure availability of necessary materials
• Support HR and finance teams with administrative tasks to assist departmental functions
• Liaise with vendors, clients, and internal staff to foster effective collaboration
• Oversee day-to-day office operations to maintain a smooth and organized work environment